2021 Board Minutes

January 11, 2021 January 25, 2021
February 8, 2021 February 22, 2021
March 8, 2021 March 22, 2021
April 12, 2021  
   
   
   
   
   
   
   
   
   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

April 12, 2021

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 12th of April, 2021 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, Gregg Talcott, and Nick Scott.  Absent: None.  Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Activities Director Randy Marso, Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Middle School Assistant Principal Amanda Nelson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster, Special Service Director Kyle Babb, and Director of Instruction Sherri Nelson.

            Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

            Motion by Scott, seconded by Talcott to approve the agenda as revised, amending Personnel item #7 to the corrected hiring lane for Christine Halvorson at BA+15, Step 5, and Information Only item #39 listing April Peterson’s position as a Speech Language Pathologist. Motion carried.

            Motion by Ode, seconded by Talcott to approve the meeting minutes from the Regular Meetings of March 8, 2021 and March 22, 2021, as presented.  Motion carried.

                       
Motion by Saxer, seconded by Scott to approve the bills and claims as submitted (see attached).  Motion carried.

            The cash report for the month of March 2021 showed receipts of $2,755,606.68, and disbursements of $3,818,003.28 leaving a balance of $17,354,456.91.  The General Fund had receipts of $2,164,268.25, received an Operating Transfer of $900,000.00 from the Capital Outlay Fund and a Temporary Interfund Transfer of $85,087.65 from the Bond Fund, with disbursements of $2,518,729.49, leaving a balance of $7,573,376.19.  Capital Outlay Fund had receipts of $196,305.94, sent an Operating Transfer of $900,000.00 to the General Fund, with disbursements of $29,097.83, leaving a balance of $3,108,211.16.  Special Education Fund had receipts of $306,259.84, with disbursements of $513,362.16, leaving a balance of $547,731.30.  Bond Redemption Fund had receipts of $85,087.65, sent a Temporary Interfund Transfer of $85,087.65 to the General Fund, with disbursements of $0.00, leaving a balance of $0.00.  The Enterprise Fund had receipts of $3,685.00, with disbursements of $4,528.65, leaving a balance of $73,120.22.  The Capital Projects Fund had receipts of $0.00, and disbursements of $752,285.15, leaving a balance of $6,052,038.04. 

            The March 2021 payroll totaled $2,037,673.59 of which $1,092,003.00 was instructional, $464,231.68 was support services, $39,273.65 was co-curricular, $350,905.64 was Special Education, $87,159.62 was Food Service, and $4,100.00 was Driver’s Education.

            Motion by Saxer, seconded by Ode to approve the financial reports for the month of March 2021 as presented.  Motion carried.

                       
Administrative reports were presented.  Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
            Spring 2020:
            °          Construction in progress
            °          Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
            Fall 2020:  Naming Facilities Committee: November 23, 2020 recommendation; Process completed
            Fall 2020:  Elementary boundary line committee: Process completed
            2020-21 School year:  Construction continues
            Fall 2021:  School opens (July 31, 2021: Substantial Completion; August 13, 2021: Punch List Completed)
            The new elementary school staffing continues, with a majority of the teaching staff hiring (regular and special education) complete.  All encore staffing will be provided through other building shared staff while the Classified staff assignments/hiring is in progress.
            The 2021-22 Budget process has begun with budget forms/documents distributed early January, 2021.  The Business Office is currently compiling and reviewing the completed budget requests.  In February 2021, the 5-year plan was presented, and at the March 8, 2021 regular Board of Education meeting, the preliminary Capital Outlay budget was presented and approved for major items to be bid in a timely manner.  In May 2021, we will hold a preliminary budget presentation and in July 2021, we will hold the public budget hearing.
            Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan.  The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria.  Quarters 3 and 4 COVID-19 restrictions remain the same as Quarters 1 and 2 of this same school year; Summer Facility Use COVID-19 restrictions, beginning June 1, will be open to Brandon Valley students and staff.

Professional Awards and Staff Recognition Banquet will be held “virtually” on Tuesday, May 4, 2021 @ 7:00 p.m. through Alliance Communications via the LYNX channel.  The 2020-21 Brandon Valley School District Teacher of the Year is identified as EVERY teacher from the 2020 school year!  Because of the unusual circumstances of COVID and the extraordinary efforts put forth by all staff, we want to honor and thank all BV staff!

The 2021-22 Brandon Valley Distance Learning Academy will continue as follows: Grades K-4: Brandon Valley Teachers/Platform; Grades 5-12: SD Virtual School (5-6 Black Hills On-line Learning and 7-12 SD Virtual School).
            The 2021-22 negotiations timeline/wage recommendation will be concluding with tonight’s meeting with recommendations presented.  A pre-negotiation meeting between the BVSD Administration and the Brandon Valley Education Association (BVEA) was held on March 10, 2021.  The Personnel Welfare and BVEA met on March 24, 2021.  Tonight, April 12, 2021, during the Board of Education General Business portion of the meeting, we will present the 2021-22 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations for ratification.
            Brandon Valley High School addition priorities have been reviewed and discussed as follows:
            -           General Classrooms, Ground Floor Special Education, Science Lab Classrooms, Maximize Land Usage/ Upgrade East Facility Face, Minimize Impact to parking.
            The tentative BVHS Addition timeline is as follows:
            -           Preliminary planning in-progress:  Preliminary planning with the Building and Grounds Board Committee, Central Office Administration and BVHS Administration
            -           Fall 2021 – Information sharing as follows:  Community with Board of Education, Administrative Council, Teacher Liaison Council, Classified Council, and the Brandon Valley High School Staff
            -           Winter 2022 – Bid the project
            -           Spring/Summer 2022 – BVHS Addition begins
            -           2022-2023 School year – Construction in-progress
            -           Fall 2023 – Addition opens

Information sharing regarding the BVHS Addition begins with preliminary planning (in-progress) with Building and Grounds Committee, Central Office Administration and BVHS Administration.  In the Fall of 2021, Communication will continue with the Board of Education, Administrative Council, Teacher Liaison Council, Classified Council, and the Brandon Valley High School Staff.
            The 2021 Summer Lunch Program has been approved for June and July of 2021.  The format will be “Grab & Go” on Tuesdays (5 breakfasts/lunches provided every Tuesday) from June 1 – July 27, 2021 with location(s) and time(s) to be announced.  There will be lunch provided on-site for EL Summer School and Boys & Girls Club summer programs.

A School Board Election for two (2), three-year (3-year) seats will be held on Tuesday, June 15, 2021 (if necessary).  The earliest date to circulate a petition began on April 6, 2021; the deadline for return of petitions is May 7, 2021 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.)  If you have any further questions regarding this process, please contact the Business Office.
            Current School Calendar items include the following:  April: State Assessments in-progress; Sunday, May 16, 2021 ~ BVHS Graduation; Wednesday, May 19, 2021 ~ last day of school for students (2-hour early dismissal), Thursday, May 20, 2021 ~ Staff in-service day, and Friday, May 21, 2021 ~ Workshop day (extra paid day).

Lastly, Superintendent Larson presented updated pictures of work in progress for Inspiration Elementary School including exterior-rough grading, Music Room, Gymnasium, Kitchen Area Tile , Staff Lounge Restroom Tile, and Casework and Restroom Tile in the Kindergarten Wing.

Board Members Gregg Ode and Nick Scott notified Dr. Larson and the current board that they both have taken out petitions for seats for the Board of Education spots opening up for July, 2021.

Middle School Principal Brad Thorson reported that Middle School Assistant Principal Amanda Nelson has successfully defended her doctoral paper and has now completed her Doctorate Degree.  Congratulations!

            Superintendent Larson presented the 2021-22 Master Agreement as negotiated between the Brandon Valley School District #49-2 and the Brandon Valley Education Association (BVEA).  Motion by Talcott, seconded by Saxer to ratify the 2021-22 Master Agreement by and between the Brandon Valley School District 49-2 and the Brandon Valley Education Association as presented as follows:
        -          
No change to the hiring schedule for the 2021-22 school year
        -          
Across the board 6.0% salary increase for the 2021-22 school year
        -          
One-time wage/salary enhancement of $1,000 to be paid with the November 2021 payroll
Motion carried.

Superintendent Larson presented the Administrative recommendation for all Classified Staff, including Administrative Assistants, Print Shop, Assistant Business Manager, Technology, Theater, Educational Assistants, Nurses, Custodians, Maintenance and Grounds, Child Nutrition and Transportation Staff for the 2021-22 school year.  Motion by Talcott, seconded by Ode to approve the recommendation of the 2021-22 Classified Wages & Salary increase as presented as follows:

-           Hiring schedule for Classified Staff has increased 6% for the 2021-22 school year

-           Across the board 6.0% salary increase

-           One-time wage/salary enhancement of $750/$600/$250 to be paid with the November 2021 payroll.

Motion carried.

 

Superintendent Larson presented the recommendation for all Administration.  Motion by Saxer, seconded by Ode to approve the recommendation of the 2021-22 Administration Salary increase as presented as follows:

-           6.0% salary increase for the 2021-22 school year

-           One-time wage/salary enhancement of $1,500 to be paid with the November 2021 payroll

Motion carried.

 

Motion by Talcott, seconded by Saxer to approve the following general business items:
  1.   
Approve the Brandon Valley School District 49-2 membership in the South Dakota High School Activities Association (SDHSAA) effective July 1, 2021 through June 30, 2022, as presented.
  2.   
Approve agreement by and between the Brandon Valley School District #49-2 and A&B Business Solutions for the District copier lease and maintenance contract for $7,125.00/month for 60 months, effective September 1, 2021, as presented.
  3.   
Approve 2020-21 Budget Supplements (due to receipt of CRF Funds) as attached.
  4.   
Approve proposal from Innovative Office Solutions for Carpet Replacement at Fred Assam Elementary per Sourcewell Contract #080819-TFU, in the amount of $143,733.47, as presented.
  5.   
Approve the proposal from Crouch Recreation for Playground Equipment and Surfacing at Brandon Elementary Early Childhood Playground, per Sourcewell Contract #030117 LTS, in the amount of $132,917.47, as presented.
  6.   
Approve ESSER I Budget Amendment of $304,000.00 and ESSER II Budget of $3,124,565.00, as presented.
  7.   
Approve proposal from Innovative Office Solutions for the commons tables at Brandon Valley High School and Robert Bennis Elementary, per the Central Minnesota Educational Research and Development Council (CDERDC) Contract #sdERDCSICO.JP.MN.031424 in the amount of $105,988.34 as presented.
Motion carried.

