2020 Board Minutes

January 13, 2020 January 27, 2020
February 10, 2020 February 24, 2020
March 9, 2020 March 23, 2020
April 14, 2020 April 27, 2020
May 11, 2020 May 26, 2020
June 8, 2020 June 22, 2020
July 13, 2020  
   
   
   
   
   
   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

July 13, 2020

The annual organizational meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 13th of July, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, Gregg Talcott, and Nick Scott.  Absent:  None.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, and Middle School Principal Brad Thorson. 

Renee Ullom called the Annual Budget Hearing to order and welcomed everyone to the Annual Budget Hearing that preceded the Board of Education annual meeting at 6:00 p.m., presented by Business Manager Paul Lundberg.  No one from the public spoke for or against the proposed budget.   

Renee Ullom called the annual meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Ellie Saxer was sworn in and took the Oath of Office for a 3-year term on the Board of Education for the Brandon Valley School District 49-2.  Nick Scott was sworn in and took the Oath of Office for the remaining 1-year term (vacated spot) on the Board of Education for the Brandon Valley School District #49-2. 

Superintendent Jarod Larson presided over the meeting for the election of Board Chairperson. 

Ellie Saxer nominated Renee Ullom as Board Chairperson for the 2020-21 Board of Education. Motion by Talcott, seconded by Saxer to nominate Renee Ullom as Chairperson of the Board of Education for the 2020-21 school year and that nominations cease and the Board cast a unanimous ballot for Renee Ullom as Chairperson of the Brandon Valley Board of Education for the 2020-21 school year. Motion carried. 

Renee Ullom presided over the meeting as the newly elected chairperson.
 

Ellie Saxer nominated Gregg Ode as Vice Chairperson for the 2020-21 Board of Education.  Motion by Talcott, seconded by Saxer to nominate Gregg Ode as Vice Chairperson of the Board of Education for the 2020-21 school year and that nominations cease and the Board cast a unanimous ballot for Gregg Ode as Vice Chairperson of the Brandon Valley Board of Education for the 2020-21 school year. Motion carried. 

Motion by Ode, seconded by Saxer to approve the agenda as presented.  Motion carried. 

Motion by Talcott, seconded by Saxer to adopt the following regular procedures for 2020-21 Board of Education meetings:
1.   
Meeting dates and times:  6:30 p.m. on the second and fourth Monday of each month except July and December where there is only one meeting held on the second Monday of the month.
2.   
Meeting place:  All meetings to be held at the Brandon Valley High School Community Room.
3.   
Order of roll call:  Motion, second and alternating.
4.   
Name of Official Newspaper: Brandon Valley Journal – Brandon Valley Media Group, LLC
5.   
Name of Official Depositories: First National Bank
6.   
Designate Truancy Officer:  Brandon Valley School District Resource Officer
7.   
Designate Legal Counsel:  Rodney Freeman of Churchill, Manolis, Freeman, & Kludt
8.   
Board Committee appointments:

A)              Alternative Education:

              Chairperson – Renee Ullom

              Alternate – Nick Scott

B)              Buildings and Grounds:

              Chairperson – Gregg Ode

              Member – Gregg Talcott
           
C)         Child Nutrition and Wellness:
                   
     Chairperson – Renee Ullom
                   
     Member – Nick Scott
            D)        
City Affairs and Legislation:
                   
     Chairperson – Ellie Saxer
                   
     Member – Nick Scott
            E)        
Personnel Welfare:
                   
     Chairperson – Ellie Saxer
                   
     Member – Renee Ullom
            F)        
Student Activities, Curriculum, and Technology:
                   
     Chairperson – Gregg Talcott
                   
     Member – Ellie Saxer
            G)        
Transportation:
       
                Chairperson – Gregg Ode|
 
       
               Member – Renee Ullom
 
       H)       Safety:
 
