2022 Board Minutes

2023.htm

January 9, 2023	January 23, 2023
January 27, 2023 (special meeting)	February 13, 2023
February 27, 2023	March 13, 2023
March 27, 2023

March 27, 2023

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 27^th of March 2023 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Nick Scott, and David Bell. Absent: none. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, High School Principal Mark Schlekeway, Middle School Principal Amanda Nelson, Assistant Middle School Principal Adam Rothenberger, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Inspiration Elementary Principal Tanya Palmer, Director of Instruction Sherri Nelson, Special Services Director Wendy Otheim, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Bell, seconded by Scott to approve the agenda as presented. Motion carried.

President Renee Ullom, along with Superintendent Larson presented the following conflict of Interest Disclosure – Waiver Request for review at tonight’s meeting:

Superintendent Jarod Larson advised the board of his wife, Amanda Larson, who is being recommended to be hired at this evening’s board of education meeting under personnel as a District School Nurse for the 2023-24 school year in accordance with the Brandon Valley School District Nurse hiring schedule.

Motion by Saxer, seconded by Ode to approve and authorize this request for a school board waiver as presented by Dr. Larson because of the terms of the contract as fair and reasonable and not contrary to the public interest. Motion carried.

Brandon Valley Middle School Principal Amanda Nelson introduced BVMS Special Education/Tier II Instructor Anna Tastad to present tonight’s Good New Report highlighting the 2022-23 Pilot Tier 2 Behavior Support Program. “Regulation before expectation” is the basis of the Tier II program, fostering emotional and mental health within our Middle School population.

Administrative reports were presented. Superintendent Jarod Larson reported on the following:

Navigator CO2 Pipeline – application for party status through the Public Utility Commission has been submitted and approved for party status. Party status provides information, communication, and opportunity to comment on a pipeline that is tentatively scheduled to run between Brandon and the community of Valley Springs as the process is worked through. Currently, the Brandon Valley School District is neither a proponent nor opponent; we simply want to receive the information and have the opportunity to comment in this process.

The 2023-24 Budget process overview began with 5-Year plan completion by Administration in December, 2022 and an overview of those plans at the regular Board of Education meeting of February 27, 2023. Budget forms/documents were distributed early January, 2023. The Business Office is compiling and reviewing budget forms in March 2023. At the March 13, 2023 meeting, Part 1 listing of new staffing was approved (with Part 2 of additional staffing presented at tonight’s meeting). Also presented at tonight’s meeting is the preliminary Capital Outlay budget for approval in order for major items to be bid in a timely manner. In May 2023, we will hold a preliminary budget presentation and in July 2023, we will hold the public budget hearing for potential action.

Tentative 2023-24 negotiations timeline/wage recommendations began with a pre-negotiation meeting between the BVSD Administration and the Brandon Valley Education Association (BVEA) On March 20, 2023. The Personnel Welfare Committee and BVEA met on March 23, 2023 with a scheduled BOE Executive Session for negotiations preparations at tonight’s (March 27, 2023) meeting. A Personnel Welfare/BVEA Negotiations meeting is then scheduled for March 29, 2023 (with additional dates scheduled thereafter, if necessary). Tentatively, at the April 11, 2023 Board of Education regular meeting we will plan to ratify the 2023-24 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.

The 2022-23 School Calendar items include the following: Friday, March 31, 2023 ~ No school, in-service day; Thursday, April 6, 2023 ~ two hour early dismissal (Spring break); Friday/Monday, April 7 & 10, 2023 ~ No school (Spring break); Sunday, May 14, 2023 ~ Graduation Ceremony; Monday, May 29, 2023 ~ No school (Memorial Day); and Thursday, June 1, 2023 ~ Last day of school for students.

BVHS Addition Schedule (Overview of Important Dates)
-       Wednesday, June 1, 2022 ~ BVHS Addition Construction began|
-       Friday, June 16, 2023 ~ Substantial Completion
-       Friday, June 30, 2023 ~ Final Completion
-       Tuesday, August 15, 2023 – Science Room/Restroom Renovation Completion
The BVHS Addition priorities include General Classrooms, Ground Floor Special Education, Science Lab Classrooms, Maximize Land Usage/Upgrade East Facility Face, all while minimizing the impact to parking.

A BVHS High School Addition – Information website has been created as a centralized communication hub providing project information and timelines relevant to HS information including bus loop, traffic flow, parking, etc. Visit this information site at https://jl163.k12.sd.us/2022%20BVHS%20Classroom%20Addition%20Project.html.

Pictures shared at tonight’s meeting included the following construction work in progress: Area A Classroom Casework installation, Restroom tile/fixture installation, painting; Area B interior construction; and Area C Precast panel and masonry.

Superintendent Jarod Larson reviewed the 2023-24 Capital Outlay Preliminary Budget Summary for a total of $3,287,000 as presented. Motion by Ode, seconded by Scott to approve the 2023-24 Preliminary Capital Outlay Budget in the amount of $3,287,000, as presented. Motion carried.

Superintendent Jarod Larson reviewed the following new positions for the 2023-24 school year as follows:
            General Fund staffing requests (part 2):
                        1.0 FTE District English Language Learner (EL) Teacher
                        1.0 FTE Robert Bennis Elementary Teacher (Grade TBD)
                        1.0 FTE Custodian (Building TBD)
                        1.0 FTE District Maintenance Employee
                        1.0 FTE Brandon Valley High School Head Girl’s Wrestling Coach
                        2.0 FTE Brandon Valley Middle School Assistant Coach (TBD)
Motion by Saxer, seconded by Bell to approve the 2023-24 General Fund staffing increase request (part 2) of $280,000 as presented. Motion carried.