   Motion by Saxer, seconded by Talcott to approve the following Personnel items:
1.   Approve seven (7) K-8 Reading Interventionists for the 2021-22 school year, utilizing the 2021-22 Title I Hiring Schedule.
2.   Approve recommendation to hire Sandy McIlravy, Inspiration Elementary Administrative Assistant, full-time, $17.00/hour, effective on or around August 2, 2021.
3.   Approve recommendation to hire Jana Koch, VSE First Grade Teacher, BA Step 10 ~ $50,125.00, effective for the 2021-22 school year.  
4.   Approve resignation of Sara Gillis, Gifted Education Teacher/BVMS English Language Arts Teacher, effective at the end of the 2020-21 school year.
5.   Approve recommendation to hire Cassie Nack, VSE Combination Classroom Teacher, BA Step 5 ~ $48,349.00, effective for the 2021-22 school year.
6.   Approve assignment of Matt Christensen, Assistant BVMS Track & Field Coach, one-year position, 6% of Extra-curricular Step Base ~ $2,441.00. for the current (2020-21) school year.
7.   Approve recommendation to hire Christine Halvorson, Inspiration Elementary English Language Teacher, BA+15 Step 5 ~ $48,685.00, effective for the 2021-22 school year.
8.   Approve recommendation to hire Amanda Dedula, ECH Speech Language Pathologist, MA Step 1 ~ $47,682.00, effective for the 2021-22 school year.
9.   Approve recommendation to hire Jill Berry, Speech Language Pathologist – Extended School Year, $25/hour,   effective June 1, 2021.
10. Approve recommendation to hire Jill Berry, Inspiration Elementary Speech Language Pathologist, MA Step 10 ~ $50,905.00, effective for the 2021-22 school year.
11. Approve recommendation to hire Sherry Swift, RBE Educational Assistant, full-time, $15.90/hour, effective August 25, 2021.
12. Approve resignation from Lydia Morales, BE Evening Custodian, effective April 1, 2021.
13. Approve assignment of Brianna Postma, Head Girls Golf Coach, one-year position, 12.5% of Extra-curricular Step Base ~ $5,086.00, effective for the current (2020-21) school year.
14. Approve assignment of Jeff Lockner, Assistant Girls’ Golf Coach, one-year position, 6.5% of Extra-curricular Step 8 ~ $2,820.00, effective for the current (2020-21) school year.
15. Approve recommendation to hire Allison Miller, BVMS American Sign Language Interpreter, full-time, $27.00/hour, effective August 25, 2021.
16. Approve recommendation to hire Stacey Bruce, Business Office Administrative Assistant, full-time, 12-month position, $17.00/hour, effective July 1, 2021.
17. Approve recommendation to hire Anna Stambach, BVMS Special Education Teacher, MA Step 1 ~ $47,682.00, effective for the 2021-22 school year.
18. Approve recommendation to hire John Flint, Inspiration Elementary 4th Grade Teacher, BA Step 7 ~ $49,031.00, effective for the 2021-22 school year.
19. Approve resignation from Alaina Cuka, BVHS English Teacher, effective at the end of the 2020-21 school year.
20. Approve intermittent leave of absence by Paula Huber, RBE Kindergarten Teacher, on or around April 8, 2021 through May 21, 2021.
21. Approve recommendation or hire Jason Scheitler, BVMS Special Education Teacher, BA+15 Step 10 ~ $50,504.00, effective for the 2021-22 school year.
22. Approve recommendation to hire Breanna Zobel, BVIS Special Education Teacher, BA Step Base ~ $46,754.00, effective for the 2021-22 school year.
23. Approve recommendation to hire Kristen Ondricek, RBE Third Grade Teacher, BA Step 2 ~ $47,361.00, effective for the 2021-22 school year.
24. Approve recommendation to hire Lindsey Hale, BE Second Grade Teacher, BA Step Base ~ $46,754.00, effective for the 2021-22 school year.
25. Approve recommendation to hire Allison Pravecek, BE Third Grade Teacher, BA Step 1 ~ $47,054.00, effective for the 2021-22 school year.
26. Approve recommendation to hire Peyton Heitkamp, BE First Grade Teacher, BA Step Base ~ $46,754.00, effective for the 2021-22 school year.
27. Approve recommendation to hire Adam Else, BE Second Grade Teacher, BA Step 1 ~ $47,054.00, effective for the 2021-22 school year.
28. Approve recommendation to hire Abbie Strasser, BE Kindergarten Teacher, BA Step Base ~ $46,754.00, effective for the 2021-22 school year.
29. Approve recommendation to hire Madysne Smith, BE Kindergarten Teacher, BA Step Base ~ $46,754.00, effective for the 2021-22 school year.
30. Approve recommendation to hire Whitney Robinson, Elementary Guidance Counselor (.5 FTE) Valley Springs and (.5 FTE) Inspiration Elementary, MA Step 1 ~ $47,682.00, effective for the 2021-22 school year.
31. Approve recommendation of hire Shaylee Rolfes, BVIS part-time Child Nutrition Worker, $13.95/hour, effective April 26, 2021.
32. Approve recommendation to hire additional Assistant Boy’s/Girl’s Track & Field Coach for the Field Events of Discus, Shot Put, and Javelin, beginning with the (current) 2020-21 school year.
33. Approve assignment of Joe Krivarchka, Assistant Boy’s/Girl’s Track & Field Coach – Discus, Shot Put, and Javelin, 8.5% of Extra-curricular Step Base ~ $3,459.00, effective with the 2020-21 school year.
34. Approve recommendation to hire Emily Antonen, BVIS Orchestra (5th/6th Grade), MA Step 5 ~ $49,031.00, and Elementary Orchestra (4th Grade), 1.0% of Extra-curricular Step 5 ~ $423.00, total contract of $49,454.00, effective with the 2021-22 school year.
(Information Only):
35. Request for maternity leave by Kayla Richard, Inspiration Elementary School, Second Grade Teacher, effective on or around July 12, 2021, for nine weeks.

36.Transfer Amy Baier from FAE Educational Assistant to Inspiration Elementary Educational Assistant, effective     for the 2021-22 school year.

37. 
Transfer Heather Swenson from VSE COVID Educational Assistant to Inspiration Elementary Library Educational Assistant, effective for the 2021-22 school year.
38. 
Transfer Mary Erickson, Elementary Librarian from FAE (.4 FTE), BE (.4 FTE), and VSE (.2 FTE) to RBE (.2 FTE, FAE (.2 FTE), Inspiration Elementary (.2 FTE), VSE (.1 FTE), and BVHS (.1 FTE), effective for the 2021-22 school year.
39. 
Transfer April Peterson from FAE Speech Language Pathologist to FAE (.75 FTE), and RBE (.25 FTE) Speech Language Pathologist, effective for the 2021-22 school year.
|40. 
Transfer Noel Sunne from FAE Fourth Grade Teacher to RBE Fourth Grade Teacher, effective for the 2021-22 school year.
41. 
Transfer Alexis Lewis from BE First Grade Teacher to BE Kindergarten Teacher, effective for the 2021-22 school year.
42. 
Transfer Erin Visser from BE First Grade Teacher to BE Jr. Kindergarten Teacher, effective for the 2021-22 school year.
43. 
Transfer Cassie Pearson from BE Second Grade Teacher to BE First Grade Teacher, effective for the 2021-22 school year.
44. 
Transfer Theresa Doss from BVHS Educational Assistant (.5 FTE) to BVHS Study Hall Educational Assistant (1.0 FTE), effective for the 2021-22 school year.
45. 
Transfer Molly McFarland Library Educational Assistant from BVHS (.5 FTE), BE (.25 FTE), and FAE (.25 FTE), to BVHS Educational Assistant (1.0 FTE), effective for the 2021-22 school year.
46. 
Transfer Barb Sperlich from BE Educational Assistant to BE Library Educational Assistant, effective for the 2021-22 school year.
47. 
Transfer D’Lisa McKenzie from BVHS COVID Educational Assistant to BVIS Educational Assistant, effective for the 2021-22 school year.
Motion carried.

     The following communication was presented from the Central Office and Board of Education:

1.  Building permit applications – March 2021.

 

Motion by Saxer, seconded by Ode to go into Executive Session at 7:02 p.m. per SDCL 1-25-2(4)~ Superintendent Contract Negotiations.  Motion Carried.

The Board of Education came out of Executive Session and into Open Session at 7:48 p.m.  Motion by Saxer, seconded by Talcott to approve the following Superintendent contact negotiations as follows:
        -          
6% Salary Increase
        -          
One-time wage/salary enhancement of $1,500 to be paid with the November 2021 payroll
        -          
All other contractual components remain in effect
  Motion carried.

Motion by Saxer, seconded by Scott to adjourn at meeting at 7:50 p.m.  Motion carried.


Signed ___________________________________
                              Business Manager

 
Approved by the Board of Education this 10th day of May 2021                                        

Signed___________________________________
                                 Chairperson
 

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March 22, 2021

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 22nd of March, 2021 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, and Nick Scott.  Absent: Gregg Talcott.  Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Middle School Assistant Principal Amanda Nelson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Special Service Director Kyle Babb, and Director of Instruction Sherri Nelson.

      Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

      Motion by Saxer, seconded by Scott to approve the agenda as revised, adding one additional Personnel Item, resignation of BVHS Boys Basketball coach Brent Deckert. Motion carried.

