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The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 12th of December, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Sue Hegland. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Activities Director Randy Marso, Middle School Principal Dan Pansch, Assistant Middle School Principal Randy Hill, Fred Assam Elementary Principal Susan Foster, Valley Springs Elementary Principal Kristi Nelson, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Ode, seconded by Hegland to approve the agenda as presented. Motion carried.
Motion by Rasmussen, seconded by Ullom to approve the minutes of the regular meetings of November 14, 2011 and November 28, 2011 as presented. Motion carried.
Motion by Hegland, seconded by Ode to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of November, 2011 showed receipts of $5,093,359.19 and disbursements of $1,883,105.20, leaving a balance of $9,137,834.45. The General Fund had receipts of $2,910,538.56, and disbursements of $1,561,330.54, leaving a balance of $5,254,589.79. Capital Outlay Fund had receipts of $988,061.25, and disbursements of $47,858.85, leaving a balance of $1,690,968.55. Special Education Fund had receipts of $538,702.39 and disbursements $273,915.81, leaving a balance of $867,327.71. Pension Fund had receipts of $98,806.22 and disbursements of $0 leaving a balance of $432,646.98. Bond Redemption Fund had receipts of $557,250.77 and disbursements of $0 leaving a balance of $892,301.42.
The November, 2011 payroll totaled $1,227,691.91, of which $631,361.79 was instructional, $312,637.11 was support services, $32,058.87 was co-curricular, $195,547.02 was Special Education, and $56,087.12 was Food Service.
Motion by Hegland, seconded by Rasmussen to approve the financial reports as presented for the month of November, 2011. Motion carried.
Administrative reports were heard. Superintendent David Pappone reported on the
following:
1)
The recent plane crash in Sioux Falls included fathers of two BV students. The
District and especially the Middle and High School staff are helping these
students to cope with this unfortunate circumstance.
2)
The South Dakota Retirement System (SDRS) is looking for a school board
representative to their board. Any interested school board member should speak
to Superintendent Pappone.
Special Services Director Lyn Heidenson recognized HS Special Education Teachers, Laura Welch and Amy Frantzen, who have recently received their National Board Certification. They are two of only a handful of Special Education teachers who have earned this recognition and the District is proud of their hard work and dedication.
Activities Director Randy Marso reported on recent happenings in the ESD Athletic Conference. An Activities Directors/Superintendents meeting is scheduled for Wednesday, December 14th, to discuss future classifications of all South Dakota schools with the proposal for AAA and AA Football classifications, as well as a proposal to admit Harrisburg and Sturgis to the ESD Conference. Because of so many variables and unknowns, Marso is unsure of what the time-frame will be in any decisions regarding future school classifications.
Dwight Berglin, representing the accounting firm Quam & Berglin, CPA’s, presented the June 30, 2011 audit of the Brandon Valley School District 49-2. Motion by Ode, seconded by Hegland to accept the June 30, 2011 audit as presented. Motion carried.
Motion by Rasmussen, seconded by Ullom to approve the following general business items:
1. Approve waiving the requirement of policy IKFB to hold mid-year graduation in December, 2011, allowing the one 2012 Senior graduating at mid-year to walk during the Spring, 2012 ceremony.
2. Approve request from Val Minihan for residency of a minor child per SDCL 13-28-10.
3. Approve half-year lane change for Kendra Namanny – BA to BA+15, and Jeff Duncanson – BA to BA+15 for a mid-year salary increase of $600 for the remainder of the 2011-12 school year.
4. Approve Certificate of Substantial Completion for the Brandon Elementary Remodel Phase I and II.
5. Approve written agreement between the Brandon Valley School District #49-2 and the Brandon Valley Baseball Association as presented.
Motion carried.
Motion by Hegland, seconded by Ullom to approve the following personnel items:
1. Approve the following 2011-12 substitutes: Diedra Reuman, Suzanne Nott, and Megan Shupick.
2. Approve resignation of Kim Krueger as Head Competitive Cheer Coach beginning with the 2012-13 school year, pending hiring a suitable replacement.
3. Approve request from Special Services Director Lyn Heidenson for a .5 F.T.E. long-term certified special education substitute teacher at Robert Bennis Elementary for the remainder of the 2011-12 school year, $85/$95/day.
4. Approve recommendation to hire Lynette Holm, RBE Child Nutrition Manager, $ 12.50/hour, effective December 16, 2011.
Motion carried.
High School Principal Gregg Talcott presented the 2010 South Dakota Board of Regents Transition Report and the Brandon Valley High School Summary of that report to the Board of Education.
Secondly, Talcott reported a new program beginning the fall of 2012 called the Rising Scholars Program. This is a program under development to offer university classes at the high school, taught by high school instructors. The instructor has to have a Master’s Degree or 15 graduate credits in the discipline. BV High School has chosen to participate in this program with Northern State University which will offer college credits on a college transcript. These college courses will also count as credits on a student’s High School Transcript. The Rising Scholars Program is not associated with the AP program; however students can still take an AP test for the course. According to Talcott, College credits will transfer to any South Dakota College and will likely be accepted by any college in the Midwest. We currently have 25 approved credits that will be available with 16 credits waiting to be approved. The current cost will be $40/credit at BVHS versus an average of $231/credit at the college level. A registration open house will be offered at the High School in early January to help students and parents understand this new program.
Communications received by the Central Office and Board of Education were reviewed. They included the following items:
1. November 2011 Building Permits.
2. Thank you from the Marc Carroll Family for the flowers sent in his memory.
3. Thank you from Missy Johnson for the flowers and kindness shown during the passing of her father, Jim Johnson.
4. Thank you from Gene Bennett for the plant wishing him well.
5. Thank you from Dave Sneller for the flowers sent while he was hospitalized.
6. Thank you from Angie Wrightsman for the card sent in memory of her father-in-law.
Board of Education Committee Reports were heard. City Affairs & Legislation – Jay Rasmussen reported on the recent Associated School Boards of South Dakota (ASBSD) meeting held in Pierre on November 18th. Jean Bender also thanked the Board members and Administration that were able to attend the Legislative Breakfast that the District hosted on December 8th.
Buildings and Grounds Committee – Gregg Ode reported on a recent committee meeting where discussion was held regarding land that is available adjacent to the city limits of Brandon as a site for a potential school in the Brandon Valley School District. Ode stressed that this is still in the very early stages of planning.
Travel reports were reviewed.
Motion by Rasmussen, seconded by Ullom to adjourn the meeting at 7:54 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 9th day of January, 2012.
Signed____________________________________
Chairperson
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the agenda as revised. Motion carried.
Reading Specialists Karen Kluin (RBE/FAE) and Becky Mohr (MS) presented an overview on the implementation of the Response to Intervention (RtI) program at the BV Middle School and all four BV Elementary Schools.
Superintendent David Pappone presented the following Administrative reports:
1. An Associated School Boards of South Dakota (ASBSD) publication entitled “Costly Cuts – A Survey of South Dakota Schools.” This publication compiled education funding cuts that South Dakota School Districts have made for the 2011-12 school year.
2. A draft administrative regulation on residency for new student registration was presented. This regulation provides direction on determining residency for new students during the registration process. Pappone requested any feedback and/or direction on this draft regulation from Board members.
3. A Legislative Breakfast has been scheduled for Thursday, December 8, 2011 at the George A. Gulson Administrative Center beginning at 7 a.m. Local legislators (current and future) have been invited to enjoy breakfast with the BV Board of Education and Administration.
Curriculum Director Tanya Czepull presented the K-6 Music curriculum adoption. The curriculum will remain the same as the last adoption with the addition of Listening Maps. The committee is still reviewing and researching the 7-12 Music curriculum adoption and that recommendation will be presented at a future meeting. Motion by Hegland, seconded by Ullom to adopt the recommendation for K-6 Music curriculum as presented. Motion carried.
Motion by Rasmussen, seconded by Ode to approve the following general business items:
1. Approve written agreement between the BV School District and the BV Club Bowling Team.
2. Approve Public School Exemption #12-118.
3. Approve Open Enrollment #12-159.
Motion carried.
Motion by Hegland, seconded by Rasmussen to approve the following personnel items:
1. Approve recommendation to hire Alison Statema, FAE Special Education Educational Assistant, 35 hours/week, $11.00/hour, effective November 28, 2011.
2. Approve 2011-12 substitutes as follows: Sarah Foland, Mary Goheen, and Ronald Schwint.
3. Approve recommendation to hire Kristen Dullum, Child Nutrition Services Substitute, $8.50/hour.
4. Approve resignation of Patricia Thorson, HS Child Nutrition Manager, effective 11/28/2011.
Motion carried.
Communication received by the Board of Education was reviewed. They included the following item:
1. Thank you from Terry Gullickson and family for the plant given in memory of his mother, Sadie Gullickson.
Travel Reports were heard.
Motion by Ode, seconded by Ullom to adjourn the meeting at 7:10 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 12th day of December, 2011.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14th of November, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Sue Hegland. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Activities Director Randy Marso, Middle School Principal Dan Pansch, Assistant Middle School Principal Randy Hill, Fred Assam Elementary Principal Susan Foster, Robert Bennis Elementary Principal Karen Heyden, Special Services Director Lyn Heidenson, Curriculum Director Tanya Czepull, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Hegland, seconded by Rasmussen to approve the agenda as presented. Motion carried.
Motion by Ode, seconded by Rasmussen to approve the minutes of the regular meetings of October 10, 2011 and October 24, 2011 as presented. Motion carried.
Brandon Area Soccer Association representatives Chris Limmer and Gary Schweitzer addressed the Board of Education with a request for approval of transition teams for boy’s and girl’s soccer beginning with the 2012-13 school year. According to these representatives, soccer has been played as a club sport for the past 10 years and the request presented is that the boy’s and girl’s soccer program become a sponsored sport in the Brandon Valley School District either by full school sponsorship or with the 5-year transition period. This item is a discussion point on tonight’s General Business agenda.
Motion by Ullom, seconded by Rasmussen to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of October, 2011 showed receipts of $1,753,567.18 and disbursements of $2,240,587.17, leaving a balance of $5,927,580.46. The General Fund had receipts of $1,324,273.49, and disbursements of $1,654,507.00, leaving a balance of $3,905,381.77. Capital Outlay Fund had receipts of $160,046.81, and disbursements of $295,229.23, leaving a balance of $750,766.15. Special Education Fund had receipts of $165,619.37 and disbursements $290,850.94, leaving a balance of $602,541.13. Pension Fund had receipts of $15,607.44 and disbursements of $0 leaving a balance of $333,840.76. Bond Redemption Fund had receipts of $88,020.07 and disbursements of $0 leaving a balance of $335,050.65.
The October, 2011 payroll totaled $1,288,023.25, of which $643,303.49 was instructional, $337,221.74 was support services, $33,946.38 was co-curricular, $208,215.62 was Special Education, and $65,336.02 was Food Service.
Motion by Hegland, seconded by Ode to approve the financial reports as presented for the month of October, 2011. Motion carried.
Administrative reports were heard. Superintendent David Pappone reported on the following:
1) Elementary Class Size Report was presented. Student enrollments have gone up slightly so subsequently, class sizes have increased slightly.
2) A SDHSAA Reclassification Proposal was discussed. The new proposal includes an 11AAA Division (FB Only) for the 8 largest high schools. Those schools would include the three Sioux Falls schools, the two Rapid City Schools, Aberdeen, Watertown and Brandon Valley. There is an option for a school (O’Gorman) to petition up to the new class which would then bump out the bottom school (Brandon Valley). A new AA Division is the next 8 schools with the same option for a school to petition up if they would so desire. There is still much discussion on this proposal. All information regarding this reclassification can be found the SDHSAA web-page.
High School Principal Gregg Talcott reported that he is working on the transition report showing how the Class of 2010 did in their first year of college and will be presenting that at a future board meeting. He is also working on an opportunity to offer college credit courses taught by our HS teachers. Talcott is hoping that the High School will have up to 12 classes to offer for college credit when this plan is fully implemented.
Activities Director Randy Marso discussed sponsoring high school soccer. The deadline for school district’s to make a decision on this issue is March 15, 2012. The Board requested the following information/fact-finding for the Activities Director to gather for a follow-up meeting:
1. Prepare a budget per gender on costs for soccer to become fully sponsored, which would include two coaches (one for each level of play). This is proposed as a fall sport.
2. Number of games played: the state soccer association schedules 10 and they can play 2 others. Marso believes that it will be approximately 12 games per season.
3. Home games: would we play those at the soccer complex and will there be a cost associated with that?
4. Try-out costs? If/when we fully sponsor a sport, we are not allowed by state constitution to charge a fee. The board requested Mr. Marso to research what can be charged during a transition period before the school district would fully sponsor soccer.
5. How many teams in the state are planning to sponsor soccer? In the ESD and Sioux Falls, Mr. Marso believes that there is not much support to sponsor soccer during these tough economic times.
6. What are our future options? A rolling 5-year transition time is available, meaning that anywhere in the next five years Brandon Valley could begin the transition and take up to five years to implement a fully sponsored program in year six. The question was raised as to what would happen if at year six the board voted not to sponsor?
7. During the transition period, when would soccer be considered a sponsored sport instead of a club sport? During the transition period or once the transition is fully made?
Bender requested that the Administration come up with a proposal/recommendation on how we could transition into this soccer sponsorship. This proposal should address the questions discussed at tonight’s board meeting along with a preliminary budget.
Superintendent Pappone presented the 2012-13 school calendar. Motion by Rasmussen, seconded by Hegland to approve the 2012-13 school calendar as presented. Motion carried.
Motion by Ullom, seconded by Hegland to approve the following general business items:
1. Approve tuition agreement between the Brandon Valley School District and the West Lyon School District.
2. Approve Title I, Part A Program Comparability Report and Assurances.
3. Approve addendums to current Head Start contract with Inter-Lakes Community Action Partnership.
4. Approve student teaching agreement with South Dakota State University.
5. Approve intent to participate as a member of the East Dakota Educational Cooperative.
Motion carried.
Special Services Director Lyn Heidenson requested an additional Special Education Educational Assistant during the 2011-12 school year. Motion by Hegland, seconded by Rasmussen to add an additional Special Education Educational Assistant as requested. Motion carried.
Motion by Rasmussen, seconded by Hegland to approve the following personnel items:
1. Approve resignation from Molly Ring as Middle School Head Volleyball coach effective at the end of the 2011-12 school year.
2. Approve recommendation to hire LaRae Swenson, FAE Special Education Educational Assistant, 35 hours/week, $11.00/hour, effective November 14, 2011.
3. Approve the following 2011-12 substitutes: Sara Baldwin, Ashleigh Baker, Heather Serck, Teresa Moberg, and Pam Kessler.
Motion carried.
The following personnel items were reviewed by the Board of Education for information only:
1. Maternity leave request from Tara Scholten for approximately 10 weeks during the 2011-12 school year to begin on or about January 7, 2012.
2. Maternity leave request from Kristin Hofkamp for approximately 10 weeks during the 2011-12 school year to begin on or about January 12, 2012.
Communications received by the Central Office and Board of Education were reviewed. They included the following item:
1. October 2011 Building Permits.
2. Thank you from Lonnie and Dacia Boehrns for the plant sent for the birth of their daughter, Brynlee.
Board of Education Committee Reports were heard. City Affairs & Legislation – Jay Rasmussen reminded the board that he will be attending the Associated School Boards of South Dakota (ASBSD) Delegate assembly and requested any items that the Board would like to send with him.
Student Activities, Curriculum & Technology – Renee Ullom reported on a recent committee meeting.
Travel reports were reviewed.
Motion by Hegland, seconded by Rasmussen to go into Executive Session at 7:50 p.m. to discuss the assignment of or the educational program of a student per SDCL 1-23-2. Motion carried.
The Board of Education came out of Executive Session and into Open Session at 8:40 p.m.
Motion by Hegland, seconded by Rasmussen to deny open enrollment application discussed in executive session due to lack of space for new non-resident students in the Special Services program at Fred Assam Elementary School pursuant to SDCL 13-28-44. On a roll call vote, the following board members voted aye: Hegland, Rasmussen, Ullom, Bender; nay: Ode. Motion passes 4-1.
Motion by Rasmussen, seconded by Ullom to adjourn the meeting at 8:41 p.m. Motion carried.
Signed ________________________________
Business Manager
Approved by the Board of Education this 12th day of December, 2011.
Signed_________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 24th of October, 2011 at the Valley Springs Elementary Band Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Sue Hegland. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Assistant Principal Brad Thorson, Activities Director Randy Marso, Middle School Principal Dan Pansch, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Kristi Nelson, Fred Assam Elementary Principal Susan Foster, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the agenda as revised. Motion carried.
Mike Roach, the High School representative from the Brandon Valley Baseball Association, was present to discuss the agreement between the Brandon Valley School District and the Brandon Valley Baseball Association. The Baseball Association would like to amend the current agreement to include an exception to hold Sunday games, adjusting the leave time for certain out of town games, and to add an appeals process clause for any contract cancellation. This agreement is on tonight’s general business agenda.
Valley Springs Elementary Principal Kristi Nelson presented the Valley Springs Elementary 2011-12 School Improvement Plan.
Brandon Elementary Principal Merle Horst presented the Brandon Elementary School 2011-12 School Improvement Plan.
Fred Assam Elementary Principal Susan Foster presented the Fred Assam Elementary School 2011-12 School Improvement Plan.
Policies IGDI/IGDJ – Interscholastic Athletics/Intramural Athletics and IGD – Co-Curricular and Extra-Curricular Activities were reviewed and discussed. These policies outline the guideline of following the Brandon Valley School District policy of no mandatory Sunday practices or rehearsals. The South Dakota High School Activities Association (SDHSAA) also has a policy section in its constitution that does not allow Sunday competition and current Brandon Valley School District policy follows SDHSAA rules for all activities. Marso believes that the Brandon Valley School District should continue to adhere to the SDHSAA policy. There was no support to change the current Brandon Valley policy.
Motion by Rasmussen, seconded by Hegland to approve the following general business items:
1. Approve CenturyLink Teachers and Technology Grant Application to integrate the use of iPads into our High School Computer classes.
2. Approve CenturyLink Teachers and Technology Grant Application to integrate the use of MP3 players into our Middle School Reading classes.
3. Approve recommendation to accept the low quote for Snow Removal for the 2011-12 school year from Soo Sanitary Services.
4. Approve written agreement between the Brandon Valley School District and the Brandon Valley Baseball Association as amended to add a clause for a due process/appeals process if the school district should terminate this agreement. The agreement will be submitted to the Brandon Valley Baseball Association for its approval prior to formal approval by the Brandon Valley Board of Education.
5. Approve written agreement between the Brandon Valley School District and the Brandon Valley Bowling Association as amended to add a clause for a due process/appeals process if the school district should terminate this agreement. The agreement will be submitted to the Brandon Valley Bowling Association for its approval prior to formal approval by the Brandon Valley Board of Education.
6. Approve written agreement between the Brandon Valley School District and the Brandon Area Soccer Association as amended to add a clause for a due process/appeals process if the school district should terminate this agreement. The agreement will be submitted to the Brandon Area Soccer Association for its approval prior to formal approval by the Brandon Valley Board of Education.
Motion carried.
Motion by Ullom, seconded by Ode to approve the following personnel items:
1. Approve 2011-12 substitutes as follows: Karel Amend, Micki DeCurtins, Jerry Gladis, John Goedtel, Michelle Lusk, Lindsey Matzen, Monica Williams, Larae Swenson, and Mark Schlosser.
2. Approve recommendation to hire Jeremie Degen, Head Middle School Wrestling Coach 6.5% of BA Step Base - $2,143.00.
3. Approve resignation of Spencer Wrightsman, FAE Special Education Educational Assistant, effective 10/24/2011.
Motion carried.
Communication received by the Board of Education was reviewed. They included the following item:
1. Thank you from Matt and Kayla Lentz for the plant received for the birth of their son, Gabriel.
Travel Reports were heard.
Motion by Ode, seconded by Hegland to adjourn the meeting at 8:02 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 14th day of November, 2011.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11th of October, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Renee Ullom, and Sue Hegland. Absent: Gregg Ode. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Brad Thorson, Middle School Principal Dan Pansch, Assistant Middle School Principal Randy Hill, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Kristi Nelson, Special Services Director Lyn Heidenson, and Curriculum Director Tanya Czepull.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ullom to approve the agenda as presented. Motion carried.
Motion by Hegland, seconded by Rasmussen to approve the minutes of the regular meetings of September 12, 2011 and September 26, 2011 as presented. Motion carried.
Motion by Ullom, seconded by Hegland to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of September, 2011 showed receipts of $1,462,458.89 and disbursements of $2,417,793.04, leaving a balance of $6,414,600.45. The General Fund had receipts of $1,312,617.72, and disbursements of $1,591,631.71, leaving a balance of $4,235,615.28. Capital Outlay Fund had receipts of $21,873.19, and disbursements of $557,006.12, leaving a balance of $885,948.57. Special Education Fund had receipts of $115,604.24 and disbursements $269,155.21, leaving a balance of $727,772.70. Pension Fund had receipts of $1,881.34 and disbursements of $0 leaving a balance of $318,233.32. Bond Redemption Fund had receipts of $10,482.40 and disbursements of $0 leaving a balance of $247,030.58.
The September, 2011 payroll totaled $1,183,677.71, of which $619,697.97 was instructional, $305,810.74 was support services, $30,122.62 was co-curricular, $178,095.57 was Special Education, and $49,950.81 was Food Service.
Motion by Rasmussen, seconded by Hegland to approve the financial reports as presented for the month of September, 2011. Motion carried.
Administrative reports were heard. Superintendent David Pappone reported on the following:
1) Review of the Summary of Leaves and Absences as well as the substitute teacher cost analysis for the 2010-11 school year. Both absences and substitute teacher costs were up from the 2009-10 school year.
2) Review of Teaching Standards for the state of South Dakota. Pappone stated that the teaching standards need to be followed when teachers are evaluated.
3) A redistricting map was reviewed and will be voted on in October. With the proposed redistricting the Brandon Valley School District would have property in both the new District 10 and District 25. This will cause a shift/change in our legislators. Current legislators who reside in District 25 would be Senator Tim Rave, Representatives John Hanson and Roger Hunt. Legislators who reside in District 10 include Senator Shantel Krebs and Representative Jenna Haggar with one open seat in the House.
4) A future facility needs analysis was reviewed. Pappone reported that starting with the 2014-15 school year, a trigger of 810 students is proposed to hit at the Middle School and at that time, the District would pursue the construction of an Intermediate School for grades 5 and 6, which would relieve pressure from all elementary schools as well as the middle school. Pappone reminded the Board that these are just projections and that we will keep close watch on all school enrollments and trigger points.
5) Pappone presented the Assistant Attorney General’s opinion on two issues that he was presented with: 1) Can a school district charge for pre-school, and; 2) Can a school district charge for Driver’s Education? The Assistant Attorney General’s answer on both questions was no, not under current law. Brandon Valley does not have a pre-school offering, however, Driver’s Education is offered in the summer through the Community Education Program for a fee. According to the Assistant Attorney General’s opinion, until a student graduates from high school or reaches the age of 21, public education is to be free. Even though it is not a requirement to have driver’s education, if a school district chooses to offer this program, even through Community Education, it is still required to be offered for free. This means that as a large school group, the Brandon Valley School District will be offering some legislative solutions this year to get legislative authority to be able to charge for some of the “extras”, such as Driver’s Education. Pappone stated that we can’t afford to have a Driver’s Education program without making more cuts. As it stands now, the Driver’s Education program would either have be offered free and give up something from our budget, or to drop this offering. Pappone reported that there are contract agencies that do offer Driver’s Education and Pappone suggests this as another alternative if legislature does not allow for the District to charge for this class in the future. Pappone also stated that there are a number of similar classes that are under scrutiny. At the present time, Brandon Valley plans to sponsor or support sponsoring legislation regarding charging for “extra voluntary programs” (excluding extra-curricular programs).
6) Pappone reported on a list of areas of interest the board has put together for future board presentations. The Student Affairs, Curriculum, and Technology committee will review this list of requests, prioritize these items, and schedule board presentations on these areas of interest.
7) Pappone reminded Board members that the next regularly scheduled board meeting will be held in the Music Building at Valley Springs Elementary School. This meeting is scheduled for October 24, 2011. A tour of the new restroom remodel will be held prior to the 6:30 meeting start.
High School Principal Gregg Talcott provided information on the on-line (Nova Net) summer school offerings from the summer of 2011. Advantages of this program are getting students on track to graduate with their class, keeping class sizes down, and keeping learners separated for more appropriate age levels. Talcott believes that these classes pay for themselves and if possible, would like to continue these summer offerings.
Talcott also presented the Brandon Valley High School 2011-12 School Improvement Plan.
Middle School Principal Dan Pansch, along with Middle School instructors Brady Olson, Becky Mohr, and Nick Skibsted presented the Brandon Valley Middle School 2011-12 School Improvement Plan.
Robert Bennis Elementary Principal Karen Heyden presented the Robert Bennis Elementary School 2011-12 School Improvement Plan.
Policy GBG - Staff Participation in Political Activities, was reviewed and discussed. Also reviewed was a sample policy that was printed in a newsletter from the Associated School Boards of South Dakota (ASBSD) entitled GBGA – District Involvement in Political Activities. Bender requested that the board review these policies and forward any suggestions to Superintendent Pappone for discussion at the next regular school board meeting.
Policy IGCE - Open Gym, was given a second and final reading. Motion by Ullom, seconded by Rasmussen to adopt this new policy as presented. Motion carried.
Motion by Rasmussen, seconded by Hegland to approve the following general business items:
1. Approve Affiliation Agreement between the Brandon Valley School District and USD Division of Health Affairs to allow nursing students to engage in field experiences in the School District.