            Motion by Saxer, seconded by Bell to approve the following general business items:
1.    Approve recommendation to transfer Rachael Fode from BVMS Vocal Music Teacher to BVHS Vocal Music Teacher, plus HS Chorus, 6% of Extra-curricular Step 10 ~ $2,796.00 and Performing Arts Center Coordinator, 14.5% of Extra-curricular Step Base ~ $6,240.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
2.    Approve resignation from Kali Ulrich, BVHS English Teacher, effective at the end of 2022-23 school year.
3.    Approve resignation from Kayla Houser, BVMS Child Nutrition Kitchen Manager, effective June 2, 2023.
4.    Approve recommendation to hire Justin Preuschl, long-term substitute for new student support, Brandon Elementary Special Education Teacher, effective March 2, 2023 until the end of the 2022-23 school year.
5.    Accept resignation/retirement notification from Ralynn Whitelock, BVIS Administrative Assistant, effective May 31, 2023.
6.    Approve request for leave without pay from Kelly Kirlin, FAE Educational Assistant, May 31 and June 1, 2023 (two days).
7.    Approve recommendation to hire Tessa Steinmiller, Speech/Language Pathologist for the following programs: (1) Special Education Birth-3 Summer Services, $277/day for ten days, and (2) Extended School Year Early Childhood Services, $25.00/hour.
8.    Approve recommendation to hire Bailey Durfee, Head Competitive Cheer, 12.5% of Extra-curricular Step Base ~ $5,379.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
9.    Approve recommendation to hire Jeff Ganschow, Head Girl’s Tennis Coach, 12.5% of Extra-curricular Step Base ~ $5,379.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
10. Approve recommendation to hire Lauren Kattner, BVMS Vocal Music Teacher, BA Step 3 ~ $51,869.00, including BVMS Play Director, 1.75% of Extra-curricular Step 3 ~ $770.00 and Choir Director, 1.5% of Extra-curricular Step 3 ~ $660.00, effective with the 2023-24 school year, based on the 2022-23 hiring schedule.
11. Approve recommendation to transfer Leah Moody from BVMS Reading Interventionist position to BVMS 8^th Grade English/Language Arts Teacher, BA+15 Step 2 ~ $50,439.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
12. Approve resignation from Chase Bitterman, BE Special Education Teacher, effective at the end of the 2022-23 school year.
13. Approve recommendation to hire Amanda Larson, FAE/IE School Nurse, Nurse hiring schedule Step 3 ~ $42,910.00, based on the 2022-23 hiring schedule, effective August 17, 2023.
14. Approve recommendation for hourly wage increase for Harvey Gehrke, Maintenance Department, for an additional $1.40/hour, effective March 13, 2023 through June 30, 2023, as presented.
15. Approve resignation from Monica West, BE Special Education Ed Assistant, effective April 6, 2023.
16. Approve resignation from Kristina Pappas, BE Special Education Teacher, effective at the end of the 2022-23 school year.
17. Approve resignation from Taylor Becker, Assistant MS Boys 8^th Grade Basketball Coach, effective at the end of the 2022-23 school year.
18. Approve recommendation to hire Matt Christensen, Assistant MS Boys 8^th Grade Basketball Coach, 6% of Extra-curricular Step 10 ~ $2,796.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
19. Approve recommendation to hire Layne Waltner, Head MS Girls 7^th Grade Basketball Coach, 6.5% of Extra-curricular Step Base ~ $2,797.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
20. Approve request for leave without pay from Sandie VanVoorst, IE Child Nutrition Kitchen Manager, effective April 4, 2023 for one day.
21. Approve recommendation to transfer Justin Lovrien, from BVHS Science Teacher to BVHS Agriculture Teacher, plus FFA Advisor, 6.5% of Extra-curricular Step 1 ~ $2,817.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
22. Approve resignation from Lindsey Wuebben, BVHS Yearbook Advisor, effective at the end of the 2022-23 school year, contingent upon finding a suitable replacement.
23. Approve recommendation to hire the following substitutes for the 2022-23 school year: Michelle Barta, Reagan Jorgenson, Kristin McInerney, and Angela Jameson.
Motion Carried.

            The Board of Education reviewed the following (presented for information only):
1.    Transfer Cynthia Schilf from BVMS 8^th Grade English/Language Arts Teacher to BVHS English Teacher, effective with the 2023-24 school year.
2.    Request for maternity leave by Allison Brink, BVMS Sign Language Interpreter, effective August 11, 2023, for approximately 6 weeks.
3.    Transfer Lila VanHorn, Special Education Teacher, from BVHS to VSE (.5 FTE increased to 1.0 FTE) effective with the 2023-24 school year.
4.    Transfer Jennifer Chicoine, Special Education Teacher from VSE .5 FTE to Inspiration Elementary 1.0 (new .5 FTE in addition to her existing .5 VSE FTE) effective with the 2023-24 school year.
5.    Transfer Adam Else from BE 2^nd Grade Teacher to BE 3^rd Grade Teacher, effective with the 2023-24 school year.
6.    Transfer Sharon Schwebach, BVIS Teacher, from 6^th Grade English/Language Arts Teacher to 6^th Grade Social Studies Teacher, effective with the 2023-24 school year.
7.    Transfer Laryssa Osheim from Inspiration Elementary Kindergarten Teacher to BE 2^nd Grade Teacher, effective with the 2023-24 school year.

Communication received by the Central Office and Board of Education was reviewed. They included:
1. Thank you from Mallory Husher and family for the flowers sent in honor of the birth of Hattie Marie.

Board reports were presented. Board Member Gregg Ode reported on behalf of the Buildings and Grounds Committee regarding the recent meeting held on March 23, 2023. Items discussed were the BVHS addition, which continues to be on track for August 2023 completion date. Discussion was also held on the timeline for a new east-side elementary school project. Early discussion for this project centers on a K-4 elementary school to include an Early Childhood area and a Transportation addition to house up to 20 additional buses. Bid letting is scheduled for November of 2023, construction to begin in the Spring of 2024, and a projected opening of August 2025.

Board Member David Bell reported on behalf of the Personnel Welfare Committee regarding the recent meeting that was held March 23, 2023. The different assessments that are administered during this time of year were discussed, along with discussing the school improvement plans currently being implemented.

Board President Renee Ullom reported on the Teachwell program continued growth.

Board Member Ellie Saxer gave a “shout out” to the Special Olympics Middle School team that recently went to a state competition. Congratulations on returning home with the second-place trophy!

Motion by Saxer, seconded by Bell to go into Executive Session at 6:56 p.m. per SDCL 1-25-2.4 ~ Teacher Contract Negotiation Preparations. Motion Carried.

The Board of Education came out of Executive Session and into Open Session at 7:13 p.m.

Motion by Ode, seconded by Saxer to adjourn the meeting at 7:14 p.m. Motion carried.

Signed __________________________________
Business Manager

Approved by the Board of Education this 11^th day of April, 2023.

Signed__________________________________
Chairperson

March 13, 2023

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 13^th of March 2023 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Nick Scott, and David Bell. Absent: none. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, High School Principal Mark Schlekeway, Activities Director Bill Freking, Associate High School Principal Jordan Paula, Valley Springs Elementary Principal Mary Mudder, Brandon Elementary Principal Merle Horst, Robert Bennis Elementary Principal Kristin Hofkamp, Fred Assam Elementary Principal Susan Foster, Inspiration Elementary Principal Tanya Palmer, and Director of Instruction Sherri Nelson.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Scott, seconded by Bell to approve the agenda as presented. Motion carried.

Motion by Ode, seconded by Saxer to approve the minutes of the board of education regular meeting of February 13, 2023 and February 27, 2023, as presented. Motion carried.

Motion by Bell, seconded by Scott to approve the bills & claims as submitted (see attached).

Motion carried.

The cash report for the month of February, 2023 showed receipts of $4,272,288.03 and disbursements of $4,695,406.35 leaving a balance of $11,671,025.57. The General Fund had receipts of $3,949,865.20, and disbursements of $3,255,685.17, leaving a balance of $8,086,913.47. Capital Outlay Fund had receipts of $37,584.89, and disbursements of $718,727.10, leaving a balance of $2,622,152.00. Special Education Fund had receipts of $266,496.27, and disbursements of $719,944.49 leaving a balance of $868,070.82. Bond Redemption Fund had receipts of $15,261.67, and had disbursements of $0.00, leaving a balance of $15,261.67. Lastly, the Enterprise Fund had receipts of $3,080.00 and disbursements of $1,049.59, leaving a balance of $78,627.52.

The February, 2023 payroll totaled $2,497,405.78 which $1,344,596.51 was instructional, $543,794.20 was support services, $45,538.04 was co-curricular, $444,333.61 was Special Education, $118,168.42 was Food Service, and $975.00 was Driver’s Education.