      Administrative reports were presented.  Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
      Spring 2020:
      °   Construction in progress
      °   Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
      Fall 2020:  Naming Facilities Committee: November 23, 2020 recommendation; Process completed
      Fall 2020:  Elementary boundary line committee: Process completed
      2020-21 School year:  Construction continues
      Fall 2021:  School opens
      The new elementary school staffing continues, with a majority of the teaching staff hiring (regular and special education) complete.  All encore staffing will be provided through other building staff while the Classified staff assignments/hiring is in progress.

      The 2021-22 Budget process has begun with budget forms/documents distributed early January, 2021.  The Business Office is currently compiling and reviewing the completed budget requests.  In February 2021, the 5-year plan was presented, and at the March 8, 2021 regular Board of Education meeting, the preliminary Capital Outlay budget was presented and approved for major items to be bid in a timely manner.  In May 2021, we will hold a preliminary budget presentation and in July 2021, we will hold the public budget hearing.
      Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan.  The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria.  Quarters 3 and 4 COVID-19 restrictions remain the same as Quarters 1 and 2 of this same school year; Summer Facility Use COVID-19 restrictions will be announced after administrative evaluation (in-progress).       Superintendent Evaluation process underway with the following timeline:  February 8, 2021 – Distribute evaluation tool; February 22, 2021 – Evaluation due to School Board President, Renee Ullom; March 8, 2021 – Discuss performance evaluation (executive session); and April 12, 2021 – Tentative contract negotiations (executive session).
      Tentative 2021-22 negotiations timeline/wage recommendations has begun with a pre-negotiation meeting between the BVSD Administration and the Brandon Valley Education Association (BVEA) recently held on March 10, 2021.  The Personnel Welfare and BVEA plan to meet on March 24, 2021.  Tentatively, at the April 12, 2021 Board of Education regular meeting we will plan to ratify the 2021-22 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.
      Brandon Valley High School addition priorities have been reviewed and discussed as follows:
      -   General Classrooms, Ground Floor Special Education, Science Lab Classrooms, Maximize Land Usage/ Upgrade East Facility Face, Minimize Impact to parking.
      The tentative BVHS Addition timeline is as follows:
      -   Preliminary planning in-progress:  Preliminary planning with the Building and Grounds Board Committee, Central Office Administration and BVHS Administration
      -   Fall 2021 – Information sharing as follows:  Community with Board of Education, Administrative Council, Teacher Liaison Council, Classified Council, and the Brandon Valley High School Staff
      -   January 2022 – Bid the project
      -   Spring/Summer 2022 – BVHS Additional begins
      -   2022-2023 School year – Construction in-progress
      -   Fall 2023 – Addition opens


      The 2021 Summer Lunch Program has been approved for June and July of 2021.  The format will be “Grab & Go” on Tuesdays (5 breakfasts/lunches provided every Tuesday) from June 1 – July 27, 2021 with location(s) and time(s) to be announced.  There will be lunch provided on-site for EL Summer School and Boys & Girls Club summer programs.
      Current School Calendar items include the following:  Thursday, April 1, 2021-two-hour early dismissal; Friday, April 2, 2021-no school (spring break); and Monday, April 3, 2021-no school (spring break).

      Superintendent Jarod Larson presented a 2020-21 academic calendar modification at tonight meeting.  With three (3) school days cancelled due to weather, school was in-session on the previously scheduled “snow day” of Thursday, March 19, 2021.  Dr. Larson’s recommendation is no change to the last day of school (May 19, 2021) for students; change Thursday, May 20, 2021 to a teacher in-service day; and schedule Friday, May 21, 2021 to a teacher workshop day (extra paid day).   Motion by Scott, seconded by Ode to approve the 2020-21 academic calendar modification as presented.  Motion carried.

      Motion by Ode, seconded by Scott to approve the Administrative recommendation for the 2021 Official Election Ballot for the Associated School Boards of South Dakota (ASBSD) contested election for Southeast Region Board of Director (700-1,399 enrollments) for Tom Farrell of Madison Central School District.  Motion carried.

      Motion by Saxer, seconded by Scott to approve the following General Business items:
1.   Approve Memorandum of Understanding by and between the Brandon Valley High School and the South       Dakota Board of Regents for transferrable university courses, effective August 1, 2021 through July 31, 2025       as presented.
2.   Approve standard form of agreement by and between the Brandon Valley School District #49-2 and       Architecture Incorporated for the Brandon Valley High School Additional project, as presented.
3.   Approve request to purchase two new school buses (2022 Blue Bird T3FE All American Type D Bus) from the       Sourcewell Contract, for a total amount of $239,410.00 ($119,705.00 each) for the 2021-22 school year.
Motion carried.

      Superintendent Jarod Larson reviewed the request for additional General Fund staffing for the 2021-22 school year as follows:
      General Fund staffing requests:
          
1.0 FTE Robert Bennis Elementary 4th Grade Teacher
           1.0 FTE Inspiration Elementary 4th Grade Teacher
           1.0 FTE K-12 Health/Physical Education Teacher
      Motion by Saxer, seconded by Ode to approve the 2021-22 General Fund Additional Staffing request of $195,000 as presented (note:  total 2021-22 General Fund staffing request current total is $1,544,500).  Motion carried.

      Motion by Saxer, seconded by Scott to approve the following Personnel items:
1.   Accept resignation from Kimberly Moots, BE Kindergarten Teacher, effective at the end of the 2020-21 school       year.
2.   Approve recommendation to hire Emily Gacke, BE part-time Child Nutrition, $13.95/hour, effective April 15,       2021.
3.   Approve recommendation to hire Alison Fenske, Registered Dietitian, full-time $42,000/annual salary, effective         June 1, 2021.
4.   Approve recommendation to hire Jennifer Funke, BVMS Computer Teacher, MA ~ Step 6, $49,390.00 for the       2021-22 school year, based on the 2020-21 hiring schedule.
5.   Approve recommendation to hire Amanda Larson, Fred Assam/Inspiration Elementary long-term substitute       School Nurse $125/day (first 15 days), $150 day (16+ days), no benefits, effective the 2021-22 school year.
6.   Approve recommendation to hire Mitze Moore, BVHS Dean of Students, $70,000, 204-day contract, one-year       contract period, effective for the 2021-22 school year.
7.   Accept resignation from Brent Deckert as the Head BVHS Boys Basketball Coach, effective at the end of the       2020-21 school year.
8.   Approve recommendation to hire the following substitutes for the 2020-21 school year:  Mariah Aker, Peyton       Heitkamp, Megan Krivarchka, Ashley Schwarz, and Kristi Tomic.
Motion carried.

      The following personnel items were presented to the Board of Education as information only:
1.   Transfer Erica Karl from BE 1st Kindergarten Teacher to VSE Kindergarten Teacher, effective for the 2021-22 school year.

2.    Transfer Judy Tschetter from RBE Educational Assistant to RBE Library Educational Assistant, effective for the 2021-22 school year.

3.    Transfer Emily Harris, from RBE Junior Kindergarten Teacher to RBE First Grade Teacher, effective for the 2021-22 school year.

4.    Transfer Chelsea Kroger from FAE Kindergarten Teacher to FAE newly added FAE Kindergarten section,  effective for the 2021-22 school year.

5.    Transfer Kim Becker from FAE Kindergarten Teacher to FAE Second Grade Teacher, effective for the 2021-22 school year.

6.    Transfer Mary Gile from FAE Computer Teacher to BVIS/BVHS Computer Teacher, effective for the 2021-22 school year.

7.    Transfer Matt Gappa from BE Third Grade Teacher to BE Computer Teacher, effective for the 2021-22 school year.

8.    Transfer Morgan Bobzien from FAE Second Grade Teacher to RBE Computer Teacher, effective for the 2021-22 school year.

9.    Transfer Lilian Keough from FAE English Language (EL) Teacher to BE English Language (EL) Teacher, effective for the 2021-22 school year.

10.  Transfer Kim Skibsted from K-6 STEM/Technology Integrationist to BVMS ELA Teacher, effective for the 2021-22 school year.

11.  Transfer Dawn Leenderts from FAE Special Education Teacher to Inspiration Elementary Special Education Teacher, effective for the 2021-22 school year.

12.  Transfer Jennifer Chicoine from VSE Special Education Teacher to Inspiration Elementary Special Education Teacher (.5 FTE) and VSE Special Education Teacher (.5 FTE), effective for the 2021-22 school year.

 

     Board reports were presented.  Ellie Saxer reported on the City Affairs & Legislation Committee.  Senate Bill 177 continues to be a primary legislative focus after the recent passing of this Bill.  She, along with others, continue to field many questions regarding this bill and also are working with the Associated School Boards of South Dakota (ASBSD) in information gathering on how to progress forward.

Motion by Saxer, seconded by Ode to go into Executive Session at 6:47 p.m. per SDCL 1-25-2.4 ~ Teacher Contract Negotiation Preparations.  Motion Carried.

The Board of Education came out of Executive Session and into Open Session at 7:08 p.m.

Motion by Saxer, seconded by Scott to adjourn at meeting at 7:09 p.m.  Motion carried.

 Signed ___________________________________
                                  Business Manager

  Approved by the Board of Education this 12th day of April 2021                                          

   Signed___________________________________
                                  Chairperson
 

BACK TO TOP

 

March 8, 2021

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 8th of March, 2021 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, Gregg Talcott (via phone), and Nick Scott.  Absent: None.  Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Activities Director Randy Marso, Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Middle School Assistant Principal Amanda Nelson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Robert Bennis Elementary Principal Kristin Hofkamp, Valley Springs Elementary Principal Tanya Palmer, Special Service Director Kyle Babb, and Director of Instruction Sherri Nelson.

      Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

      Motion by Scott, seconded by Ode to approve the agenda as presented. Motion carried.

      Motion by Ode, seconded by Scott to approve the meeting minutes from the Regular Meetings of February 8, 2021 and February 22, 2021, as presented.  Motion carried.

           
Motion by Talcott, seconded by Ode to approve the bills and claims as submitted (see attached).  Motion carried.