                     Chairperson – Gregg Talcott
 
                     Member – Gregg Ode

9.    Board reimbursement rate for 2020-21 - $60.00/meeting.
 10. 
Authorize the Business Manager to:
·              
Invest temporary excess funds.
·              
Make temporary interfund transfers when necessary.
·              
Make debt service payments as due throughout the year.
11. 
Approve Business Manager Bond of $300,000.
12. 
Designate Business Manager as custodian for all accounts and administration of trust and agency accounts.
13. 
Appointment of federal Programs coordinators as follows:
           
Kyle Babb, Special Services Director ~ Coordinator of Title I and Section 504 ~ Coordinator of Homeless Education
           
Ty Hentschel, Operations Manager ~ Coordinator for ADA Accessibility
           
Jarod Larson, Superintendent ~ Coordinator for Title IX, School Lunch Agreement, and all other Federal Programs

14. 
Acknowledge for the record the following annual notices:
           
a.         Non-discrimination
                       
1.         General Statement
                       
2.         Equal Educational Opportunities
                       
3.         Section 504
                       
4.         Grievance Procedure for Brandon Valley required by Title IX
           
b.         Notification of Rights under FERPA for Elementary and Secondary Schools
           
c.          Family Educational Rights and Privacy ACT (FERPA) Directory Information
           
d.         Notification of Rights under the Protection of Pupil Rights Amendment (PPRA)
           
e.         Instruction/Programs for Homeless Students
           
f.          Asbestos Hazard Emergency Response Act

Motion carried.


Motion by Ode, seconded by Talcott to approve the minutes of the regular meetings of June 8, 2020 and June 22, 2020 as presented.  Motion carried.


Motion by Ode, seconded by Talcott to approve the bills & claims as submitted(see attached). Motion carried.

The cash report for the month of June, 2020 showed receipts of $4,242,818.69 and disbursements of $4,500,965.59, leaving a balance of $28,368,168.07.  The General Fund had receipts of $2,632,709.37, and disbursements of $2,809,751.09, leaving a balance of $7,990,680.90.  Capital Outlay Fund had receipts of $599,494.01 and disbursements of $9,939.65, leaving a balance of $3,172,668.23.  Special Education Fund had receipts of $629,110.12 and disbursements $478,648.89, leaving a balance of $1,108,423.66.  Pension Fund had receipts of $0.00 and disbursements of $0.00, leaving a balance of $0.00.   Bond Redemption Fund had receipts of $299,009.84 and disbursements of $240,650.00, leaving a balance of $805,697.36.  Enterprise Fund had receipts of $2,305.00 and disbursements of $13,678.01, leaving a balance of $59,751.44, and Capital Projects Fund has receipts of $80,190.35 and disbursements of $948,297.95, leaving a balance of $15,230,946.48.

The June, 2020 payroll totaled $2,026,673.95, of which $1,092,302.23 was instructional, $524,977.58 was support services, $33,625.40 was co-curricular, $294,981.96 was Special Education, $71,499.28 was Food Service, and $9,287.50 was Driver’s Education.
 

Motion by Saxer, seconded by Talcott to approve the financial reports as presented for the month of June, 2020.  Motion carried.

 

Community Input this evening included presentations from three individuals that requested to speak at this evening’s Board of Education meeting.  Amy Kelley, a Brandon Valley graduate with three children in the District, as well as a 15-year physician, spoke to the Brandon Valley school board to mandate requiring face coverings for students and staff for the 2020-21 school year.  Mrs. Kelley provided the School Board with information and studies on the results of mask use.  She concluded that face coverings need to be at an 80% usage by both students and staff of the Brandon Valley School District in order to be effective.
 

Second to speak to the board at tonight’s meeting, Brianna Bakker, a Brandon Valley mom of two elementary students, spoke to the board as one who opposed to the mandatory mask use.  Bakker believes that mandatory mask use could possibly do more harm that good in the school setting.  Bakker also provided information from studies that she has researched in the areas of physical, psychological, and educational basis for her decision.