Motion by Saxer, seconded by Ode to approve the financial reports as presented for the month of February, 2023. Motion carried.
      Administrative reports were presented. Superintendent Jarod Larson reported on the following:
Navigator CO2 Pipeline – application for party status through the Public Utility Commission has been submitted and approved for party status. Party status provides information, communication, and opportunity to comment on a pipeline that is tentatively scheduled to run between Brandon and the community of Valley Springs as the process is worked through. Currently, the Brandon Valley School District is neither a proponent nor opponent; we simply want to receive the information and have the opportunity to comment in this process.
    The Superintendent Evaluation process is currently in progress with the following timeline: February 13, 2023 – Distributed evaluation tool; February 27, 2023 – Evaluation due to School Board President, Renee Ullom; March 13, 2023 – Discuss performance evaluation (executive session); and April 11, 2023 – Tentative contract negotiations (executive session).
    The 2023-24 Budget process overview began with 5-Year plan completion by Administration in December, 2022 and an overview of those plans at the regular Board of Education meeting of February 27, 2023. Budget forms/documents were distributed early January, 2023. The Business Office will compile and review budget forms in March 2023. Also, at tonight’s meeting (March 13, 2023), we will approve new staffing positions and later in March the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner. In May 2023, we will hold a preliminary budget presentation and in July 2023, we will hold the public budget hearing for potential action.
    Tentative 2023-24 negotiations timeline/wage recommendations will begin with a pre-negotiation meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) On March 20, 2023. The Personnel Welfare and BVEA plan to meet on March 23, 2023 with a scheduled BOE Executive Session for negotiations preparations on March 27, 2023. A Personnel Welfare/BVEA Negotiations meeting is then scheduled for March 29, 2023 (with additional dates scheduled thereafter, if necessary). Tentatively, at the April 11, 2023 Board of Education regular meeting we will plan to ratify the 2023-24 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.
    Legislative Session Update: Joint Associated School Boards of South Dakota (ASBSD)/School Administrators of South Dakota (SASD)/Large School Group Information Resources are available on their web-site. Currently awaiting Governor Noem’s signature is a proposed 7.1% increase to K-12 public education.

The March 31, 2023 in-service presentation will host professional motivational speaker Hamish Brewer to include Classified staff participation training along with the Certified staff participation and their Collaborative Learning Communities.

A School Board Election for one (1), three-year (3-year) seat will be held on Tuesday, June 20, 2023 (if necessary). The earliest date to circulate a petition is April 11, 2023; the deadline for return of petitions is May 12, 2023 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition). If you have any further questions regarding this process, please contact the Business Office. Board member Ellie Saxer’s seat is the open seat for this upcoming school board term and she stated that she is planning to take out a petition.

The 2022-23 School Calendar items include the following: Monday, March 13, 2023 ~ IS/MS Parent-Teacher Conferences; Tuesday, March 14, 2023 ~ HS/EL Parent-Teacher Conferences; Friday, March 17, 2023 ~ No school (comp day); and Friday, March 31, 2023 ~ No school, in-service day; Thursday, April 6, 2023 ~ two hour early dismissal (Spring break); Friday/Monday, April 7 & 10, 2023 ~ No school (Spring break).

BVHS Addition Schedule (Overview of Important Dates)
-       Wednesday, June 1, 2022 ~ BVHS Addition Construction began
-       Friday, June 16, 2023 ~ Substantial Completion
-       Friday, June 30, 2023 ~ Final Completion
-       Tuesday, August 15, 2023 – Science Room/Restroom Renovation Completion
The BVHS Addition priorities include General Classrooms, Ground Floor Special Education, Science Lab Classrooms, Maximize Land Usage/Upgrade East Facility Face, all while minimizing the impact to parking.

Pictures shared at tonight’s meeting included the following construction work in progress: Area A, B, and C exterior; Area A painting/ceiling grid/MEP rough-in, drywall, painting and windows, girl’s restroom, and science lab; Area B interior classroom and electrical interior; Area C interior masonry, exterior sheathing and steel studs.

Motion by Scott, seconded by Bell to approve the following general business items:

1.    Approve Board Member appointments to the area Equalization Boards. Meeting dates and times:
      ° Brandon, Tuesday, March 21, 2023, 6:00 p.m. at the Council Chambers – Renee Ullom
                  (Wednesday, March 22, 2023, 6:00 p.m. is reserved as an alternate date.) – Ellie Saxer
      ° Splitrock Township, Monday, March 20, 2023, 7:00 p.m. at Splitrock Township Fire Department - Gregg Ode
      ° Valley Springs, Monday, March 20, 2023, 6:00 p.m. at Valley Springs Legion Hall – Nick Scott
      ° Minnehaha and Lincoln County, Monday, March 20, 2022, 3:00 p.m. at Carnegie Town Hall – David Bell
      ° Sioux Falls, (times yet to be determined) – unknown when BV/Sioux Falls properties will be scheduled for appeals, but board members are available to cover the local Sioux Falls Board Schedule – Minnehaha County Administration Building – Board members as needed
2.    Approve Independent Auditor’s Report for Fiscal Year 2022 by ELO CPAs & Advisors, as presented.
3.    Approve change order #2 for the Brandon Valley High School Classroom Addition for an additional amount of $27,796.00, as presented.
4.    Approve membership agreement for Child Nutrition Directorship Shared Services, effective for the 2023-24 school year, as presented.
Motion carried.

Superintendent Jarod Larson reviewed the following new positions for the 2023-24 school year as follows:
            General Fund staffing requests (part 1):
                       1.0 FTE Brandon Valley High School English Language Arts (ELA) Teacher
                        1.0 FTE Brandon Valley High School Science Teacher
                        1.0 FTE Brandon Valley Middle School Math Teacher
                        1.0 FTE Brandon Valley Intermediate School 6^th Grade Science Teacher
                        1.0 FTE Brandon Valley Intermediate School 6^th Grade Social Studies Teacher
                        1.0 FTE Fred Assam Elementary Teacher (CSR 3^rd Grade – previously ESSER funded)
                        1.0 FTE Inspiration Elementary Teacher (CSR 2^nd Grade – previously ESSER funded)
                        1.0 FTE Inspiration Elementary Teacher (CSR 4^th Grade – previously ESSER funded)
                        1.0 FTE Elementary Teacher (English Language Learner - ELL) – (previously ESSER funded)
                        1.0 FTE Brandon Valley Intermediate School Counselor (previously ESSER funded)
                        1.0 FTE Brandon Valley Middle School Counselor (previously ESSER funded)
                        1.0 FTE Brandon Valley High School Counselor (previously ESSER funded)
                        1.0 FTE Fred Assam/Inspiration Elementary School Nurse (previously ESSER funded)
                        1.0 FTE Brandon Valley Middle School Tier 2 Behavior EA (previously ESSER funded)
            Motion by Saxer, seconded by Scott to approve the 2023-24 General Fund Additional Staffing request of $1,000,000 as presented. Motion carried.

            Superintendent Jarod Larson reviewed the following new positions for the 2023-24 school year as follows:
            Special Education Fund staffing requests:
                        2.0 FTE K-12 Special Education Teachers (K-12, Grade levels/buildings TBD)
                        3.0 FTE Special Education Educational Assistants (K-12 Grade levels/buildings TBD)
                                    Physical/Occupational Therapist Services: $35,000 (contracted with Teachwell)
                                    Behavior Analyst Services: $45,000 (contracted with Teachwell)
            Motion by Saxer, seconded by Bell to approve the 2023-24 Special Education staffing increase request of $350,000 as presented. Motion carried.