      The cash report for the month of February 2021 showed receipts of $3,666,506.41, and disbursements of $4,083,376.10 leaving a balance of $18,416,853.51.  The General Fund had receipts of $3,162,970.03, received a Temporary Interfund Transfer of $46,076.94 from the Bond Fund, with disbursements of $2,606,238.73, leaving a balance of $6,942,749.78.  Capital Outlay Fund had receipts of $104,076.61, with disbursements of $66,845.46, leaving a balance of $3,841,003.05.  Special Education Fund had receipts of $292,557.83, with disbursements of $553,349.48, leaving a balance of $754,83.62.  Bond Redemption Fund had receipts of $46,076.94, sent a Temporary Interfund Transfer of $46,076.94 to the General Fund, with disbursements of $0.00, leaving a balance of $0.00.  The Enterprise Fund had receipts of $60,845.00, with disbursements of $3,811.88, leaving a balance of $73,963.87.  The Capital Projects Fund had receipts of $0.00, and disbursements of $853,130.55, leaving a balance of $6,804,323.19. 

      The February 2021 payroll totaled $2,121,954.61 of which $1,092,806.61 was instructional, $516,821.08 was support services, $39,083.82 was co-curricular, $374,299.32 was Special Education, $98,743.92 was Food Service, and $200.00 was Driver’s Education.

      Motion by Saxer, seconded by Scott to approve the financial reports for the month of February 2021 as presented.  Motion carried.

           
Administrative reports were presented.  Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
      Spring 2020:
      °   Construction in progress
      °   Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
      Fall 2020:  Naming Facilities Committee: November 23, 2020 recommendation; Process completed
      Fall 2020:  Elementary boundary line committee: Process completed
      2020-21 School year:  Construction continues
      Fall 2021:  School opens
      The new elementary school staffing timeline is as follows:  October – Internal general posting (interview, selection, administrative review); January – Internal transfers (classroom instructors) processed; encore, special education and classified processed in March; March 8, 2021 – approve new school district positions.
      The 2021-22 Budget process has begun with budget forms/documents distributed early January, 2021.  The Business Office will compile and review by March 2021.  In February 2021, we will present the 5-year plan, and in March 2021, the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2021, we will hold a preliminary budget presentation and in July 2021, we will hold the public budget hearing for potential action.
      Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan.  The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria.  Quarters 3 and 4 COVID-19 restrictions remain the same as Quarters 1 and 2 of this same school year; Summer Facility Use COVID-19 restrictions will be announced after administrative evaluation (in-progress).   School staff is able to schedule their COVID-19 Vaccinations at this time and information has been emailed to all school employees.  

Kindergarten screening registration is open.  Contact your respective elementary school for more information on how to register your student.
      A School Board Election for two (2), three-year (3-year) seats will be held on Tuesday, June 15, 2021 (if necessary).  The earliest date to circulate a petition is April 6, 2021; the deadline for return of petitions is May 7, 2021 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.)  If you have any further questions regarding this process, please contact the Business Office.
      Superintendent Evaluation process underway with the following timeline:  February 8, 2021 – Distribute evaluation tool; February 22, 2021 – Evaluation due to School Board President, Renee Ullom; March 8, 2021 – Discuss performance evaluation (executive session); and April 12, 2021 – Tentative contract negotiations (executive session).
      Tentative 2021-22 negotiations timeline/wage recommendations will begin with a pre-negotiation meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) on March 10, 2021.  The Personnel Welfare and BVEA plan to meet on March 24, 2021.  Tentatively, at the April 12, 2021 Board of Education regular meeting we will plan to ratify the 2021-22 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.
      Legislative Session Update:  Senate Bill 177, which included an option to revise the provisions of parental choice regarding compulsory school attendance and matters ancillary thereto has passed.  We are coming up on the last week of session with March 29th being VETO day.  The Associated School Boards of South Dakota (ASBSD) and School Administrators of South Dakota (SASD) continue to be a great source of current information and resources during this Legislative Session.
      Current School Calendar items include the following:  Monday, March 15, 2021-Elementary/BVHS Parent-Teacher Conferences; Tuesday, March 16, 2021-Intermediate/Middle School Parent-Teacher Conferences (all conferences will be held virtually); Thursday, March 18, 2021-SCHOOL IN SESSION (make up snow day); Friday, March 19, 2021-No school (comp day), Thursday, April 1, 2021-two-hour early dismissal; Friday, April 2, 2021-no school (spring break); and Monday, April 3, 2021-no school (spring break).

      Brandon Valley High School Principal Mark Schlekeway spoke on a few items.  First, BVHS Speaking Lynx had six students (the most ever) to qualify for Nationals to be held this June!  Congrats to Advisor Gina Koehn and her qualifiers!  The end of the 3rd quarter is Friday, March 12th and the Spring Musical, The Sound of Music, will be held in the BVHS Performing Arts Center Thursday-Sunday, April 8-11. 2021.  Junior/Senior Prom (with COVID-19 protocols in the works) will be held April 17th with a live-stream grand march scheduled to limit exposure but share the experience.  Sunday, May 16, 2021, an in-person graduation is scheduled to be held at 2 p.m. with more information to follow on protocols for this event.

      Brandon Valley Middle School Principal Brad Thorson discussed the BVMS “Coffee Bean Day” activities from making key chains to art projects that were shared District-wide.  Thorson also reported that class scheduling for the 2021-22 school year is underway.

      Activities Director Randy Marso congratulated the 2020-21 BV Wrestling Team having been crowned Conference, Regional, and State Champions.  They have had a phenomenal year and we look forward to many more successful years in the future.  Marso also reported that Brandon Valley recently hosted the Powerlifting State event.  Both the Girls’ and Boys’ Basketball teams have qualified for their state tournaments:  Girls tournament will take place in Sioux Falls Boys will take place in Rapid City.  Congratulations to all and GO LYNX!

      Superintendent Jarod Larson reviewed the 2021-22 Capital Outlay Preliminary Budget Summary.  Motion by Ode, seconded by Talcott to approve the Preliminary Capital Outlay Budget ($6,725,000) as presented.  Motion carried.

      Approve Board Member appointments to the area Equalization Boards.  Meeting dates and times as listed:
           °  Brandon, Tuesday, March 16, 2021, 6:00 p.m. at the Council Chambers – Ellie Saxer
           °  Splitrock Township, Monday, March 15, 2021, 7:00 p.m. at Splitrock Township Fire Dept.- Gregg Ode
           °  Valley Springs, Monday, March 15, 2021, 6:00 p.m. at Valley Springs Library Office – Renee Ullom
           °  Sioux Falls, Tuesday, March 16, 2021 (time to be determined), Minnehaha Admin Building -Gregg Talcott
           °  Sioux Falls, Wednesday, March 17, 2021 (time to be determined), Minnehaha County Admin Building - Board member yet to be determined.
      Motion by Saxer, seconded by Scott to approve appointments to attend area equalization board meetings as presented.  Motion carried.     

Superintendent Jarod Larson reviewed the following new positions for the 2021-22 school year as follows:
      General Fund staffing requests:
            
.5 FTE Inspiration Elementary School Principal
           4.0 FTE Inspiration Elementary School Teachers
           1.0 FTE Inspiration Elementary EL Teacher
           1.0 FTE Inspiration/Valley Springs School Counselor
           1.0 FTE Inspiration Elementary Library Educational Assistant
           1.0 FTE Inspiration Elementary Educational Assistant
           1.0 FTE Inspiration Elementary Administrative Assistant
           3.0 FTE Inspiration Elementary Custodians
           1.0 FTE Brandon Valley HS Dean of Students
           1.0 FTE Brandon Valley HS Social Studies Teacher
           1.0 FTE Brandon Valley HS Study Hall Educational Assistant
           1.0 FTE Brandon Valley Intermediate School Educational Assistant
           1.0 FTE Brandon Elementary 3rd Grade Teacher
           1.0 FTE Brandon Elementary Library Educational Assistant
           1.0 FTE Brandon Elementary Custodian
           1.0 FTE Robert Bennis Elementary 3rd Grade Teacher
           1.0 FTE Robert Bennis Elementary Library Educational Assistant
           1.0 FTE Fred Assam Elementary Library Educational Assistant
           1.0 FTE District Assistant Technology Coordinator
           1.0 FTE Transportation Administrative Assistant
           1.0 FTE Business Office Administrative Assistant
                        Health Occupations Students of America (HOSA) Extra Duty (5.5% Extracurricular Hiring Schedule)
                        Art Club Advisor Extra Duty (4.5% Extracurricular Hiring Schedule)
           1.0 FTE (Transfer) Inspiration/Valley Springs Elementary Reading Specialist (from RBE Librarian position)

      Motion by Talcott, seconded by Scott to approve the 2021-22 General Fund Additional Staffing request of $1,349,500 as presented.  Motion carried.

      Superintendent Jarod Larson reviewed the following new positions for the 2021-22 school year as follows:
      Special Education Fund staffing requests:
          
3.0 FTE Special Education Teachers (Elementary, Intermediate, Middle)
           2.0 FTE Special Education Educational Assistants (site(s) to be determined)
           1.0 FTE Speech Language Pathologist
                        Physical Therapist: $15,000 (contracted with Teachwell)
                        Occupational Therapist: $35,000 (contracted with Teachwell)

      Motion by Saxer, seconded by Ode to approve the 2021-22 Special Education staffing increase request of $380,500 as presented.  Motion carried.

      Superintendent Jarod Larson reviewed the following new positions for the 2021-22 school year as follows:      CARES II Act Fund staffing requests:
           2.0 FTE Distance Learning Teachers (K-4th Grade)
           5.0 FTE COVID Educational Assistants (site(s) to be determined)
                       Distance Learning Coordinator: $4,600
                       Fred Assam Elementary/Inspiration Elementary Long-term Nurse Substitute: $21,000

      Motion by Scott, seconded by Saxer to approve the 2021-22 CARES II Act Funding Staffing increase request of $336,600 as presented.  Motion carried.