2. Approve small vehicle purchases on the 2012 State Contract for a Chevrolet Impala ($17,744) and a Ford F250 Truck ($22,897).
3. Approve Change Order #1 for Valley Springs Elementary Restroom Remodel - $453.
Motion carried.
Motion by Hegland, seconded by Ullom to approve the following personnel items:
1. Approve request for four days of unpaid leave from Renae Peyton, School nurse.
2. Approve request for six days of unpaid leave from Pam Miller, High School Administrative Assistant.
3. Approve recommendation to hire Susan Cavanaugh, part-time BVMS Child Nutrition Worker, 3.75 hours/day, $10.25/hour, effective October 11, 2011.
4. Approve recommendation to hire Jolene Knigge, BE Special Education Educational Assistant, 35 hours/week, $11.00/hour, effective October 24, 2011.
5. Approve recommendation to hire Katee Lane, Head Winter Sideline Cheer Coach, 8% of BA Step 3, $2,710.00, effective for the 2011-12 school year.
6. Approve recommendation to hire Nick Skibsted, Head 7th Grade Basketball Coach, 6.5% of BA Step 4 – Step 4, $2,223.00, effective for the 2011-12 school year.
Motion carried.
Communications received by the Central Office and Board of Education were reviewed. They included the following item:
1. September 2011 Building Permits.
2. Thank you from Brady Olson and family for the plant sent in memory of his father, Jim Olson.
3. Thank you from Loralie Aljets and family for the plant sent for the birth of their son, Oliver.
4. Thank you from Gina, James, and Bella Reif for the plant sent for the birth of their daughter, Sabrina.
Board of Education Committee Reports were heard. City Affairs & Legislation – Jean Bender stated that once the redistricting gets finalized, the Board will extend an invitation to our school district representatives for a breakfast late November or December before they begin a new legislative session.
Travel reports were reviewed.
Motion by Rasmussen, seconded by Hegland to adjourn the meeting at 8:16 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 14th day of November, 2011.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 26th of September, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Sue Hegland. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Middle School Principal Dan Pansch, Robert Bennis Elementary Principal Karen Heyden, and Fred Assam Elementary Principal Susan Foster.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Ullom, seconded by Hegland to approve the agenda as presented. Motion carried.
A proposed Open Gym Policy was presented for a first reading.
Superintendent Pappone presented the 2011-12 Advocacy Platform as provided by the Associated School Boards of South Dakota (ASBSD) for the Board’s review. The Board began by discussing two emerging issues as addressed by the ASBSD. 1) The authority to charge for pre-kindergarten; does Brandon Valley support or oppose legislation to charge for voluntary pre-kindergarten education? Bender stated that this isn’t an issue we face at BV. The board agreed that our response should be that we do not support but also do not oppose this legislation. 2) The initiated measure of a proposed one cent sales tax increase is in the process of gathering signatures to be placed on a future ballot. The ASBSD is in support of this measure; does our District support this measure? Hegland believes that this measure should be placed on the ballot. The board was in agreement with that and neither agrees or disagrees with the measure, but strongly believes this should be placed in the hands of the voters.
Lastly, the ASBSD requested that as a board, we list top priorities that we would like to see them focus on. The board received a listing of the many issues that the ASBSD is facing. After a brief discussion, the board agreed on the following four priorities: 1) School finance, adequate funding and per-student allocation; 2) Taxation, Other Revenue, 3) Common Core Academic Standards; and 4) Recruiting and maintaining quality staff members.
Motion by Rasmussen, seconded by Ode to approve the following general business items:
1. Approve written agreement between the University of South Dakota and the Brandon Valley School District for the academic school years 2011-2014 covering the collaborative relationship concerning student teachers, paraprofessionals, and interns.
2. Approve agreement to dedicate street right-of-way.
Motion carried.
Motion by Ode, seconded by Hegland to approve the following personnel items:
1. Approve the following list of substitutes for the 2011-12 school year: Pamela Colon and Rebecca Larsen.
3. Approve the following lane changes: Jesse Miller, BA+15 to MA; Gina Reif, MA to MA+15, effective for the 2011-12 school year.
4. Approve resignation of Susan Krogman, part-time BVMS Child Nutrition, effective 9/13/2011.
5. Approve resignation of Susan Dykstra, BE Special Education Educational Assistant, effective 10/14/2011.
Motion carried.
The following personnel item was reviewed by the Board of Education for information only:
1. Maternity leave request from Katie Jurgenson, High School Special Education Teacher, for approximately 6 weeks during the 2011-12 school year to begin on or about November 8, 2011.
Board of Education Committee Reports were heard. Transportation – Gregg Ode discussed a recent meeting that was held week to address the five questions from the previous board meeting. The questions that the committee reviewed are as follows:
1. Does the board want to consider a sliding scale of some kind for bus passes?
2. Does the board want to establish parameters for within-neighborhood stops?
3. Does the board want to make changes to the “five miles from residence” rule?
4. Does the board want to transport Head Start students free?
5. Should the policy provide for free busing for families who were recently homeless or should these families depend on “angel funds?”
After much discussion, the committee decided to let these policies and procedures stand. The committee tabled question #5 to be reviewed after second semester passes are sold. Ode reminded all that each school has an angel fund to help out with this need and urged those that are able to donate to these angel funds to do so.
Alternative Education – Renee Ullom reported on a recent meeting with this committee and stated all is going well.
Travel Reports were heard.
Jean Bender reported that immediately following tonight’s board meeting, a work session will be held to discuss the self-evaluation that was distributed to each board member two weeks ago, as well as to discuss future goals of the Board of Education.
Motion by Rasmussen,
seconded by Hegland to adjourn the meeting at 6:56 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 11th day of October, 2011.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 12th of September, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Sue Hegland. Absent: None. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Brad Thorson, Middle School Principal Dan Pansch, Assistant Middle School Principal Randy Hill, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Kristi Nelson, Special Services Director Lyn Heidenson, Curriculum Director Tanya Czepull, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the agenda as revised. Motion carried.
Motion by
Hegland seconded by Ullom to approve the minutes of the regular meetings of
August 18, 2011 and August 22, 2011 as presented. Motion carried.
Motion by Ode, seconded by Rasmussen to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of August, 2011 showed receipts of $1,292,066.12 and disbursements of $3,140,427.35, leaving a balance of $7,369,934.60. The General Fund had receipts of $1,162,484.58, and disbursements of $1,831,985.81, leaving a balance of $4,514,629.27. Capital Outlay Fund had receipts of $10,730.21, and disbursements of $709,915.51, leaving a balance of $1,421,081.50. Special Education Fund had receipts of $113,467.94 and disbursements $590,026.03, leaving a balance of $881,323.67. Pension Fund had receipts of $803.05 and disbursements of $0 leaving a balance of $316,351.98. Bond Redemption Fund had receipts of $4,520.34 and disbursements of $8,500.00 leaving a balance of $236,548.18.
The August, 2011 payroll totaled $967,710.99, of which $511,715.65 was instructional, $297,766.30 was support services, $27,215.73 was co-curricular, $125,493.44 was Special Education, and $5,519.87 was Food Service.
Motion by Ullom, seconded by Hegland to approve the financial reports as presented for the month of August, 2011. Motion carried.
Administrative reports were heard. Superintendent David Pappone reported on the latest enrollment numbers for the 2011-12 school year. Current District enrollment is 3,374, an increase of approximately 75 students on the year, which is what was budgeted for this year.
Student Achievement Reports for 2010-11 are available for review on-line. BV staff is now analyzing all data in each school building in order to prepare the 2011-12 school improvement plans presented to the board in October. A letter from The Department of Education was also reviewed stating that our 2010-11 graduation rate has been adjusted to 97.92% and student participation rates were also revised to show a more accurate reflection of the test results based on a letter of appeal that our District filed with the DOE.
Moving South Dakota Forward, the group that is promoting an initiated measure for an additional penny sales tax to be shared with K-12 education and Medicaid providers, is continuing their efforts. The organizers are currently collecting signatures on petitions, and need just fewer than 16,000 signatures by the end of October. Once signatures are secured, the next phase would be a campaign to promote the measure. Pappone will continue to update that board on the progress of this initiated measure.
The Brandon Valley Board of Education received the complete student achievement notebook including the NCLB summary reports, report cards, all-student assessment reports, and a variety of summary graphs and charts showing longitudinal and benchmark data for the 2010-11 school year.
An Associated School Boards of South Dakota (ASBSD) platform survey was provided to each board member at this evening’s meeting. President Bender would like each board member to review for future discussions.
Lastly, our free and reduced lunch percentage is at 21%, which is about the same number as last year but higher than in past years. Pappone believes that economic stress and BV school district demographic changes are reasons for the increases.
High School Principal Gregg Talcott reported on the high school’s focus on the 9/11 ten year anniversary during last week’s homecoming events. High School Assistant Principal Brad Thorson reported on other homecoming events for the week including the dress-up days, coronation, Olympics, and the homecoming dance. There were approximately 200 students at the dance, down from nearly 500 students from past years; however, Thorson and Talcott reported that the dance ran extremely smooth due to the leadership of some Junior and Senior class leaders.
Special Services Director, Lyn Heidenson, reported that Early Childhood screening will be held in the Brandon Valley School District on September 13th (4-7 p.m.) and 15th (8:30 a.m. – 7:30 p.m.) at Brandon Elementary.
School Board Policy EEAA-District Transportation, and EEAB-School Bus Scheduling and Routing, which were changed last spring in an effort to raise some additional revenue to offset part of the state aid decrease for this school year, were reviewed and discussed. Pappone reported that he received approximately ten complaints about these policy changes and increased fees. Those complaints included students not having a safe path to school (walking/biking) should not be charged, families who live within the five miles but take students to a day-care outside the five mile limit believe they should not be required to purchase passes, and complaints about the cost of the passes. Pappone feels that it went very smooth, with relatively few complaints. The following are questions that Pappone addressed to the Board of Education:
1. Does the board want to consider a sliding scale of some kind for bus passes?
2. Does the board want to establish parameters for within-neighborhood stops?
3. Does the board want to make changes to the “five miles from residence” rule?
4. Does the board want to transport Head Start students free?
5. Should the policy provide for free busing for families who were recently homeless or should these families depend on “angel funds?”
After some discussion on these questions, Bender requested that these questions be deferred to the transportation committee for review. Their findings will then be brought back to the board of education.
Activities Director Randy Marso is recommending that the board adopt a policy regarding open gyms that are held in the district. There are SDHSAA rules on this topic and Marso has researched other districts’ policies and recommended a policy to address open gym procedures. The board reviewed an open gym policy presented at tonight’s meeting. This policy will be brought back to the next regular meeting for a first reading.
Motion by Rasmussen, seconded by Ullom to approve the following general business items:
1. Approve agreement between Sanford Health and the Brandon Valley High School for Sports Medicine Services for 2011-2014.
2. Approve Sioux Falls – Brandon Valley Auction Manifest for 2011 declaring surplus items as listed.
3. Approve the following open enrollments: #12-140, 12-152, 12-153, 12-154, 12-155, and 12-156.
4. Approve quote from Howes Oils for undyed E-10 and undyed diesel fuels for the 2011-12 school year with a margin of $0.02.
5. Approve agreement between the Brandon Valley School District and Inter-Lakes Community Action Partnership Head Start Pre-Birth to Five Program.
6. Approve contract 2012G-290: Dibels Next Training Grant with the SD Department of Education, project date of August 1 – November 1, 2011.
7. Approve change order for installation of steel lintels at door 228 and 230A for the Brandon Valley Middle School remodel project - $482.00.
Motion carried.
Motion by Hegland, seconded by Ode to approve the following personnel items:
1. Approve recommendation to hire Jaren Guetter, Assistant Fall Play Director, 5.5% of BA Step Base - $1,899.00, effective for the 2011-12 school year.
2. Approve the following substitutes for the 2011-12 school year: Donna Lease, Kristine Goeden, Joy Hembel, Diana Hood, Jed Huisman, Julie Kammerer, Stacy Kolbeck, Ardis Moeller, Margaret Quimby, Nancy Rubin, Molly VandenTop, and Nancy Winker.
3. Approve recommendation to hire Leah Jorgenson, BVMS Special Education Educational Assistant, $11.00/hour, 36.25/hours week, effective September 6, 2011.
4. Approve Lane Change Requests for the following staff commencing with the 2011-12 school year:
Dylan Briest MA to MA+15
Suzanne Carroll BA to BA+15
Vicki Jelsma MA to MA+15
Karen Kluin MA+15 to MA+30
Jeff Lockner BA+15 to MA
Matt Mueller BA to BA+15
Edward Murtha MA to MA+15
Sue Norberg MA to MA+15
Derek Outland MA+15 to MA+30
Tanya Palmer MA to MA+15
Beth Schaffer BA to BA+15
Tara Scholten BA to BA+15
Nick Skibsted BA to BA+15
Jennifer Strand MA to MA+15
Dan Woodle BA+15 to MA
5. Approve request for five days of unpaid leave from BE Elementary teacher, Kimberly House.
6. Approve recommendation to hire Teri Olson, BVMS Child Nutrition Manager, $12.50/hour, effective September 19, 2011.
Motion carried.
The following personnel item was reviewed by the Board of Education for information only:
1. Maternity leave request from Dacia Boerns for approximately 5 weeks during the 2011-12 school year to begin on or about September 21, 2011.
Communications received by the Central Office and Board of Education were reviewed. They included the following item:
1. August 2011 Building Permits.
2. Thank you from Leisa Aanenson for the plant sent in memory of her father, Virgil E. Dornbusch.
3. Thank you from Sue Norberg for the delicious lunch served on the first day back.
4. Thank you from Gerald Schettler for the plant sent in memory of his mother, Edna Schettler.
5. Thank you from the RBE Staff for the wonderful lunch provided during this year’s in-service.
Board of Education Committee Reports were heard. City Affairs & Legislation – Jean Bender reminded the Board of the Associated School Boards of South Dakota (ASBSD) platform survey that was provided to each board member at tonight’s meeting. Bender would like each board member to return this survey to the next regular board meeting for discussion.
Travel reports were reviewed.
Motion by Rasmussen, seconded by Ode to adjourn the meeting at 7:37 p.m. Motion
carried.
Signed
___________________________________
Business Manager
Approved
by the Board of Education this 11th day of October, 2011.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 22nd of August, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Sue Hegland. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Fred Assam Elementary Principal Susan Foster, Valley Springs Elementary Principal Kristi Nelson, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the agenda as revised. Motion carried.
Middle School Principal Dan Pansch provided copies of the Brandon Valley Middle School Teacher Handbook and Resource Guide as well as the Crisis Management Handbook for the board’s review.
Motion by Hegland, seconded by Ullom to approve the following general business items:
1. Approve open enrollments as follows: #12-108, 12-138, 12-141, 12-142, 12-143, 12-144, 12-145, 12-146, 12-147, 12-148, 12-149, 12-150, and 12-151.
2. Approve tuition agreements for three students from West Lyon School District to attend the Brandon Valley School District for the 2011-12 school year.
3. Approve Food Service Contract between Inter-Lakes Community Action Partnership Head Start Pre-Birth to Five and the Brandon Valley School District from September, 2011 through May 2012 (128 school days).
Motion carried.
Motion by Ode, seconded by Hegland to approve the following personnel items:
1. Approve the following list of substitutes for the 2011-12 school year:
Kelly Barrett
Richard Coots
Karlyn Beenblossom
Amy Bertrand
Cheryl Carlson
Jana Carlson
Kaye Coburn,
Joanne Colman
Shane Deboer
Juliann Ditlevson
Alyssa Ellerbroek
Rachel Erpelding
Sheila Finch
Robert Forster
Nicholas Gannon
Amy Glammeier
Bob Goheen
Barb Hanson
LaDell Hanson
Linda Heeren
Tanya Jacobson
Jaren Guetter
Armen Janjigian
Jeanne Jensen
Leah Jorgenson
Kimberly Kelly
Holly King
Wilma Kirkeby
Stacy Klinkner
Jody Lambert
Paula Lammert
Deb McCoy
Penny Malsom
Kathy Metzger
JoLene Murren
Alisha Nelson
Julie Ollerich
Laura Peschong
John Rothenberger
Sheila Samsel
Diane Schroeder
Jessica Simmons
Gwen Smith
Marcie Stoltenberg
Samuel Johnson
Jennifer Swenson
Troy Odegaard
Allen Elliott
Krista Halseth
Wendy Ibberson
Julie Kammerer
Stacy Klinkner
Rob Knutson
Ardis Moeller
Pam Nordmeyer
Anita Shearer
Erin Stevens
Molly VandenTop
3. Approve recommendation to hire Sharon Brue, Child Nutrition Substitute.
4. Approve recommendation to hire Dennie Klutman, part-time BE Child Nutrition, 3.75 hours/day, $10.25/hour.
5. Approve recommendation to hire Stacey Bruce, RBE Educational Assistant, 35 hours/week, $11.00/hour.
6. Approve resignation from Nicole Kirsch, FAE Educational Assistant, effective for the 2011-12 school year.
7. Approve recommendation to hire Brittany Sirovy, FAE Special Education Elementary Teacher (0.5 F.T.E.), BA Step Base - $16,485, and Title I Tutor (0.5 F.T.E.) – BA Step Base - $16.02/hour, effective for the 2011-12 School Year.
8. Approve request to hire an additional Special Education Educational Assistant position for the 2011-12 school year effectively immediately.
9. Approve recommendation to hire Amanda Nielsen, HS Special Education Educational Assistant, 36.25 hours/week, $11.00/hour, effective for the 2011-12 school year.
10. Approve recommendation to hire Kara McFadden, BE Special Education Educational Assistant, 35 hours/week, $11.00/hour, effective for the 2011-12 school year.
11. Approve recommendation to hire Spencer Wrightsman, FAE Special Education Educational Assistant, 35 hours/week, $11.00/hour, effective for the 2011-12 school year.
12. Approve recommendation to hire Christopher Strand, HS English (Gina Reif) long-term substitute, beginning August 22, 2011 for approximately 6 weeks.
13. Approve resignation from Leigh Lawrence, MS Special Education Educational Assistant, effective August 26, 2011.
14. Approve resignation from Kristin Dullum, MS Child Nutrition Kitchen Manager, effective September 2, 2011.
Motion carried.
Jean Bender reported that she had recently provided each board member via email a tool for a board self-evaluation that she would like returned to her by September 19th. A work session has been scheduled following the September 26, 2011 board meeting to review this evaluation as well as future goals for the board of education.
Board of Education Committee Reports were heard. Alternative Education – Renee Ullom discussed the August 17th East Dakota Educational Cooperative (EDEC) meeting and opportunities forthcoming relating to common core standards and training for all school district involved.
City Affairs and Legislation – Jean Bender reported that there was a session regarding the penny sales tax proposal at the recent ASBSD/SASD convention. Superintendent Pappone also reported that we have been asked as a School Board to consider supporting a resolution to support this proposal. The board will be discussing this resolution at a future meeting. More information is available on the ASBSD web-site.
Travel Reports were heard.
Motion by Rasmussen, seconded by Hegland to adjourn the meeting at 6:36 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 12th day of September, 2011.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley
Board of Education, Brandon, SD was held at 6:30 p.m. on the 8th of
August, 2011 at the Brandon Valley High School Community Room with the
following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom,
and Sue Hegland. Absent: None.
Also present were Superintendent David Pappone, Assistant Business
Manager James Schobert, High School Principal Gregg Talcott, Assistant High
School Principal Brad Thorson, Activities Director Randy Marso, Middle School
Principal Dan Pansch, Assistant Middle School
Principal Randy Hill, Brandon Elementary Principal Merle Horst, Fred Assam
Elementary Principal Susan Foster, Robert Bennis
Elementary Principal Karen Heyden, Valley Springs Elementary Principal Kristi
Nelson, Curriculum Director Tanya Czepull, and Operations Manager Todd
Williams.
Jean Bender called the regular meeting to
order and opened with the Pledge of Allegiance.
Motion
by Rasmussen, seconded by Ullom to approve the agenda as revised. Motion carried.
Motion
by Ode seconded by Hegland to approve the minutes of the annual meeting of July
11, 2011 as presented. Motion carried.
Motion
by Rasmussen, seconded by Hegland to approve the bills and claims as submitted
(see attached).
Motion carried.
The cash report for
the month of July, 2011 showed receipts of $1,134,427.99 and disbursements of
$2,872,713.93, leaving a balance of $9,218,355.83. The General Fund had receipts of $772,745.45,
and disbursements of $1,332,764.28,leaving a balance
of $5,184,130.50. Capital Outlay Fund
had receipts of $17,628.95, and disbursements of $662,435.89, leaving a balance
of $2,120,266.80. Special Education Fund
had receipts of $314,489.82 and disbursements $239,847.76, leaving a balance of
$1,357,881.76. Pension Fund had receipts
of $1,435.65 and disbursements of $112,436.00 leaving a balance of
$315,548.93. Bond Redemption Fund had
receipts of $28,128.12 and disbursements of $525,230.00 leaving a balance of
$240,527.84.
The July, 2011
payroll totaled $933,608.36, of which $517,492.31 was instructional,
$262,680.23 was support services, $24,494.06 was co-curricular, $125,571.01 was
Special Education, and $3,370.75 was Food Service.
Motion
by Ullom, seconded by Ode to approve the financial reports as presented for the
month of July, 2011. Motion carried.
Administrative reports were heard. Superintendent David Pappone reminded the
Board of Education members that they are all registered for the Associated
School Boards of South Dakota and School Administrators of South Dakota
(ASBSD/SASD) convention. This convention
is being held at the
Pappone also reported on a group called
“Moving South Dakota Forward”, which includes school associations and health
providers that are moving forward to initiate a 1% sales tax to be used
exclusively for Medicaid and K-12 education purposes. Estimates show this would raise
from $175,000,000 to $180,000,000 of revenue in a year. The proposal as it reads now would split that
revenue evenly between Medicaid and K-12 education, which also includes
language that protects extra funding that school districts receive from the
legislature. More information will be
forthcoming to include this on the ballot in 2012.
As an enrollment update Pappone presented
the most recent Elementary Class sizes.
Those class sizes have remained reasonable. Currently, there are 93 additional students
going into the 2011-12 school year.
Until the first day of school, final enrollment numbers are unknown,
however, Pappone is confident that the District will approach the 100 student
increase projected in the budgeting.
Lastly, Pappone reported on Brandon Valley’s Dakota Step Score assessments. All six of the BV schools are on the
“Distinguished Schools” list. Compared
to other South Dakota large schools, Brandon Valley ranks first in Math scores
(89% of Advanced or Proficient); and first in Reading (86% of Advanced or
Proficient). BV also ranks second in
attendance rates and first in graduation rates.
Board President Jean Bender congratulated
the entire Brandon Valley staff on their hard work and diligence on the great
test results again this year.
High School Principal Gregg Talcott reported
that schedule changes are underway this week at the High School. Youth Frontiers led a Senior Leadership
retreat today including information on how to make the most out of your senior
year individually and as a group, as well as how to be a leader. The theme for the High School this year is
“Less Talk and More Walk.”
Curriculum Director, Tanya Czepull, updated
the board on next week’s Professional Development schedule which starts on
Monday, August 15th with a new staff orientation in the morning and
substitute in-service in the afternoon.
The remainder of the week includes individual building meetings, several
break-out sessions, and an all staff luncheon held on Wednesday, August 17th
at 12 noon in the HS Commons. Board
members are invited and encouraged to attend any of the meetings and events.
Todd
Williams, Operations Manager, reported on current District remodel/building
projects at Brandon Elementary, Brandon Valley High School, Brandon Valley
Middle School, and Valley Springs Elementary.
A District-wide electronic access system is also in the process of being
installed.
Activities Director, Randy Marso, along with
Superintendent Pappone reminded everyone of the upcoming Pigskin Classic
football event. This event is kicked-off
with a golf outing on Saturday, August 20th at the Brandon Municipal
Golf Course. The following Saturday,
August 27th is filled with many activities and events for the entire
community, capped off by the first home High School football game with the BV
Lynx taking on the O’Gorman Knights.
Motion by Rasmussen, seconded by Ode to
approve the following general business items:
1.
Approve Open
Enrollments: 12-58, 12-95, 12-113,
12-121, 12-122, 12-123, 12-125, 12-126, 12-127, 12-128, 12-131, 12-132, 12-133,
12-134, 12-135A, 12-135B, 12-136, and 12-137.
2.
Approve Contract for
Services with Carroll Institute for the 2011-12 School Year for $5,000.
3.
Approve the
following change orders from Beck & Hofer Construction, Inc., for the Brandon
Elementary Addition and Renovation:
#19R:
$8,677.66
#20:
$939.73
4.
Approve equipment
agreement between Midwest Mini Melts and BV Junior Class Concessions.
5.
Approve second
amendment to the Contracted Service Agreement with the South Dakota School for
the Deaf and the Brandon Valley School District.
6.
Approve the Contract
for Operations between the Brandon Valley School District and the Inter-Lakes
Community Action Pre-Birth to Five Headstart Program
for the 2011-12 School Year for $2,436.78/student.
7.
Approve agreement
for surplus property auction services from the City of Sioux Falls.
8.
Approve the
following Kindergarten Open enrollments as follows:
Fred Assam
Elementary: #12-03, 12-05, 12-06B, 12-11, 12-15, 12-16,
12-17, 12-19, 12-23, 12-24, 12-25, 12-26, 12-27, 12-28A, 12-28B, 12-29, 12-30,
12-37, 12-39, 12-48, 12-51, 12-65, 12-68, 12-71, 12-73, 12-78, 12-79, 12-80,
12-81, and 12-124.