            Motion by Bell, seconded by Saxer to approve the following personnel items:
1.    Approve recommendation for staff reductions of the 1.0 FTE (each) Reading Interventionists positions as follows: Lisa Reinschmidt, Janna Conrad, Jennifer Voigt, and Leah Moody; effective at the end of the 2022-23 school year.
2.    Approve resignation from Rhonda Sebert, Brandon Elementary Special Education Educational Assistant, effective March 16, 2023.
3.    Approve resignation from Scott Giles, BVMS Assistant 8^th Grade Girls Basketball Coach, effective at the end of the 2022-23 school year, contingent upon finding a suitable replacement.
4.    Approve recommendation to hire Tessa Steinmiller, BE Early Childhood Speech Language Pathologist, MA Step Base ~ $ 50,113.00, plus 10-day extended Contract ~ $2,769.00, Total salary ~ $52,882.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
5.    Approve resignation of Ivy Ramsey, BE Art Teacher, effective at the end of the 2022-23 school year.
6.    Approve resignation of Allison Pravecek, BE 3^rd Grade Teacher, effective at the end of the 2022-23 school year.
7.    Approve resignation of Michael Walker, BVHS Assistant Wrestling Coach, effective at the end of the 2022-23 school year.
8.    Approve resignation of Amy Kasten, BVHS Art Teacher, effective at the end of the 2022-23 school year.
9.    Approve recommendation to hire Danica Kocer, BVHS Chemistry Teacher, BA Step Base ~ $49,493.00, effective for the 2023-24 school year, based on the 2022-23 hiring schedule.
10. Approve leave without pay for Naome Poppe, BVHS Family and Consumer Science Teacher, effective April 19-21 and April 24-25, 2023 for five days.
11. Approve leave without pay for Sandra VanVoorst, Inspiration Elementary Child Nutrition Manager, effective May 30-31 and June 1, 2023 for three days.
12. Approve recommendation to hire Adrienne Stueven, Substitute Van Driver, paid according to the transportation hiring schedule, effective March 14, 2023.
13. Approve recommendation to hire Brent Hubers, Substitute Van Driver, paid according to the transportation hiring schedule, effective March 14, 2023.
14. Approve recommendation to hire through transfer, Emily Johnson, from daytime BE Custodian to BE Special Education Educational Assistant, full-time, $16.95/hour, effective March 13, 2023.
15. Approve resignation from Erica Karl, RBE 3^rd Grade Teacher, effective at the end of the 2022-23 school year.
16. Approve resignation from Kristin VanBuskirk, BE Special Education Teacher, effective at the end of the 2022-23 school year.
17. Approve recommendation to hire the following substitutes for the 2022-23 school year: Lindsay Fenton.
Motion Carried.

                  The Board of Education reviewed the following (presented for information only):
1.    Request for maternity leave by Christine Halvorson, Inspiration Elementary English Language Learner Teacher, effective on or around June 1, 2023 for approximately twelve weeks.
2.    Request for maternity leave by Mallory Efta, RBE Kindergarten Teacher, effective on or around May 8, 2023 for approximately 6 weeks.
3.    Request for maternity leave by Alison Eddy, CNS Registered Dietitian, effective on or around May 15, 2023 for approximately 12 weeks.
4.    Request for leave without pay from Tamara Gorsuch, BVHS Special Education Educational Assistant, effective April 7, 2023 through the end of the 2022-23 school year.

            Communication received by the Central Office and Board of Education we reviewed. They included:
1.    Building Permit Applications – February 2023.
2.    Thank you from Melissa Garrow and family for the plant sent in memory of her Dad, Bob Young.

Board reports were presented. Board President Renee Ullom reported on the Alternative Education Committee and a recent story that highlighted Teachwell and an award they received regarding telehealth/ teletherapy that was successfully incorporated with one of their students.

Board Member Ellie Saxer reported on behalf of the Personnel Welfare Committee in regard to the upcoming scheduled negotiations and the mutual respect that is held among the Board of Education, the Brandon Valley Administration, and the Brandon Valley Education Association. This supportive relationship is rare and is something that Saxer is very thankful. Saxer also commented regarding the parent-teacher conferences that are taking place this week and thanked the faculty and staff on the creative ways in which our students are kept informed and engaged in this process.

Motion by Ode, seconded by Bell to go into Executive Session at 6:55 p.m. per SDCL 1-25-2.1 ~ Superintendent’s Evaluation. Motion Carried.

The Board of Education came out of Executive Session and into Open Session at 8:34 p.m.

Motion by Saxer, seconded by Ode to adjourn the meeting at 8:34 p.m. Motion carried.

Signed __________________________________
Business Manager

Approved by the Board of Education this 11^th day of April, 2023.

Signed__________________________________
Chairperson

February 27, 2023

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 27^th of February 2023 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Nick Scott, and David Bell. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, High School Principal Mark Schlekeway, Activities Director Bill Freking, Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Valley Springs Elementary Principal Mary Mudder, Robert Bennis Elementary Principal Kristin Hofkamp, Fred Assam Elementary Principal Susan Foster, Inspiration Elementary Principal Tanya Palmer, Director of Instruction Sherri Nelson, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Bell, seconded by Scott to approve the agenda as presented. Motion carried.

Fred Assam Elementary Principal Susan Foster introduced the District STEM and Technology Integrationist, Marie Gosse for tonight’s Good New Report. This report centered around the Brandon Valley Elementary STEM Program which includes the five elementary schools: Valley Springs Elementary, Brandon Elementary, Robert Bennis Elementary, Fred Assam Elementary and Inspiration Elementary, along with the Intermediate school. This program connects students to the real world. With the recent $200,000 South Dakota Department of Education STEM grant that Brandon Valley was awarded, Gosse is in the process of ordering Robots for every elementary school and the Intermediate School to arrive by the summer of 2023 and will also be able to hold Robotic Boot Camp trainings for teachers in the summer of 2023.

Administrative reports were presented. Superintendent Jarod Larson reported on the following:

The Superintendent Evaluation process is currently in progress with the following timeline: February 13, 2023 – Distributed evaluation tool; February 27, 2023 – Evaluation due to School Board President, Renee Ullom; March 13, 2023 – Discuss performance evaluation (executive session); and April 11, 2023 – Tentative contract negotiations (executive session).

The 2023-24 Budget process overview begins with 5-Year plan completion by Administration in December, 2022 with an overview of those plans at tonight’s meeting, Budget forms/documents were distributed early January, 2023. The Business Office will compile and review budget forms in March 2023. Also, in March 2023, we will approve new staffing positions and the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner. In May 2023, we will hold a preliminary budget presentation and in July 2023, we will hold the public budget hearing for potential action.

Tentative 2023-24 negotiations timeline/wage recommendations will begin with a pre-negotiation meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) On March 20, 2023. The Personnel Welfare and BVEA plan to meet on March 23, 2023 with a scheduled BOE Executive Session for negotiations preparations on March 27, 2023. A Personnel Welfare/BVEA Negotiations meeting is then scheduled for March 29, 2023 (with additional dates scheduled thereafter, if necessary). Tentatively, at the April 11, 2023 Board of Education regular meeting we will plan to ratify the 2023-24 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.

Legislative Session Update: Joint Associated School Boards of South Dakota (ASBSD)/School Administrators of South Dakota (SASD)/Large School Group Information Resources are available on their web-site.

Accreditation review was successfully completed and our accreditation status is now valid through the 2027-28 school year. Thank you to all building principals and Director of Instruction for the work done to complete this.

Pictures shared at tonight’s meeting included the following construction work in progress: Temporary Construction Wall in the Ramped Hallway; Area A Classroom window and sheetrock installation, Area A Science Lab window and sheetrock installation; Area B electrical room construction, Area B Corridor, Classroom Window construction; and Area C structural steel/steel stud construction, masonry, and decking.

Friday, March 24, 2023 marks a 100 year anniversary celebration with Valley Springs Elementary. The celebration runs from 1-2 p.m. with students and follows from 2-2:30 p.m. for coffee and cookies.

Activities Director Bill Freking reported on the 2023 State Champion Brandon Valley Wrestling Team. This championship was won this past weekend during the state wrestling meet held in Rapid City! Congratulations!

Business Manager Paul Lundberg reviewed the Brandon Valley School District’s 2023-28 Five Year Plan. This plan can be viewed in its entirety at www.brandonvalleyschools.com on the Business Office tab.