      Motion by Saxer, seconded by Talcott to approve the following Personnel items:
1.   Approve resignation of Jennifer Simmons, BVMS Science Teacher, effective at the end of the 2020-21 school       year.
2.   Approve recommendation to Jeff O’Connell, Assistant HS Track and Field Coach, one-year position, 8.5% of       Extra-curricular Step 4 ~ 3,565.00, effective immediately.
3.   Approve resignation from Kathleen Michel, BVIS Night Custodian, effective February 26, 2021.
4.   Approve recommendation to hire Jordan Paula, BVHS Associate Principal, $85,000, 219 contract days,       beginning August 2, 2021, effective for the 2021-22 school.
5.   Approve resignation of Calvin Lipetzky, BVMS Band Teacher and Assistant Marching Band Director, effective       at the end of the 2020-21 school year.
6.   Approve resignation of Kendra Westhoff, BE 2nd Grade Teacher, effective at the end of the 2020-21 school       year.
7.   Approve resignation of Andrea Lahrs, BVMS English Language Arts Teacher, effective at the end of the 2020-      21 school year.
8.   Approve recommendation for usage of School Bus Aid(s) to monitor and support student behavior at ½ route       pay ($26.20), effective the 2020-21 school year as presented.
9.   Approve recommendation to hire the following substitutes for the 2020-21 school year:  Rhonda Gross, Kris       Sellers, and Amber Timmerman.
Motion carried.

       The following personnel items were presented to the Board of Education as information only:

1.    Transfer Jena Storm from RBE 1st Grade Teacher to RBE 4th Grade Teacher, effective for the 2021-22 school year.

2.    Transfer Jodi Ackerman, Music/Chorus Teacher from VSE (.2 FTE) to Inspiration Elementary (.2 FTE), remaining at BVIS and BVMS, effective for the 2021-22 school year.

3.    Transfer Juli Brummels, Physical Education Teacher, from FAE (1.0 FTE) to Inspiration Elementary (.2 FTE), and Fred Assam Elementary (.8 FTE), effective for the 2021-22 school year.

4.    Transfer Jordan Heeren, Art Teacher, from Fred Assam Elementary (1.0 FTE) to Inspiration Elementary (.4 FTE) and Fred Assam Elementary (.6 FTE), effective for the 2021-22 school year.

5.    Transfer Pamela Klenner from RBE Librarian to Reading Specialist at Valley Springs Elementary (.5 FTE) and Inspiration Elementary (.5 FTE), effective for the 2021-22 school year.

6.    Transfer April Verburg, Music Teacher, from Fred Assam Elementary (1.0 FTE) to Inspiration Elementary (.2 FTE) and Fred Assam Elementary (.8 FTE) effective for the 2021-22 school year.

7.    Transfer Erin Rieff, from Brandon Elementary Art Teacher to Brandon Valley Middle School Art Teacher, effective for the 2021-22 school year.

 

      The following communications were presented from the Central Office and Board of Education:

1.    Building permit applications – February 2021.

2.    Thank you from the family of Wayne Allen for the plant sent in his memory.

 

     Board reports were presented.  Ellie Saxer reported on the City Affairs & Legislation Committee.  She commended the ASBSD’s “bill tracker” tool and recommended anyone with interest in current legislation to get information in this regard using this system.  As of now, all increased funding is still moving forward, however, Saxer emphasized that dropping an email to our legislators is always a good idea to make sure our voices continued to be heard.  Saxer has email addresses for anyone wishing to send legislative emails.

         Senate Bill 177 has passed and with that comes some policy updates that will need to be made in the near future.  Associate School Boards of South Dakota (ASBSD) will be offering some help with that area of change.

 Motion by Saxer, seconded by Ode to go into Executive Session at 7:06 p.m. per SDCL 1-25-2.1 ~ Superintendent Evaluation.  Motion Carried.

 The Board of Education came out of Executive Session and into Open Session at 7:56 p.m.

 Motion by Saxer, seconded by Ode to adjourn at meeting at 7:57 p.m.  Motion carried.

 
    Signed ___________________________________
                                  Business Manager

  Approved by the Board of Education this 12th day of April 2021                                          

   Signed___________________________________
                                  Chairperson
 

BACK TO TOP

February 22, 2021

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 22nd of February, 2021 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, and Nick Scott.  Absent: Gregg Talcott.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Valley Springs Elementary Principal Tanya Palmer, Robert Bennis Elementary Principal Kristin Hofkamp, Special Services Director Kyle Babb, and Director of Instruction Sherri Nelson.

                       
Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

                       
Motion by Saxer, seconded by Scott to approve the agenda as presented.  Motion carried.

            Administrative reports were presented.  Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
            Spring 2020:
            °          Construction in progress
            °          Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
            Fall 2020:  Naming Facilities Committee: November 23, 2020 recommendation; Process completed
            Fall 2020:  Elementary boundary line committee: Process completed
            2020-21 School year:  Construction continues
            Fall 2021:  School opens
            The new elementary school staffing timeline is as follows:  October – Internal general posting (interview, selection, administrative review); January – Internal transfers (classroom instructors) processed; encore, special education and classified to be announced at a later date; March 8, 2021 – approve new school district positions.
            The 2021-22 Budget process has begun with budget forms/documents distributed early January, 2021.  The Business Office will compile and review by March 2021.  In February 2021, we will present the 5-year plan, and in March 2021, the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2021, we will hold a preliminary budget presentation and in July 2021, we will hold the public budget hearing for potential action.
            Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan.  The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria.  Quarter 3 COVID-19 restrictions remain the same as Quarters 1 and 2 of this same school year; Quarter 4 COVID-19 restrictions will be announced late February.
            Kindergarten screening registration is open.  Contact your respective elementary school for more information on how to register your student.
            A School Board Election for two (2), three-year (3-year) seats will be held on Tuesday, June 15, 2021 (if necessary).  The earliest date to circulate a petition is April 6, 2021; the deadline for return of petitions is May 7, 2021 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.)  If you have any further questions regarding this process, please contact the Business Office.
            Superintendent Evaluation process will take place in February with the following timeline:  February 8, 2021 – Distribute evaluation tool; February 22, 2021 – Evaluation due to School Board President, Renee Ullom; March 8, 2021 – Discuss performance evaluation (executive session); and April 12, 2021 – Tentative contract negotiations (executive session).
            Tentative 2021-22 negotiations timeline/wage recommendations will begin with a pre-negotiation meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) on March 10, 2021.  The Personnel Welfare and BVEA plan to meet on March 24, 2021.  Tentatively, at the April 12, 2021 Board of Education regular meeting we will plan to ratify the 2021-22 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.
            Legislative Session Update:  Senate Bill 177 is a current topic being discussed, which includes an option to revise the provisions of parental choice regarding compulsory school attendance and matters ancillary thereto.  The Associated School Boards of South Dakota (ASBSD) and School Administrators of South Dakota (SASD) continue to be a great source of current information and resources during this Legislative Session.
            Current School Calendar items include the following:  Monday, March 15, 2021-Elementary/BVHS Parent-Teacher Conferences; Tuesday, March 16, 2021-Intermediate/Middle School Parent-Teacher Conferences (all conferences will be held virtually); Thursday, March 18, 2021-SCHOOL IN SESSION (make up snow day); and Friday, March 19, 2021-No school (comp day).

            Business Manager Paul Lundberg reviewed the Brandon Valley School District’s 2021-26 Five Year Plan.  This plan can be viewed in its entirety at www.brandonvalleyschools.com on the Business Office tab.

            Motion by Saxer, seconded by Ode to approve the following general business items:

1.    Approve Membership Agreement by and between the Brandon Valley School District and Eastern South Dakota Food Buying Group (ESDFBG), effective for the 2021-22 school year as presented.

2.    Approve contract by and between the Brandon Valley School District and the Sioux Falls School District for forty (40) Brandon Valley student enrollments at the Career & Technical Education Academy (CTE), at a cost of $2,654.00/student, effective February 22, 2021, for three years, as presented.

3.    Approve grant application for a Summer 2022 Ready to Start Program though the United Way in the amount of $20,100, as presented.

Motion carried.

 

           

             Motion by Saxer, seconded by Scott to approve the following personnel items:

1.    Approve recommendation to hire Sarah Harte, High School Play (Musical) Assistant Director, 5.5% of Extra-Curricular Step Base ~ $ 2,238.00, effective for the 2020-21 school year.

2.    Approve request for leave without pay for Wilma Kirkeby, BVMS Library Educational Assistant, February 26 – March 5, 2021 (six days).

3.    Approve resignation from Sherri Rygh, Elementary and Intermediate School Orchestra Teacher, effective at the end of the 2020-21 school year.

Motion carried.

 

      The following personnel item was presented to the Board of Education as information only:

1.    Transfer Matt Mueller from Assistant Freshman Football Coach to Head Freshman Football Coach, effective for the 2021-22 school year.

 

      The following communication was presented from the Central Office and Board of Education:

1.                Thank you from Karel Amend for the plant sent in memory of her son, John Amend.

2.                Thank you from the BVIS staff for support and compensation for increased workload.

3.                Thank your from BVIS staff for staff laptops.


      Board reports were heard.  Board member Ellie Saxer reported on the City Affairs & Legislation Committee.  She attended a recent Associated School Boards of South Dakota (ASBSD) meeting (held virtually) last week.  The Brandon Valley School District was highlighted during this meeting for the recent book involvement throughout the school and community in regard to the “Coffee Bean” book experience. She thanked all involved for making this a highlight in our schools and community alike.  Mrs. Saxer also discussed Senate Bill 177 as it relates to provisions of parental choice regarding compulsory school attendance and stressed the importance of reaching out to our representatives regarding this bill.

 

Motion by Scott, seconded by Ode to adjourn the meeting at 8:22 p.m.  Motion carried.  