Valley Springs
Elementary:
#12-01, 12-04, 12-07, 12-08, 12-12, 12-13, and 12-31.
Brandon Elementary: #12-42, 12-57, 12-72, 12-75, 12-83, and
12-97.
Robert Bennis Elementary:
#12-41- 12-45, 12-46, and 12-47.
9.
Deny the following
Kindergarten Open Enrollments based on class size limitations as follows:
Fred Assam
Elementary: #12-87, 12-87A, 12-91, 12-99, 12-108, 12-127,
12-129, and 12-130.
Valley Springs
Elementary: #12-86.
Motion
carried.
Superintendent
Pappone presented a recommendation to the school board to compensate Assistant
Business Manager Jim Schobert for his extra service during Business Manager
Paul Lundberg’s total and partial absence.
Motion by Ullom, seconded by Hegland to approve an
additional $4,000.00 compensation for Mr. Schobert’s
additional service. Motion
carried.
Motion by Rasmussen, seconded by Ullom
to approve the following personnel items:
1.
Approve
one-year leave of absence request submitted by Leisa Aanenson, FAE First Grade Teacher, effective for the
2011-12 school year.
2.
Approve
resignation from Jaren Guetter, BVHS English Teacher, effective at the end of
the 2010-11 school year subject to liquidated damages
of $1,000.00.
3.
Approve
recommendation to hire Karin Reisch, FAE part-time
Child Nutrition, 3.75 hours/day, $10.25/hour, effective August 15, 2011.
4.
Approve
recommendation to hire Connie Waldner, BVMS part-time
Child Nutrition, 3.75 hours/day, $10.25/hour, effective August 15, 2011.
5.
Approve
recommendation to hire Michael P. Langner, District
Groundskeeper, $11.50/hour, effective August 9, 2011.
6.
Approve
resignation/retirement from Linda Saathoff, RBE
Educational Assistant, effective August 1, 2011.
7.
Approve recommendation to hire Dan Canfield,
BVHS English/Speech Teacher, MA Step Base - $33,570, effective for the 2011-12
school year.
8.
Approve
recommendation to hire Megan Osheim, FAE First Grade
Teacher, BA Step Base - $32,970.00, effective for the 2011-12 school year.
9.
Approve
recommendation to hire JoAnn Presler,
Title I Tutor, Step 10 - $16.52/hour, 35 hours/week, effective for the 2011-12
school year.
10.
Approve
recommendation to hire Julie Palmlund, Title I Tutor,
Step 1 - $16.07/hour, 35 hours/week, effective for the 2011-12 school year.
11.
Approve
recommendation to hire Mitchell Zerr, BVMS
History/Reading Teacher, MA Step 10 - $37,382.00, effective for the 2011-12
school year.
12.
Approve resignation
of John Carlson, Transportation Bus Driver, effective immediately.
13.
Approve resignation
of Brandon Steffen, High School Special Services Educational Assistant,
effective immediately.
14.
Approve transfer of
Chelsea VanLeur from 0.5 F.T.E. Elementary Special
Education Teacher and 0.5 F.T.E. Title I Tutor to 1.0 F.T.E. FAE Third Grade
Teacher, BA Step 4 - $34,198.00, effective for the 2011-12 school year.
Motion
carried.
Communications received by the Central
Office and Board of Education were reviewed.
They included the following item:
1.
June
2011 Building Permits.
2.
Commendation
for Robert Bennis Elementary Principal Karen Heyden.
3.
Thank
you from Patsy Terveer for the plant sent in memory
of her father, Russell Olson.
4.
Thank
you from the Joel Keyman family for the floral
arrangement sent in memory of his father, Mike Keyman.
5.
Thank
you from Deb Black for the plant sent in memory of her mother, Delores Beynon.
6.
Thank
you from Denny Wrede and family for the plant sent in
memory of his father, Wayne K. Wrede.
Board of Education
Committee Reports were heard. Transportation
– Pappone reported that to date, the Transportation Department has sold 758
bus passes for the upcoming school year.
Travel reports were
reviewed.
Motion by Rasmussen,
seconded by Ode to adjourn the meeting at 7:18 p.m. Motion carried.
Signed
___________________________________
Assistant Business Manager
Approved
by the Board of Education this 12th day of September, 2011.
Signed____________________________________
Chairperson
The annual meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11th of July, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Sue Hegland (via conference call). Absent: None. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Assistant Business Manager James Schobert, High School Principal Gregg Talcott, Assistant High School Principal Brad Thorson, Middle School Principal Dan Pansch, Assistant Middle School Principal Randy Hill, Fred Assam Elementary Principal Susan Foster, Valley Springs Elementary Principal Kristi Nelson, and Operations Manager Todd Williams.
Jean Bender welcomed everyone to the Annual Budget Hearing that preceded the Board of Education annual meeting at 6:00 p.m., presented by Business Manager Paul Lundberg.
Jean Bender called the annual meeting to order and opened with the Pledge of Allegiance.
Sue Hegland was sworn in and took the Oath of Office for a 3-year term on the Board of Education for the Brandon Valley School District 49-2.
Superintendent David Pappone presided over the meeting for the election of Board Chairperson.
Motion by Ode, seconded by Ullom to nominate Jean Bender as Chairperson of the Board of Education for the 2011-12 school year. Motion carried.
Jean Bender presided over the meeting as the newly elected chairperson.
Motion by Ullom, seconded by Ode to nominate Jay Rasmussen as Vice Chairperson of the Board of Education for the 2011-12 school year. Motion carried.
Motion by Rasmussen, seconded by Ode to approve the agenda as revised. Motion carried.
Motion by Ullom, seconded by Rasmussen to adopt the following regular procedures for 2011-12 Board of Education meetings:
1. Meeting dates and times: 6:30 p.m. on the second and fourth Monday of each month except July and December where there is one meeting held on the second Monday of the month and Tuesday meetings on October 11, 2011, April 10, 2012, and May 29, 2012 .
2. Meeting place: Brandon Valley High School Community Room, Valley Springs Elementary Band Room (4th Monday of October and April).
3. Order of roll call: Motion, second and alternating.
4. Name of Official Newspaper: Brandon Valley Challenger – Prairie Publications, Dell Rapids.
5. Name of Official Depositories: First National Bank, Home Federal Bank.
6. Board Committee appointments:
A) Alternative Education:
Chairperson – Renee Ullom
Alternate – Sue Hegland
B) Buildings and Grounds:
Chairperson – Jay Rasmussen
Member – Gregg Ode
C) Child Nutrition and Wellness:
Chairperson – Gregg Ode
Member – Sue Hegland
D) City Affairs and Legislation:
Chairperson – Jean Bender (Delegate to ASBSD Delegate Assembly)
Member – Jay Rasmussen (Alternate delegate to ASBSD Delegate Assembly)
E) Personnel Welfare:
Chairperson – Jean Bender
Member – Sue Hegland
F) Student Activities, Curriculum, and Technology:
Chairperson – Renee Ullom
Member – Sue Hegland
G) Transportation:
Chairperson – Gregg Ode
Member – Jay Rasmussen
H) Safety:
Chairperson – Renee Ullom
Member – Jean Bender
7. Board reimbursement rate for 2011-12 - $45.00/meeting.
8. Authorized the Business Manager to:
· Invest temporary excess funds.
· Make temporary interfund transfers when necessary.
· Make debt service payments as due throughout the year.
9. Approve Business Manager bond of $300,000.
10. Designate Business Manager as custodian for all accounts and administration of trust and agency accounts.
11. Appointment of federal Programs coordinators as follows:
Lyn Heidenson, Special Services Director ~ Coordinator of Title I and Section 504
Tanya Czepull, Curriculum Director ~ Coordinator of Homeless Education
Todd Williams, Operations Manager ~ Coordinator for ADA Accessibility
David Pappone, Superintendent ~ Coordinator for Title IX, School Lunch Agreement, and all other federal Programs
12. Acknowledge for the record the following annual notices:
a. Non-discrimination
1. General Statement
2. Equal Educational Opportunities
3. Section 504
4. Grievance Procedure for Brandon Valley required by Title IX
b. Notification of Rights under FERPA for Elementary and Secondary Schools
c. Family Educational Rights and Privacy ACT (FERPA) Directory Information
d. Notification of Rights under the Protection of Pupil Rights Amendment (PPRA)
e. Instruction/Programs for Homeless Students – JLG-R
f. Asbestos Hazard Emergency Response Act
Motion carried.
Motion by Ode seconded by Ullom to approve the minutes of the
regular meetings of June 13, 2011 and June 27, 2011 as presented.
Motion carried.
Motion
by Rasmussen, seconded by Ullom to approve the bills and claims as submitted
(see attached).
Motion carried.
The cash report for the month of June, 2011 showed receipts of $3,395,169.97 and disbursements of $2,514,334.60, leaving a balance of $10,956,118.89. The General Fund had receipts of $1,909,149.29, and disbursements of $1,501,147.74, leaving a balance of $5,743,626.45. Capital Outlay Fund had receipts of $560,738.63, and disbursements of $264,569.76, leaving a balance of $2,765,073.74. Special Education Fund had receipts of $553,260.75 and disbursements $238,749.83, leaving a balance of $1,283,239.70. Pension Fund had receipts of $56,033.92 and disbursements of $109,011.00 leaving a balance of $426,549.28. Bond Redemption Fund had receipts of $315,987.38 and disbursements of $400,856.27 leaving a balance of $737,629.72.
The June, 2011 payroll totaled $1,130,796.05, of which $674,549.59 was instructional, $250,773.61 was support services, $38,579.12 was co-curricular, and $149,585.27 was Special Education, and $17,308.46 was Food Service.
Motion by Rasmussen, seconded by Ode to approve the financial reports as presented for the month of June, 2011. Motion carried.
Administrative reports were heard. Superintendent David Pappone reminded the Board of Education of the upcoming Associated School Boards of South Dakota and School Administrators of South Dakota (ASBSD/SASD) convention registration deadline of July 15, 2011. This convention is being held at the Sioux Falls Convention Center August 10 – 12, 2011.
High School Principal Gregg Talcott reported that the Skyward Student Software system has been rolled up for the 2011-12 school year and student schedules for both High School and Middle School students are now available for view on-line. Talcott also previewed an upcoming Senior Leadership Retreat on August 8, 2011. Advanced Placement and Dakota Step test scores are in and in the process of being reviewed to be presented.
Motion
by Ullom, seconded by Ode to approve the following general business items:
1. Approve renewal of
membership with the Associated School Boards of South Dakota (ASBSD) for the
2011-12 school year.
2. Approve Special
Education Grant Application for Part B-IDEA 611 and 619.
3. Approve Consolidated
Application for the 2011-12 school year.
4. Approve Public
School Exemptions: #12-115, 12-116, 12-117, and 12-118.
5. Approve 2011-12
district budgets (attached) and associated tax requests.
APPROPRIATIONS
General
Fund
$17,685,000
Capital
Outlay
Fund
$ 3,630,000
Special
Education
Fund
$
3,655,000
Pension
Fund
$ 226,500
Bond
Redemption
Fund
$ 1,866,000
Food Service
Fund
$ 1,793,000
REVENUES
General
Fund
$17,685,000
Capital
Outlay
Fund
$ 3,670,000
Special
Education
Fund
$
3,655,000
Pension
Fund
$ 369,500
Bond
Redemption
Fund
$ 1,866,000
Food Service
Fund
$ 1,793,000
TAX LEVY REQUESTS
General
Fund
$ 2.388 per $1,000 of Total Valuation
3,965 per $1,000
of Owner-Occupied Valuation
8.491 per $1,000 of Other Valuation
Capital Outlay
Fund
$ 3.00 per $1,000 of Total Valuation
Special Education Fund $ 1.20 per $1,000 of Total Valuation
Pension Fund $ 0.30 per $1,000 of Total Valuation
Bond Redemption Fund $1,850,000
6. Adopt tuition rate of $4,487 per student for the 2011-12 school year.
7. Approve 2011-12 mileage rate at .05 over state rate: .42¢/mile; and 2011-12 meal reimbursement rates as follows: (in-state) Breakfast - $5, Lunch - $9, Dinner - $12; (out-of state) Breakfast - $8, Lunch - $11, Dinner - $17.
8. Approve 2011-12 listing of District employees’ salaries for publication (see attached).
9. Approve 2011 Summer OT/PT contract between the Brandon Valley School District and East Dakota Education Cooperative (EDEC) for $10,200.00.
Motion carried.
Motion by Rasmussen, seconded by Ullom to approve the following personnel
items:
1. Recommendation to hire
Susan Krogman, BVMS part-time Child Nutrition, 3.75
hours/day ~ $10.25/hour, effective August 15, 2011.
2. Approve resignation
from Jill Kraai, FAE Elementary Teacher (1.0 F.T.E.)
effective at the end of the 2010-11 school year subject to liquidated damages
of $1,000.00.
Motion carried.
Communications received by the Central Office were reviewed. They
included the following item:
1. June 2011 Building
Permits.
Board of Education Committee Reports were heard. Buildings and Grounds – Jay Rasmussen updated the Board on several District projects including the Middle School remodel, the Brandon Elementary lunchroom and kitchen remodel, and lastly, the Valley Springs Elementary restroom remodel. Other smaller miscellaneous projects are underway and should be wrapped up by the start of the 2011-12 school year.
Travel reports were reviewed.
Motion by Rasmussen, seconded by Ode to go into Executive Session at 6:56 p.m. to discuss a personnel issue per SDCL 1-25-2(1).
The Board of Education came out of Executive Session and into Open Session at 7:15 p.m.
Motion by Ode, seconded by Ullom to terminate the employment
of Jason Thedens, Grounds Department.
Motion carried. \
Motion
by Rasmussen, seconded by Ode to adjourn the meeting at 7:16 p.m. Motion
carried.
Signed __________________________________
Assistant Business Manager
Approved by the Board of Education this 8th
day of August, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 27th of June, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: none. Also present were Superintendent David Pappone, Middle School Principal Dan Pansch, Fred Assam Elementary Principal Susan Foster, Curriculum Director Tanya Czepull, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ullom to approve the agenda as presented. Motion carried.
Mrs. Bender began by thanking Todd Egge, outgoing Board of Education member for his three years of service to the Brandon Valley School District and the community.
Administrative Reports were heard. Superintendent David Pappone reported on the results of the June 21, 2011 School Board Election. Susan Hegland was elected to a 3-year term defeating Brett Bastian by a vote of 261 to 101. Mrs. Hegland will be sworn in at the Annual School Board Meeting on July 11, 2011. On behalf of the entire board, both Pappone and Bender welcomed Mrs. Hegland as the newest Brandon Valley School District board member.
Pappone also updated the board on the bond refunding. The refunding has been negotiated and is scheduled to be completed by July 22, 2011 with a total savings to the District of $866,640.50.
Motion
by Egge, seconded by Ode to approve the following
general business items:
1. Recommendation to
approve Letter of Agreement between Center for Disabilities, The USD Sanford
School of Medicine for Dietetic Internship, and the Brandon Valley School
District #49-2 to participate in the Dietetic Internship program beginning
August 1, 2011.
2. Approve
recommendation to accept lone bid for HS Floor Covering Replacement from
Commercial Interior Décor ~ $92,839.00.
3. Approve recommendation
to accept low bid for Electronic Access – District Lock Down from Safe ‘N
Secure ~ $43,975.00.
4. Approve
recommendation to accept low bid for VSE Restroom Remodel from ABLE
Construction ~ $123,000.00.
5. Approve bills and
claims as presented: Invoice Listing ~ $327,693.12; Advanced Payments ~
$634.72; and Pay Vouchers ~ $1,536.89.
6. Approve the
following Brandon Elementary Addition/Remodel change orders as recommended by
Architecture, Incorporated as follows: Change Order #4 - $23,122.00 and
Change Order #5 - $54,996.00 ~ Total: $78,118.00.
7. Approve
administrative recommendation in regard to the Division III Representative position runoff election ballot as follows: Mike Ruth,
Miller High School.
Motion carried.
Superintendent Pappone reported that a hiring committee consisting of two VSE teachers and the three current Elementary principals interviewed three candidates for the principal position vacancy at Valley Springs Elementary School. It is the committee’s recommendation to hire Kristi Nelson for this position. Motion by Ullom, seconded by Rasmussen to approve the administrative recommendation to hire Kristi Nelson as .5 F.T.E. Principal at Valley Springs Elementary, MA+15 Step Base - $32,000.00; .5 F.T.E. Valley Springs Elementary Teacher, $19,668.00, Total: $51,668.00, beginning with the 2011-12 school year. Motion carried.
Motion by Rasmussen, seconded by Ode to approve the following personnel items:
1. Approve
recommendation to approve staffing change for Stacey Smith, from FAE part-time
Educational Assistant with the Auditory Oral Program to FAE full-time (35
hours/week) Educational Assistant with the Auditory Oral Program beginning with
the 2011-12 school year.
2. Approve
recommendation for two additional Title I teaching
positions for the 2011-12 school year due to the increase of the Title I
allocation.
3. Approve
recommendation to hire David D. Schutz,
Transportation Bus Driver.
4. Recommendation to
hire Jessica Simmons, Destination Imagination Coordinator, 5.5% of BA Step 4 -
$1,881.00, and Quiz Bowl Coordinator, 2.5% of BA Step Base - $824.00.
Motion carried.
Communications received by the Board of Education were reviewed. They
included the following items:
1. Thank you from the
family of Rita Hubert for the flowers sent in Rita’s memory.
Board of Education Committee Reports were heard. Building and Grounds – Jay Rasmussen reported on the Building Remodel projects that are on-going at Brandon Elementary and Brandon Valley Middle School.
Motion by Rasmussen, seconded by Egge
to adjourn the meeting at 6:38 p.m. Motion carried.
Signed
__________________________________
Superintendent
Approved by the Board of Education this 11th
day of July, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 13th of June, 2011 at the Brandon Valley High School Community Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: None. Also present were Superintendent David Pappone, Assistant Business Manager James Schobert, High School Principal Gregg Talcott, Middle School Principal Dan Pansch, Assistant Middle School Principal Randal Hill, Fred Assam Elementary Principal Susan Foster, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Ode, seconded by Rasmussen to approve the agenda as presented. Motion carried.
Motion by Ullom, seconded by Egge to approve the minutes of the regular meetings of May 9, 2011 and May 23, 2011. Motion carried.
Motion by Rasmussen, seconded by Egge to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of May 2011 showed receipts of $5,440,057.58 and disbursements of $1,940,423.08, leaving a balance of $10,075,283.52. The General Fund had receipts of $2,955,366.62, and disbursements of $1,589,669.35, leaving a balance of $5,335,624.90. Capital Outlay Fund had receipts of $1,155,209.91, and disbursements of $54,179.64, leaving a balance of $2,468,904.87. Special Education Fund had receipts of $562,512.39 and disbursements $296,574.09, leaving a balance of $968,728.78. Pension Fund had receipts of $115,520.83 and disbursements of $0.00 leaving a balance of $479,526.36. Bond Redemption Fund had receipts of $651,447.83 and disbursements of $0 leaving a balance of $822,498.61.
The May, 2011 payroll totaled $1,286,411.23, of which $683,242.05 was instructional, $293,518.02 was support services, $36,145.10 was co-curricular, $209,605.27 was Special Education, and $63,900.79 was Food Service.
Motion by Egge, seconded by Ode to approve the financial reports as presented for the month of May, 2011. Motion carried.
Administrative reports were heard. Superintendent Pappone noted that as reported, the Child Nutrition balance at the end of the 2010-11 school year shows that fund in a positive position and there will be no increase on the price of meals for the 2011-12 school year. Pappone congratulated Gay Anderson, Child Nutrition Director, on a successful year of thrifty spending and cost controls to make this possible.
Secondly, Pappone reported that Assistant Business Manager James Schobert and he had a conference call with Standard and Poor’s last week in order to provide information to determine the District’s bond rating on the upcoming bond refunding. The District’s rating came in at a “AA/Stable”, which is good news for this upcoming process. Rates are still very favorable at this time for this refunding so the District will continue to proceed.
Lastly, Pappone presented the annual Anti-Bullying/Harassment report. An updated Anti-Bullying/Harassment policy was adopted in the summer of 2009 with the 2009-10 school year the first year of its implementation. The District discovered during the review last year that it needed to be more consistent on what each of the buildings constituted as bullying, and as a result the administrative team has come to a more common understanding on what each building constitutes as bullying or harassment. There were 82 founded incidents of bullying/harassment during this school year. While no amount of bullying or harassment is acceptable, the reported incidence of bullying and harassment is low in our District. The fact that administrators report interventions to have been effective in most instances without recurring complaints is also a positive result. Pappone stated that the District will continue to implement the Anti-Bullying/Harassment Policy with the goal of reducing incidents in future years.
High School Principal Gregg Talcott presented the Class of 2011 Graduation and Post High School Report. There were 189 total graduates (6 mid-year; 183 spring).
Special Services Director Lyn Heidenson reported that the Extended School Year session has begun for both the Early Childhood and Auditory/Oral Programs.
Superintendent Pappone presented a bus fee increase recommendation for the 2011-12 school year. Based on the changes made to Board Policy EEAA-District Transportation this spring, which requires the school board to “annually establish nominal fees for bus passes”, Mr. Pappone recommended the following adjustments to the bus fee schedule: Per student regular rate of $75 per semester with a family maximum of $175 per semester and no early purchase discount; per student rate of $150 per semester for open enrolled students who are transported outside the boundary of the school of attendance. This rate does not apply to the family maximum. An open enrolled student who uses a pick-up and drop-off point within the boundary of the school of attendance may purchase a regular bus pass and not be subject to this increased rate. Students who have bus passes purchased prior to two weeks before the first day of school will be scheduled for pick-up and drop-off beginning with the first day of school. Students who purchase bus passes within a period of two weeks prior to the first day of school will not be eligible to ride until the sixth day of school. Pappone has figured the cost per ride for a regular bus pass to be 43 cents, which is an increase of 9 cents from the current regular price or an increase of 14 cents from the current discounted price. Motion by Rasmussen, seconded by Ullom to approve the administrative recommendation for a regular bus pass of $75/semester ($175/semester family maximum) and $150/semester for an open enrolled student riding outside the boundaries of their attendance area. Motion carried.
Motion
by Egge, seconded by Ode to approve the following
general business items:
1. Approve Sioux Valley
Energy Grant Application for $500 for a violence
prevention program at Fred Assam and Valley Springs Elementary School.
2. Approve
recommendation to accept low bid for district office supplies from Brown & Saenger - $24,680.89.
3. Approve the
following Open Enrollments: #12-10, 12-43, 12-88, 12-102, 12-103, 12-104,
12-105, 12-106, 12-107, 12-109, 12-110, 12-111, and
12-112.
4. Approve purchased
services agreement with Universal Pediatric Services to provide specialized
nursing services for the 2011-12 school year - $40.00/hour, not to exceed 40
hours/week.
5. Approve
recommendation to accept low bid for district copier paper from SW/SC Services
Cooperative for 840 cases @ $25.50/case and 560 cases @$26.50/case – Total
paper cost: $36,260.00.
6. Approve
recommendation to accept low bid to replace the BVHS north Air Handling Unit
(AHU) from Krier & Blain - $94,880.00.
7. Approve the
following change orders for the BVMS Office remodel:
#CR1,
Prairie Sons – Shut off valve- $349.00
#2, Doug’s
Building Services – Add door, frame, and wall at corridor 228 -
$722.01
#3, Doug’s
Building Services – Wire exhaust fan to new panel due to wall removal -
$1,972.95
Motion carried.
Motion by Ullom, seconded by Rasmussen to approve the following personnel
items:
1. Approve recommendation to transfer Sherri
Garner from VSE Educational Assistant to FAE kindergarten Educational
Assistant, effective for the 2011-12 school year.
2. Approve recommendation to hire Sara Tiffany,
0.5 F.T.E. FAE Jr. Kindergarten Teacher, BA Step 4 -
$17,099.00. Mrs. Tiffany’s Title I Tutor position will be reduced from
1.0 F.T.E. to 0.5 F.T.E., effective for the 2011-12 school year.
3. Approve resignation from Ashley Teunissen, FAE Jr. Kindergarten Teacher (0.5 F.T.E.) and
Special Education Elementary Teacher (0.5 F.T.E.), effective at the end of the
2010-11 school year subject to liquidated damages of $300.00.
4. Approve request for one additional BVMS
Special Education Educational Assistant, effective for the 2011-12 school year.
5. Approve resignation from Nicole Martin, BE
Second Grade Teacher, effective at the end of the 2010-11 school year subject to liquidated damages of $300.00.
6. Approve recommendation to hire Jessica Beilke, District ELL Teacher, BA Step 1 - $33,270.00,
effective for the 2011-12 school year.
7. Approve resignation from Sherri Steenstra, BVMS part-time child nutrition, effective June
2, 2011.
8. Approve recommendation to transfer Bill Freking, Principal at Valley Springs Elementary to BE
Second Grade Teacher - $42,580.00, effective for the 2011-12 school year.
9. Approve recommendation to hire Amy Behrens,
RBE Educational Assistant (0.5 F.T.E.), $11.00/hour effective for the 2011-12
school year.
10. Approve
recommendation to hire Jenna Oorlog, BVMS Science, BA
Step Base - $32,970.00, effective for the 2011-12 school year,
contingent on taking and passing Praxis Test #0439 – Middle School Science.
11. Approve
recommendation to hire Lindsey Schubert, FAE Auditory/Oral Teacher for the Deaf
and Hard of Hearing, MA Step Base - $33,570.00, effective for the 2011-12
school year, contingent on receiving SD Certification.