Lastly, Ashley Briggs, a Brandon Valley graduate and an OB/GYN Sanford physician with two children in the District, also spoke to the school board to mandate wearing masks for students and staff for the 2020-21 school year.  She feels that starting school for the students in the buildings is very important and should include mandatory mask use for all students and staff.  Although children are less likely to contract COVID-19, those that do contract the virus are in much higher risk categories.  Briggs believes requiring an appropriate face covering would be “the LYNX way” as respectful, kind, responsible, safe and active learners.  Briggs concluded that in order to reach the 80-90% effective rate for the use of face coverings, the school board would need to make this mandatory. 

Administrative reports were presented.  Superintendent Jarod Larson outlined the Sparta Elementary School construction timeline:
Spring 2020:
  Construction has begun, on schedule and on budget thus far.
°    Footing work, foundation walls, and masonry in progress
°    Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement has been completed

Summer 2020:
  Naming Facilities Committee
Fall 2020:
  Elementary boundary line committee meets
2020-21 School year:
  Construction continues
Fall 2021:
  School opens
Principal Appointment
:  Principal Tanya Palmer is being recommended as new Principal later this evening

The summer 2020 return to school plan can be found on the following link: https://brandonvalley.k12.sd.us/covid/Summer2020.html

Phase 1 ran from June 1-30, 2020; Phase 2 will run from July 1 -31, 2020, announced on June 19, 2020,  including a parent survey for informed planning/decisions which was administered July 6-13, 2020.   Phase 3 plans will run August 1-31, 2020 with a planned announcement on July 17, 2020.  Our intent is to allow parents the opportunity to opt-in to Distance Learning in the event that they do not want to send their students to their specific school building for the first semester of the 2020-21 school year.  We will reevaluate second semester needs as necessary at a later time.

The South Dakota High School Activities Association (SDHSAA) has appointed a Return to Play Task Force with Superintendent Larson serving as a member.  There is a meeting scheduled for Friday, July 17, 2020.

Grab & Go lunch distribution will continue a week’s full of meals one day a week only (continuing through Tuesday, July 21, 2020) to reduce exposure to staff and students while maintaining the service.   There have been approximately 1,500 lunches distributed weekly.  The school district will also continue the elimination of the “Reduced Meal Fee” for the 2020-21 school year.

The Associated School Boards of South Dakota (ASBSD)/School Administrators of South Dakota (SASD) will hold a joint “virtual” conference on Thursday, August 6th from 9 a.m. to 5 p.m. featuring Devin Hughes, Orange Frog.    If interested in registration, please contact Jennifer Swenson in the Superintendent’s office.

Bus passes for the 2020-21 school year will be on sale from July 6 – 31, 2020.  Parents/guardians are strongly encouraged to use alternative methods of transportation.  ALL families that will utilize Transportation Services must contact the Transportation Department.  Previously communicated changes for the 2020-21 school year include 1) no in-district elementary open enrollment transportation eligibility, and 2) centralized/established pick-up and drop off locations.

School Calendar items for the upcoming 2020-21 start include:  August 12th – New Staff In-service; August 13th – In-service/workshop day; August 17th – In-service/workshop day; August 18th – In-service/workshop day including a virtual all-staff welcome back and gourmet box lunch created by our Child Nutrition Department. 

Brandon Valley High School Principal Mark Schlekeway thanked the Technology Department and HS/MS teachers that have helped to prepare some special things for upcoming events.  Schlekeway also reminded the Board of Education that the Class of 2020 will be able to have an in-person graduation on Sunday, July 19th. On Friday, July 17th, the class of 2020 with hold a graduation practice to include a barbeque and final send off before graduation. 

Board Policy EEAA – District Transportation was presented for a first reading at tonight’s meeting. 