Signed ___________________________________
                          Superintendent Clerk Pro tem

Approved by the Board of Education this 8th day of March 2021     

 Signed___________________________________
                                            Chairperson
 

BACK TO TOP

February 8, 2021

   The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 8th of February, 2021 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, Gregg Talcott, and Nick Scott.  Absent: None.  Also present were Superintendent Jarod Larson, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Middle School Assistant Principal Amanda Nelson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Special Service Director Kyle Babb, and Director of Instruction Sherri Nelson.

      Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

      Motion by Saxer, seconded by Talcott to approve the agenda as presented. Motion carried.

      Motion by Ode, seconded by Scott to approve the meeting minutes from the Regular Meetings of January 11, 2021 and January 25, 2021, as presented.  Motion carried.

           
Motion by Talcott, seconded by Scott to approve the bills and claims as submitted (see attached).  Motion carried.

      The cash report for the month of January 2021 showed receipts of $ 2,341,413.10, and disbursements of $5,247,655.43 leaving a balance of $18,833,723.20.  The General Fund had receipts of $1,877,196.15, sent a Temporary Interfund Transfer of $27,591.06 to the Bond Fund, with disbursements of $2,450,319.29, leaving a balance of $6,339,941.54.  Capital Outlay Fund had receipts of $69,448.50, with disbursements of $1,095,906.53, leaving a balance of $3,803,771.90.  Special Education Fund had receipts of $360,065.76, with disbursements of $616,028.67, leaving a balance of $1,015,625.27.  Bond Redemption Fund had receipts of $34,702.69, received a Temporary Interfund Transfer of $27,591.06 from the General Fund, with disbursements of $62,293.75, leaving a balance of $0.00.  The Enterprise Fund had receipts of $0.00, with disbursements of $0.00, leaving a balance of $16,930.75.  The Capital Projects Fund had receipts of $0.00, and disbursements of $1,023,107.19, leaving a balance of $7,657,453.74. 

      The January 2021 payroll totaled $2,013,716.99 of which $1,085,743.09 was instructional, $523,364.34 was support services, $37,358.92 was co-curricular, $304,367.68 was Special Education, $62,882.96 was Food Service, and $0.00 was Driver’s Education.

      Motion by Saxer, seconded by Ode to approve the financial reports for the month of January, 2021 as presented.  Motion carried.

           
Administrative reports were presented.  Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
      Spring 2020:
      °   Construction in progress
      °   Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
      Fall 2020:  Naming Facilities Committee: November 23, 2020 recommendation; Process completed
      Fall 2020:  Elementary boundary line committee: Process completed
      2020-21 School year:  Construction continues
      Fall 2021:  School opens
      The new elementary school staffing timeline is as follows:  October – Internal general posting (interview, selection, administrative review); January – Internal transfers (classroom instructors) processed; encore, special education and classified to be announced at a later date; March 8, 2021 – approve new school district positions.
      The 2021-22 Budget process has begun with budget forms/documents distributed early January, 2021.  The Business Office will compile and review by March 2021.  In February 2021, we will present the 5-year plan, and in March 2021, the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2021, we will hold a preliminary budget presentation and in July 2021, we will hold the public budget hearing for potential action.
      Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan.  The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria.  Quarter 3 COVID-19 restrictions remain the same as Quarters 1 and 2 of this same school year; Quarter 4 COVID-19 restrictions will be announced late February.
      Kindergarten screening registration is open.  Contact your respective elementary school for more information on how to register your student.
      A School Board Election for two (2), three-year (3-year) seats will be held on Tuesday, June 15, 2021 (if necessary).  The earliest date to circulate a petition is April 6, 2021; the deadline for return of petitions is May 7, 2021 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.)  If you have any further questions regarding this process, please contact the Business Office.
      Superintendent Evaluation process will take place in February with the following timeline:  February 8, 2021 – Distribute evaluation tool; February 22, 2021 – Evaluation due to School Board President, Renee Ullom; March 8, 2021 – Discuss performance evaluation (executive session); and April 12, 2021 – Tentative contract negotiations (executive session).
      Tentative 2021-22 negotiations timeline/wage recommendations will begin with a pre-negotiation meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) sometime in March.  The Personnel Welfare and BVEA plan to meet on March 24, 2021.  Tentatively, at the April 12, 2021 Board of Education regular meeting we will plan to ratify the 2021-22 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.
      Legislative Session Update:  School Administrators of South Dakota (SASD) Legislative event took place last Wednesday, February 3, 2021.  Joint Associated School Boards of South Dakota (ASBSD)/School Administrators of South Dakota (SASD)/Large School Group information resources are available.
      Current School Calendar items include the following: February 12, 2021-No school; Monday, February 15, 2021-No school (President’s Day); Monday, March 15, 2021-Elementary/BVHS Parent-Teacher Conferences; Tuesday, March 16, 2021-Intermediate/Middle School Parent-Teacher Conferences; Thursday, March 18, 2021-SCHOOL IN SESSION (make up snow day); and Friday, March 19, 2021-No school (comp day).

      The week of February 8-11, 2021 has been designated as One District.One Book with the emphasis on the importance of reading.  The School District will also focus on social/emotional learning, coping for our students and staff/student mental health; cross curricular and interdisciplinary units; community connectedness by all participating in reading the book, “The Coffee Bean” written by Jon Gordon and Damon West.  To inspire individuals young and old to create positive change, February 11, 2021 has been proclaimed “The Lynx Way Coffee Bean Day”.  On this day of giving back and creating transformational change, a portion of the proceeds from the sale of beverages and food from Scooter’s Coffee and KingBird Coffee from Brandon will be donating to the Brandon Community Foundation.  Sunshine Foods has also pledged support to the program.  Tune into a community message on Alliance (HD226) Lynx TV the evening of Wednesday, February 10th (airing multiple times: 6 pm, 7 pm, 8 pm, and 9 pm) to learn how to transform your environment, overcome challenges and create positive change.

      In recognition of the dedicated leadership in public education and for improving achievement for all public-school students, the Associated School Board of South Dakota (ASBSD) honors the Brandon Valley School Board President Renee Ullom, Vice President Gregg Ode, and members Ellie Saxer, Gregg Talcott, and Nick Scott during the South Dakota School Board Recognition Week of February 15-19, 2021.  At Brandon Valley, we are thankful for THE best and most dedicated School Board.  Thank you from all of us, you are very appreciated!

      Superintendent Jarod Larson presented the Independent Auditor’s Report for Fiscal Year 2020 as submitted by Quam, Berglin & Post, P.C., Certified Public Accountants.  This is an annual audit of our financial statements.  Thank you to Paul Lundberg, Jim Schobert and Merry Miller and their respective roles in the Business Office, making this another clean audit.  Motion by Talcott, seconded by Saxer to accept the Brandon Valley School District #49-2 Financial Statements and Independent Auditor’s Report ~ June 30, 2020.  Motion carried.

      Motion by Ode, seconded by Saxer to approve the following general business items:
1.   Approve membership agreement by and between the Brandon Valley School District and Eastern South Dakota Food Buying Group (ESDFBG), effective for the 2021-22 school year, as presented.
2.   Approve agreement by and between the Brandon Valley School District and South Dakota State University (SDSU) Teacher Education Program, effective for the 2021-22 school year as presented.
Motion carried.

      Motion by Saxer, seconded by Scott to approve the following Personnel items:
1.   Approve resignation of Daniel Reed, BVMS Special Education Teacher, effective at the end of the 2020-21 school year.
2.   Approve recommendation to hire Debra Dede, BVHS Full-time Child Nutrition worker, $13.95/hour, effective February 16, 2021.
3.   Approve recommendation to hire Alexis Lewis, Head Girls Soccer Coach, 12.5% of Extra-Curricular Step Base ~ $5,086.00, based on the 2020-21 hiring schedule, effective for the 2021-22 school year.
4.   Approve recommendation to hire Jeff Lockner, Head Boys Golf Coach, 12.5% of Extra-Curricular Step Base ~ $5,086.00, based on the 2020-21 hiring schedule, effective for the 2021-22 school year.
5.   Approve recommendation to hire Mohamed Hashi, Custodial Sub, $12.00/hour, effective February 9, 2021.
6.   Approve request for leave of absence from Melissa Garrow, RBE Nurse, effective January 4, 2021 through the end of the 2020-21 school year, as presented.
7.   Approve recommendation to hire the following substitute for the 2020-21 school year:  Deborah Hepper
Motion carried.

            

        The following personnel item was presented to the Board of Education as information only:

1.    Transfer Evan Steemken from FAE 4th Grade Teacher to BVIS 5th Grade Science Teacher, effective for the 2021-22 school year.

 

      The following communications were presented from the Central Office and Board of Education:

1.    Building permit applications – January 2021.

2.    Thank you from Marlet Graue for Retired District Employee Holiday Luncheon gift certificates.

3.    Thank you from Jeanne Lens for Retired District Employee Holiday Luncheon gift certificates.

4.    Thank you from Becky Mohr for Retired District Employee Holiday Luncheon gift certificates.

 

         Board reports were presented.  Ellie Saxer reported on the City Affairs & Legislation Committee.  She commended the ASBSD’s “bill tracker” tool and recommended anyone with interest in current legislation to get information in this regard using this system.  She also stated that she has had some questions regarding the transgender legislature as it relates to sports.  To add some clarity on this issue, she stated that South Dakota is not looking to change any current house bills and plans are to continue to support the current trans-gender bills in place.  Superintendent Larson added that the South Dakota High School Activities Association (SDHSAA) has an established process to work through in the event that a student is identifying as something other than what is listed on their birth certificate.  This current process is thorough and is working and generally speaking, at this point in time, has not become an issue that we have had problems navigating.  We work with the respective individuals, using the process, and do not infringe upon any one person’s education or activity environment.

         President Ullom reported on a recent Child/Nutrition/Wellness Committee meeting stating that they are working on a few items with the committee and will plan to meet again in April.

 

         Motion by Scott, seconded by Saxer to adjourn the meeting at 6:57 p.m.  Motion carried. 