12. Approve
resignation from LaDell Hanson, BVHS Special
Education Educational Assistant, effective June 30,
2011.
13. Approve
recommendation to hire Melinda Winter, BVHS American Sign Language Teacher, BA
Step 10 (0.5 F.T.E.) - $18,238.00, effective for the 2011-12 school year,
contingent on gaining appropriate certification.
14. Approve
recommendation to hire Taya Sandra, BVHS English
Teacher, BA Step Base - $32,970.00, effective for the 2011-12 school year, contingent on gaining appropriate certification.
15. Approve
recommendation to hire Brandon Steffen, BVHS Special Education Educational
Assistant, $11.00/hour, effective for the 2011-12 school year.
16. Approve
recommendation to hire Dacia Boehrns, BVHS Special Education
Educational Assistant, $11.00/hour, effective for the 2011-12 school year.
17. Approve
recommendation to hire Chelsea VanLeur, Special
Education Elementary Teacher (0.5 F.T.E.), BA Step 4 - $17,099.00, and Title I
Tutor (0.5 F.T.E.) – BA Step 4 - $16.22/hour, effective for the 2011-12 school
year.
Motion carried.
Communication
received by the Central Office and Board of Education were reviewed. They
included the following items:
1. Building Permit Applications for May, 2011.
2. Thank you from Jeanne Lens for the dinner
and beautiful bell given for her 25 years of service.
3. Thank you from Gerry Bills for the flowers
and thoughts sent to him for a speedy recovery.
Board of Education Committee Reports were heard. Buildings & Grounds – Gregg Ode updated the Board of Education on the Brandon Valley Middle School Office remodel and the Brandon Elementary Expansion project with both projects reported as being “on-schedule.”
Travel reports were reviewed.
Motion by Rasmussen, seconded by Egge to go into Executive Session at 7:17 p.m. to consider a request from the BVEA that negotiations regarding Title I Tutor’s wages be reopened per SDCL1-25-2 (4).
The Board of Education came out of Executive Session and into Open Session at 7:26 p.m.
Motion by Egge, seconded by
Rasmussen to deny the BVEA request to reopen negotiations regarding Title I
Tutor’s wages. Motion carried.
Motion
by Ode, seconded by Ullom to adjourn the meeting at 7:27 p.m. Motion
carried.
Signed __________________________________
Assistant Business Manager
Approved by the Board of Education this 11th
day of July, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 23rd of May, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: none. Also present were Superintendent David Pappone, Assistant Business Manager James Schobert, High School Assistant Principal Brad Thorson, Fred Assam Elementary Principal Susan Foster, Curriculum Director Tanya Czepull, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Egge to approve the agenda as presented. Motion carried.
Assistant Business Manager James Schobert presented the 2011-12 proposed district budget. (see attached)
The Board of Education continued a discussion on a resolution authorizing refunding of $6,650,000 in existing G.O. Bonds at this evening’s regular meeting. Two issues that the board considered tonight were: 1) If the district should refund the bonds including how to distribute the savings, and; 2) Whether the sale of the new bonds should be negotiated (private sale) or bid (public sale). Motion by Rasmussen to pass the following resolution:
RESOLUTION AUTHORIZING THE EXECUTION, TERMS, ISSUANCE, SALE AND PAYMENT OF GENERAL OBLIGATION REFUNDING BONDS IN AN AMOUNT SUFFICIENT TO REFUND BRANDON VALLEY SCHOOL DISTRICT 49-2 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2005 IN THE OUTSTANDING PRINCIPAL AMOUNT OF SIX MILLION SIX HUNDRED FIFTY THOUSAND DOLLARS ($6,650,000) PLUS COSTS OF ISSUANCE AND PLUS ANY OTHER AMOUNTS NECESSARY TO EFFECTUATE THE REFUNDING OF THE BRANDON VALLEY SCHOOL DISTRICT 49-2 OF MINNEHAHA COUNTY, SOUTH DAKOTA.
WHEREAS, the Brandon Valley School District 49-2 is authorized by the provisions of SDCL §§ 6-8B-30 through 6-8B-52 to issue General Obligation Refunding Bonds to refund and refinance validly issued outstanding General Obligation Refunding Bonds of the School District; and
WHEREAS, the School Board has determined that refunding certain General Obligation Refunding Bonds of the School District will reduce the interest expense to the School District; and
WHEREAS, the School Board has determined that is necessary and in the best interest of the School District to issue General Obligation Refunding Bonds of the School District for the purpose of providing funds to refund the General Obligation Refunding Bonds, Series 2005 dated April 15, 2005.
NOW THEREFORE, BE IT RESOLVED BY THE SCHOOL BOARD OF THE BRANDON VALLEY SCHOOL DISTRICT 49-2 OF MINNEHAHA COUNTY, AS FOLLOWS:
ARTICLE I
DEFINITIONS
Section 1.1. Definition of Terms.
In addition to the words and terms elsewhere defined in this Bond Resolution, the following words and terms as used herein, whether or not the words have initial capitals, shall have the following meanings, unless the context or use indicates another or different meaning or intent, and such definitions shall be equally applicable to both the singular and plural forms of any of the words and terms herein defined:
"Act" means collectively SDCL Chapter 6-8B and Title 13, as amended.
"Authorized Officer of the School District" means the President of the School Board and the Business Manager, or, in the case of any act to be performed or duty to be discharged, any other member, officer, or employee of the School District then authorized to perform such act or discharge such duty.
"Bonds" means not to exceed $6,650,000 in aggregate principal amount of General Obligation Refunding Bonds, Series 2011, dated in 2011, or such other designation or date as shall be determined by the School Board pursuant to Section 8.1 hereof, in an amount sufficient to refund Brandon Valley School District 49-2 General Obligation Refunding Bonds, Series 2005 in the outstanding principal amount of Six Million Six Hundred Fifty Thousand Dollars ($6,650,000) plus costs of issuance and plus any other amounts necessary to effectuate the refunding, authorized and issued under this Bond Resolution.
"Bond Counsel" means Meierhenry Sargent LLP, a firm of attorneys recognized as having experience in matters relating to the issuance of state or local governmental obligations.
"Bond Payment Date" means each July 1, commencing July 1, 2012.
"Bond Purchase Agreement" means the agreement between the School District and the Underwriter for the purchase of the Bonds.
"Bond Resolution" means the within Resolution, duly adopted by the School Board, as it may be amended from time to time.
"Bondholder", "Holder" and "Registered Owner" means the registered owner of a Bond, including any nominee of a Depository.
"Book-Entry Form" or "Book-Entry System" means a form or system, as applicable, under which physical Bond in fully registered form are issued to a Depository or to its nominee as Registered Owner, with the certificated Bonds being held by and "immobilized" in the custody of such Depository, and under which records maintained by persons, other than the School District or the Registration Agent, constitute the written record that identifies, and records the transfer of the beneficial "book-entry" interests in those Bonds.
"Brandon Valley School District 49-2" means the Brandon Valley School District 49-2, Minnehaha County, South Dakota.
"Business Manager" means the Business Manager of the School District appointed pursuant to the provisions of South Dakota Codified Laws Title 13 or, in the absence of such appointment or in the event the person so appointed is unable or incapable of acting in such capacity, the person appointed by the School Board to perform the duties otherwise performed by the Business Manager, or his designee.
"Closing Date" means the date of delivery and payment of the Bonds.
"Code" means the Internal Revenue Code of 1986, as amended, and the applicable regulations of the United States Department of Treasury promulgated thereunder as in effect on the date of issuance of the Bonds.
"Depository" means any securities depository that is a clearing agency under federal laws operating and maintaining, with its participants or otherwise, a Book-Entry System, including, but not limited to DTC.
"DTC" means the Depository Trust Company, a limited purpose company organized under the laws of the State of New York, and its successors and assigns.
"DTC Participant(s)" means securities brokers and dealers, banks, trust companies and clearing corporations that have access to the DTC system.
"District" means the School District.
"Interest Payment Dates" means each January 1 and July 1 commencing January 1, 2012.
"Letter of Representation" means the Issuer Letter of Representations or Blanket Issuer Letter of Representations to DTC of the School District.
"Official Statement" and "Preliminary Official Statement" means that Official Statement and Preliminary Official Statement described in Section 8.2 hereof pertaining to the sale of the Bonds.
"Original Issue Discount or O.I.D.” means the difference between the issue price and the stated redemption price at maturity. The stated redemption price is determined without regard to optional call dates.
"Original Issue Premium or O.I.P.” means the difference between the issue price and the stated redemption price at maturity. The stated redemption price is determined without regard to optional call dates.
"Outstanding," "Bonds Outstanding," or "Outstanding Bonds" means, as of a particular date all Bonds issued and delivered under this Bond Resolution except: (1) any Bond paid or redeemed or otherwise canceled by the School District at or before such date; (2) any Bond for the payment of which cash, equal to the principal amount thereof with interest to date of maturity, shall have theretofore been deposited prior to maturity by the School District for the benefit of the Owner thereof; (3) any Bond for the redemption of which cash, equal to the redemption price thereof with interest to the redemption date, shall have theretofore been deposited with the Registration Agent and for which notice of redemption shall have been mailed in accordance with this Bond Resolution; (4) any Bond in lieu of or in substitution for which another Bond shall have been delivered pursuant to this Resolution, unless proof satisfactory to the School District is presented that any Bond, for which a Bond in lieu of or in substitution therefor shall have been delivered, is held by a bona fide purchaser, as that term is defined in Article 8 of the Uniform Commercial Code of the State, as amended, in which case both the Bond in lieu of or in substitution for which a new Bond has been delivered and such new Bond so delivered therefor shall be deemed Outstanding; and, (5) any Bond deemed paid under the provisions of Article VII of this Resolution, except that any such Bond shall be considered Outstanding until the maturity or redemption date thereof only for the purposes of being exchanged, transferred, or registered.
"Person" means an individual, partnership, corporation, trust, or unincorporated organization, or a governmental entity or agency or political subdivision thereof.
"President" means the president of the School Board elected pursuant to the provisions of SDCL 13-8 or his or her designee acting on his or her behalf pursuant to the Charter.
"Purchase Agreement" means the Bond Purchase Agreement authorized pursuant to and described in Section 8.1 hereof by and between the School District and the Underwriter.
"Rating Agency" means one or more of the following rating agencies: Standard & Poor's Credit Market Services, Moody's Investors Service Inc. and Fitch IBCA, Inc.
"Record Date" means the close of business on the fifteenth day (whether or not a business day) of the calendar month next preceding each interest payment date.
"Refunded Bonds" means the General Obligation Refunding Bonds, Series 2005 dated April 15, 2005.
"Registration Agent" means The First National Bank in Sioux Falls, Sioux Falls, South Dakota, appointed by the Business Manager its successor or successors hereafter appointed in the manner provided in Article VI hereof.
"Resolution" means this Bond Resolution.
"School Board" means the School Board of the School District elected pursuant to the provisions of the SDCL Title 13.
"School District" means the Brandon Valley School District 49-2.
"Series 2005 Bonds" means the School District’s outstanding General Obligation Refunding Bonds Series 2005 dated April 15, 2005, as follows:
|
MATURITY |
AMOUNT |
INTEREST RATE |
CUSIP
|
|
July 1, 2012 |
$ 380,000 |
3.65% |
105314 KX5 |
|
July 1, 2013 |
430,000 |
3.80% |
105314 KY3 |
|
July 1, 2014 |
490,000 |
3.90% |
105314 KZ0 |
|
July 1, 2015 |
550,000 |
3.95% |
105314 LA4 |
|
July 1, 2016 |
615,000 |
4.05% |
105314 LB2 |
|
July 1, 2017 |
690,000 |
4.00% |
105314 LC0 |
|
July 1, 2018 |
765,000 |
4.05% |
105314 LD8 |
|
July 1, 2019 |
845,000 |
4.10% |
105314 LE6 |
|
July 1, 2020 |
930,000 |
4.20% |
105314 LF3 |
|
July 1, 2021 |
900,000 |
4.25% |
105314 LG1 |
"Schedule" the schedule which indicates the principal and interest payments on the Bonds.
"Underwriter" means Dougherty & Company LLC acting for and on behalf of itself and such securities dealers as it may designate.
"Vice-President" means the Vice-President of the School Board who may act for the president in the absence of the President.
Section 1.2. References to Resolution.
The words "hereof", "herein", "hereunder", and other words of similar import refer to this Bond Resolution as a whole.
Section 1.3. References to Articles, Sections, Etc.
References to Articles, Sections, and other subdivisions of this Bond Resolution are to the designated Articles, Sections, and other subdivisions of this Bond Resolution as originally adopted.
Section 1.4. Headings.
The headings of this Bond Resolution are for convenience only and shall not define or limit the provisions hereof.
ARTICLE II
FINDINGS
Section 2.1
It is hereby found and determined by the School Board as follows:
(a) The refunding of the Refunded Bonds as set forth herein through the issuance of the Bonds will result in the reduction in debt service payable by the School District over the term of the Refunded Bonds thereby effecting a cost savings to the public;
(b) The School District hereby determines that all limitations upon the issuance of Bonds have been met and the Bonds are being authorized, issued and sold in accordance with the provisions of §§ 6-8B-30 to 6-8B-52, inclusive.
ARTICLE III
AUTHORITY, PLEDGE, AND LEVY
Section 3.1 Authority.
In order to (i) refund the July 1, 2012 through July 1, 2021 maturities of the General Obligation Refunding Bonds Series 2005 dated April 15, 2005.and (ii) pay costs incident to the sale and issuance of the Bonds, there shall be issued pursuant to, and in accordance with, the provisions of the Act, this Bond Resolution, and other applicable provisions of law, General Obligation Refunding Bonds of the School District in an amount sufficient to refund Brandon Valley School District 49-2 General Obligation Refunding Bonds, Series 2005 in the outstanding principal amount of Six Million Six Hundred Fifty Thousand Dollars ($6,650,000) plus costs of issuance and plus any other amounts necessary to effectuate the refunding.
Section 3.2 Pledge.
The taxing powers of the School District shall be and they are hereby irrevocably pledged to the prompt and full payment of the principal of and interest on each and all of said Bonds as such principal and interest respectively become due. Pursuant to SDCL § 13-16-10, the School District does hereby pledge and provide for an annual tax sufficient to pay principal and interest on the Bonds when due.
Section 3.3. Levy of Taxes.
The District does hereby provide for an annual levy to produce collected taxes, taking into consideration an amount necessary to provide for delinquencies, reasonable reserve and mandatory early redemption, to pay principal and interest on the Bonds when due. The Business Manager is directed to provide the County Auditor of Minnehaha County with the Schedule. The Schedule is made a part this Resolution as if stated in full and shall be open to public inspection at the office of the Business Manager. Said levies shall be irrepealable so long as any of the Bonds or interest thereon shall remain unpaid, except that the School Board of the District and the Auditor shall have the power to reduce the levy as provided by SDCL §13-16-11.
ARTICLE IV
FORM, TERMS, EXECUTION, AND TRANSFER OF BONDS
Section 4.1. Authorized Bonds.
The aggregate principal amount of Bonds that may be issued under this Bond Resolution shall be in an amount sufficient to refund Brandon Valley School District 49-2 General Obligation Refunding Bonds, Series 2005 in the outstanding principal amount of Six Million Six Hundred Fifty Thousand Dollars ($6,650,000) plus costs of issuance and plus any other amounts necessary to effectuate the refunding.
Section 4.2. Form of Bonds; Execution.
(a) The Bonds are issuable only as fully registered Bonds, without coupons, in the denomination of Five Thousand Dollars ($5,000) or any integral multiple thereof (but no single Bond shall represent installments of principal maturing on more than one date). All Bonds issued under this Resolution shall be substantially in the form set forth in Exhibit A attached hereto, and by this reference incorporated herein as fully as though copied.
(b) The Bonds shall be executed in such manner as may be prescribed by applicable law in the name and on behalf of the School District with the manual or facsimile signature of the President of the School Board, attested by the manual or facsimile signature of the Business Manager, and approved as to form and countersigned by a Resident Attorney by his manual or facsimile signature.
(c) In the event any officer whose manual or facsimile signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such manual or such facsimile signature shall nevertheless be valid and sufficient for all purposes as if he or she had remained in office until such delivery. Any Bond may bear the facsimile signature of, or may be manually signed by, such individuals who, at the actual time of the execution of such Bond, were the proper officers of the School District to sign such Bond, although on the date of the adoption by the School District of this Resolution, such individuals may not have been such officers.
Section 4.3 Maturities, Interest Rates, and Certain Other Provisions of Bonds.
The maturities, interest rates and such other terms as may be required shall be set forth in the Bond Purchase Agreement.
(b) The Bonds shall be designated "General Obligation Refunding Bonds, Series 2011", or such other designation as shall be determined by the School Board pursuant to Section 8.1 hereof. The Bonds shall bear interest from their date or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of the Bond is paid, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on Interest Payment Dates. Interest on each Bond shall be paid by wire transfer, check or draft of the Paying Agent, payable in lawful money of the United States of America, to the person in whose name such Bond is registered at the close of business on the Record Date. The principal of the Bond shall be payable in lawful money of the United States of America at the principal office of the Paying Agent on the Bond Payment Date. SDCL 6-8B-Each Certificate shall state that it is issued pursuant to SDCL 6-8B.
(c) The Registration Agent shall make all interest payments with respect to the Bonds on each interest payment date directly to the registered owners as shown on the Bond registration records maintained by the Registration Agent as of the close of business on the Record Date by wire transfer, check or draft mailed to such owners at their addresses shown on said Bond registration records, without, except for final payment, the presentation or surrender of such registered Bonds, and all such payments shall discharge the obligations of the School District in respect of such Bonds to the extent of the payments so made. Payment of principal of and premium, if any, on the Bonds shall be made upon presentation and surrender of such Bonds to the Registration Agent as the same shall become due and payable.
Section 4.4 Negotiability of Bonds.
All Bonds issued under this Resolution shall be negotiable, subject to the provisions for registration and transfer contained in this Resolution and in the Bonds.
Section 4.5 Registration, Transfer and Exchange of Bonds.
(a) The Bonds are transferable only by presentation to the Registration Agent by the registered owner, or his legal representative duly authorized in writing, of the registered Bond(s) to be transferred with the form of assignment on the reverse side thereof completed in full and signed with the name of the registered owner as it appears upon the face of the Bond(s) accompanied by appropriate documentation necessary to prove the legal capacity of any legal representative of the registered owner. Upon receipt of the Bond(s) in such form and with such documentation, if any, the Registration Agent shall issue a new Bond or Bonds to the assignee(s) in $5,000 denominations, or integral multiples thereof, as requested by the registered owner requesting transfer. The Registration Agent shall not be required to transfer or exchange any Bond during the period commencing on a Record Date and ending on the corresponding interest payment date of such Bond, nor to transfer or exchange any Bond after the publication of notice calling such Bond for redemption has been made, nor to transfer or exchange any Bond during the period following the receipt of instructions from the School District to call such Bond for redemption; provided, the Registration Agent, at its option, may make transfers after any of said dates. No charge shall be made to any registered owner for the privilege of transferring any Bond, provided that any transfer tax relating to such transaction shall be paid by the registered owner requesting transfer. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and neither the School District nor the Registration Agent shall be affected by any notice to the contrary whether or not any payments due on the Bonds shall be overdue. Bonds, upon surrender to the Registration Agent, may, at the option of the registered owner, be exchanged for an equal aggregate principal amount of Bonds of the same maturity in any authorized denomination or denominations.
(b) Except as otherwise provided in this subsection, the Bonds shall be registered in the name of Cede & Co., as nominee of DTC, which will act as securities depository for the Bonds. References in this Section to a Bond or the Bonds shall be construed to mean the Bond or the Bonds that are held under the Book-Entry System. One Bond for each maturity shall be issued to DTC and immobilized in its custody. Unless otherwise provided herein, a Book-Entry System shall be employed, evidencing ownership of the Bonds in authorized denominations, with transfers of beneficial ownership affected on the records of DTC and the DTC Participants pursuant to rules and procedures established by DTC.
Each DTC Participant shall be credited in the records of DTC with the amount of such DTC Participant’s interest in the Bonds. Beneficial ownership interests in the Bonds may be purchased by or through DTC Participants. The holders of these beneficial ownership interests are herein referred to as the "Beneficial Owners." The Beneficial Owners shall not receive the Bonds representing their beneficial ownership interests. The ownership interests of each Beneficial Owner shall be recorded through the records of the DTC Participant from which such Beneficial Owner purchased its Bonds. Transfers of ownership interests in the Bonds shall be accomplished by book entries made by DTC and, in turn, by DTC Participants acting on behalf of Beneficial Owners. SO LONG AS CEDE & CO., AS NOMINEE FOR DTC, IS THE REGISTERED OWNER OF THE BONDS, THE REGISTRATION AGENT SHALL TREAT CEDE & CO., AS THE ONLY HOLDER OF THE BONDS FOR ALL PURPOSES UNDER THIS RESOLUTION, INCLUDING RECEIPT OF ALL PRINCIPAL OF, PREMIUM, IF ANY, AND INTEREST ON THE BONDS, RECEIPT OF NOTICES, VOTING AND REQUESTING OR DIRECTING THE REGISTRATION AGENT TO TAKE OR NOT TO TAKE, OR CONSENTING TO, CERTAIN ACTIONS UNDER THIS BOND RESOLUTION.
Payments of principal, interest, and redemption premium, if any, with respect to the Bonds, so long as DTC is the only owner of the Bonds, shall be paid by the Registration Agent directly to DTC or its nominee, Cede & Co., as provided in the Letter of Representation. DTC shall remit such payments to DTC Participants, and such payments thereafter shall be paid by DTC Participants to the Beneficial Owners. Neither the School District nor the Registration Agent shall be responsible or liable for payment by DTC or DTC Participants, for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC or DTC Participants.
In the event that (1) DTC determines not to continue to act as securities depository for the Bonds or (2) the School District determines that the continuation of the Book-Entry System of evidence and transfer of ownership of the Bonds would adversely affect their interests or the interests of the Beneficial Owners of the Bonds, the School District may discontinue the Book-Entry System with DTC. If the School District fails to identify another qualified securities depository to replace DTC, the School District shall cause the Registration Agent to authenticate and deliver replacement Bonds in the form of fully registered Bonds to each Beneficial Owner.
NEITHER THE SCHOOL DISTRICT NOR THE REGISTRATION AGENT SHALL HAVE ANY RESPONSIBILITY OR OBLIGATIONS TO ANY DTC PARTICIPANT OR ANY BENEFICIAL OWNER WITH RESPECT TO (i) THE BONDS; (ii) THE ACCURACY OF ANY RECORDS MAINTAINED BY DTC OR ANY DTC PARTICIPANT; (iii) THE PAYMENT BY DTC OR ANY DTC PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS; (iv) THE DELIVERY OR TIMELINESS OF DELIVERY BY DTC OR ANY DTC PARTICIPANT OF ANY NOTICE DUE TO ANY BENEFICIAL OWNER THAT IS REQUIRED OR PERMITTED UNDER THE TERMS OF THIS BOND RESOLUTION TO BE GIVEN TO BENEFICIAL OWNERS, (v) THE SELECTION OF BENEFICIAL OWNERS TO RECEIVE PAYMENTS IN THE EVENT OF ANY PARTIAL REDEMPTION OF THE BONDS; OR (vi) ANY CONSENT GIVEN OR OTHER ACTION TAKEN BY DTC, OR ITS NOMINEE, CEDE & CO., AS OWNER.
SO LONG AS A BOOK-ENTRY SYSTEM OF EVIDENCE OF TRANSFER OF OWNERSHIP OF ALL THE BONDS IS MAINTAINED IN ACCORDANCE HEREWITH, THE PROVISIONS OF THIS RESOLUTION RELATING TO THE DELIVERY OF PHYSICAL BOND CERTIFICATES SHALL BE DEEMED INAPPLICABLE OR BE OTHERWISE SO CONSTRUED AS TO GIVE FULL EFFECT TO SUCH BOOK-ENTRY SYSTEM. IF THE PROVISIONS OF THE LETTER OF REPRESENTATION SHALL BE IN CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION AS SAID PROVISIONS RELATE TO DTC, THE PROVISIONS OF THE LETTER OF REPRESENTATION SHALL CONTROL.
Section 4.6 Mutilated, Lost, Stolen, or Destroyed Bonds.
(a) In the event any Bond is mutilated, lost, stolen, or destroyed, the School District may execute, and upon the request of an Authorized Officer of the School District the Registration Agent shall authenticate and deliver, a new Bond of like maturity, interest rate, and principal amount, and bearing the same number (but with appropriate designation indicating that such new Bond is a replacement Bond) as the mutilated, destroyed, lost, or stolen Bond, in exchange for the mutilated Bond or in substitution for the Bond so destroyed, lost, or stolen. In every case of exchange or substitution, the Bondholder shall furnish to the School District and the Registration Agent: (1) such security or indemnity as may be required by them to save each of them harmless from all risks, however remote; and, (2) evidence to their satisfaction of the mutilation, destruction, loss, or theft of the subject Bond and the ownership thereof. Upon the issuance of any Bond upon such exchange or substitution, the School District and the Registration Agent may require the Owner thereof to pay a sum sufficient to defray any tax or other governmental charge that may be imposed in relation thereto and any other expenses, including printing costs and counsel fees, of the School District and the Registration Agent. In the event any Bond which has matured or is about to mature shall become mutilated or be destroyed, lost, or stolen, the School District may, instead of issuing a Bond in exchange or substitution therefor, pay or authorize the payment of the same (without surrender thereof except in the case of a mutilated Bond) if the Owner thereof shall pay all costs and expenses, including attorney’s fees, incurred by the School District and the Registration Agent in connection herewith, as well as a sum sufficient to defray any tax or other governmental charge that may be imposed in relation thereto and shall furnish to the School District and the Registration Agent such security or indemnity as they may require to save them harmless and evidence to the satisfaction of the School District and the Registration Agent the mutilation, destruction, loss, or theft of such Bond and of the ownership thereof.