Superintendent Jarod Larson presented a resolution allowing utilization of Distance Learning for the 2020-21 School year.  The resolution will provide School District families the ability to opt-in to Distance Learning for the first semester of the 2020-21 school year for Junior Kindergarten-12th grade students.  Opt-in timeline for the first semester of Distance Learning will be held from July 17-31, 2020.  After July 31st, we will review our enrollment and staffing based on requests for Distance Learning options.   Motion by Saxer, seconded by Talcott to approve the resolution as presented.  Motion carried.

Superintendent Jarod Larson presented the Brandon Valley School District #49-2 return to school – Fall 2020 plan in collaboration with state and local officials and drawing upon the considerations of the Center for Disease Control, whereas practical and feasible.  The Brandon Valley School District has developed a three (3) phase “Summer 2020 – Return to School Plan” with the end goal of school beginning as scheduled in August.

Utilizing a phased approach will allow for the school district to implement best practices based on the current situation, allow for the timely re-evaluation of practices within each phase, and communicate in a timely manner that allows for necessary planning. 

Key components include 1) daily individual health screening process; 1) protocol for individuals exhibiting symptoms; 3) Safety Plan for COVID-19 Pandemic Response.

A Return to School – Fall 2020 Survey was distributed to School District families, staff and community with both phone and email options to respond, garnering 3,506 responses.  Options for the school day were offered as follows: 1-Strongly Disagree, 2-Disagree, 3-Neutral, 4-Agree, and 5-Strongly Agree.  Traditional School Day- Average response was 3.9;  School day with attendance every other day for half of our students Monday/Wednesday, another half attending on Tuesday/Thursday (AA-BB): 2.4; Half-day school days each week: 2.3; Distance Learning: 1.76.  Option to utilize Distance Learning: 18% indicated they would utilize Distance Learning and 82% indicated they would not utilize Distance Learning.  Preferred masking strategy showed 24.33% supported mandated cloth face coverings and 75.67% supported recommended cloth face covering.  Finally, the preferred return to school year plan summarized through this survey was traditional school days, with recommended masking with 15-20% of parents contemplating the opt-in to Distance Learning; and 18% indicating they would utilize Distance Learning for Semester one.  Superintendent Larson noted that this opt-in number for Distance Learning could change based on the overall plan approved at tonight’s meeting.

Ellie Saxer thanked Superintendent Larson for the survey and stated that she appreciated the survey and the results.  Saxer reminded everyone that the School Board and Administration are doing everything they can to gather information while tasked with the duty of providing education at the highest level possible while balancing safety at the same time.  Saxer went on to state that we can all read many studies and articles and based on our own family experiences and beliefs that we form, we will be on various sides of this issue, which makes this decision more difficult.  This virus has a lot of unknowns and it is shaping and changing and it doesn’t necessarily need to be feared, but we do need to respect the virus.  Something that Brandon Valley has always had is community support, so no matter where you stand and what you want to happen and no matter what decision is made, we take active involvement by supporting the decision.  Saxer promised that no matter what decision is made (as earlier described as the “best, worst decision”) the Board of Education and Administration want to provide our students with the best education so that we don’t pay for the delays year after year.  We have the best staff, students, and community, and Saxer asks that no matter what side you are on, we link arms, understand each other, and move forward together. 

Saxer made the following motion based on the input provided:  Motion by Saxer, seconded by Scott to approve the Brandon Valley School District #49-2 return to school plan as presented to include a traditional school day with recommended masking.

Board Member Talcott asked how we determine which classroom teachers will teach in school and which will teach Distance Learning?  Superintendent Larson stated that we will ask for teacher volunteers and then assign teachers as necessary, which is an Administration function already in place.  Talcott stated that not only are we providing education to students but are also providing jobs for many employees.  Talcott wants to make sure all voices have been heard in this discussion.  Larson compiled the survey results together, for students, community, and staff to show the overall opinion.  Talcott stated that sometimes the most popular decision isn’t always the best decision so he is leery of survey numbers in this instance.  Lastly, Talcott is worried about the health of our employees as well and stated that he is concerned about not erring on the side of caution when it may save some people’s lives.