Superintendent Larson reported on the 2022-23 Academic Calendar Modifications as follows:
-       School closings to date as follows: 12/15/2022, 12/16/2022, 1/03/2023, 1/4/2023, 02/22/2023 and 02/23/2023, and late starts 12/9/2022, 12/14/2022, 1/05/2023, and 02/24/2023
-       Making up 5 of the 6 days with students; the one lost student day will be made up with our staff as flexible student development planning in accordance with the contract
-       Students will be in session on Tuesday, Wednesday and Thursday, May 30-31 and June 1st
-       Staff extra-day workshop on Friday, June 2, 2023
-       The one remaining flexible student development day will be utilized in the following weeks of June 2023, prior to the new fiscal year starting July 1, 2023.

As listed above, students will be in session May 30, 31, and June 1, 2023 with the teacher workshop day scheduled for June 2, 2023. In the event that additional snow (or ice, or flooding) day(s) occur, we will evaluate the extension of the day and or amending the calendar for non-paid vacation days currently scheduled “off” and not extend the school contact days past the current schedule outlined above. Superintendent Larson is hopeful that this is the last calendar modification of the 2022-23 school year that comes before the board for consideration. Motion by Saxer, seconded by Bell to approve the 2022-23 academic calendar modifications as presented. Motion carried.

Motion by Saxer, seconded by Ode to approve the following personnel items:
1.    Accept resignation/retirement notice from Carol Egert, BVHS Custodian, effective June 9, 2023.
2.    Accept resignation/retirement notice from Michele Dandurand, BVHS Custodian, effective May 12, 2023.
3.    Approve resignation from Elise Kellogg, RBE Reading Interventionist, effective at the end of the 2022-23 school year.
4.    Approve recommendation to hire Anthony Garrow, long-term substitute for Mallory Husher, BVMS Math Teacher, effective on February 23, 2023 for 6-8 weeks.
5.    Approve recommendation to hire Irina Uphoff, IE Special Education Educational Assistant, 1.0 FTE, $16.95/hour, effective March 6, 2023.
Motion Carried.

Communication received by the Central Office and Board of Education we reviewed. They included:
1. Thank you to the Brandon Valley School Board from the Valley Springs Elementary staff and students in recognition of School Board Appreciation week.

Board reports were presented. Board Member Ellie Saxer complemented the Middle School Band Program and Instructor Devon Mellilo. Saxer recently attended a Jazz Band performance at Augustana University, which was notably described as more like a “Jazz Army” versus a band! Congratulations to all instructors and band members for an impressive showing.

Travel reports were presented and reviewed.

Motion by Scott, seconded by Bell to adjourn the meeting at 7:36 p.m. Motion carried.

Signed __________________________________
Business Manager

Approved by the Board of Education this 13^th day of March, 2023.

Signed__________________________________
Chairperson

February 13, 2023

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 13^th of February 2023 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Ellie Saxer, Nick Scott, and David Bell. Absent: Gregg Ode. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, High School Principal Mark Schlekeway, Associate Principal Mitzi Moore, Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Valley Springs Elementary Principal Mary Mudder, Robert Bennis Elementary Principal Kristin Hofkamp, Inspiration Elementary Principal Tanya Palmer, Director of Instruction Sherri Nelson, and Special Services Director Wendy Otheim.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Scott, seconded by Bell to approve the agenda as presented. Motion carried.

Motion by Saxer, seconded by Scott to approve the minutes of the board of education regular meeting of January 9, 2023 and January 23, 2023, as well as the minutes of the board of education special meeting of January 27, 2023, as presented. Motion carried.

Motion by Scott, seconded by Bell to approve the bills & claims as submitted (see attached).
Motion carried.

The cash report for the month of January, 2023 showed receipts of $2,707,837.86 and disbursements of $4,717,307.77 leaving a balance of $12,094,143.89. The General Fund had receipts of $2,120,138.37, sent a temporary interfund transfer of $178,768.96 to the Bond Fund, and disbursements of $2,973,358.91, leaving a balance of $7,392,733.44. Capital Outlay Fund had receipts of $32,241.47, and disbursements of $801,619.11, leaving a balance of $3,303,294.21. Special Education Fund had receipts of $481,271.40, and disbursements of $571,336.09 leaving a balance of $1,321,519.04. Bond Redemption Fund had receipts of $12,086.62, received a temporary interfund transfer of $178,768.96 from the General Fund, and had disbursements of $370,993.75, leaving a balance of $0.00. Lastly, the Enterprise Fund had receipts of $62,100.00 and disbursements of $0.00, leaving a balance of $76,597.11.

The January, 2023 payroll totaled $2,385,987.39 which $1,314,383.31 was instructional, $549,795.63 was support services, $43,033.83 was co-curricular, $386,555.01 was Special Education, and $92,219.61 was Food Service.

Motion by Saxer, seconded by Scott to approve the financial reports as presented for the month of December, 2022. Motion carried.

Administrative reports were presented. Superintendent Jarod Larson reported on the following:
Superintendent Jarod Larson reported that the Associated School Boards of South Dakota (ASBSD) has marked the week of February 20, 2023 as school board appreciation week. Each board member was provided with a certificate of appreciation and a special “Thank You” for their leadership and service as board members of the Brandon Valley School District.

The Superintendent Evaluation process will take place in February with the following timeline: February 13, 2023 – Distribute evaluation tool; February 27, 2023 – Evaluation due to School Board President, Renee Ullom; March 13, 2023 – Discuss performance evaluation (executive session); and April 11, 2023 – Tentative contract negotiations (executive session).

The 2023-24 Budget process overview begins with 5-Year plan completion by Administration in December, 2022, followed by budget forms/documents distributed early January, 2023. The Business Office will compile and review budget forms in March 2023. In February 2023, we will present the 5-year plan. In March 2023, we will approve new staffing positions and the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner. In May 2023, we will hold a preliminary budget presentation and in July 2023, we will hold the public budget hearing for potential action.

The 2022-23 School Calendar items include the following: February 17-20, 2023 ~ No School – President’s Day Weekend; Monday, March 13, 2023 ~ IS/MS Parent-Teacher Conferences; Tuesday, March 14, 2023 ~ HS/EL Parent-Teacher Conferences; Friday, March 17, 2023 ~ No school (comp day); and Friday, March 31, 2023 ~ No school, in-service day.

Pictures shared at tonight’s meeting included the following construction work in progress: Area A exterior masonry and windows, roof construction, and interior classroom construction; Area B exterior masonry, interior concrete, exterior masonry construction, and roof construction; and Area C structural steel/steel stud construction.

Brandon Valley Intermediate School Principal Nick Skibsted congratulated the 6^th Grade Band members that recently auditioned and represented the Brandon Valley School District at the “Band Masters” program.

            Motion by Bell, seconded by Scott to approve the following general business items:
1.    Approve the 2022-23 Brandon Valley School District #49-2 School Improvement Plans as presented.
2.    Approve the agreement by and between the Brandon Valley School District #49-2 and Recover Health of Iowa, Inc., dba as Aveanna Healthcare, for student healthcare services, $80.00/hour, as needed, effective February 6, 2023 through June 30, 2023, a presented.
3.    Approve the membership agreement by and between the Brandon Valley School District #49-2 and Eastern South Dakota Food Buying Group (ESDFBG), effective for the 2023-24 school year.
Motion carried.