(b) Every Bond issued pursuant to the provisions of this section shall constitute an additional contractual obligation of the School District (whether or not the destroyed, lost, or stolen Bond shall be found at any time to be enforceable) and shall be entitled to all the benefits of this Bond Resolution equally and proportionately with any and all other Bonds duly issued under this Bond Resolution.
(c) All Bonds shall be held and owned upon the express condition that the provisions of this Section are exclusive, with respect to the replacement or payment of mutilated, destroyed, lost, or stolen Bonds, and, to the maximum extent legally permissible, shall preclude all other rights or remedies, notwithstanding any law or statute now existing or hereafter enacted to the contrary.
Section 4.7 Authentication.
The Registration Agent is hereby authorized to authenticate and deliver the Bonds to the Underwriter or as it may designate upon receipt by the School District of the proceeds of the sale thereof, to authenticate and deliver Bonds in exchange for Bonds of the same principal amount delivered for transfer upon receipt of the Bond(s) to be transferred in proper form with proper documentation as hereinabove described. The Bonds shall not be valid for any purpose unless authenticated by the Registration Agent by the manual signature of an officer thereof on the certificate set forth on the Bond form.
Section 4.8. Qualification for DTC.
The Registration Agent is hereby authorized to take such actions as may be necessary from time to time to qualify and maintain the Bonds for deposit with DTC, including but not limited to, wire transfers of interest and principal payments with respect to the Bonds, utilization of electronic book entry data received from DTC in place of actual delivery of Bonds and provision of notices with respect to Bonds registered by the DTC (or any of its designees identified to the Registration Agent) by overnight delivery, courier service, telegram, telecopy or other similar means of communication. No such arrangements with DTC may adversely affect the interest of any of the Owners of the Bonds, provided, however, that the Registration Agent shall not be liable with respect to any such arrangements it may make pursuant to this section.
Section 4.9. Rating Agency.
The School District is authorized to enter into an agreement with a Rating Agency as may be required under the Purchase Agreement. Any terms or conditions of the Rating Agency shall be attached to this Resolution and incorporated herein as if stated in full.
Section 4.10. Bond Counsel. The President and Business Manager are authorized to retain Meierhenry Sargent LLP as Bond Counsel upon such terms as they approve.
ARTICLE V
REDEMPTION OF BONDS PRIOR TO MATURITY
Redemption provisions shall be set forth in the Bond Purchase Agreement.
ARTICLE VI
REGISTRATION AGENT
Section 6.1. Appointment and Acceptance of Duties.
(a) The School District hereby authorizes the Business Manager to appoint the Registration Agent with respect to the Bonds and authorizes and directs the Registration Agent to maintain Bond registration records with respect to the Bonds, to authenticate and deliver the Bonds as provided herein, either at original issuance, upon transfer, or as otherwise directed by the School District, to effect transfers of the Bonds, to give all notices of redemption as required herein, to make all payments of principal and interest with respect to the Bonds as provided herein, to cancel and destroy Bonds which have been paid at maturity or upon earlier redemption or submitted for exchange or transfer, to furnish the School District at a certificate of destruction with respect to Bonds canceled and destroyed, and to furnish the School District at least annually an audit confirmation of Bonds paid, Bonds Outstanding and payments made with respect to interest on the Bonds. The President and the Business Manager, or either of them is hereby authorized to execute and the Business Manager is hereby authorized to attest such written agreement between the School District and the Registration Agent as they shall deem necessary or proper with respect to the obligations, duties and rights of the Registration Agent. The payment of all reasonable fees and expenses of the Registration Agent for the discharge of its duties and obligations hereunder or under any such agreement is hereby authorized and directed.
Section 6.2. Permitted Acts and Functions.
The Registration Agent may become the Owner of any Bonds, with the same rights as it would have if it were not a Registration Agent. The Registration Agent may act as Underwriter or fiscal agent in connection with the sale of the Bonds or of any other securities offered or issued by the School District.
Section 6.3. Resignation or Removal of the Registration Agent and Appointment of Successors.
(a) The Registration Agent may at any time resign and be discharged of the duties and obligations created by this Bond Resolution by giving at least sixty (60) calendar days’ written notice. The Registration Agent may be removed at any time by the School Board, provided that such removal does not constitute a breach of any contractual agreement with any such Registration Agent, by filing written notice of such removal with such Registration Agent. Any successor Registration Agent shall be appointed by the Business Manager and shall be a trust company or a bank having the powers of a trust company, having a combined capital, surplus, and undivided profits aggregating at least Forty Million Dollars ($40,000,000), willing to accept the office of Registration Agent on reasonable and customary terms and authorized by law to perform all the duties imposed upon it by this Bond Resolution.
(b) In the event of the resignation or removal of the Registration Agent, such Registration Agent shall pay over, assign and deliver any monies and securities held by it as Registration Agent, and all books and records and other properties held by it as Registration Agent, to its successor, or if there be no successor then appointed, to the Business Manager until such successor be appointed.
Section 6.4. Merger or Consolidation of Registration Agent.
Any corporation or association into which the Registration Agent may be converted or merged, or with which it may be consolidated, or to which it may sell or transfer its trust business and assets as a whole, or substantially as a whole, or any corporation or association resulting from any such conversion, sale, merger, consolidation, or transfer to which it is a party shall be and become successor Registration Agent hereunder and shall be vested with all the trusts, powers, discretion, immunities, privileges, and other matters as was its predecessor, without the execution or filing of any instrument or any further act, deed, or conveyance on the part of any of the parties hereto, anything herein contained to the contrary notwithstanding. Upon any such conversion, merger, consolidation, sale or transfer, the Business Manager shall have the right and option, upon notice to such converted, merged, consolidated or acquiring entity, to remove such entity and appoint a successor thereto pursuant to the procedures and requirements set forth in Section 6.3 hereof.
ARTICLE VII
DEFEASANCE OF BONDS
Section 7.1. Defeasance of Bonds.
If the School District shall pay and discharge the indebtedness evidenced by any of the Bonds in any one or more of the following ways, to wit:
(a) By paying or causing to be paid, by deposit of sufficient funds as and when required with the Registration Agent, the principal of and interest on such Bonds as and when the same become due and payable;
(b) By depositing or causing to be deposited with any trust company or financial institution whose deposits are insured by the Federal Deposit Insurance Corporation or similar federal agency and which has trust powers ("an Agent"; which Agent may be the Registration Agent) in trust or escrow, on or before the date of maturity or redemption, sufficient money or Federal Obligations, as hereafter defined, the principal of and interest on which, when due and payable, will provide sufficient moneys to pay or redeem such Bonds and to pay premium, if any, and interest thereon when due until the maturity or redemption date (provided, if such Bonds are to be redeemed prior to maturity thereof, proper notice of such redemption shall have been given or adequate provision shall have been made for the giving of such notice);
(c) By delivering such Bonds to the Registration Agent, for cancellation by it;
and if the School District shall also pay or cause to be paid all other sums payable hereunder by the School District with respect to such Bonds, or make adequate provision therefor, and by resolution of the Governing Body instruct any such Escrow Agent to pay amounts when and as required to the Registration Agent for the payment of principal of and interest and redemption premiums, if any, on such Bonds when due, then and in that case the indebtedness evidenced by such Bonds shall be discharged and satisfied and all covenants, agreements and obligations of the School District to the holders of such Bonds shall be fully discharged and satisfied and shall thereupon cease, terminate and become void.
If the School District shall pay and discharge the indebtedness evidenced by any of the Bonds in the manner provided in either clause (a) or clause (b) above, then the registered owners thereof shall thereafter be entitled only to payment out of the money or Federal Obligations deposited as aforesaid.
Except as otherwise provided in this Section, neither Federal Obligations nor moneys deposited with the Registration Agent pursuant to this Section nor principal or interest payments on any such Federal Obligations shall be withdrawn or used for any purpose other than, and shall be held in trust for, the payment of the principal and premium, if any, and interest on said Bonds; provided that any cash received from such principal or interest payments on such Federal Obligations deposited with the Registration Agent, (A) to the extent such cash will not be required at any time for such purpose, shall be paid over to the School District as received by the Registration Agent and (B) to the extent such cash will be required for such purpose at a later date, shall, to the extent practicable, be reinvested in Federal Obligations maturing at times and in amounts sufficient to pay when due the principal and premium, if any, and interest to become due on said Bonds on or prior to such redemption date or maturity date thereof, as the case may be, and interest earned from such reinvestments shall be paid over to the School District, as received by the Registration Agent. For the purposes of this Section, Federal Obligations shall mean direct obligations of, or obligations, the principal of and interest on which are guaranteed by, the United States of America, or any agency thereof, obligations of any agency or instrumentality of the United States or any other obligations at the time of the purchase thereof are permitted investments under South Dakota Law for the purposes described in this Section, which Bonds or other obligations shall not be subject to redemption prior to their maturity other than at the option of the registered owner thereof.
ARTICLE VIII
SALE OF BONDS, DEPOSIT OF PROCEEDS AND TAX MATTERS
Section 8.1. Sale of Bonds.
The Bonds shall be sold to the Underwriter at a price set forth in the Bond Purchase Agreement. The President and the Business Manager, or either of them, in consultation with the Underwriter, are authorized to make such changes in the structuring of the terms and sale of the Bonds as they shall deem necessary to maximize the savings from the refunding of the Refunded Bonds. In this regard, they, or either of them, in consultation with the Underwriter , are authorized to cause to be sold an aggregate principal amount of the Bonds less than that authorized herein, cause fewer than all the Refunded Bonds to be refunded, to sell any or all of the Bonds as term Bonds with annual mandatory redemption requirements which will produce substantially the same annual principal reductions as authorized herein, to change the dated date of the Bonds, and to adjust principal and interest payment dates and redemption dates of the Bonds. The form of the Bond set forth in Exhibit A attached hereto shall be conformed to reflect any changes, if any, as hereinbefore mentioned. The President and the Business Manager, or either of them, are hereby authorized to execute and the Business Manager is authorized to attest the Purchase Agreement with the Underwriter providing for the purchase and sale of the Bonds. The Purchase Agreement shall be in form and content acceptable to the President and Business Manager, the execution thereof by either of them to constitute conclusive evidence thereof, and approved as to form and legality by the District’s attorney; provided the Purchase Agreement effects the sale of the Bonds in accordance with the provisions of this Resolution, and is not inconsistent with the terms hereof. The President and the Business Manager, are authorized to cause the Bonds to be authenticated and delivered by the Registration Agent to the Underwriter and to execute, publish, and deliver all certificates and documents, including the Official Statement, and closing certificates and documents, as they shall deem necessary in connection with the sale and delivery of the Bonds.
The President, Business Manager, and the Underwriter are hereby authorized and directed to provide for the preparation and distribution of a Preliminary Official Statement describing the Bonds (the "Preliminary Official Statement"). After the Bonds have been sold, the President and Business Manager shall make such completions, omissions, insertions and changes in the Preliminary Official Statement not inconsistent with this Resolution as are necessary or desirable to complete it as a final Official Statement for purposes of Rule 15c2-12(e)(3) of the Securities and Exchange Commission.
To comply with paragraph (b) (3) of Rule 15c2‑12 of the Securities and Exchange Commission under the Securities Exchange Act of 1934 (the "Rule") and with Rule G‑32 and all other applicable rules of the Municipal Securities Rulemaking Board, the School District agrees to deliver to the Underwriter, the Official Statement (which shall be a final official statement, as such term is defined in the Rule, as of its date) in an electronic format as prescribed by the MSRB.
Section 8.3. Disposition of Bond Proceeds.
The proceeds of the sale of the Bonds shall be disbursed as follows:
(a) An amount which, together with other legally available funds of the School District, if any, and investment earnings thereon and on said Bond proceeds, will be sufficient to pay principal of and premium and interest on the Refunded Bonds to their earliest optional redemption dates shall be deposited with the Registrar and Paying Agent and used, held and applied to the payment of principal, premium, if any, and interest to the date of call.
(b) The remaining proceeds of the sale of the Bonds shall be used to pay the costs of issuance and sale of the Bonds including necessary legal, accounting and fiscal expenses, printing, engraving, advertising and similar expenses, administrative and clerical costs, and other necessary miscellaneous expenses incurred in connection with the issuance and sale of the Bonds. Any funds remaining after payment of said expenses shall be used to pay interest on the Bonds on the first interest payment date following delivery of the Bonds.
Section 8.4. Tax Matters.
(a) The School District covenants and agrees with the registered owners from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become includable in gross income for federal income tax purposes under the Code and applicable Treasury Regulations (the "Regulations"), and covenants to take any and all actions within its powers to ensure that the basic interest on the Bonds will not become includable in gross income for federal income tax purposes under the Code and the Regulations.
(b) The President and the Business Manager, being the officers of the District charged with the responsibility for issuing the Bonds pursuant to this Resolution are hereby authorized and directed to execute and deliver to the Underwriter thereof a certificate in accordance with the provisions of section 148 of the Code, and Section 1.148-2(b) of the Regulations, stating that on the basis of facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds, it is reasonably expected that the proceeds of the Bonds will be used in a manner that would not cause the Bonds to be "arbitrage Bonds" within the meaning of Section 148 of the Code and the Regulations.
(c) The District further certifies and covenants as follows with respect to the requirements of Section 148 of the Code that the District reasonably expects, as of the Bond Date, that the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by it and all subordinate entities during the calendar year of 2011 will not exceed $15,000,000.
(d) The District shall file with the Secretary of the Treasury a statement concerning the Bonds containing the information required by Section 149(e) of the Code.
(e) Pursuant to Section 265(b)(3)(B)(ii) of the Code, the District hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code. The District hereby represents that it does not anticipate that obligations bearing interest not includable in gross income for purposes of federal income taxation under Section 103 of the Code (including refunding obligations as provided in Section 265 (b) (3) of the Code and including "qualified 501 (c) (3) Bonds" but excluding other "private activity Bonds," as defined in Sections 141(a) and 145(a) of the Code) will be issued by or on behalf of the District and all "subordinate entities" of the District in 2011 in an amount greater than $10,000,000.
ARTICLE IX
NOTICE OF REFUNDING
Section 9.1. Notice of Refunding.
The notice of redemption of the Refunded Certificates shall be given, at the direction of the Business Manager, by the paying agent for the Refunded Certificates, via first-class mail to the Registered Owners of the Refunded Certificates. Such notice shall be in substantially the form as provided in Exhibit B attached hereto and by this reference made a part hereof.
ARTICLE X
MISCELLANEOUS
Section 10.1. Failure to Present Bonds.
(a) Subject to the provisions of Section 4.7 hereof, in the event any Bond shall not be presented for payment when the principal or redemption price hereof becomes due, either at maturity or at the date fixed for prior redemption thereof or otherwise, and in the event monies sufficient to pay such Bond shall be held by the Registration Agent for the benefit of the Owner thereof, all liability of the School District to such Owner for the payment of such Bond shall forthwith cease, determine, and be completely discharged. Whereupon, the Registration Agent shall hold such monies, without liability for interest thereon, for the benefit of the Owner of such Bond who shall thereafter be restricted exclusively to such monies for any claim under this Resolution or on, or with respect to, said Bond.
(b) If any Bond shall not be presented for payment within a period of five years following the date when such Bond becomes due, whether by maturity or otherwise, the Registration Agent shall, subject to the provisions of any applicable escheat or other similar law, pay to the School District any monies then held by the Registration Agent for the payment of such Bond and such Bond shall (subject to the defense of any applicable statute of limitation) thereafter constitute an unsecured obligation of the School District.
Section 10.2. Payments Due on Saturdays, Sundays, and Holidays.
In any case where the date of maturity or interest on or principal of any Bond, or the date fixed for redemption of any Bond, shall be a Saturday or Sunday or shall be, at the place designated for payment, a legal holiday or a day on which banking institutions similar to the Registration Agent are authorized by law to close, then the payment of the interest on, or the principal, or the redemption price of, such Bond need not be made on such date but must be made on the next succeeding day not a Saturday, Sunday, or a legal holiday or a day upon which banking institutions similar to the Registration Agent are authorized by law to close, with the same force and effect as if made on the date of maturity or the date fixed for redemption, and no interest shall accrue for the period after such date.
Section 10.3. Miscellaneous Acts.
The appropriate officers of the School District are hereby authorized, empowered, and directed to do any and all such acts and things, and to execute, acknowledge, deliver, and, if applicable file or record, or cause to be filed or recorded, in any appropriate public offices, all such documents, instruments, and certifications, in addition to those acts, things, documents, instruments, and certifications hereinbefore authorized and approved, as may, in their discretion, be necessary or desirable to implement or comply with the intent of this Bond Resolution, or any of the documents herein authorized and approved, or for the authorization, issuance, and delivery by the School District of the Bonds.
Section 10.4. Amendment.
The School Board is hereby authorized to make such amendments to this Bond Resolution as will not impair the rights of the Bondholders.
Section 10.5. No Recourse Under Bond Resolution or on Bonds.
All stipulations, promises, agreements, and obligations of the School District contained in this Resolution shall be deemed to be the stipulations, promises, agreements, and obligations of the School District and not of any officer, director, or employee of the School District in his or her individual capacity, and no recourse shall be had for the payment of the principal of or interest on the Bonds or for any claim based on this Resolution against any officer, director, or employee of the School District or against any official or individual executing the Bonds.
Section 10.6. Partial Invalidity.
If any one or more of the provisions of this Bond Resolution, or of any exhibit or attachment thereto, shall be held invalid, illegal, or unenforceable in any respect, by final decree of any court of lawful jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, or of any exhibit or attachment thereto, but this Bond Resolution, and the exhibits and attachments thereto, shall be construed the same as if such invalid, illegal, or unenforceable provision had never been contained herein, or therein, as the case may be.
Section 10.7. Conflicting Resolutions Repealed.
All resolutions or parts thereof in conflict herewith are, to the extent of such conflict, hereby repealed.
The School District hereby covenants and agrees that it will provide financial information and material event notices as required by Rule 15c2-12 of the Securities Exchange Commission for the Bonds. The President is authorized to execute at the Closing of the sale of the Bonds, an agreement for the benefit of and enforceable by the owners of the Bonds specifying the details of the financial information and material event notices to be provided and its obligations relating thereto. Failure of the School District to comply with the undertaking herein described and to be detailed in said closing agreement, shall not be a default hereunder, but any such failure shall entitle the owner or owners of any of the Bonds to take such actions and to initiate such proceedings as shall be necessary and appropriate to cause the School District to comply with its undertaking as set forth herein and in said agreement, including the remedies of mandamus and specific performance.
Section 10.9. Post Issuance Compliance.
The School District does hereby adopt Meierhenry Sargent Post Issuance Compliance Manual procedures with regard to the Bonds. The School District directs the Business Manager to formalize the written procedures.
Section 10.10. Effective Date.
This Bond Resolution shall take effect from and after its adoption, the welfare of the School District requiring it.
Said motion was seconded by Member Ode and upon vote being taken the following
voted AYE: Bender, Ode, Rasmussen, Egge, Ullom
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and the following voted NAY: none |
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ATTEST: |
President |
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Assistant Business Manager |
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EXHIBIT A-(FORM OF BOND)
UNITED STATES OF AMERICA
STATE OF SOUTH DAKOTA
BRANDON VALLEY SCHOOL DISTRICT 49-2
MINNEHAHA COUNTY, SOUTH DAKOTA
GENERAL OBLIGATION REFUNDING BONDS, SERIES
2011
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REGISTERED |
REGISTERED |
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No. |
$___________ .00 |
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Interest Rate |
Maturity Date |
Bond Date |
CUSIP |
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% |
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Registered Owner
Principal Amount: AND NO\100 DOLLARS
REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THE BOND SET FORTH ON THE FOLLOWING PAGES, WHICH FURTHER PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME EFFECT AS IF SET FORTH AT THIS PLACE.
It is hereby certified and recited that all conditions, acts and things required by law to exist or to be done precedent to and in the issuance of this Bond did exist, have happened, been done and performed in regular and due form and time as required by law. This Bond is issued in full compliance with SDCL §§6-8B-30 to 6-8B-52, inclusive, and is incontestable for any cause after its delivery.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any benefit or security under the Resolution until it shall have been authenticated by the execution by the Registrar of the certificate of authentication endorsed hereon.
IN WITNESS WHEREOF, the School District has caused this Bond to be signed by
the manual or facsimile signature of its President of the School Board of the
School District and to be countersigned by the manual or facsimile signature of
its Business Manager all as of the Bond Date specified above.
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ATTEST: Business Manager COUNTERSIGNED: Resident Attorney |
Brandon Valley School District 49-2 South Dakota By: President of the School Board
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CERTIFICATE OF AUTHENTICATION
This Bond is a Bond of the series designated therein and has been issued under the provisions of the within-mentioned Resolution and the date of its authentication is __________, 2011.
The First National Bank in Sioux Falls
Bond Registrar and Paying Agent
By: _________________________________
Authorized Officer
KNOW ALL MEN BY THESE PRESENTS: That the Brandon Valley School District 49-2, Brandon, South Dakota (the "School District"), in Minnehaha County, South Dakota, hereby acknowledges itself to owe and for value received promises to pay, to the Registered Owner mentioned above in lawful money of the United States of America, together with interest thereon from the Bond Date mentioned above at the Interest Rate mentioned above. The interest hereon is payable January 1, 2012, and semiannually thereafter on January 1 and July 1 in each year to maturity or earlier redemption by wire transfer, check or draft mailed to the Registered Owner at its address as it appears on the Bond registration books of the School District maintained by The First National Bank in Sioux Falls, Sioux Falls, South Dakota as Bond registrar and paying agent (the "Registrar"), on the close of business on the fifteenth day (whether or not a business day) of the calendar month next preceding each interest payment date (the “Record Date”). The principal hereof due at maturity or upon redemption prior to maturity is payable at the office of Registrar upon presentation and surrender of this Bond at maturity or upon earlier redemption. The principal of, premium (if any) and interest on this Bond is payable in any coin or currency of the United States of America which, at the time of payment, is legal tender for the payment of public and private debts.
This Bond is one of an authorized issue of Bonds limited in aggregate principal amount to a maximum of $__________________ (the "Bonds") all of like date and tenor except as to maturity, interest rates and privileges of redemption, the proceeds of this issue will be used for the purpose of to refund the District’s General Obligation Refunding Bonds, Series 2005 dated April 15, 2005 to be redeemed on __________________, 2011; pursuant to a resolution duly and regularly adopted by the School District (the “Bond Resolution”), and are subject to all the provisions and limitations of the Resolution and Chapters 13-16 and 6-8B, South Dakota Codified Laws, as amended. The District has levied an irrepealable General Obligation levy for the payment of the Bonds.
REDEMPTION PROVISIONS TO BE INSERTED
This Bond is transferable by the registered holder hereof in person or by his attorney duly authorized in writing at the office of the Bond Registrar in Sioux Falls, South Dakota, but only in the manner, subject to the limitations and upon payment of the charges provided in the Bond Resolution, and upon surrender and cancellation of this Bond. Upon such transfer a new Bond or Bonds of authorized denomination of the same maturity and for the same aggregate principal amount will be issued to the transferee in exchange therefore.
The School District and the Bond Registrar may deem and treat the registered holder hereof as the absolute owner hereof and neither the School District nor the Bond Registrar shall be affected by any notice to the contrary.
The School District has in the Resolution designated such issue of Bonds as "qualified tax-exempt obligations" pursuant to Section 265(b)(3)(B)(III) of the Internal Revenue Code of 1986, as amended.
$_________________
Brandon Valley School District 49-2
Minnehaha County, South Dakota
General Obligation Refunding Bonds, Series 2011
Ladies and Gentlemen:
We have acted as bond counsel in connection with the issuance by the Brandon Valley School District 49-2 (the "Issuer") of $_____________________ General Obligation Refunding Bonds, Series 2011, dated __________, 2011 (the "Bonds"). We have examined such certified proceedings and other papers as we deem necessary to render this opinion.
As to questions of fact material to our opinion, we have relied upon the certified proceedings and other certifications of public officials furnished to us, without undertaking to verify such facts by independent investigation.
Based upon the foregoing, we are of the opinion that, under existing law:
1. The Bonds are valid and binding general obligations of the Issuer.
2. All taxable property in the territory of the Issuer is subject to ad valorem taxation without limitation as to rate or amount to pay the Bonds. The Issuer is required by law to include in its annual tax levy the principal and interest coming due on the Bonds to the extent the necessary funds are not provided from other sources.
3. The Bonds have been duly authorized pursuant to the resolution adopted by Issuer on _____________________, 2011, executed and delivered by the Issuer in full compliance with SDCL §§ 6-8B-30 to 6-8B-52 and are valid and binding general obligations of the Issuer.
4. The interest on the Bonds is excluded from gross income for federal income tax purposes and is not an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations; it should be noted, however, that for the purpose of computing the alternative minimum tax imposed on certain corporations as defined for federal income tax purposes, such interest is taken into account in determining adjusted current earnings. The opinions set forth in the preceding sentence are subject to the condition that the Issuer comply with all requirements of the Internal Revenue Code of 1986 as amended, that must be satisfied subsequent to the issuance of the Bonds in order that interest thereon be, or continue to be, excluded from gross income for federal income tax purposes. The Issuer has covenanted to comply with each such requirement. Failure to comply with certain of such requirements may cause the inclusion of interest on the Bonds in gross income for federal income tax purposes to be retroactive to the date of issuance of the Bonds. We express no opinion regarding other federal tax consequences arising with respect to the Bonds.