Ullom stated that she has been on both sides of this situation having been through COVID-19 as well as working in the health care world and having family members to protect that are immune-compromised  She stated that she feels this is ultimately a matter of parent/student consideration and conversation.  Ullom also stated that this is probably the most awkward time in our country and asked that each of us move forward affording each other grace.  Ullom then called for the vote on Saxer’s motion.  On a roll call vote, the following voted aye:  Saxer, Scott, Ode, and Ullom.  Voting nay:  Talcott.  Motion carried.

            Motion by Talcott, seconded by Ode to approve the following general business items:

          1. Approve 2020-21 School Calendar Amendment as follows:  change August 13, 2020 to a.m. In-service and p.m. Workshop day.
            2. Approve proposed 2020-21 Budget and Tax Requests as follows:

APPROPRIATIONS

General Fund

$30,840,000

Capital Outlay Fund

$3,967,000

Special Education Fund

$6,950,000

Bond Redemption Fund

$3,165,000

Food Service Fund

$2,860,000

REVENUES

General Fund

$30,840,000

Capital Outlay Fund

$6,665,000

Special Education Fund

$7,347,000

Bond Redemption Fund

$3,165,000

Food Service Fund

$2,860,000

TAX LEVY REQUESTS

General Fund

$1.443 per $1,000 of Ag Valuation (Maximum)

$3.229 per $1,000 of Owner-Occupied Valuation (Maximum)

$6.682 per $1,000 of Other Valuation (Maximum)

Capital Outlay Fund

$6,500,000

Special Education Fund

$1.684 per $1,000 of Total Valuation (Maximum)

Bond Redemption Fund

$3,300,000

3.   Approve updates/changes/additions to the 2020-21 Brandon Valley Student Handbook as presented.
4.   
Set transportation fees for the 2020-21 school year as follows:  Students living five miles or more from their designated school will not be charged a fee as per state law.  Students requesting transportation within 5 miles of their designated school will be required to purchase a bus pass.  Bus passes are $75/student per semester. Transportation is not available to in-district open-enrolled students.  Out of district open enrolled students will be charged $150/student/per semester, with no family maximum.
5.   
Set school lunch/breakfast meal prices for the 2020-21 school year as follows:  Elementary:  Breakfast-$1.85, Lunch-$2.80, Morning Milk-.40, Morning Snack-.60; Middle School: Breakfast-$2.00, Lunch-$3.05; High School:  Breakfast-$2.05, Lunch-$3.10, Adult Breakfast-$2.40, Adult Lunch-$3.85.
6.   
Approve 2020-21 Funding for Grant applications as presented:
Consolidated Application Title I:  $133,061.00; Title IIA:  $110,047.00; Title IV:  $37,409.00
IDEA Part B:  Flowthrough: $821,642.00; and Preschool: $16,389.00, as presented.