            Motion by Saxer, seconded by Bell to approve the following personnel items:
1.    Approve recommendation to transfer Shealynn Schultz from RBE Special Education Educational Assistant to BE Evening Custodian, $17.50/hour (plus $1.00/hour night differential) effective January 30, 2023.
2.    Approve resignation from Alison Knutson, BVHS Agriculture Teacher and FFA Advisor, effective at the end of the 2022-23 school year.
3.    Approve recommendation to hire Claire Toth, long-term substitute for Brooklyn Brouwer, BE Special Education Teacher, effective on or around March 5, 2023 for 8-10 weeks.
4.    Approve resignation/retirement notice from Georgia Carlson, BVMS Custodian, effective June 9, 2023.
5.    Approve recommendation to hire Vicki Piper, Inspiration Elementary Special Education Educational Assistant, full-time, $16.95/hour, effective March 13, 2023.
6.    Approve recommendation to hire Jessica Paquette, long-term substitute for Michelle Kieffer, FAE 3^rd Grade Teacher, effective on or around April 11, 2023, through the end of the 2022-23 school year.
7.    Approve recommendation to hire Emily Johnson, BE Daytime Custodian, full-time, $17.50/hour, effective March 1, 2023.
8.    Approve additional position for Inspiration Elementary, Special Education Educational Assistant, 1.0 FTE, effective for the 2022-23 school year.
9.    Approve leave without pay for Kimberly Moffitt, BVMS Educational Assistant, effective January 17-20, 2023 for four days.
10. Approve recommendation to hire through transfer, Tonya Onnen, BVHS Custodian from evening shift to day shift, $17.62/hour, effective March 13, 2023.
11. Approve resignation from Jennifer Funke, BVMS Computer Teacher, effective at the end of the 2022-23 school year.
12. Approve recommendation to hire the following substitutes for the 2022-23 school year: Rose Andera, Jeremy Brewer, Stacy DeBoer, Mikayla Kappenman, and Tyson Newton.
Motion Carried.

           Communication received by the Central Office and Board of Education we reviewed. They included:
1.    Building Permit Applications – January 2023.
2.    Thank you from Alan Savage and family for the plant sent in memory of Maxine Savage.
3.    Thank you from Sarah Harte for flowers send during her surgery recovery.

Board reports were presented. Board Member Ellie Saxer reported on behalf of the City Affairs & Legislation committee. Several House bills are moving very quickly through the House at this time, however, one bill worth noting is House Bill 1234. This bill would offer direct vouchers to parents to allow their students to attend a private school of their choosing. As we know, there are a lot of excellent private schools in our area, however, Brandon Valley believes that our education money is for public schools/education and we don’t want to divide that money. Saxer urged patrons to reach out to our legislators to let them know our feelings on House Bill 1234.

Motion by Bell, seconded by Saxer to adjourn the meeting at 6:56 p.m. Motion carried.

Signed __________________________________
Business Manager

Approved by the Board of Education this 13^th day of March, 2023.

Signed__________________________________
Chairperson

January 27, 2023

A special Brandon Valley School District/District 2 Collaboration session meeting of the Brandon Valley Board of Education along with District 2 Legislative members was held at 7:00 a.m. on the 27^th day of January, 2023 at the Bandon Valley High School Community Room, Brandon, SD, with the following members present: Gregg Ode, Ellie Saxer, and David Bell. Absent: Renee Ullom and Nick Scott. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, BVMS Instructor and BVEA Representative Molly Ring, District 2 Representatives David Kull and John Sjaarda, and District 2 Senator Steve Kolbeck.

Vice chairperson Gregg Ode called the meeting to order at 7:00 a.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Bell to approve the agenda as presented.

The purpose of this meeting was to hold a collaborative round-table with the District 2 Legislators. No action was taken.

Motion by Bell, seconded by Saxer to adjourn the collaboration session at 8:30 a.m. Motion carried.

Signed __________________________________
Business Manager

Approved by the Board of Education this 13^th day of February, 2023.

Signed__________________________________
Chairperson

January 23, 2023

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 23^rd of January 2023 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer (via phone), Nick Scott, and David Bell. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, High School Principal Mark Schlekeway, Associate Principal Mitzi Moore, Associate Principal Jordan Paula, Activities Director Bill Freking, Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Director of Instruction Sherri Nelson, and Operations Director Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Bell, seconded by Scott to approve the agenda as presented. Motion carried.

High School Associate Principals Mitzi Moore and Jordan Paula, along with HS Counselor Michelle Stemwedel presented a Good News Report on behalf of the Brandon Valley High School and the different projects being supported this school year under the LEAD, LEARN and SERVE umbrella. Launched on Homecoming week, the school began a Veteran’s Community Project. This project had a goal of collecting $10,000 and have raised $5,000 to date. Other projects supported by the BVHS students and staff was Angel Tree gift wrapping with 326 gifts wrapped (special thanks also to HS Admin Assistant Jessica Henson for coordinating this wrapping event and BVHS students helping to wrap). Lastly, HOPE Squad, with both National and BVHS Goals to reduce self-destructive behavior and youth suicide by training, building, and creating change in schools and communities and to harness the power of positive peer intervention to promote HOPE within our hallways.

Administrative reports were presented. Superintendent Jarod Larson reported on the following:

The 2023-24 Budget process overview begins with 5-Year plan completion by Administration in December, 2022, followed by budget forms/documents distributed early January, 2023. The Business Office will compile and review budget forms in March 2023. In February 2023, we will present the 5-year plan. In March 2023, we will approve new staffing positions and the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid on in a timely manner. In May 2023, we will hold a preliminary budget presentation and in July 2023, we will hold the public budget hearing for potential action.

The March 31, 2023 in-service presentation will host professional motivational speaker Hamish Brewer to include Classified staff participation and training along with the Certified staff participation and their Collaborative Learning Communities.

Pictures shared at tonight’s meeting included the following construction work in progress: Area A exterior masonry and interior concrete and construction work; Area B sheathing and steel stud construction; and Area C structural steel/masonry construction.

In response to some feedback during our Accreditation with the South Dakota Department of Education, the following board policies were previously updated and reviewed by Superintendent Jarod Larson and presented to the Board of Education at tonight’s meeting for a second reading:
1. AFC (also GCN) – Evaluation of Professional Staff
2. JBA – Anti-bullying/Harassment of Students
Motion by Saxer, seconded by Ode to approve Board Policy AFC (also GCN) – Evaluation of Professional Staff and Board Policy JBA – Anti-bullying/Harassment of Students as presented. Motion carried.

Superintendent Jarod Larson reported on the proposed 2023-24 school year calendar. This calendar has been reviewed through the Administration, Teacher Liaison Committee, and the Classified Council and is consistent and corresponding to the previous school year calendar. Important dates to highlight are August 15, 2023 as new staff in-service, August 17, 21, and 22, 2023 with all staff returning. Wednesday, August 23, 2023 is the scheduled first day of classes and Thursday, May 23, 2024 is the last day of classes for all BV students. Brandon Valley High School graduation is scheduled for Sunday, May 12, 2024. Motion by Ode, seconded by Bell to approve the 2023-24 Brandon Valley School District Academic Calendar as presented. Motion carried.

Superintendent Jarod Larson presented the 2022-23 State of the Schools Address. This address provides an overview of available academic data, Brandon Valley facilities and capacity information, BVSD strategic plan, implementation and progress update, as well as a look ahead to the 2023-24 budget and staffing situation. Visit this information site at https://jl163.k12.sd.us/2022.23.state.of.schools.Presentation.pdf,

            Motion by Scott, seconded by Bell to approve the following general business items:
1.    Approve request to purchase two (2) new school buses for the 2023-24 school year from the Sourcewell Contract #063020-BBB as follows: two (2) 2023 Blue Bird BBCV Vision Type C Propane buses, for a total of $269,934.00, as presented.
2.    Approve recommendation to accept lowest bid from Meteor Education, LLC for the Brandon Valley High School Addition Classroom Furnishings for a total of $179,932.21 as presented.
Motion carried.