5. Under existing law, the interest on the Bonds is includible in "taxable income" for the State of South Dakota Income tax purposes when the recipient is a "financial institution" as defined by Chapter 10-43, South Dakota Codified Laws, according to present state laws, regulations and decisions. We express no further opinions regarding other South Dakota tax consequences arising with regard to the Bonds.
6. The Bonds are qualified tax-exempt obligations within the meaning of Section 265(b)(3) of the Code.
It is to be understood that the rights of the holders of the Bonds and the enforceability thereof may be subject to bankruptcy, insolvency, reorganization, moratorium and other similar laws affecting creditors' rights heretofore or hereafter enacted to the extent constitutionally applicable and that their enforcement may be subject to the exercise of judicial discretion in accordance with general principles of equity and subject to regulatory requirements under the laws of the United States and of the State of South Dakota.
Meierhenry Sargent, LLP
AS PROVIDED IN THE RESOLUTION REFERRED TO HEREIN, UNTIL THE TERMINATION OF THE SYSTEM OF BOOK-ENTRY-ONLY TRANSFERS THROUGH DEPOSITORY TRUST COMPANY, NEW YORK, NEW YORK (TOGETHER WITH ANY SUCCESSOR SECURITIES DEPOSITORY APPOINTED PURSUANT TO THE RESOLUTION, "DTC"), AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THE RESOLUTION TO THE CONTRARY, A PORTION OF THE PRINCIPAL AMOUNT OF THIS BOND MAY BE PAID OR REDEEMED WITHOUT SURRENDER HEREOF TO THE REGISTRAR. DTC OR A NOMINEE, TRANSFEREE OR ASSIGNEE OF DTC OF THIS BOND MAY NOT RELY UPON THE PRINCIPAL AMOUNT INDICATED HEREON AS THE PRINCIPAL AMOUNT HEREOF OUTSTANDING AND UNPAID. THE PRINCIPAL AMOUNT HEREOF OUTSTANDING AND UNPAID SHALL FOR ALL PURPOSES BE THE AMOUNT DETERMINED IN THE MANNER PROVIDED IN THE RESOLUTION.
UNLESS THIS BOND IS PRESENTED BY AN AUTHORIZED OFFICER OF DTC (A) TO THE REGISTRAR FOR REGISTRATION OF TRANSFER OR EXCHANGE OR (B) TO THE REGISTRAR FOR PAYMENT OF PRINCIPAL, AND ANY BOND ISSUED IN REPLACEMENT HEREOF OR SUBSTITUTION HEREFOR IS REGISTERED IN THE NAME OF DTC AND ANY PAYMENT IS MADE TO DTC OR ITS NOMINEE, ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL BECAUSE ONLY THE REGISTERED OWNER HEREOF, DTC OR ITS NOMINEE, HAS AN INTEREST HEREIN.
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
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the within Bond and all rights thereunder,
and hereby irrevocably constitutes and appoints
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attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises.
Dated:
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NOTICE: The signature to this Assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever.
Exhibit B
NOTICE OF REDEMPTION OF
General Obligation Refunding Bonds, Series 2005
Brandon Valley School District 49-2 OF THE
State of South Dakota
NOTICE IS HEREBY GIVEN that there have been called for full redemption on ______________ (the “Redemption Date”) all outstanding General Obligation Refunding Bonds, Series 2005 (“2005 Bonds”), totaling $________________ in principal amount, as listed below:
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MATURITY |
AMOUNT |
INTEREST RATE |
CUSIP
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July 1, 2012 |
$ 380,000 |
3.65% |
105314 KX5 |
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July 1, 2013 |
430,000 |
3.80% |
105314 KY3 |
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July 1, 2014 |
490,000 |
3.90% |
105314 KZ0 |
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July 1, 2015 |
550,000 |
3.95% |
105314 LA4 |
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July 1, 2016 |
615,000 |
4.05% |
105314 LB2 |
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July 1, 2017 |
690,000 |
4.00% |
105314 LC0 |
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July 1, 2018 |
765,000 |
4.05% |
105314 LD8 |
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July 1, 2019 |
845,000 |
4.10% |
105314 LE6 |
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July 1, 2020 |
930,000 |
4.20% |
105314 LF3 |
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July 1, 2021 |
900,000 |
4.25% |
105314 LG1 |
The Bonds are being called pursuant to a Resolution dated _____________, 2011 of the Brandon Valley School District 49-2, at the above principal amount of each such Bond, together with interest accrued to the Redemption Date, plus applicable premium, if any. From and after Redemption Date, interest on the Bonds hereby called shall cease, provided funds have been deposited with us to effect the redemption.
Payment of the Bonds called for redemption will be made upon presentation and surrender of such Bonds at The First National Bank in Sioux Falls, Sioux Falls, South Dakota. Called Bonds should be presented as follows:
Called Bonds should be presented by Mail or Hand.
The First National Bank in Sioux Falls
100 South Phillips Avenue
Sioux Falls, SD 57117-5186
Attention: Corporate Trust
Registered or certified insured mail is suggested when submitting Bonds for payment.
When inquiring about this redemption, please have the Certificate Number
available. Please inform customer service representative of the CUSIP
number(s) of the affected Bonds(s). Customer Service
(605) 335-5122.
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THE FIRST NATIONAL BANK IN SIOUX FALLS As Registrar and Paying Agent |
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Dated:
Withholding of 28% of gross redemption proceeds of any payment made within the United States may be required by the Economic Growth and Tax Relief Reconciliation Act of 2003 (the “Act”) unless the Paying Agent has the correct taxpayer identification number (social security number) or exemption certificate of the payee. Please furnish a properly completed form W-9 or exemption certificate or equivalent when presenting your Bonds.
*The Issuer and Paying Agent shall not be responsible for the use of the CUSIP numbers selected, nor is any representation made as to their correctness indicated in the notice or as printed on any Certificate. They are included solely for the convenience of the holders.
Motion carried.
Motion
by Egge, seconded by Ullom to approve the following
general business items:
1. Approve open
enrollments: #12-89, 12-90, 12-92, 12-93, 12-94, 12-96, 12-98, 12-100 and
12-101.
2.
Approve
Youth Frontiers, Inc. Responsibility Retreat Contract to provide a Senior Class
High School Retreat on August 8, 2011, $2,495.00.
Motion carried.
Motion by Rasmussen, seconded by Ode to approve the following personnel items:
1. Approve
recommendation to hire Phillip Murtha, summer grounds, $8.25/hour beginning
June 6, 2011.
2. Approve
recommendation to hire Nathan Hauge, summer grounds, $8.25/hour beginning June 6, 2011.
3. Approve
recommendation to hire the following summer employees:
Custodial:
Misti
Becker
$8.75/hour
Michael Keyman
$8.75/hour
Susan
Fritz
$8.75/hour
Sherri
Garner
$8.50/hour
Joan
Krueger
$8.75/hour
Laurie Love
$8.75/hour
Jo Roozenboom
$8.75/hour
Cassie Scholten
$8.75/hour
Grounds: Christine
Murtha $8.75/hour
Andrew
Bauer
$8.75/hour
Maintenance:
Jason Nadenicek
$8.75/hour
Aldon Myrlie
$8.75/hour
4. Approve
recommendation to hire Nick Massmann, BVHS Special
Education Teacher, BA+15 Step 2, $33,877.00 for the 2011-12 school year
contingent upon a Special Education endorsement.
5. Approve
recommendation to transfer of Lindsey Smith from VSE 3rd Grade to
VSE 4th Grade Teacher.
6. Approve
resignation/retirement of Rose Mary Christenson, BVMS Science effective at the
end of the 2010-11 school year.
7. Approve
recommendation to transfer of Nicole Martin from BE 1st Grade to BE
2nd Grade Teacher.
8. Approve assignment
of Heidi Meier to BE 1st Grade Teacher.
9. Approve
recommendation to transfer Adam Bobzien from BE 1st
Grade to FAE 1st Grade Teacher.
10. Recommendation to hire Nicole Durflinger,
BE Special Education Educational Assistant, $11.00/hour, 35 hours/week,
effective for the 2011-12 school year.
11. Recommendation to transfer Jill Kraai
from District Gifted Education Instructor for FAE 3rd Grade.
Motion carried.
The following personnel item was reviewed by the Board of Education for
information only:
1. Maternity leave
request from Gina Koehn-Reif for approximately 6
weeks during the 2011-12 school year to begin on or about August 22, 2011.
Communications received by the Board of Education were reviewed. They
included the following items:
1. Thank you from Sara Bauld for the plant sent for the birth of her son, Caden.
2. Thank you from Sue Norberg for hosting the 2011 Recognition Banquet and for
the golden apple presented for her 35 years with the District.
3. Thank you from Jacki Myers for the lovely evening of food, fellowship, and
recognition at the 2011 BVSD Recognition Banquet.
Board of Education Committee Reports were heard. Alternative Education – Dave Pappone reported that EDEC will be hosting a retirement open house for Director, Dan Goodwin, on Thursday, May 26, 2011 beginning at 4:00 p.m. at CJ Callaways.
Travel Reports were reviewed.
Motion by Rasmussen, seconded by Egge
to adjourn the meeting at 7:26 p.m. Motion carried.
Signed __________________________________
Assistant Business Manager
Approved by the Board of Education this 13th
day of June, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 9th of May, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: None. Also present were Superintendent David Pappone, Business Office Secretary Merry Bauer, High School Principal Gregg Talcott, Activities Director Randy Marso, Middle School Principal Dan Pansch, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Bill Freking, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Ode, seconded by Rasmussen to approve the agenda as presented. Motion carried.
Motion by Egge, seconded by Ullom to approve the minutes of the regular meetings of April 11, 2011 and April 26, 2011. Motion carried.
Motion by Rasmussen, seconded by Ode to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of April 2011 showed receipts of $1,444,831.53 and disbursements of $2,229,810.96, leaving a balance of $6,575,649.02. The General Fund had receipts of $1,102,943.91, and disbursements of $1,629,669.64, leaving a balance of $3,969,927.63. Capital Outlay Fund had receipts of $106,491.32, and disbursements of $312,943.78, leaving a balance of $1,367,874.60. Special Education Fund had receipts of $165,463.69 and disbursements $287,197.54, leaving a balance of $702,790.48. Pension Fund had receipts of $10,561.94 and disbursements of $0.00 leaving a balance of $364,005.53. Bond Redemption Fund had receipts of $59,370.67 and disbursements of $0 leaving a balance of $171,050.78.
The April, 2011 payroll totaled $1,238,996.00, of which $640,317.99 was instructional, $315,257.21 was support services, $34,419.39 was co-curricular, $195,159.88 was Special Education, and $53,841.53 was Food Service.
Motion by Ullom, seconded by Egge to approve the financial reports as presented for the month of April, 2011. Motion carried.
Administrative reports were heard. Superintendent Pappone reported that the administrative team is looking closely at teacher transfers and reduction of sections in other areas as we review our all-day kindergarten teacher needs for the 2011-12 school year. This is a complex process and begins with the posting of open positions and the transferring of current staff as needed. Secondly, Pappone reported on the school board election update; two petitions have been picked up and one returned for our one open school board seat. Susan Hegland has returned a petition and Brett Bastian has picked up a petition. The deadline to return petitions to the Central Administration Office is Friday, May 13, 2011 by 5:00 p.m.
Special Services Director Lyn Heidenson presented the IDEA compliance determination for the Brandon Valley School District #49-2 for the federal fiscal year 2009. Brandon Valley received 100% on all IDEA requirements earning a perfect score of 42 out of 42. Superintendent Pappone offered congratulations to Mrs. Heidenson and her staff.
Elementary Principals Karen Heyden of Robert Bennis Elementary, Susan Foster of Fred Assam Elementary, Merle Horst of Brandon Elementary, and Bill Freking of Valley Springs Elementary all addressed the board to discuss plans that are developing for opportunities for their students to attend summer school. Offerings will be approximately 2.5 hours a day/2 days a week for 6 weeks this summer. There will be a variety of activities at each grade level and will be open to all students; however, they have done some pre-evaluation to invite those students that would benefit the most from this program. Teachers have volunteered their time for these offerings.
High School Principal Gregg Talcott reminded the Board of Education that Baccalaureate is scheduled for Wednesday, May 11th, 7:00 p.m. at the Performing Arts Center and is being planned by the Brandon Ministerial Association. Graduation is set for 2:00 p.m. on Sunday, May 15th, 2:00 p.m. in the Activities Center. Talcott also spoke of his honor to be a participant of the recent Honor Flight as a representative of the School District. The Honor Flight program was a sponsored service project of the Brandon Valley High School this past school year.
Activities Director Randy Marso presented preliminary information from the South Dakota High School Activities Association (SDHSAA) regarding sports classification formulas and game limitation proposals. SDHSAA will be taking input from member schools this fall before any final decisions are made. The only classification change for Brandon Valley would be in football, where we would move to an 11AAA class, which includes member schools with an enrollment of 650 and above in their current 9th-10th-11th grades. Our current student enrollment is 761.5, which puts Brandon Valley in the 11AAA class. All other sports remain in the same class as we are currently. This proposal is scheduled to be adopted in January of 2012 with implementation beginning in the 2013-14 school year.
Secondly, the SDHSAA board of control sent out a survey on game limitations, trying to be budget friendly with activities. In most sports, they are requesting a drop of an average of 2 games per activity. According to Marso, these game limitations would result in savings to the Brandon Valley School District. Marso requested input from the Board on this survey before returning it to the SDHSAA.
Board policy EEAA – District Transportation was presented for a second and final reading to the Board of Education. Motion by Rasmussen, seconded by Ullom to approve this policy as presented. Motion carried.
Board policy JHCD-R – Consent and Request for Medication during School Day was presented for a second and final reading to the Board of Education. Motion by Ullom, seconded by Egge to approve this policy as presented. Motion carried.
Ray Woodsend from the firm of Dougherty & Company, LLC, attended tonight’s meeting to explain the process of a bond refunding. Mr. Woodsend has forwarded a proposed resolution to board members which will be reviewed, discussed, and voted on at the May 23, 2011 meeting.
A list of change orders for the Brandon Elementary Addition/Remodel was presented to the Board of Education by Operations Manager Todd Williams for review. Motion by Rasmussen, seconded by Egge to approve Brandon Elementary Addition/Remodel change orders as recommended by Architecture, Incorporated as follows: RFP #2: Contractor cleaning existing drainage storm sewer line - $103.00; RFP #3: Fill in existing recess at entry floor mat with concrete - $1,373.00; RFP #6: Provide additional gypsum board on both sides of parapet wall to provide a 2-hour fire rated wall in lieu of a 1-hour wall. 2-hour fire rated wall is required by the building code - $963.00; RFP #7: Contractor providing temporary heat required to install the floor coverings - $1,938.00; and RFP #9: Replace additional ceilings in lobby, provide conference room, additional electrical outlets in servery and hand sink in kitchen - $39,273.00. Total: $43,650.00. Motion carried.
Motion
by Egge, seconded by Ode to approve the following
general business items:
1. Approve Delegation
Agreement for Restricted Indirect Cost Rate Percentages of 1.36%.
2. Approve
administrative recommendation to cast ballot for the South Dakota High School
Activities Association (SDHSAA) Amendment and Election Ballot as follows:
Amendment #1: Yes; Amendment #2: Yes; Division III SDHSAA Board of Directors
Representative Position: Mike Ruth, Miller, SD.
3. Approve
administrative recommendation for school board representative to SD Retirement
System Board of Directors as follows: Eric Christensen, Mitchell, SD.
4.
Approve
cash rent lease for property located on 41st Street in the amount of
$1,500/year.|
5. Approve
recommendation to accept low bid for replacement windows at Brandon Elementary
from Heartland Glass - $49,716.66.
6. Approve
recommendation to accept low bid for Brandon Valley High School Kitchen Hot
Water Heaters from Krier & Blain Heating &
Air Conditioning - $37,100.00.
7. Approve the
following Open Enrollments: #12-20, 12-21, 12-22, 12-35, 12-36, 12-38, 12-44,
12-49, 12-50, 12-74, 12-76, 12-82, and 12-85.
8. Approve Public
School Exemption: #12-14.
Motion carried.
Motion by Rasmussen, seconded by Ullom to approve the following personnel
items:
1. Approve resignation from
Julie Brown, FAE Auditory/Oral Teacher, effective at the end of the 2010-11
school year.
2. Approve resignation
from Jamie Brown, FAE Second Grade Teacher, effective at the end of the 2010-11
school year.
3. Approve recall of
Heidi Meier to an Elementary Teaching Position for the 2011-12 school year.
4. Approve resignation
from Darla Dykstra, FAE part-time Child Nutrition, effective at the end of the
2010-11 school year.
5. Approve contract
adjustment for Operations Manager, Todd Williams, freezing his salary at the
2010-11 school year rate and allowing him to make a
donation to the School District in the equivalent of five days.
6. Approve
recommendation to hire Emily Pudwill, Brandon Valley
High School Math Teacher, one-year contract for the 2011-12 school year, MA
Step Base - $32,970.00
7. Approve resignation
of Carol Nangle, District ESL Teacher, effective at
the end of the 2010-11 school year.
8. Approve
recommendation to hire Jeri J. Keenan-Cattnach,
Speech/Language Pathologist, effective for the 2011-12 school year, MA Step 6 -
$35,650.00
9. Approve resignation
from Jennifer Assam-Peterson, RBE/FAE Educational Assistant, effective at the
end of the 2010-11 school year.
10. Approve the following transfers to Fred Assam
Elementary: Michelle Rist (Valley Springs
Elementary), Jessica Hunsaid (Robert Bennis Elementary), and Missy Livingston – (Valley Springs
Elementary).
Motion carried.
Communication received by Board of Education were
reviewed. They included the following items:
1. Thank you from Todd
Williams for the plant sent wishing him a speedy recovery and for all the get
well wishes from administrators and staff.
2. Thank you from Paul,
Sandi, and Kate Lundberg for plant sent for Paul’s speedy recovery.
Travel reports were reviewed.
Motion by Ode, seconded by Egge to
adjourn the meeting at 7:43 p.m. Motion carried.
Signed __________________________________
Superintendent
Approved by the Board of Education this 13th day
of June, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 26th of April, 2011 at the Valley Springs Elementary School Band Room with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: none. Also present were Superintendent David Pappone, High School Assistant Principal Brad Thorson, Activities Director Randy Marso, Fred Assam Elementary Principal Susan Foster, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Bill Freking, and Special Services Director Lyn Heidenson.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Egge, seconded by Ode to approve the agenda as presented. Motion carried.
The
Board of Education had a first reading of the following board policies:
Policy
JHCD-R – Consent and Request for Medication during School Day
Policy EEAA
– District Transportation (with Option 1 to include increased fees for open
enrolled students)
President Bender outlined the process that has been followed over that past few months in reviewing the Kindergarten option for the next year by listening to administrators, teachers, and parents views as well as reviewing many emails from patrons on both sides of this issue. Motion by Rasmussen, seconded by Ullom to provide an all-day everyday Kindergarten program as follows: one section at Valley Springs Elementary School and three sections at Fred Assam Elementary School. On a roll call vote, the following voted aye: Rasmussen, Ullom, Egge, Ode, Bender; voting nay: none. Motion carried.
Motion by Ullom, seconded by Ode to approve administrative and classified salary and wage recommendations by the Administration for the 2011-12 school year as presented. Motion carried.
The Board of Education reviewed two Request for Proposals for refinancing of G.O. Bonds that were received April 22, 2011. These proposals compared the cost of refinancing and the percentage rate available to refinance G.O. Bonds for the Brandon Valley School District. D.A. Davidson and Dougherty & Company, LLC both submitted proposals for this refinancing. Motion by Ode, seconded by Rasmussen to select Dougherty & Company, LLC to conduct a G.O. Bond refunding for the Brandon Valley School District. Motion carried.
Motion
by Egge, seconded by Ullom to approve the following
general business items:
1. Approve open
enrollments: #12-65, 12-66, 12-67, 12-69, and 12-70.
2. Approve
recommendation to accept low bid for the Brandon Valley Middle School office
remodel from Doug’s Building Services - $116,800.
3. Approve
recommendation of Associated Consulting Engineering, Inc., to accept the low
bid of Prairie Sons to replace the Brandon Elementary Boiler - $57,502.
4. Approve District
participation in a partnership with Augustana College
to submit a grant for the preparation of ELL teachers.
5. Approve East Dakota
Educational Cooperative services for the 2011-12 school year for a total of
$446,408 as follows:
Occupational
Therapy Services
$123,500
Physical
Therapy Services
$135,000
High
Impact/Career Academy
$105,108
Transition
Advantage/Project Search
$ 82,800
6. Approve Brandon
Valley Middle School Ski Program Transportation Request.
7. Approve
recommendation to accept low bid for Custodial Supplies for the 2011-12 school
year from Hillyard - $68,430.37.
8. Approve
recommendation to accept low bid from Hillyard for
the following pieces of custodial equipment for the 2011-12 school year for a
total of $36,744.68 as follows:
Rider
Scrubber (1)
$10,652.79
Rider Burnisher
(1)
$11,841.83
Riding
Vacuum
(1)
$10,565.10
Upright
Vacuum
(6)
$ 3,684.96
9. Approve revised
Brandon Valley School District 2011-12 school calendar as presented.
10. Approve amended Corporate Resolution with
The First National Bank amending allowed signatories, adding James A. Schobert,
Assistant Business Manager.
Motion carried.
Motion by Rasmussen, seconded by Egge to approve the
following personnel items:
1. Approve
recommendation to hire Ryan Thompson, Brandon Valley Middle School Special
Services Educational Assistant, $11.00/hour, beginning April 18, 2011.
2. Approve the
resignation of Darren Tipton, Brandon Valley Middle School Special Education
Teacher, effective at the end of the 2010-11 school year.
3. Approve leave of
absence request from Mark Griebel, Brandon Valley
High School Chemistry/Physics teacher beginning on May 9, 2011 through the end
of the 2011-12 school year, in order to deploy with his Army National Guard
Unit.
4. Approve resignation
from Jill Kraai from the following co-curricular
activities: Destination Imagination Coordinator and Quiz Bowl
Coach. This resignation is effective at the end of the 2010-11 school
year contingent on finding a suitable replacement.
5. Approve administrative
recommendations to transfer the following staff members: Jill Kraai from Gifted Education teacher to an Elementary
Teaching Position to be determined at a later date; Dylan Briest
from High School Special Education Teacher to Middle School Special Education
Teacher.
Motion carried.
Communications received by the Board of Education were reviewed. They
included the following items:
1. Thank you from
Elizabeth Rus and family for the plant sent for the
birth of their daughter, Leah.
2. Thank you from Megan
VanderHaar and family for the plant sent for the
birth of their son, Brody.
3. Thank you from Tina Feenstra and family for the flowers sent in celebration of
the adoption of their daughter, Emery.
Board
of Education Committee Reports were heard. Alternative Education –
Jay Rasmussen reported that EDEC Director, Dan Goodwin, has announced his
retirement. Joan Frevik will be replacing Dan
as the Director.
President
Bender reminded the board that the annual retirement banquet is scheduled for
Tuesday, May 3rd in the Brandon Valley High School Commons.
Travel Reports were reviewed.
Motion by Rasmussen, seconded by Ode to go into Executive Session at 7:10 p.m. to discuss the Superintendent’s contract per SDCL 1-25-2(1).
The Board of Education came out of Executive Session and into Open Session at 7:32 p.m.
Motion by Rasmussen, seconded by Ode to approve a new two year contract for Superintendent Pappone, which includes a $4,000 donation from Mr. Pappone to the school district. Motion carried.
Motion by Ode, seconded by Egge
to adjourn the meeting at 7:33 p.m. Motion carried.
Signed __________________________________
Superintendent
Approved by the Board of Education this 9th
day of May, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11th of April, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: None. Also present were Superintendent David Pappone, Assistant Business Manager James Schobert, High School Principal Gregg Talcott, Assistant High School Principal Brad Thorson, Assistant Middle School Principal Randy Hill, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Valley Springs Elementary Principal Bill Freking, Curriculum Director Tanya Czepull, and Special Services Director Lyn Heidenson.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the agenda as revised. Motion carried.
Motion by Egge, seconded by Ullom to approve the minutes of the regular meetings of March 14, 2011 and March 28, 2011. Motion carried.
Motion by Rasmussen, seconded by Ullom to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of March 2011 showed receipts of $1,311,636.79 and disbursements of $1,815,943.46, leaving a balance of $7,360,628.45. The General Fund had receipts of $1,014,772.92, and disbursements of $1,488,985.07, leaving a balance of $4,496,653.36. Capital Outlay Fund had receipts of $51,012.67, and disbursements of $27,343.80, leaving a balance of $1,574,327.06. Special Education Fund had receipts of $227,589.33 and disbursements $299,614.59, leaving a balance of $824,524.33. Pension Fund had receipts of $2,770.54 and disbursements of $0.00 leaving a balance of $353,443.59. Bond Redemption Fund had receipts of $15,491.33 and disbursements of $0 leaving a balance of $111,680.11.
The March, 2011 payroll totaled $1,202,477.92, of which $627,390.74 was instructional, $309,710.98 was support services, $31,286.27 was co-curricular, $186,066.49 was Special Education, and $48,023.44 was Food Service.
Motion by Ode, seconded by Egge to
approve the financial reports as presented for the month of March, 2011.
Motion carried.