 
           Signed ___________________________________
                                   Superintendent Clerk Pro tem

        Approved by the Board of Education this 8th day of March 2021                                          

        Signed___________________________________
                                            Chairperson
 

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January 25, 2021

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 25th of January, 2021 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer (via phone), Gregg Talcott, and Nick Scott.  Absent: none.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Brandon Valley Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Special Service Director Kyle Babb, and Director of Instruction Sherri Nelson.

                       
Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

                       
Motion by Talcott, seconded by Ode to approve the agenda as presented.  On a roll call vote, the following voted aye:  Talcott, Ode, Saxer, Scott, and Ullom; voting nay:  none.  Motion carried.

            Administrative reports were presented.  Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
            Spring 2020:
            °          Construction in progress
            °          Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
            Fall 2020:  Naming Facilities Committee: November 23, 2020 recommendation; Process completed
            Fall 2020:  Elementary boundary line committee: Process completed
            2020-21 School year:  Construction continues
            Fall 2021:  School opens
            The new elementary school staffing timeline is as follows:  October – Internal general posting (interview, selection, administrative review); January – Internal transfers (classroom instructors) processed; encore, special education and classified to be announced at a later date; February – approve new school district positions.
            The 2021-22 Budget process has begun with budget forms/documents distributed early January, 2021.  The Business Office will compile and review by March 2021.  In February 2021, we will present the 5-year plan along with new staffing positions.  In March 2021, the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2021, we will hold a preliminary budget presentation and in July 2021, we will hold the public budget hearing for potential action.
            Dr. Jarod Larson reviewed the updated COVID-19 Pandemic Response Plan.  The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria.  Quarter 3 COVID-19 restrictions remain the same as Quarters 1 and 2 of this same school year; Quarter 4 COVID-19 restrictions will be announced late February.
            Kindergarten screening registration is open.  Contact your respective elementary school for more information on how to register your student.
            A School Board Election for two (2), three-year (3-year) seats will be held on Tuesday, June 15, 2021 (if necessary).  The earliest date to circulate a petition is April 6, 2021; the deadline for return of petitions is May 7, 2021 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.)  If you have any further questions regarding this process, please contact the Business Office.
            Superintendent Evaluation process will take place in February with the following timeline:  February 8, 2021 – Distribute evaluation tool; February 22, 2021 – Evaluation due to School Board President, Renee Ullom; March 8, 2021 – Discuss performance evaluation (executive session); and April 12, 2021 – Tentative contract negotiations (executive session).
            Tentative 2021-22 negotiations timeline/wage recommendations will begin with a pre-negotiation meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) sometime in March.  The Personnel Welfare and BVEA plan to meet on March 24, 2021.  Tentatively, at the April 12, 2021 Board of Education regular meeting we will plan to ratify the 2021-22 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.
            Legislative Session Update:  School Administrators of South Dakota (SASD) Legislative event taking place Wednesday, February 3, 2021.  Joint Associated School Boards of South Dakota (ASBSD)/School Administrators of South Dakota (SASD)/Large School Group Information Resources.
            Current School Calendar items include the following: February 12, 2021-No school; Monday, February 15, 2021-No school (President’s Day); Monday, March 15, 2021-Elementary/BVHS Parent-Teacher Conferences; Tuesday, March 16, 2021-Intermediate/Middle School Parent-Teacher Conferences; Thursday, March 18, 2021-School in session (Make up snow day); and Friday, March 19, 2021-No school (comp day).

            The week of February 8-11, 2021 has been designated as One District.One Book with the emphasis on the importance of reading.  The School District will also focus on social/emotional learning, coping for our students and staff/student mental health; cross curricular and interdisciplinary units; community connectedness by all participating in reading the book, “The Coffee Bean” written by Jon Gordon and Damon West.  “The Lynx Way Coffee Bean Day” is scheduled for February 11, 2021 in the Brandon Valley High School Community Room.

            Motion by Scott, seconded by Talcott to approve the following general business items:

1.    Approve the Brandon Valley School District 2021-22 Academic Calendar as presented.

2.    Approve Change Order #3 for Inspiration Elementary School for an additional amount of $6,791.00 as presented.

3.    Approve recommendation to accept low bid from Innovative Office Solutions for Inspiration Elementary Classroom Furnishings in the amount of $441,658.86 as presented.

4.    Approve recommendation to accept Crouch Recreation per Sourcewell Contract #030117-4 for Inspiration Elementary Playground Equipment in the amount of $324,465.00 as presented.

On a roll call vote, the following voted aye:  Scott, Talcott, Ode, Saxer, and Ullom; voting nay:  none.  Motion carried.

 

           

             Motion by Ode, seconded by Scott to approve the following personnel items:

1.    Approve resignation of Jacob Shoup, Head Girls Soccer Coach, effective at the end of the 2020-21 school year as presented.

2.    Approve resignation from Rhonda Bachmeier, BVHS evening custodian, effective January 12, 2021.

3.    Approve recommendation to hire Kelli Vellema, long-term substitute for Melissa Garrow, RBE nurse, effective January 25, 2021 through May 19, 2021.

4.    Approve recommendation to hire Sherry Swift, long-term substitute for Kelli Vellema, RBE Educational Assistant, effective on January 25 through May 19, 2021, $12/hour first 15 days; $12.25/hour day 16 and beyond.

5.    Approve resignation from Brent Becker, Assistant High School Softball Coach, effective at the end of the 2020-21 school year as presented.

6.    Approve resignation from Penny Bennett, Concessions Manager, effective at the end of the 220-21 schoolyear.

7.    Approve lane change request for the following staff:  Sara Stone, MA+15 to MA+30.

8.    Approve recommendation to hire the following substitutes for the 2020-21 school year:  Douglas Barnes, Payton Livingston, and Genice Rodne.

On a roll call vote, the following voted aye:  Ode, Scott, Talcott, Saxer, and Ullom; voting nay:  none.  Motion carried.

 

      The following personnel items were presented to the Board of Education as information only:

1.    Transfer Katherine Lane from Distance Learning Fourth Grade Teacher to Brandon Elementary Fourth Grade Teacher, effective for the 2021-22 school year.

2.    Transfer Alexis Lewis from Distance Learning Kindergarten Teacher to Brandon Elementary First Grade Teacher, effective for the 2021-22 school year.

3.    Transfer Debra Jones from Fred Assam Third Grade Teacher to Valley Springs Elementary Third Grade Teacher, effective for the 2021-22 school year.

 

      The following communication was presented from the Central Office and Board of Education:

1.                Thank you from Larry and Ann Beesley for the holiday treat.

2.                Thank you from Annette Peterson for the gift certificate for the BV Retiree’s Christmas Party.

3.    Thank you from FAE Staff for the new laptops.


      Board reports were heard.  School Board President Renee Ullom reported on Alternative Education and a recent meeting she attended. 
           

Motion by Talcott, seconded by Scott to adjourn the meeting at 6:50 p.m.  On a roll call vote, the following voted aye:   Talcott, Scott, Ode, Saxer, Ullom; voting nay:  none.  Motion carried. 

 Signed ___________________________________
                              Business Manager

 

Approved by the Board of Education this 8th day of February 2021

Signed___________________________________
                            Chairperson
 

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January 11, 2021

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11th of January, 2021 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, Gregg Talcott, and Nick Scott.  Absent: None.  Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, Brandon Valley High School Principal Mark Schlekeway, Brandon Valley High School Assistant Principal Bill Freking, Activities Director Randy Marso, Brandon Valley Middle School Principal Brad Thorson, Brandon Valley Intermediate School Principal Nick Skibsted, Brandon Valley Intermediate Assistant Principal Rick Pearson, Valley Springs Elementary School Principal Tanya Palmer, Special Service Director Kyle Babb, and Director of Instruction Sherri Nelson.

            Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

            Motion by Talcott, seconded by Scott to approve the agenda as amended, adding Personnel Item #16 - an additional transportation substitute – Kenneth Schmitt.  Motion carried.

            Motion by Saxer, seconded by Ode to approve the meeting minutes from the Special Meeting of December 9, 2020 and the Regular Meeting of December 14, 2020 as presented.  Motion carried.

                       
Motion by Saxer, seconded by Talcott to approve the bills and claims as submitted (see attached).  Motion carried.

            The cash report for the month of December 2020 showed receipts of $5,940,010.94, investment income of $125,656.44 and disbursements of $5,862,444.51 leaving a balance of $21,739,965.53.  The General Fund had receipts of $3,464,174.65, sent a Temporary Interfund Transfer of $605,790.48 to the Bond Fund, with disbursements of $2,828,593.68, leaving a balance of $6,940,655.74.  Capital Outlay Fund had receipts of $1,637,038.38, with disbursements of $112,144.63, leaving a balance of $4,830,229.93.  Special Education Fund had receipts of $621,747.96, with disbursements of $524,637.63, leaving a balance of $1,271,588.18.  Bond Redemption Fund had receipts of $217,049.95, received a Temporary Interfund Transfer of $605,790.48 from the General Fund, with disbursements of $1,465,750.00, leaving a balance of $0.00.  The Enterprise Fund had receipts of $0.00, with disbursements of $4,264.17, leaving a balance of $16,930.75.  The Capital Projects Fund had receipts of $0.00, investment income of $125,656.44 and disbursements of $927,054.40, leaving a balance of $8,680,560.93. 

            The December 2020 payroll totaled $2,209,149.22 of which $1,094,777.17 was instructional, $640,821.83 was support services, $34,620.15 was co-curricular, $343,861.51 was Special Education, $91,526.06 was Food Service, and $3,542.50 was Driver’s Education.

            Motion by Scott, seconded by Ode to approve the financial reports for the month of December, 2020 as presented.  Motion carried.