            Motion by Saxer, seconded by Bell to approve the following personnel items:
1.    Approve leave without pay for Tamara Gorsuch, BVHS Special Education Educational Assistant, effective March 13, 2022 for four days.
2.    Approve resignation from Naome Poppe, Winter Sideline Cheer Advisor, effective at the end of the 2022-23 school year, contingent upon finding a suitable replacement.
3.    Approve leave without pay for Wilma Kirkeby, BVMS Library Educational Assistant, effective March 6, 2023 for eight days.
4.    Approve resignation from Mariah Koch, Assistant Competitive Cheer Advisor, effective at the end of the 2022-23 school year, contingent upon finding a suitable replacement.
5.    Approve resignation from Alyssa Klaudt, Head Girls Tennis Coach, effective at the end of the 2022-23 school year, contingent upon finding a suitable replacement.
6.    Approve retirement notification from Steven Farley, BVMS Special Education Educational Assistant effective May 26, 2023.
7.    Approve recommendation to hire Connor VandeVoort, Custodial Substitute, $16.00/hour, effective January 24, 2023.
8.    Approve recommendation to hire Gary Parker, Substitute Bus/Van Driver, paid according to the 2022-23 Transportation Hiring Schedule, effective January 24, 2023.
9.    Approve recommendation to transfer Brenda Winter from Summer Substitute Van Driver to Regular Van Driver, effective January 3, 2023.
10. Approve recommendation to transfer Sarah Hills from Substitute Van Driver to Regular Van Driver, effective January 3, 2023.
11. Approve recommendation to transfer Brooke Finn from Regular Van Driver to Substitute Van Driver, effective January 3, 2023.
12. Approve resignation from Logan Harkema, BE Evening Custodian, effective January 27, 2023.
13. Approve Brandon Valley School District Business Manager’s Contract for Paul Lundberg, effective July 1, 2023 through June 30, 2025; 2023/24 salary pending administrative wage approval, as presented.
14. Accept retirement notification from Susan Olson, BVIS Library Educational Assistant, effective May 26, 2023.
15. Approve amended retirement notification for Susan Foster, Fred Assam Elementary Principal, now effective at the end of the 2023-24 school year.
16. Accept resignation/retirement notification from Terry Gullickson, BVHS Music Instructor, effective at the end of the 2022-23 school year.
17. Approve half-year lane changes for the 2022-23 school year for the following:
        Matthew Christensen, MA+15 to MA+30 and Matthew Gappa, BA to BA+15
18. Approve recommendation to hire the following substitutes for the 2022-23 school year: Krista Bickley, Torren Devericks, Jordyn Kramer, Grace Lamberty, Deann Park, Anna Reinschmidt, and Nick Wagley.
Motion Carried.

The following was presented to the Board of Education for Information only:
1. Request for maternity leave from Brooklyn Brouwer, BE Special Education Teacher, effective on or around March 5, 2023 for approximately 8-10 weeks.

           Communication received by the Central Office and Board of Education were reviewed. They included:
1.    Thank you from Connie VanDenOever for the BVSD Retired Staff Holiday Luncheon.
2.    Thank you from Terri Whipkey for flowers sent during her recovery from surgery.

Board reports were presented. Board member David Bell reported on the Safety Committee regarding a meeting held on January 18, 2023. This committee works well together, and Bell is very impressed with the professionalism of all involved in our student’s safety, especially on this committee. Bell noted that in his opinion, one of the hardest things to fix in life are the things that you don’t think about. He thanked and praised our BV community for proactively building the resiliency of our students so they will be prepared to be able to fix the hard things they may encounter in their future!

Board member Nick Scott reported on a recent Transportation Committee meeting. This meeting was moved several times due to weather before actually happening. The committee reviewed the year’s progress and wants to continue to remind everyone to stay out of the bus loop areas at each building during the beginning and end of each school day. Scott noted that by approximately 4:20 pm each day, all of our students are delivered safely and is very thankful for all our drivers and staff that get that (and so much more) done every day.

Motion by Scott, seconded by Bell to adjourn the meeting at 7:28 p.m. Motion carried.

Signed __________________________________
Business Manager

Approved by the Board of Education this 13^th day of February, 2023.

Signed__________________________________
Chairperson

January 9, 2023

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 9^th of January 2023 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Nick Scott, and David Bell. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, High School Principal Mark Schlekeway, Activities Director Bill Freking, Assistant Middle School Principal Adam Rothenberger, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Mary Mudder, Robert Bennis Elementary Principal Kristin Hofkamp, Inspiration Elementary Principal Tanya Palmer, Director of Instruction Sherri Nelson, Special Services Director Wendy Otheim, and Operations Director Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Bell to approve the agenda as amended to make the following changes: Personnel Item #2, teaching contract for Lisa Ducheneaux, from a 90 day to a 92-day contract; Personnel Item #6, teaching contract for Germaine Glieden-Lindquist, from a 90 day to a 92-day contract; and Personnel Item #7 to approve a half-year lane change for Victoria Heinrichs as presented. Motion carried.

Motion by Scott, seconded by Saxer to approve the minutes of the board of education regular meeting of December 12, 2022, as presented. Motion carried.

Motion by Bell, seconded by Ode to approve the bills & claims as submitted (see attached).

Motion carried.

The cash report for the month of December, 2022 showed receipts of $3,448,438.22 and disbursements of $7,193,761.17 leaving a balance of $14,103,613.80. The General Fund had receipts of $2,496,384.91, and disbursements of $3,392,432.21, leaving a balance of $8,424,722.94. Capital Outlay Fund had receipts of $331,909.43, and disbursements of $1,232,473.15, leaving a balance of $4,072,671.85. Special Education Fund had receipts of $485,478.00, and disbursements of $839,511.39 leaving a balance of $1,411,583.73. Bond Redemption Fund had receipts of $134,665.88, and had disbursements of $1,808,998.17, leaving a balance of $180,138.17. Lastly, the Enterprise Fund had receipts of $0.00 and disbursements of $484.42, leaving a balance of $14,497.11.

The December, 2022 payroll totaled $2,466,405.91 which $1,348,686.04 was instructional, $532,770.54 was support services, $33,020.36 was co-curricular, $441,110.67 was Special Education, $110,368.30 was Food Service, and $450.00 was Driver’s Education.

Motion by Saxer, seconded by Scott to approve the financial reports as presented for the month of December, 2022. Motion carried.

Administrative reports were presented. Superintendent Jarod Larson reported on the following:

The 2023-24 Academic Calendar – Development is in progress as follows: 1) Corresponding “draft” calendar developed and presented under General Business at tonight’s meeting; 2) Classified Council, Teacher Liaison Council and Administrative Council review; 3) Calendar Adoption ~ tentatively scheduled for January 23, 2023.

The 2022-23 School Calendar items include the following: Monday, January 16, 2023 ~ No school (teacher workshop/in-service); February 17-20, 2023 ~ No School – President’s Day Weekend; Monday, March 13, 2023 ~ IS/MS Parent-Teacher Conferences; Tuesday, March 14, 2023 ~ HS/EL Parent-Teacher Conferences; Friday, March 17, 2023 ~ No school (comp day); and Friday, March 31, 2023 ~ No school, in-service day.

The BVHS Addition priorities include General Classrooms, Ground Floor Special Education, Science Lab Classrooms, Maximize Land Usage/Upgrade East Facility Face, all while minimizing the impact to parking.