Administrative reports were heard. Superintendent Pappone reminded the
board and meeting attendees that the Teacher of the Year, Retirement, and
Recognition Banquet is May 3rd. The Teacher of the Year
selection committee is scheduled to meet April 20th, 5:30 p.m., in
the Central Office Conference Room. Jean Bender is unable to attend this
meeting so a volunteer to take her place is requested. Any interested
board member is asked to speak to Superintendent Pappone.
The next regularly
scheduled board of education meeting is Tuesday, April 26th in the
Valley Springs Elementary music building, beginning at 6:30 p.m.
Lastly, Pappone
reported that as planning has been ongoing to prepare for Business Manager Paul
Lundberg’s absence, as official notice, a letter has been sent to Home Federal
Bank authorizing Assistant Business Manager James Schobert signing and on-line
access rights on all Brandon Valley School District accounts. This letter
of authorization has been accepted by Home Federal Bank as of April 11, 2011.
High
School Principal Gregg Talcott reported to the board that the National Honor
Society Induction was being held tonight, April 11, where approximately sixty
juniors and seniors will be inducted. Prom is Saturday, April 16th,
and a change was made this year to restrict the guest list, therefore, our
number of students expected to attend has decreased about 100. The
biggest change is that freshman and sophomore students are not eligible to
attend beginning this year.
Talcott also
reported that the High School is testing this week. As in the past, the
juniors are taking the Dakota Step tests and this year we have added off-grade
testing for the freshmen and sophomore classes. Those two classes are
taking achievement series tests that have been written by our teachers with the
help of the ESA staff. The High School will analyze these tests based on
a student’s individual performance but also how they do as a group on a variety
of standards. Seniors will be participating in a “Wisdom Retreat”.
Lastly,
Talcott reminded the Board of Education that graduation is scheduled for May 15th,
2:00 p.m. in the High School Activities Center.
Curriculum
Director, Tanya Czepull, reported a change in the scheduled core curriculum
training. The District originally planned to do summer training, but it
will now be doing a “throughout the school year” program beginning with the
2011-12 school year. This is a three-year training process.
Policy EEAA,
District Transportation, was reviewed and discussed. Superintendent
Pappone offered changes to this policy as a way to increase revenue, one of the
strategies listed in his proposal of March 14th addressing the
expected budget shortfall. Pappone reported that during review of this
policy, one of the issues encountered related to the area requiring the
purchase of bus passes. Current law states that the District is not
required to transport any student living within a five-mile radius of their
attendance center. However, Brandon Valley requires a bus pass only for
those that live within the city limits, providing there is no safety issue
coming to or from school. Pappone proposed that the area requiring the
purchase of a bus pass be expanded to encompass the entire five mile radius around
the respective attendance centers.
The other issue that has come to light is the costly inefficiencies that are created by allowing open enrolled students to purchase bus passes. This generally relates to open enrolled students within the district moving from one elementary school to another. We do transport those students, but because there are so few, the cost of their pass does not cover the added expense of their transportation. Pappone would like the board to review these two issues so that he can draft a change to this policy.
Bender asked if there was language in the current policy that guarantees transportation for open enrolled students. Pappone stated that there is no language in the policy and also said that SD Code states that if a student open enrolls that they are responsible for transportation. Brandon Valley has been “generous” by transporting students that buy a bus pass in any situation; however this does cause some inefficiency in our transportation. Rasmussen asked how many students this could potentially affect. Pappone stated that there are approximately 1,000 students within the 5 miles radius and right now we sell about 700 passes. Pappone also stated that if we don’t pursue this additional revenue, we will have to find some additional cuts.
Bender stated that due to the budget constraints that we currently have and from the public input that we have had that people would be willing to contribute, that this is an opportunity for us to look at additional sources of revenue. Bender believes that we should not be having patrons of the school subsidize other students’ transportation. She further stated that if you decide to open enroll your student, you should, at a minimum, cover the cost to transport your student. She realizes that this is not an equal burden, but anyone that is buying gas right now, will find that a bus pass is a great bargain. Bender is in favor of expanding the area and at a minimum having parents that open enroll their student(s) and choose to have the school district provide transportation, at least cover the cost of that transportation. She would not be opposed to saying that we would not transport open enrolled students, but at a minimum Bender stated that it is fair to make open enrolled students pay the cost of that transportation. Egge agreed with Bender, stating that open enrollment is a privilege and should not become the school district’s burden.
Bender requested that Pappone take these board suggestions and revise District Transportation Policy EEAA and bring the policy back to the board for a first reading at the next regular meeting.
Superintendent
Pappone presented additional information that was requested by the Board of
Education at the last regular board meeting regarding the ongoing discussions
regarding Kindergarten as outlined below:
-
Additional
parent comments.
-
Survey
of current Kindergarten teachers regarding teaching the common core standards
in a half-day program.
-
Cost of
equipping new classrooms in the following three areas: Furnishings and
equipment (including technology), Materials/supplies, and transportation.
-
Open
Enrollment out of the district at the Kindergarten level.
-
The
impact on the Child Nutrition Services if all-day Kindergarten is implemented.
-
Class-size
information.
-
Survey
of incoming Kindergarten parents regarding an all-day vs. a half-day program.
-
Current
class-size projections with known students for the 2011-12 school year.
Bender
reported that it is the Board’s intent to vote on this issue at the next
regularly scheduled meeting on Tuesday, April 26th in the Valley
Springs Elementary music building, beginning at 6:30 p.m.
Discussion was held on the 2011-12 Agreement between the Brandon Valley School District #49-2 and the Brandon Valley Education Association. President Bender thanked the BVEA and their negotiations team for their professionalism and cooperation in this tough budget year. Items that were agreed upon for the 2011-12 school year are as follows: no tuition reimbursement for the 2011-12 school year, reduction of two in-service days, and a 0% salary increase. Lastly, there is language in the contract stating that if the school district receives revenue from an opt-out during the 2011-12 school year, both parties agree to re-open negotiations on monetary issues. Motion by Egge, seconded by Ullom to approve the Master Agreement between the Brandon Valley School District #49-2 and the Brandon Valley Education Association as outlined previously for the 2010-11 school year. Motion carried.
Motion
by Rasmussen, seconded by Ode to approve the following general business items:
1. Authorize membership
in the South Dakota High School Activities beginning July 1, 2011 through June
30, 2012.
2. Approve
recommendation for two new buses with storage from North Central Bus Sales for
a total of $195,289.52.
3. Approve Open
Enrollment #12-66.
4. Approve East Dakota
Education Cooperative Program Purchases and Special Education Staffing Requests
for the 2011-12 school year as follows:
- Occupational
Therapy: $123,500
- Physical Therapy:
$135,000
- Transition
Advantage: $82,800
- High Impact/Career
Academy: $105,108
- 0.4 FTE
Speech/Language Therapist: $20,000
- Teacher or the
Deaf/Hard of Hearing/Interpreter: $24,000
- Braille Instructor
(classified): $12,000
5. Approve the South
Dakota Department of Education Contract #2011G-676; Support the Training of
Teachers Through the RTi Project Grant.
6. Approve the State
Farm Drive the Dollars Distracted Driving Grant Program.
7. Approve amended
Corporate Resolution with The First National Bank amending allowed signatories.
Motion carried.
Motion by Ullom, seconded by Egge to approve the
following personnel items:
1. Approve resignation
from Heide Gedney, District
Speech/Language Pathologist, effective the end of the 2010-11 school year.
2. Approve resignation
from Deb Johnston, BVMS Child Nutrition, effective the end of the 2010-11
school year.
3. Approve resignation
from Nick Stroh from the Freshman Football Coaching portion of his contract,
effective immediately.
4. Approve resignation
from Richard Jacobson, Transportation Department, effective immediately.
Motion carried.
Communication received by the Central Office and Board of Education were
reviewed. They included the following items:
1. March 2011 Building
Permits.
2. Thank you from Sue
Dekker and family for the plant sent in memory of her mother.
3. Thank you from Gene
Standish for the plant sent wishing him a speedy recovery after surgery.
4. Thank you from
Scott, Carmen, Brady and Easton Giles for the flowers sent for the birth of
Paisley.
5. Thank you from Ellyn
Hays and family for the plant sent for the birth of Luke.
6. Thank you from Molly
and Steve Ring for the flowers sent for the birth of Kinnick
August Ring.
7. Thank you from Scot
and Kendra Namanny for the flower arrangements sent
for the birth of Kenley.
Board of Education committee reports were heard: Safety Committee – The Committee recently met; the development of the Reunification of Families Plan is still underway.
Travel reports were reviewed.
Motion by Rasmussen, seconded by Ode to go into Executive Session at 8:17 p.m. to discuss a staff leave request per SDC 1-25-2(1)//SDC 1-25-2(4). Motion carried.
The Board of Education came out of Executive Session and into Open Session at 8:29 p.m.
Motion by Egge, seconded by Rasmussen to deny the
staff request for paid leave. Motion carried.
Motion
by Rasmussen, seconded by Ode to adjourn the meeting at 8:30 p.m. Motion
carried.
Signed __________________________________
Assistant Business Manager
Approved by the Board of Education this 9th
day of May, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28th of March, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Middle School Principal Dan Pansch, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Sue Foster, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Bill Freking, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Ode, seconded by Rasmussen to approve the agenda as presented. Motion carried.
Brandon
Valley School District patrons addressed the Board of Education this evening to
discuss Kindergarten options. Written correspondence was received from
supporters of each option: those supporting an all-day option and those
supporting the current half-day option. Comments were heard from the
following parents supporting an all-day program: Janelle Zerr, Sarah Rasmussen, Jeremy Morgan, Kellie Johnson, and
Kathy Strand.
Board
President Bender opened the floor to school board members for questions and
information necessary from Administrators so that action may be taken at the
last meeting in April.
Board member
Ullom had the following request from BV Administrators and highly qualified
educators: do we have a consensus when the common core standards are
implemented to know if the half-day kindergarten program will be enough time to
teach what is required from these new standards?
Board member
Rasmussen would like to know the cost ramifications of implementing a full-day
program. He knows there are a lot of positives and a lot of negatives,
but also knows there will be an increase in teacher salaries, furniture,
fixtures and equipment, along with classroom space. Other considerations
are busing and lunch, as well as loss of enrollment. Rasmussen would like
to see all those costs presented to the Board so that, as a Board, they can look
at all our possible options of funding an all-day kindergarten program.
Board member
Bender requested information of a full-time kindergarten program versus
decreased class sizes for our younger students - first, second, and third grade
in particular. She requested information on what we think a full-day
program will do to class sizes if we would choose an all-day kindergarten
program.
Bender asked
that all above requested information be brought back to the board for their
review by the April 11, 2011 board meeting to allow time to think through the
information and so there can be some form of action on this item by the April
25, 2011 regular board meeting. Bender thanked all patrons for their
willingness to share their comments and views, both written and oral, to the
board for consideration.
Business Manager Paul J. Lundberg reviewed the proposed Capital Outlay Budget and requests for the 2011-12 school year with a total of $3,337,000 of proposed expenditures. Motion by Egge, seconded by Ode to preliminarily approve the proposed 2011-12 Capital Outlay budget as presented. Motion carried.
Superintendent David Pappone outlined changes in elementary computer curriculum resulting in the reduction of 1 F.T.E. in the elementary teaching staff. The change would include shifting the responsibility of computer lab instruction in grades 1 and 2 to the classroom teacher rather than the elementary computer teacher. The resulting time saved in the computer teachers’ schedules would be reassigned to cover the Gifted Education Program at the Elementary and Middle Schools. Motion by Rasmussen, seconded by Ullom to approve the recommendation to change the elementary computer curriculum resulting in the reduction of 1 F.T.E. elementary teaching position as presented. Motion carried.
Superintendent David Pappone outlined the elimination of five middle school assistant coaching positions as part of the budget reductions for 2011-12. Motion by Egge, seconded by Ullom to approve the recommendation to eliminate five middle school assistant coaching positions as presented. Motion carried.
Motion
by Ode, seconded by Rasmussen to approve the following general business items:
1. Approve the Dakota
Entertainment Disc Jockey Contract for prom music to be held April 16, 2011 in
the amount of $695.00.
2. Approve open
enrollments: #12-60, 12-61, 12-62, 12-63, and 12-64.
3. Approve the grant
application to Sioux Valley Energy to help fund a proposed BV Staff Wellness
Program for the 2011-12 school year and to accept the grant in the amount of
$890.00.
4. Approve lease
agreement between the El Riad Shrine and the Brandon
Valley High School for rental of the facility for prom on April 16, 2011 in the
amount of $1,200.00.
5. Approve Quam & Berglin, CPA’s to perform FY 2011 certified audit for a fee
of $9,500.00.
6. Approve Public
School Exemption #11-108.
Motion carried.
Motion by Rasmussen, seconded by Ullom to approve the following personnel
items:
1. Approve
recommendation to hire Daniel Drummond, Transportation.
2. Approve the
resignation of Kent Anderson from the extended contract (6 days) portion of his
contract for the high school career internship program.
3. Approve resignation
from Randy Megard, 8th grade assistant
football coach position, beginning with the 2011-12 school year.
4. Approve resignation
from Troy Sturgeon, 7th grade head basketball coach position,
beginning with the 2011-12 school year.
5. Approve resignation
from Eun Ah Kang, BVMS Special Education Educational
Assistant, effective April 6, 2011.
Motion carried.
Communications received by the Board of Education were reviewed. They
included the following items:
1. Thank you from Jaren
& Luke Guetter for the flowers sent for the birth of their daughter,
Leighton Paige.
2. Thank you from David
and Jan Pappone for the plant sent in memory of Mr. Pappone’s
stepfather, Eugene Doutt.
Board
of Education Committee Reports were heard. Child Nutrition/Wellness –
Renee Ullom reported on the Health Fair that was held on March 22, 2011.
Safety – Gregg Ode reported that a Safety Committee meeting is
scheduled for Wednesday, March 30, 2011.
Travel Reports were reviewed.
Motion by Rasmussen, seconded by Ode to go into Executive Session at 7:55 p.m. to discuss personnel for staff reduction per SDC 1-25-2(1) and Collective Bargaining per SDC 1-25-2(4).
The Board of Education came out of Executive Session and into Open Session at 8:20 p.m.
Motion by Egge, seconded by Rasmussen to not renew the contract of FAE Elementary Teacher Heidi Meier, due to a reduction in staff. Motion carried.
Motion by Rasmussen, seconded by Ullom to not renew the assistant Middle School girls’ basketball coach portion of the contract of Scott Giles due to a reduction in staff. Motion carried.
Motion by Ullom, seconded by Ode to not renew the assistant Middle School football coach portion of the contract of David Hagen due to a reduction in staff. Motion carried.
Motion by Ode, seconded by Egge to not renew the assistant Middle School volleyball coach portion of the contract of Aaron Carroll due to a reduction in staff. Motion carried.
Motion by Rasmussen, seconded by Ullom to adjourn the
meeting at 8:22 p.m. Motion carried.
Signed __________________________________
Business Manager
Approved by the Board of Education this 11th
day of April, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14th of March, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: None. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Assistant Principal Brad Thorson, Activities Director Randy Marso, Middle School Principal Dan Pansch, Assistant Middle School Principal Randy Hill, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Bill Freking, Curriculum Director Tanya Czepull, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Egge, seconded by Ode to approve the agenda as presented. Motion carried.
Motion by Rasmussen, seconded by Ullom to approve the minutes of the regular meetings of February 14, 2011 and February 28, 2011. Motion carried.
Motion by Ode, seconded by Egge to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of February 2011 showed receipts of $1,782,466.24 and disbursements of $2,057,528.42, leaving a balance of $7,864,935.12. The General Fund had receipts of $1,556,475.30, and disbursements of $1,583,509.31, leaving a balance of $4,970,865.51. Capital Outlay Fund had receipts of $64,889.81, and disbursements of $223,056.73, leaving a balance of $1,550,658.19. Special Education Fund had receipts of $119,325.99 and disbursements $250,962.38, leaving a balance of $896,549.59. Pension Fund had receipts of $6,389.73 and disbursements of $0.00 leaving a balance of $350,673.05. Bond Redemption Fund had receipts of $35,385.41 and disbursements of $0 leaving a balance of $96,188.78.
The February, 2011 payroll totaled $1,189,575.66, of which $628,067.73 was instructional, $308,471.32 was support services, $32,571.15 was co-curricular, $176,115.57 was Special Education, and $44,403.89 was Food Service.
Motion by Rasmussen, seconded by Egge to approve the financial reports as presented for the month of February, 2011. Motion carried.
Administrative reports were heard. Superintendent Pappone reviewed a report highlighting Special Education expenditures from the 2009-10 school year as compared to other districts in the state. The state average is $8,738/per student, and the Brandon Valley School District average is $8,686/per student.
Activities Director Randy Marso congratulated the Girls’ Basketball Team, along with their Coaches and Managers on their recent State AA Championship. In addition to the team, he also thanked our cheerleaders, student fans, and adult fans on their support for this great group of girls! He has heard from all of his colleagues on how impressed they were and how proud we should be of our entire community. Job well done!
Superintendent
David Pappone presented Brandon Valley’s 2011-12 preliminary budget
recommendations in light of the recently passed state of South Dakota budget,
which leaves a total reduction of 8.6% to the Brandon Valley School
District. This decrease includes a 6.6% “net” state aid cut, a shortfall
in bank franchise tax revenue (FY11 and forward), and a reduction in School and
Public Lands revenue for FY12. This total projected shortfall is as
follows:
State Aid
$1,050,000
Bank
Franchise Tax
490,000
School
and Public Lands
60,000
Total
Structural Deficit
$1,600,000
Additional
Benefit and Fixed Costs
175,000
Total
Shortfall
$1,775,000
Pappone
presented a plan for accommodating these shortfalls, which will affect Brandon
Valley in many ways, but that also paves a path forward for the District.
Following is Pappone’s summary of the use of
reserves, capital outlay expenditure flexibility, as well as budget revenue
increases and reductions:
Path
Forward Summary:
Projected revenue shortfall/expenditure
increases $1,775,000
Net Affect
of Enrollment
growth
- 180,000
Use of
reserves
- 420,000
Use of expense
transfer to Capital
Outlay
- 450,000
Remaining
shortfall
$ 725,000
Summary of Proposed Revenue and Expense Changes:
Fee
Increases
$ 80,000
Board and
Administration
Reduction
74,600
Curriculum/Professional Development
Reduction
36,500
Operation of
Plant and Facilities
Reduction
147,000
Instructional Reduction
202,300
Co-Curricular Activities
Reduction
30,000
Other
Reductions
154,600
Total
$ 725,000
Other
issues that are still under consideration as we look farther down the road
include:
-
FY12
contains one-time money from State ($326,599)
-
Reserves
can only be spent once
-
Capital
Outlay flexibility gone in 3 years
-
Growth
will create pressure for new staff
-
Class
sizes will increase
-
Inflationary
pressures will not end
-
Insurance
-
Fuel
- Utilities
Board
President Bender clarified with Superintendent Pappone that this proposal was
being presented for informational purposes only. Pappone agreed and
replied that no official action on a budget is made until the annual Board of
Education meeting in July. However, to move ahead with some of these
changes, action will need to take place prior to that annual meeting.
Bender reiterated that although this proposal minimizes the direct impact on
teachers in the classroom, every one of these cuts is going to affect the
educational environment that BV offers.
Motion
by Rasmussen, seconded by Egge to approve the
following general business item:
1. Approve the following
Open Enrollment: #11-125.
Motion carried.
Motion by Ode, seconded by Ullom to approve the following personnel items:
1. Approve
recommendation to hire Heidi McNamara, RBE Special Education Educational Assistant,
35 hours/week, $11.00/hour, effective March 14, 2011.
2. Approve the
following substitute teachers for the 2010-11 school year:
Cortney Sandbulte, Chris
Talcott.
3. Approve
recommendation to hire Vicky Kirby, RBE Child Nutrition Manager, $12.50/hour, effective 4/01/11.
4. Approve request for
six days unpaid leave March 18-25, 2011 for Eun Ah
Kang, BVMS Special Education Educational Assistant.
Motion carried.
Communication received by the Central Office and Board of Education were
reviewed. They included the following items:
1. February 2011
Building Permits.
2. Thank you from Mark Jelen and Maggie for the plant sent for the birth of their
son, Miles.
3. Thank you from the
family of Valerie Bills for the plant sent in her memory.
Board of Education committee reports were heard: Child
Nutrition/Wellness – Renee Ullom reminded everyone of the upcoming Health
Fair scheduled March 22, 2011 in the High School Commons from 3:00 to 7:00 p.m.
Safety Committee – Gregg Ode
reported on recent a recent meeting. The committee is in the preliminary
stages of plans for a Reunification Program (a plan for evacuation and the
process to reunite students with parents/guardians after an evacuation would be
necessary). More discussion will take place at future meetings.
Travel reports were reviewed.
Motion
by Rasmussen, seconded by Ode to adjourn the meeting at 7:35 p.m. Motion
carried.
Signed __________________________________
Business Manager
Approved by the Board of Education this 11th
day of April, 2011.
Signed__________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28th of February, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, and Renee Ullom. Absent: Todd Egge. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Assistant Principal Brad Thorson, Middle School Principal Dan Pansch, Brandon Elementary Principal Merle Horst, Robert Bennis Elementary Principal Karen Heyden, Fred Assam Elementary Principal Sue Foster, Valley Springs Elementary Principal Bill Freking, Curriculum Director Tanya Czepull, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the corrected agenda as presented. Motion carried.
Brandon
Valley School District Elementary Principals addressed the Board of Education
this evening to discuss Kindergarten options. Beginning with Fred Assam
Elementary Principal Susan Foster, she addressed the benefits of an all-day
kindergarten program from an Administrator’s perspective as well as to speak to
increased class sizes with the following four points. First, she
addressed the results of Brandon Valley’s pilot study. The academic
results, especially in the areas of math, are enhanced in the socio-economic
sub-group. Another benefit for this particular sub-group is the
consideration of nutrition. All-day kindergarten would allow this
sub-group of students to have eaten a good breakfast and lunch. Morning
kindergarten students do have access to breakfast, but the afternoon
kindergarteners do not have access to any school meals, and Foster is not sure
if these students have had a good breakfast or lunch. All-day
kindergarten students receive the benefit of time to broaden their learning
foundation and are better prepared to meet the challenges of their next learning
environment.
Second,
Foster addressed the Kindergarten Curriculum as designed for an all-day
program. Currently, the teachers in the half-day program have to pick and
choose activities that will fit into the program constraints of a half-day
program. For example, our reading program has robust vocabulary
words. The all-day program is able to teach and expose students to those
vocabulary words, but the half-day program doesn’t even have time to touch on
them. With an all-day program, they can teach the program at a slower,
less-hurried pace with lots of repetition, provide a greater continuity for
day-to-day activities, and allow time to explore the topics in depth.
Thirdly,
Foster discussed the common core standards. The District’s intent is to
start working on the common core standards in Kindergarten next year. We
have been told that these standards are going to include rigorous content and
application of knowledge. At this point it is unclear how we can blend
these standards into our current practices. For example, there are an
additional ten core English standards that the half-day kindergarten teachers
feel that would be a challenge to meet without giving something else up in
their half-day curriculum. The all-day program, however, is currently
able to address all but one of those additional standards at this time.
Lastly,
Foster discussed the Kindergarten required number of minutes and the state-aid
funding. We needed to extend time in our current half-day program this
year to make the minimum number of minutes required. With late starts,
early dismissals and conferences, we need to monitor those minutes to make sure
that we stay in compliance with the Department of Education’s expectations.
Regarding funding, the legislature tried to reduce funding to half-day
kindergarten this year. We are expecting that issue to resurface next
year. Brandon Valley had approximately 24 students open enroll out for
kindergarten this year. Only about half of those students plan to return
to first grade next year. Foster has also visited with many parents from
Fred Assam Elementary because they are curious as to what is going to happen
with the all-day kindergarten program and if it will come to the school next year.
However, there are quite a few parents that plan to open enroll their student
out next year if there is no full-day program. One parent also stated
that they plan to open enroll their kindergarten student and take their second
grade student along so that both students are in the same building in Sioux
Falls if no all-day option is available.
Foster also
spoke to class-sizes implications and what that would mean to our grade-level
classes if we would go to an all-day kindergarten program. According to
Foster’s research, if we could keep our kindergarten and first grade numbers
around 20-22 students per classroom, especially in buildings where we have the
socio-economic populations, this would be the most beneficial for this sub-group
in particular. In other grade levels, Foster stated that there would be
no profound implications to higher class sizes. According to Foster,
currently at Fred Assam, grades 2, 3, 4 and 5 are all at or above the current
Brandon Valley District averages already and students are doing
wonderfully. Board President Bender requested that Foster provide her
research to the Board of Education regarding her comments on class sizes for
review. Bender also asked Foster if she, in fact, acknowledges the fact
that class sizes would have to increase if the District went to an all-day
kindergarten program and asked what limit her research showed, if any.
Foster reported that according to her research, a 25-28 students limit was
suggested in upper grades.
Valley
Springs Elementary Principal, Bill Freking, was next
to address the Board on the all-day kindergarten program. Reporting from
an Administrator’s point of view that currently has this program implemented in
his building, Freking believes that the focus in an
all-day program is much wider. Not necessarily covering first grade
curriculum, however, covering the kindergarten curriculum so much deeper.
Freking lists other advantages as
follows:
- The
program provides a greater opportunity for students to work on social skills;
dealing with student interactions more consistently. Freking believes this is beneficial for students with lower
socio-economic backgrounds.
- There is
greater continuity from day to day, where a routine is developed earlier, which
he believes to be so important for young students.
- The
program provides an environment which favors a child-centered approach;
teaching the whole child versus cramming math and reading by getting them in
and out of the door in a short period of time.