7.   
Approve 2020-21 Carl Perkins Grant application for $31,982.00, as presented.
8.   
Adopt tuition rate of $5,976 per student for the 2020-21 school year.
9.   
Approve 2020-21 mileage rate (no change from last year) at .05 over state rate:  .47¢/mile; and 2020-21 meal reimbursement rates (no change from last year) as follows:  (in-state) Breakfast - $6, Lunch - $14, Dinner - $20; (out-of state) Breakfast - $10, Lunch - $18, Dinner - $28.
10. 
Approve 2020-21 listing of District certified & classified employees’ salaries for publication (see attached).
11. 
Approve contract by and between the Brandon Valley School District and Hiland Dairy Foods for Child Nutrition Dairy Vendor, effective July 2, 2020 through June 30, 2021 as presented.
12. 
Approve facility use agreement by and between the Brandon Valley School District #49-2 and the South Dakota High School Activities Association (SDHSAA) for use of the Brandon Valley Performing Arts Center for the 2024 State One-Act Play Festival on February 1-3, 2024, for a management fee of $1,800.00 paid to the Brandon Valley High School as presented.
13. 
Approve agreement by and between the Brandon Valley School District and Teachwell Solutions for Educational Services in the amount of $202,400.00 for the contract period of July 1, 2020 through June 30, 2021, as presented.
14. 
Approve agreement by and between the Brandon Valley School District and Teachwell Solutions for Physical Therapy Services-$196,215.00, Occupational Therapy Services-$183,855.00, BCBA Services (Autism)-$56,507.00, and Speech Language Pathologist Services-$32,300.00, for a total amount of $468,877.00 for the contract period of July 1, 2020 – June 30, 2021, as presented. 
15. 
Approve agreement by and between the Brandon Valley School District and Teachwell Solutions for Thrive Services-$34,144.00 (2 students), Project Search Services-$17,072.00 (1 student), and Strive Services-$12,672.00 (1 student), for a total amount of $63,888.00, effective July 2, 2020 through June 30, 2021, as presented.
16. 
Approve contract by and between the Brandon Valley School District and Reinhart Food Service for prime vendor services, effective August 1, 2020 through July 31, 2021, as presented.
Motion carried.
 

    
Motion by Scott, seconded by Ode to approve the following personnel items:

1.   
Approve recommendation to hire Erika Anderson, FAE Special Education Educational Assistant ~ $15.00/hour, effective August 19, 2020.
2.   
Approve recommendation to hire Rhonda Sebert, Special Education Educational Assistant (location TBD) ~ $15.00/hour, effective August 19, 2020.
3.   
Approve recommendation to hire Amie Bennett, BVHS Custodian ~ $15.55/hour, effective July 14, 2020.
4.   
Approve recommendation to hire Sheila Samsel, part-time BVHS Child Nutrition Worker ~ $13.95/hour, effective August 19, 2020.
5.   
Approve recommendation to hire Kimberly Ludens, part-time FAE Child Nutrition Worker ~ $13.95/hour, effective August 19, 2020.
6.   
Accept resignation from Noah Leners, Assistant Boys Soccer Coach, effective at the end of the 2019-20 school year.
7.   
Approve resignation from Robert Boecker, BVIS Evening Custodian, effective June 30, 2020.
8.   
Approve recommendation to transfer Tanya Palmer, .5 FTE Valley Springs Elementary Principal/.5 FTE Reading Specialist/School Counselor to Elementary Principal with other duties as assigned at the new Elementary School, effective with the 2021-22 school year.
9.   
Approve $5,000.00 extra-duty pay to Tanya Palmer, new Elementary School Principal for performing duties other than her normal assigned duties during the 2020-21 school year within the scope of facility/staff planning for the new elementary school.
10. 
Approve recommendation to hire Aubrey Lipetzky, BVHS Flag Corp Advisor ~ Extra-curricular Step one, $2,664.00, effective for the 2020-21 school year.
11. 
Approve the addition of one part-time, 18.75/hours per week, BVHS Child Nutrition Worker, effective for the 2020-21 school year.
12. 
Approve recommendation to hire Tara Copple, BVHS part-time Child Nutrition Worker, effective 8/19/20.
Motion Carried.
 

The following personnel items were reviewed by the Board of Education for information only:
1.   
Request for maternity leave by Michelle Kieffer, FAE 3rd Grade Teacher, effective on or around November 13, 2020 for ten weeks.
2.   
Transfer Heather Swenson from VSE Educational Assistant to VSE Academic and Student Health Services Educational Assistant effective August 19, 2020.
3.   
Transfer Megan Dieren from RBE 1st Grade Teacher to JK-6 Distance Learning Teacher, effective for the 2020-21 school year.

Communications received by the Central Office and Board of Education were reviewed.  They included the following item:

1.   
June 2020 Building Permits.
2.   
Thank you from Gay Anderson for supporting her during her various roles in School Nutrition Association (SNA), including the presidency for the last two years.