                       
Administrative reports were presented.  Superintendent Jarod Larson outlined the Inspiration Elementary School construction timeline:
            Spring 2020:
            °          Construction in progress
            °          Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement ($336,823)
            Fall 2020:  Naming Facilities Committee: November 23, 2020 recommendation; Process completed
            Fall 2020:  Elementary boundary line committee: Process completed
            2020-21 School year:  Construction continues
            Fall 2021:  School opens
            The new elementary school staffing timeline is as follows:  October – Internal general posting (interview, selection, administrative review); January – Internal transfers (classroom instructors) processed; encore, special education and classified to be announced at a later date; February – Approve new school district positions.
            Inspiration Elementary School enrollment process:  December 14, 2020, letters mailed to families impacted by boundary changes; January 8, 2021, response deadline – 3rd graders stay, boundary impacted open enrollment priority; February 2021 - process boundary impacted open enrollment requests.
            2021-22 Academic School Year Calendar Development:  Initial draft(s); Administrative Council, Teacher Liaison Council, and Classified Council review; Tentative Adoption timeline:  Monday, January 11, 2021 (Initial Presentation being held on tonight’s agenda) and Monday, January 25, 2021 (potential approval action).
            The week of February 8-11, 2021 has been designated as One District.One Book with the emphasis on the importance of reading.  The School District will also focus on social/emotional learning, coping for our students and staff/student mental health; cross curricular and interdisciplinary units; community connectedness by all participating in reading the book, “The Coffee Bean” written by Jon Gordon and Damon West.
            The 2021-22 Budget process will begin with budget forms/documents distributed early January, 2021.  The Business Office will compile and review by March 2021.  In February 2021, we will present the 5-year plan along with new staffing positions.  In March 2021, the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2021, we will hold a preliminary budget presentation and in July 2021, we will hold the public budget hearing for potential action.
            Dr. Jarod Larson presented an updated COVID-19 Pandemic Response Plan.  The CDC/SD DOH Close Contact Quarantine Update protocols include two alternative timelines for 7-day and 10-day quarantine that both require specific criteria.  Quarter 3 COVID-19 restrictions remain the same as Quarters 1 and 2 of this same school year.
            Kindergarten screening registration is open.  Contact your respective elementary school for more information on how to register your student.
            A School Board Election for two (2), three-year (3-year) seats will be held on Tuesday, June 15, 2021 (if necessary).  The earliest date to circulate a petition is April 6, 2021; the deadline for return of petitions is May 7, 2021 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.)  If you have any further questions regarding this process, please contact the Business Office.
            Superintendent Evaluation process will take place in February with the following timeline:  February 8, 2021 – Distribute evaluation tool; February 22, 2021 – Evaluation due to School Board President, Renee Ullom; March 8, 2021 – Discuss performance evaluation (executive session); and April 12, 2021 – Tentative contract negotiations (executive session).
            Tentative 2021-22 negotiations timeline/wage recommendations will begin with a pre-negotiation meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) sometime in March.  The Personnel Welfare and BVEA plan to meet on March 24, 2021.  Tentatively, at the April 12, 2021 Board of Education regular meeting we will plan to ratify the 2021-22 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations, and enter Superintendent contract negotiations.
            Current School Calendar items include the following: Monday, January 18, 2021-No school (Workshop/In-service); Friday, February 12, 2021-No school; Monday, February 15, 2021-No school (President’s Day); Monday, March 15, 2021-Elementary/BVHS Parent-Teacher Conferences; Tuesday, March 16, 2021-Intermediate/Middle School Parent-Teacher Conferences; Thursday, March 18, 2021-No school (snow day); and Friday, March 19, 2021-No school (comp day).

            Business Manager Paul Lundberg reviewed the paid leave entitlements as outlined in the Family First Coronavirus Response Act (FFCRA).  COVID-19 absences through December 31, 2020 included 226 Staff members that have participated in the ten additional sick days available.   These 226 staff members utilized 1,183 days for a total of $268,851 in payroll costs.  We are required to keep track of this information for W-2 processing and plans are to use some of our COVID-19 relief funds to cover this cost.  Superintendent Larson also noted that we have previous CARES1 Funds, CRF Funds, and CARES2 Funds that can help with this expenditure.

            Superintendent Jarod Larson reported on the proposed 2021-22 school year calendar.  This calendar has been through a review with the Administration, Teacher Liaison Committee, and the Classified Council and is consistent and corresponding to the previous year school year calendar.  Important dates to highlight are August 18, 2021 as new staff in-service, August 19, 2021 with all staff returning.  Wednesday, August 25, 2021 is the scheduled first day of classes and Wednesday, May 25, 2022 as the last day of classes for all BV students.  Brandon Valley High School graduation is schedule for Sunday, May 15, 2022.  This calendar will be presented for adoption at the January 25, 2021 regular Board of Education meeting.

            Superintendent Jarod Larson presented a School Board Resolution authorizing the extension of the paid leave entitlements as outlined in the Family First Coronavirus Response Act (FFCRA).  Larson noted that federal funds for the purpose of responding to the COVID-19 Pandemic will be utilized to offset the cost of extending the benefit(s).  Motion by Talcott, seconded by Saxer to approve the Administrative Recommendation to authorize the extension of the paid leave entitlements outline in the FFCRA for the remainder of the 2020-21 academic school year as presented.  Motion carried.

            Motion by Saxer, seconded by Scott to approve the following personnel items:

1.    Approve resignation of Kayla Miller, BE Early Childhood Speech Language Pathologist, effective at the end of the 2020-21 school year.

2.    Approve recommendation to hire Brittany Manuylo, BVIS part-time Child Nutrition worker, $13.95/hour, effective January 12, 2021.

3.    Approve recommendation to hire Monica West, BE Special Education Educational Assistant, $15.00/hour, effective January 12, 2021.

4.    Approve resignation from Crystal Reimers, VSE Kitchen Manager, effective January 8, 2021.

5.    Approve recommendation to hire Kristi Harkin, VSE Kitchen Manager, $16.75/hour, effective January 8, 2021.

6.    Approve resignation from Chelsea Sturdevant, BVIS Sign Language Interpreter, effective March 12, 2021.

7.    Accept additional request for leave without pay for Hope Stultz, BVIS Special Education Educational Assistant, effective January 19, 2021 for three weeks.

8.    Approve resignation from Kory Scholten, Assistant BVMS Football Coach, effective at the end of the 2020-21 school year, contingent upon finding a suitable replacement.

9.    Approve recommendation to hire Andia Blake, long-term substitute for Erica Karl, BE Kindergarten Teacher, effective on or around March 26, 2021 for approximately 7-8 weeks.

10.  Approve recommendation to hire Claire Toth, long-term substitute for Jillian Grabinski, BE First Grade Teacher, effective on or around March 22, 2021 until the end of the 2020-21 school year.

11.  Approve recommendation to hire Ashley Matzke, long-term substitute for Alyssa Johnson, BE Second Grade Teacher, effective on or around April 22, 2021, until the end of the 2020-21 school year.

12.  Approve recommendation to hire Stephanie Peterson, long-term substitute for Kendra Westhoff, BE Second Grade Teacher, effective on or around April 23, 2021, until the end of the 2020-21 school year.

13.  Approve recommendation to hire Bill Freking, District Activities Director (Associate BVHS Principal), $95,000/year effective August 1, 2021.

14.  Approve lane change request for the following staff:  Blossom Freeborn, MA to MA+15 and Daniel Murtha, BA to BA+15 as presented.

15.  Approve recommendation to hire the following substitutes for the 2020-21 school year:  Becky Hicks, Courtney Jackson, Heather Mead and Tressa Tingle.

16.  Approve recommendation to hire the following transportation substitute:  Kenneth Schmitt.

 

      The following personnel items were presented to the Board of Education as information only:

1.    Inspiration Elementary staffing transfers for the 2021-22 school year as follows: 

Laryssa Osheim from BE Kindergarten to Inspiration Elementary Kindergarten;

Emily Rasmussen from VSE Kindergarten to Inspiration Elementary Kindergarten;

Heidi Meier from BE 1st Grade to Inspiration Elementary 1st Grade;

Teri Huska from VSE 1st Grade to Inspiration Elementary 1st Grade;

Kayla Deitering from FAE 2nd Grade to Inspiration Elementary 2nd Grade;

Bailey Fitzgerald from VSE 2nd Grade to Inspiration Elementary 2nd Grade;

Cassie Kocer from VSE 3rd Grade to Inspiration Elementary 3rd Grade;

Lindsey Abens from VSE 3rd Grade to Inspiration Elementary 3rd Grade;

Merissa Kringen from FAE 4th Grade to Inspiration Elementary 4th Grade.

2.    Request for maternity leave by Malle Driscoll, BVHS English Teacher, on or around April 21, 2021 for approximately 8 weeks.

3.    Request for maternity leave by Jillian Grabinski, BE First Grade Teacher Teacher, on or around March 22, 2021 for approximately 12 weeks.

4.    Request for maternity leave by Alyssa Johnson, BE Second Grade Teacher, on or around April 22, 2021 for approximately 5 weeks.

5.    Request for maternity leave by Kendra Westhoff, BE Second Grade Teacher, on or around April 23, 2021 for approximately 5 weeks.

 

The following communications were presented from the Central Office and Board of Education:

1.                Building permit applications – December 2020.

2.                Thank you from Merlyn Bosch for Retired District Employee Holiday Luncheon gift certificates.

3.                Thank you from Joan Murphy for Retired District Employee Holiday Luncheon gift certificates.

4.                Thank you from Gail Bauer for Retired District Employee Holiday Luncheon gift certificates.

5.                Thank you from the Valley Springs Elementary Teachers for their laptops.

6.                Thank you from Karen Hemre for Retired District Employee Holiday Luncheon gift certificates.

7.                Thank you from Judy and Ron Running for Retired District Employee Holiday Luncheon gift certificates.

8.                Thank you from Gerald Schettler for the plant sent in memory of his wife, Danilee.

9.    Thank you from Sandra Westcott for the new laptops.

Motion by Saxer, seconded by Talcott to adjourn the meeting at 7:09 p.m.  Motion carried. 

Signed ___________________________________
                              Business Manager

 

Approved by the Board of Education this 8th day of February 2021

Signed___________________________________
                            Chairperson
 

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