-
Reduces the ratio of transition time to class time, leaving more time for
actual teaching. He believes that his full-day Kindergarten teachers are
able to give him more information on their students because they have more time
with each student.
- From a
first grade perspective, it is Freking’s opinion that
students enter first grade ready to go from day one.
- From an
Administrators standpoint, Freking believes it helps
to establish that foundation for earlier grades. With the rigorous
standards that are on the horizon, this program builds the foundation that
these students need to move on through their coursework.
Finally, Freking believes that any program that is focused on the
child, whether full or half-day can be successful. Brandon Valley has
long had a successful Kindergarten program, and it is not just because of what
is taught in the program, but because of the teachers that are teaching those
students. The all-day program is not an accelerated program, we are just
able to focus and give time to an already successful program. More time
is given to each area with more flexible learning environments to fit
individual needs. Our goal should be to provide developmentally and
individually appropriate learning environments, regardless of whether these
programs are full or half-day for our Brandon Valley students. The
length of the school is day is only one dimension of this program; other
important factors are the nature of the kindergarten curriculum and the quality
of the teaching.
Superintendent Pappone asked if setting budget aside, looking at what
Brandon Valley has done in the past by having half-day kindergarten and using
funds to keep other grade level class sizes smaller, when we move to an all-day
program and class sizes have to increase, do you believe that we can keep our
test scores at or better that the level they are currently? Freking stated that he believes it all comes down to
keeping the quality staff in the programs that we do have. Mrs. Heyden,
speaking as a half-day kindergarten principal, stated that assessment of
students is what has changed the most over the past few years. Assessment
is what drives our instruction, and with our curriculum, we assess much more
frequently. That assessment is what takes a bulk of any teacher’s time
and with a half-day program, obviously those teachers have double the number of
students to assess.
Ullom asked
about behavioral issues. Freking believes we
will always have behavioral issues but also believes that more time that is
devoted to teaching students how to behave is another advantage to the all-day
setting.
Bender asked
about the testing and assessing we have done on our pilot program. She
asked Foster about the low socio-economic group and math scores. Bender
surmised that the principals may feel that an all-day program is a better
approach based less on data, and more on common sense experience that you get
better results with the time you have with students. The Principals
agreed. Foster stated that with the low socio-economic group, at least we
can get them caught up and the data shows that it does help. Foster also
stated that there are so many components of an all-day program that you can’t
measure by data, but with hands on experience, observation, and the social
impact it has on students. Bender also asked, as we look at the
kindergarten program in these tight budget times and are trying to make decisions;
do you think that if we didn’t go to an all-day kindergarten for each school,
what are the benefits are keeping it at Valley and by adding a class at one of
the other elementary schools? Foster believes there are many advantages
to having a full-day program at Fred Assam Elementary and feels this would be a
good option if it can’t be implemented throughout the District. Ode asked
how much catch-up is needed when a student comes from a half-day program versus
the full-day program to first grade. Foster believes there is no
comparison. Both Foster and Freking stated that
first grade teachers can hit the ground running with the students from the
all-day program. Rasmussen asked about the 24 students currently open
enrolled out of our district and if Foster knew the reason for their open
enrollment: is it the all-day kindergarten option or for convenience?
Although Foster didn’t have hard data, she believes that 85-90% are open enrolling because of the all-day kindergarten
option in other Districts.
The Board of Education reviewed a request from the Brandon Valley Booster Club to receive the proceeds from the 2011 Pigskin Classic football game gate, scheduled for August 27, 2011. This is an annual request by the Booster Club; however, Superintendent Pappone suggested tabling this request until the April 25, 2011 Board of Education meeting when we have more details regarding budgetary information. Motion by Ullom, seconded by Rasmussen to table this request until the April 25, 2011 Board of Education meeting. Motion carried.
Appointments
were made to the area Equalization Boards. Meeting dates and times as
listed:
-
Brandon,
March 22, 2011, 6:00 p.m. – Jay Rasmussen
-
Splitrock Township, March 21,
2011, 7:00 p.m. – Todd Egge
-
Valley
Springs, March 21, 2011, 6:45 p.m.; alternate date March 22, 2011 – Renee Ullom
-
Sioux
Falls (if necessary) – Jean Bender, March 21 – 25, 2011, times vary
Motion
by Rasmussen, seconded by Ode to approve the following general business items:
1. Approve the
following Open Enrollments: #12-54 and 12-55.
2. Approve agreement
with Early Childhood Education (Birth to Age 8) Student Teaching Program from
South Dakota State University, placing Megan Shupick
under the supervision of Jesse Gladis for the fall of
2011.
3. Approve request for
authorization to proceed with the Project Fee Proposal presented by Associated
Consulting Engineering, Inc., for replacement electric heat/cool unit at
Brandon Valley High School. Proposed sum fee for Mechanical/Electrical:
$14,000; Conceptual Budget total: $195,800.
Motion carried.
Motion by Ode, seconded by Ullom to approve the following personnel items:
1. Approve the
following 2010-11 substitute: Cassie Muske.
2. Approve the
resignation from Michiele Sanow,
Robert Bennis Elementary Special Education
Educational Assistant, effective March 11, 2011.
Board of Education Committee Reports were heard. City Affairs &
Legislation – Superintendent Pappone reported on the latest legislature
updates. Senate Bill 152, freezing property taxes, was in house appropriations
today and has been delayed for another day. The way it is written right
now, instead of 10% reduction we would be down to a 6.4% reduction. That
would save the District approximately $550,000. However, even at that
level, Brandon Valley still looks to have a very challenging budget
season. There is a Transportation bill related to open
enrollment being discussed. The bill states that if a District receives
open enrolled students and wants to go into a sending District to pick up those
students, the two school boards have to agree on a transportation plan.
This has passed the committee and will be on the house floor this next
week. Other bills that would have been helpful to our budget situation
have either been held up or defeated; including those suggesting the use of
reserves, along with suggested various revenue increases that would have offset
some of the cuts. The Governor is on record saying that he does not
support revenue increases to deal with this problem and he also is on record
saying that we need to deal with this deficit all in one year so that
eliminates the use of reserves. Our best hope looks to be Senate Bill 152
which would get us about one-third of the way. Bottom line is that
Brandon Valley will be looking at about a $1.6M structural deficit passed on to
us by the state. The state is going to fix their budget deficit by
passing it on to us. We will be coming to the Board after we know
what those numbers are from the state with a plan that gets us a budget that is
manageable for the District that tries to protect the learning environments
that we create for kids. It is going to be impossible for it not to
affect many, many people and our students. Our goal will be to minimize
the affect.
Child
Nutrition/Wellness – Renee Ullom reported that the Health Fair is scheduled
for Tuesday, March 22, 2011 ~ 3:30 to 7:00 p.m.
Safety
– Gregg Ode reported that a meeting has now been scheduled for Wednesday, March
2, 2011, 3:30 p.m.
Travel Reports were reviewed.
Motion by Ullom, seconded by Rasmussen to go into Executive Session at 7:21 p.m. to discuss the Superintendent’s evaluation and a student petition for residency. Motion carried.
The Board of Education came out of Executive Session and into Open Session at 7:30 p.m.
Motion by Rasmussen, seconded by Ode to approve the student petition for residency discussed in Executive Session. Motion carried.
Motion by Rasmussen, seconded by Ode to go into Executive Session at 7:31 p.m. to discuss the Superintendent’s evaluation. Motion carried.
The Board of Education came out of Executive Session and into Open Session at
8:23 p.m.
Motion by Rasmussen,
seconded by Ode to adjourn the meeting at 8:24 p.m. Motion carried.
Signed __________________________________
Business Manager
Approved by the Board of Education this 14th
day of March, 2011.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14th of February, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, and Todd Egge. Absent: Renee Ullom. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Assistant Principal Brad Thorson, Middle School Principal Dan Pansch, Assistant Middle School Principal Randy Hill, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Bill Freking, Curriculum Director Tanya Czepull, and Special Services Director Lyn Heidenson.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the agenda as presented. Motion carried.
Motion by Egge, seconded by Rasmussen to approve the minutes of the regular meetings of January 10, 2011 and January 24, 2011. Motion carried.
Motion by Rasmussen, seconded by Ode to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of January 2011 showed receipts of $1,169,178.01 and disbursements of $2,181,900.13, leaving a balance of $8,139,997.30. The General Fund had receipts of $1,008,471.51, and disbursements of $1,590,918.19, leaving a balance of $4,997,899.52. Capital Outlay Fund had receipts of $17,709.93, and disbursements of $334,126.05, leaving a balance of $1,708,825.11. Special Education Fund had receipts of $131,622.60 and disbursements $255,380.89, leaving a balance of $1,028,185.98. Pension Fund had receipts of $1,770.36 and disbursements of $0.00 leaving a balance of $344,283.32. Bond Redemption Fund had receipts of $9,603.61 and disbursements of $1,475.00 leaving a balance of $60,803.37.
The January, 2011 payroll totaled $1,222,353.15, of which $632,635.20 was instructional, $329,886.16 was support services, $28,623.70 was co-curricular, $182,102.27 was Special Education, and $49,105.82 was Food Service.
Motion by Egge, seconded by Ode to approve the financial reports as presented for the month of January, 2011. Motion carried.
Administrative
reports were heard. Superintendent David Pappone reported on current
legislation as follows:
-
Last
Friday Governor Daugaard held a news
conference. Some of the information he presented was in regard to the
Capital Outlay Fund. Daugaard stated that he is
willing to look at the flexibility in the Capital Outlay Fund which would be a
positive outcome for Brandon Valley. Senate Bill #111 offers a two year
extension on the current flexibility to this fund. Brandon Valley
supports this bill and believes this would be to our benefit. House Bill
#1203 gives two years of flexibility to transfer funds from the Capital Outlay
to the General Fund with no limit as to how you can use these funds.
Pappone feels this would lead to the erosion of the Capital Outlay Fund,
leaving this fund meaningless; Brandon Valley does not support this
approach.
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Governor
Daugaard stated that he is not opposing efforts to
freeze the property tax; a freeze would present a 5.6% cut instead of the 10%
cut currently proposed.
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Governor
Daugaard also discussed Senate Bill #126, which would
take money out of the Educational Enhancement Trust Fund principal and have
schools match that money with state aid reductions the following two
years. During those two years, he would allow no new opt outs. Pappone
feels this would help some school districts, while hindering others and does
not support the bill mainly due to the freeze on the opt out option.
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Other
legislation has been introduced to remove cash reserve caps to leave the cap to
be determined by the individual school districts.
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Senate
Bill #72, the prorating of funding for Kindergarten, has been defeated. A
letter from the Associated School Boards of South Dakota (ASBSD) stated that
this bill may be dead for this year, but this bill will be back. Pappone
emphasized that we need to be prepared for this bill’s return.
-
Lastly,
an Argus Leader story showed voter interest in a temporary sales tax in South
Dakota to help fund K-12 education.
The new Science Curriculum was presented by Curriculum Director, Tanya Czepull. As recommended by Dr. Czepull, motion by Rasmussen, seconded by Egge to approve the new Science Curriculum as presented. Motion carried.
Business
Manager Paul Lundberg reviewed the Brandon Valley School
District’s 2011-16 Five Year Plan. This plan can be viewed in its
entirety through the District web-site at www.brandonvalleyschools.com on
the Business Office tab.
Motion by Rasmussen,
seconded by Egge to approve the following general
business items:
1. Approve Open
Enrollments as follows: #11-123 and #11-124.
2. Approve agreement
for professional services for Brandon Valley Middle School drainage
improvements – Stockwell Engineers.
Motion carried.
Motion
by Ode, seconded by Egge to approve the following
personnel items:
1. Approve half-year
lane change request for Jeremy Risty, MA+15 to MA+30.
2. Accept resignation fro Karolyn Baumann, BVHS Child Nutrition, effective
February 9, 2011.
3. Approve
recommendation to hire Debra Ann Marco, Transportation Driver.
4. Approve request for
one day unpaid leave on February 21, 2011 for Loralie
Aljets.
5. Approve
recommendation to hire Tamara Broekemeier, BVHS Child
Nutrition, 3.75 hours/day, $10.25/hour, effective February 16, 2011.
6. Approve
recommendation to hire Michael J. Neumann, Substitute Transportation Driver.
7. Approve resignation
from Carol Poppens, BE/VSE Librarian effective at the
end of the 2010-11 school year.
Motion carried.
Communication
received by the Central Office and Board of Education were reviewed. They
included the following items:
1. January 2011
Building Permits.
2. Thank you from Susan
Nifong for the plant sent wishing her a speedy
recovery after surgery.
There were no Board of Education Committee Reports at this evening’s meeting.
Travel reports were reviewed.
Motion
by Rasmussen, seconded by Ode to adjourn the meeting at 8:20 p.m. Motion
carried.
Signed ______________________________
Business Manager
Approved by the Board of Education this 14th
day of March, 2011.
Signed_______________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 24th of January, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom, and Todd Egge. Absent: None. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Middle School Principal Dan Pansch, Valley Springs Elementary Principal Bill Freking, Fred Assam Elementary Principal Susan Foster, Curriculum Director Tanya Czepull, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Egge to approve the agenda as presented. Motion carried.
The Valley Springs Elementary staff addressed the Board of Education this evening regarding the Kindergarten Academy program. Representing the VSE staff was Bill Freking, Principal, Amber Ernste and Michelle Rist - Kindergarten, Megan VanderHaar – First Grade, Missy Livingston – Second Grade, and Paula Gordon - Physical Education.
A letter was included in administrative reports regarding an abandoned underground storage tank that was recently removed near Valley Springs Elementary. This was removed in conjunction with the Department of Environment and Natural Resources South Dakota Abandoned Tank Project, which removes abandoned tanks and also checks the surrounding soil for any residual petroleum products. We also now have an abandoned underground storage tank that will be removed under this same program from Brandon Elementary in the near future as well.
Administrative reports were heard. Superintendent Pappone reported on Governor Daugaard’s recent budget address and what this impact could have on Brandon Valley. In his address, Daugaard outlined the state’s $127M deficit. The Governor made it clear that he wants to eliminate this deficit in one year and there will need to be significant cuts throughout the state to accomplish this. In K-12 education, he proposed a 10% cut - $480 per student. For Brandon Valley that means $1,584,077 less state aid if the Governor gets his wish to cut 10%. Brandon Valley also will see a reduction in Bank Franchise Tax of $490,000 for FY 2011. Brandon Valley will need to use some reserves this year to cover that shortage. We also will see a shortfall of $100,000 in “other revenues”. In addition, we learned last week that Senate Bill 72 has been proposed that pro-rates kindergarten funding so if you have half day kindergarten, you get half day funding. Currently we have half day kindergarten but get full day funding and use that extra funding to purposely reduce class sizes in other elementary grades. The effect of this funding change could cost Brandon Valley $540,000, assuming a 10% cut. If Senate Bill 72 passes, we have two options: we could keep the half day program and increase class sizes in the other elementary grades, or we could go to all-day kindergarten, which would also result in increased class sizes in other elementary grades.
In regard to our reserve funds, at the beginning of this year we had 25.3% of our general fund budget in reserve ($4.5M). Due to the Bank Franchise shortfall that we now know about, we know that our reserves will drop to approximately 21.3% at the end of FY11. We need approximately 11% for cash flow purposes which leaves approximately 10% ($1.8M) at the end of FY11. Putting all these pieces together and assuming that the Governor’s 10% cut and Senate Bill 72 passes, we estimate a total structural deficit of $2,724,077. We do have time to influence the legislature on some, but not all, of these cuts.
How do we respond? Pappone believes that we respond through the strategic use of our reserves and some flexibility that is available to us through the Capital Outlay fund, coupled with cuts to on-going expenses, along with increases in revenue sources. Pappone believes that a combination of these things will have to be our response to whatever the value of these cuts ends up to be. We will work with the Board and the community to try to find the balance among these things that will result in the least damage to the students in our School District.
The Governor has asked that school districts look for efficiencies, and we will look for efficiencies. But as one of the lowest spending per pupil districts in the state, Brandon Valley is already very efficient. We will lobby hard to minimize the cuts and we will need the help of the entire school board, community and staff to do that. Pappone implored all to come to the next legislative coffee on Saturday, January 29th at 9:00 a.m. at Tailgator’s. Pappone believes we will send a very strong message to our legislators if we fill the room to overflowing with people who care about our school district and our students. Pappone also feels we need to make a list of cuts that could be made to reach our budget goal; and we need to identify what combination of strategies identified earlier we should use. Lastly, he feels we need to band together as supporters of K-12 education and send a message that this is not good enough for our students at Brandon Valley.
Dwight Berglin, representing the accounting firm Quam & Berglin, CPA’s, presented the June 30, 2010 audit of the Brandon Valley School District 49-2. Motion by Egge, seconded by Ode to accept the June 30, 2010 audit as presented. Motion carried.
Motion
by Rasmussen, seconded by Ullom to approve the following personnel items:
1. Approve the
following substitute for the 2010-11 school year: Claire Graff.
2. Approve
recommendation to hire Leigh Lawrence, Brandon Elementary Special Education
Educational Assistant, $11.00/hour, 35 hours/week, effective January 25, 2011.
3. Approve
recommendation to hire Kerri Christensen, Robert Bennis
Elementary Special Education Educational Assistant, $11.00/hour, 35 hours/week,
effective February 3, 2011.
Motion carried.
Communications received
by the Board of Education were reviewed. They included the following
item:
1. Thank you from the William
Baker family for the flowers sent in memory of their father.
Board of Education Committee Reports were heard. Student Activities, Curriculum & Technology – Jean Bender reviewed a meeting that was recently held with Tanya Czepull and Gregg Talcott. During that meeting, discussions centered on Science Curriculum, Flex Books at the High School Level, Standards based report cards for the elementary schools, and High School semester tests.
Travel Reports were reviewed.
Motion by Rasmussen, seconded by Ode to adjourn the
meeting at 8:01 p.m. Motion carried.
Signed _______________________________
Business Manager
Approved by the Board of Education this 14th day of February,
2011.
Signed________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 10th of January, 2011 at the Brandon Valley Middle School Media Center with the following members present: Jean Bender, Jay Rasmussen, Gregg Ode, Renee Ullom and Todd Egge. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, High School Assistant Principal Brad Thorson, Activities Director Randy Marso, Middle School Principal Dan Pansch, Robert Bennis Elementary Principal Karen Heyden, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Curriculum Director Tanya Czepull, Special Services Director Lyn Heidenson, and Operations Manager Todd Williams.
Jean Bender called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Rasmussen, seconded by Ode to approve the agenda as revised. Motion carried.
Motion by Egge, seconded by Ullom to approve the minutes of the regular meeting of December 13, 2010. Motion carried.
Motion by Egge, seconded by Ode to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of December 2010 showed receipts of $3,851,172.92 and disbursements of $3,090,340.53, leaving a balance of $9,152,719.42. The General Fund had receipts of $2,027,236.71, and disbursements of $1,557,700.38, leaving a balance of $5,580,346.20. Capital Outlay Fund had receipts of $545,985.08, and disbursements of $268,868.46, leaving a balance of $2,025,241.23. Special Education Fund had receipts of $924,750.72 and disbursements $269,897.92 leaving a balance of $1,151,944.27. Pension Fund had receipts of $54,591.78 and disbursements of $0.00 leaving a balance of $342,512.96. Bond Redemption Fund had receipts of $298,608.63 and disbursements of $983,873.77 leaving a balance of $52,674.76. Capital Projects Fund had receipts of $0.00 and disbursements of $10,000.00 leaving a balance of $0.00.
The December, 2010 payroll totaled $1,218,679.22, of which $637,643.07 was instructional, $312,683.70 was support services, $28,592.70 was co-curricular, $187,564.05 was Special Education, and $52,195.70 was Food Service.
Motion by Rasmussen, seconded by Ullom to approve the financial reports as presented for the month of December, 2010. Motion carried.
Administrative reports were heard. Superintendent David Pappone reported on a memo that was received from the Associated School Boards of SD (ASBSD) regarding school funding cuts for FY2012. A spreadsheet accompanied this memo with explanation on what specific cuts would mean for school districts. At Brandon Valley, a 5% cut in state aid is $792,038 and a 10% cut is $1,584,076. Pappone said either a 5 or 10% cut would be difficult. Governor Daugaard’s budget address is scheduled for January 19, 2011, where he will lay out his plan for the state budget for this next fiscal year.
Pappone also stated that the legislature is beginning their work this week and are going to struggle as they await the Governor’s budget address also. Certainly the biggest order of business this year is going to be finances and how to balance the state’s budget while holding K-12 education harmless.
Pappone also received a letter from the South Dakota Retirement System (SDRS). There is a Board of Trustees for this group and one of the designated members for this board is a school board member. A term is becoming available starting July 1st. A petition needs to be on file by February 23rd and the election is held in June. Interested Board Members are asked to speak to Mr. Pappone.
Lastly, Pappone reminded everyone that the Governor has declared this week School Board Recognition week. He gave each BV Board of Education Member a certificate thanking them for their service.
Business Manager Paul Lundberg reported on some selected data from the 2009-10 Educational Statistics Digest. This report ranks the efficiency of Brandon Valley very high at 148 out of 154 total schools in the General Fund and 149 out of 154 in the General, Special Education, and Pension Funds in the state of South Dakota. Lundberg believes the validity of this report has begun to be watered down starting with this June 30, 2010 report due to the fact of school districts being able to transfer general fund expenditures over to the capital outlay fund. The report does still show that Brandon Valley is very efficient with the monies that they are entrusted.
High School Principal Gregg Talcott reported on an off-grade testing program that will be implemented in grades 9 and 10 this year similar to Dakota Step tests taken by juniors. While the juniors are taking the Dakota Step test, seniors will attend a “Senior Wisdom Retreat.” This retreat will be directed toward seniors dealing with transitions they will face after they complete High School.
Assistant Principal Brad Thorson reported that they High School Student Council supported 112 “angels” within our School District during this past Christmas season with the Angel Tree. He also reported that the District Resource Officer, Jamie Steffl, would like to set a safety meeting in the next week.
Middle School Principal Dan Pansch reported on the ICU (Intensive Care Unit) homework program that was implemented at the Middle School this year to help all middle school students complete assignments and succeed in every class. Pansch reported that there were no F’s for semester grades in the 6th and 7th grade; which Pansch feels is a reflection on this ICU program.
Brandon Elementary Principal Merle Horst thanked the Board of Education for approving the Library/Music room addition at Brandon Elementary. Tuesday, January 4th was the first day classes were able to use this new space.
Curriculum Director Tanya Czepull reported on the most recent teacher professional development day held on January 3, 2011. A recommendation for the new science adoption is nearing completion and will be brought to the board soon.
Activities Director Randy Marso reported that the BV Booster club has donated $16,000 for the Athletic Hall of Fame, record boards, new banners in the gym, and the student wall of recognition. Total cost of these projects is about $32,000. They will also distribute approximately $22,000 of “wish list” items. Lastly, Marso reported that a Wall of Fame Banquet is scheduled for March 26, 2011, at the Brandon Golf Course.
Gregg Ode requested a change to the current transportation report. Due to the fact that we are coming up on some tight economic times, Ode would like the current transportation report to compare this year’s total to the same total at this time last year. Operations Manager Todd Williams will address this reporting change. Williams also reported that two new district vehicles (Suburban’s) were delivered today.
Pappone explained that the Brandon Valley School District has received a request from the City of Brandon to extend the current skateboard park lease (due to expire in August of 2011) for two additional years. The city-run skateboard park is located on school district property near the high school. Motion by Ullom, seconded by Rasmussen to defer this request until Brandon Valley’s capital expenditure budget can be reviewed and analyzed. Motion carried.
Motion
by Rasmussen, seconded by Egge to approve the
following general business items:
1. Approve annual
School Board Election date of June 21, 2011.
2. Approve Youth
Frontiers, Inc., Wisdom Retreat Contract.
3. Acknowledge receipt
of bargaining notification from the Brandon Valley Education Association
(BVEA).
4. Approve Tuition
Agreement between the Brandon Valley School District and Children’s Home
Society of South Dakota at a rate of $81.58/day.
5. Approve
administration recommendation to deny open enrollment #11-122.
Motion carried.
Motion by Egge, seconded by Ode to approve the
following personnel item:
1. Approve the
following substitutes for the 2010-11 school year: Kelley Barrett and JoEllen Froseth.
2. Approve recommendation
to hire Tyrell Bose, Transportation.
3. Approve
recommendation to hire Jeffrey Wilkes, Custodian at Fred Assam Elementary,
$11.0/hour plus $.50/night differential pay effective January 11, 2010.
Motion carried.
The following personnel items were reviewed by the Board of Education for
information only:
1. Request for
Maternity Leave from Jocelyn Sperlich, BE Special
Services Educational Assistant, for six weeks beginning on or about March 28,
2011.
2. Request for
Maternity Leave from Melanie Sittig, HS English
Teacher, for at least six weeks, beginning on or about March 5, 2011.
Communication received by the Central Office and Board of Education were
reviewed. They included the following items:
1. December 2010
Building Permits.
2. Thank you from
Bonnie Fjerestad for the poinsettia plant wishing her
a speedy recovery.
3. Thank you from Kelly
Eichelberg for the plant sent for the birth of new
daughter, Claire Elizabeth.
4. Thank you from Jamie
and Ryan Brown for the plant sent for the birth of new son, Evan.
There were no Board of Education Committee Reports at this evening’s meeting.
Travel reports were reviewed.
Motion by Rasmussen, seconded by Egge
to adjourn the meeting at 7:20 p.m. Motion carried.
Signed _______________________________
Business Manager
Approved by the Board of Education this 14th
day of February, 2011.
Signed________________________________
Chairperson