Pictures shared at tonight’s meeting included the following construction work in progress: Area A exterior masonry and interior concrete work; Area B steel stud construction; and Area C structural steel construction.

The per pupil spending report for FY22 as tabulated by the South Dakota Department of Education was presented at tonight’s meeting. It compares the per pupil spending of School Districts throughout South Dakota. Brandon Valley ranks 132 out of 149 school districts. Brandon Valley still maintains an efficient utilization of the dollars that are allocated to us while still maintaining high levels of salary policies and programs. The Brandon Valley FY22 cost per pupil was $9,120 versus the state of South Dakota average of $10,527.

Brandon Valley High School Principal Mark Schlekeway reported that Winter activities are in full swing now with some rescheduling of events underway as well.

With the end of the semester this Friday, January 13, 2023, the High School will be holding semester tests this week with an adjusted schedule for that testing.

Mid-Year graduation is scheduled for Wednesday, January 18^th at 7 p.m. in the Performing Arts Center. Ten graduates will be receiving their diplomas at this mid-year service. All Board members are encouraged to attend.

Director of Instruction, Sherri Nelson, reported that Brandon Valley has been awarded a STEM grant in the amount of $200,000 through the Department of Education. This grant will help to purchase a set of robots for each elementary grade in each elementary school, including the BVIS 5^th grade classes. We will also be able to purchase a cart of I-pads in each elementary school and the Intermediate school along with our teachers being able to participate in a robotics boot camp that will be led by our STEM Technology Integrationist, Marie Gosse. Teachers will also be compensated for their time at this camp.

In response to some feedback during our Accreditation with the South Dakota Department of Education, the following board policies were updated and reviewed by Superintendent Jarod Larson and presented to the Board of Education for a first reading:
1. AFC (also GCN) – Evaluation of Professional Staff
2. JBA – Anti-bullying/Harassment of Students

Superintendent Jarod Larson reported on the proposed 2023-24 school year calendar. This calendar has been reviewed through the Administration, Teacher Liaison Committee, and the Classified Council and is consistent and corresponding to the previous school year calendar. Important dates to highlight are August 15, 2023 as new staff in-service, August 17, 21, and 22, 2023 with all staff returning. Wednesday, August 23, 2023 is the scheduled first day of classes and Thursday, May 23, 2024 is the last day of classes for all BV students. Brandon Valley High School graduation is scheduled for Sunday, May 12, 2024. This calendar will be presented for adoption at the January 23, 2023 regular Board of Education meeting.

Superintendent Larson reported on the 2022-23 Academic Calendar Modifications as follows:
-       School closings on 12/15/2022, 12/16/2022, 1/03/2023 and 1/4/2023 and late starts 12/9/2022, 12/14/2022 and 1/05/2023
-       No change to Quarter 2/ Semester 1 end dates
-       School will be in session on Thursday, March 16, 2023 (originally a snow day)
-       Students will be in session on Friday, May 26, 2023, with a two-hour early dismissal
-       Staff workshop on Tuesday, May 30, 2023
-       Two (2) additional teacher contract days that have been missed.

Other valuable scheduling information to consider: if we do not have another snow day, then the current updated calendar will be utilized, and the additional two teacher contract days will be made up via professional development/flexible curriculum development planning. In the event of an additional snow day occurring this current school year, the calendar will be updated to reflect the following:

Students would be in session May 30, 31, and June 1, 2023 with the teacher workshop day scheduled for June 2, 2023. We will make every effort not to extend the student calendar beyond Thursday, June 1, 2023. In the event that multiple snow days occur, we will evaluate the extension of the day and or amending the calendar for non-paid vacation days currently scheduled “off”.

Motion by Saxer, seconded by Bell to approve the 2022-23 academic calendar modifications as presented. Motion carried.

            Motion by Ode, seconded by Scott to approve the following general business items:
1.    Approve the contract by and between the Brandon Valley School District #49-2 and Relentless Enterprises, LLC for speaking services by Hamish Brewer, $8,000.00, on March 31, 2023, as presented.
2.    Approve the 2023 School Board Election date of June 20, 2023.
3.    Acknowledge Brandon Valley Education Association (BVEA) notification of contract negotiations for 2023 and beyond.
4.    Approve agreement by and between the Brandon Valley School District #49-2 and Teachwell Solutions for Early Childhood Speech Language Pathology Assistant, $355/day, effective January 23, 2023 through May 26, 2023, as presented.
Motion carried.

            Motion by Saxer, seconded by Bell to approve the following personnel items:
1.    Approve resignation from Lisa Ducheneaux, BVHS Special Education Educational Assistant, effective January 13, 2023 (in order to transfer to BE Special Education Teacher).
2.    Approve recommendation to hire through transfer Lisa Ducheneaux, BE Special Education Teacher, BA Step Base 1 ~ $49,793, pro-rated for 92 days remaining in the 2022-23 school year for $24,750 ($25,300 including two extra paid days), effective January 16, 2023.
3.    Approve recommendation to hire Gwynne Anderson, BVHS Special Education Educational Assistant, $16.95/hour, effective January 17, 2023.
4.    Approve resignation from Brian Bennett, Grounds Supervisor, effective December 31, 2022.
5.    Approve request for leave without pay for Rebecca Peterson, BVMS full-time Child Nutrition worker, effective March 15, 2023 for 7 days.
6.    Approve recommendation to hire Germaine Glieden-Lindquist, BVHS Science Teacher, MA Step 10 ~ $53,787, pro-rated for 92 days remaining in the 2022-23 school year for $26,730 ($27,324 including two extra paid days), effective January 16, 2023.
7.    Approve half-year lane change for Victoria Heinrichs from MA+15 to MA+30.
8.    Approve recommendation to hire the following substitutes for the 2022-23 school year: Lauren Burrough and Jaycey Jonnes.
Motion Carried.

The following was presented to the Board of Education for Information only:
1. Request for maternity leave from Michelle Kieffer, FAE Third Grade Teacher, effective on or around April 11, 2023 for approximately 8 weeks.

           Communication received by the Central Office and Board of Education we reviewed. They included:
1.    Building Permit Applications – December 2022.
2.    Thank you from Mary Niedringhaus for the BVSD Retired Staff Holiday Luncheon.
3.    Thank you from Tracy South for the BVSD Retired Staff Holiday Luncheon.
4.    Thank you from Chris Erickson, Joyce Heaton, and Anita Hume for the BVSD Retired Staff Holiday Luncheon.
5.    Thank you from Bob and Wanda Logan for the BVSD Retired Staff Holiday Luncheon.
6.    Thank you from Lorraine Osheim for the BVSD Retired Staff Holiday Luncheon.

Board reports were presented. Board Member Nick Scott wanted to issue a special THANK YOU to all bus driver’s and transportation personnel as they navigate this major snow event safely around our townships, cities, country roads, etc. Scott also thanked all the plow drivers, city workers, etc., that worked tirelessly to keep our streets and parking lots cleared. This has been no small feat, and your patience and hard work is appreciated!

Travel reports were reviewed.

Motion by Saxer, seconded by Bell to go into Executive Session at 7:07 p.m. per SDCL 1-25-2.1 & 1-25-2.4 ~ Employee Qualifications / Negotiations. Motion Carried.

The Board of Education came out of Executive Session and into Open Session at 7:21 p.m.

Motion by Saxer, seconded by Scott to adjourn the meeting at 7:22 p.m. Motion carried.

Signed __________________________________
Business Manager

Approved by the Board of Education this 13^th day of February, 2023.

Signed__________________________________
Chairperson