Board President Renee Ullom reported on Alternative Education regarding Teachwell at this evening’s meeting.  The new Teachwell board will now meet the third Tuesday of each month at 5 p.m. in ZOOM meeting fashion for the immediate future.
Board member Ellie Saxer stated that the Executive Director Board meeting has been rescheduled for August 7th with a live meeting in Pierre.  Mrs. Saxer plans to attend and will report back at the next board meeting.

S
uperintendent Larson offered a site tour of the new elementary school building for anyone interested.

Motion by Talcott, seconded by Saxer to adjourn the meeting at 8:17 p.m.  Motion carried.

Signed ___________________________________
                                Business Manager 

Approved by the Board of Education this 10th day of August, 2020. 

Signed___________________________________
                                Chairperson
 

BACK TO TOP

June 22, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 22nd of June, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, and Gregg Talcott.  Absent: none.  Also present were Superintendent Jarod Larson, and Business Manager Paul J. Lundberg. 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Motion by Saxer, seconded by Ode to approve the agenda as presented.  Motion carried. 

Motion by Talcott, seconded by Saxer to approve the bills and claims as submitted (see attached).  Motion carried. 

Administrative reports were presented.  Superintendent Jarod Larson outlined the Sparta Elementary School construction timeline:
Spring 2020:
  Construction has begun, on schedule and on budget thus far.
°    Footing work, foundation walls, and masonry in progress
°    Collaborative BVSD/Sioux Falls Playground/Park Development/Expense Agreement has been completed

Summer 2020:
  Naming Facilities Committee
Fall 2020:
  Elementary boundary line committee meets
2020-21 School year:
  Construction continues
Fall 2021:
  School opens

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office has compiled and reviewed all budgets in March 2020 and these budgets have been returned to all schools for summer requisition preparation.  The 5-year plan was presented at the February 24, 2020 Board of Education meeting.  On March 9, 2020, the preliminary Capital Outlay budget was presented for approval in order for major items to be bid in a timely manner.  A preliminary budget was presented on May 11, 2020 and in July 2020, we will hold the public budget hearing for potential action.

The summer 2020 return to school plan can be found on the following link: https://brandonvalley.k12.sd.us/covid/Summer2020.html

Phase 1 runs from June 1-30, 2020; Phase 2 will run from July 1 -31, 2020 and was just announced on June 19, 2020 to include a parent survey for informed planning/decisions which will be administered July 6-13, 2020.   Phase 3 plans will run August 1-31, 2020 with a planned announcement on July 17, 2020.  Our intent is to allow parents the opportunity to opt-in to Distance Learning in the event that they do not want to send their students to their specific school building for the first semester of the 2020-21 school year.  We will reevaluate second semester needs as necessary at a later time. 

Board Policy EEAA – District Transportation was reviewed and discussed at tonight’s meeting. 

             Motion by Talcott, seconded by Ode to approve the following General Business:

  1. Approve agreement by and between the Brandon Valley School District #49-2 and Carroll Institute for alcohol and drug abuse prevention services in the amount of $10,300.00, effective September 2020 through June 2021, as presented.
  2. Approve agreement by and between the City of Sioux Falls and the Brandon Valley School District #49-2 for the Development of a new school/park site at 3401/3601 S. Sparta Avenue in Sioux Falls, with the City of Sioux Falls reimbursing the Brandon Valley School District #49-2 $336,823 for City Park development associated costs.
  3. Approve agreement by and between the Brandon Valley School District #49-2 and Universal Pediatrics for nursing services for two students, $50.00/hour/student, approximately 40 hours/week/student, effective for the 2020-21 school year, including any extended year program, as presented.
  4. Approve Brandon Valley School District #49-2 membership in the South Dakota High School Activities Association (SDHSSA), effective July 1, 2020 through June 30, 2021, as presented.
  5. Award Diesel Fuel Bid to Harms Oil Company for a margin of -$0.011 on E-10, $0.00 on Diesel #1, and -$0.005 on Diesel #2 for the 2020-21 school year.
  6. Approve the Preliminary FY20 and FY21 CARES Act Budget of $472,015 as presented.
  7. Approve additional one-year (COVID-19) related staffing for the 2020-21 school year as follows:

-       1.0 FTE Jr. Kindergarten-6th grade (COVID Recovery) Distance Learning Teacher
  -      
7.0 FTE Educational Assistants (Academic & Student Health Service Assistants)

  1. Cast ballot for South Dakota High School Activities Association (SDHSAA) East River At-Large Representative for Heath Larson – Chester School District, effective July 1, 2020 to June 30, 2025.
  2. Approve recommendation of the voluntary Brandon Valley High School Technology Insurance Fee of $35/year for the 2020-21 school year.
  3. Approve recommendation of the voluntary Brandon Valley Middle School Technology Insurance Fee of $25/year for the 2020-21 school year.
  4. Approve 2019-20 Special Education budget supplement for $50,000 as follows:

            Out of District Placements                    22(E)-4900-370                       $505,000         (+20,000)

                        -To account for additional out of district placements

            Educational Assistant Salaries               22-1000-145                            $900,000         (+30,000)

                        -To account for non-budgeted Educational Assistant that was hired during the school term
Motion carried.
 

           Motion by Saxer, seconded by Talcott to approve the following personnel items:
1.    Approve resignation of Joseph Clark, BVIS night Custodian, effective June 12, 2020.
2.   
Approve recommendation to hire Andrea Kruse, District Registered Dietitian, 12-month ~ full-time, $43,500, effective July 13, 2020.

3.   
Approve recommendation to hire Bradyn Medrano, BVMS Special Education Educational Assistant, full-time, $15.00/hour, effective August 19, 2020.
4.   
Approve recommendation to hire George Powell, BVHS Special Education Educational Assistant, full-time, $15.00/hour, effective August 19, 2020.
5.   
Approve recommendation to hire Sara Tiffany, BVHS Special Education Educational Assistant, full-time, $15.00/hour, effective August 19, 2020.
6.   
Approve recommendation to hire Melissa Bennett, FAE night Custodian, full-time, $15.55/hour plus $1.00/hour night differential pay, effective July 13, 2020.
7.   
Approve recommendation to hire Dierdre Nelson, RBE Head Cook, full-time, $14.35/hour, effective August 19, 2020.
8.   
Approve recommendation to hire Paul Swanson, BVIS night Custodian, full-time, $15.55/hour plus $1.00/hour night differential pay, effective July 13, 2020.
Motion carried.
 

     The following was presented to the Board of Education for information only:
1. 
 Request for maternity leave by Cassie Pearson, BE 2nd Grade Teacher, effective on or around October 31, 2020, for six weeks. 

            The following communications were presented from the Central Office and Board of Education:

  1. Thank you from Melissa Symington for the years of service gift at the employee recognition banquet.
  2. Thank you from Ann Sittig for virtual employee recognition ceremony and retirement bell.

Travel reports were reviewed. 

Motion by Ode, seconded by Saxer to go into Executive Session at 6:43 p.m. per SDCL 1-25-2.1 ~ Personnel.  Motion carried. 

The Board of Education came out of Executive Session and into Open Session at 8:09 p.m. having interviewed two Board of Education candidates.  Motion by Ode, seconded by Saxer to appoint Nick Scott for the remaining one year left of Dan Klumper’s resigned seat.  Motion carried.           

Motion by Saxer, seconded by Talcott to adjourn the meeting at 8:11 p.m.  Motion carried. 

Signed ___________________________________
                                Business Manager 

Approved by the Board of Education this 13th day of July, 2020. 

Signed___________________________________
                                Chairperson
 

BACK TO TOP

June 8, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 8th of June, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, and Gregg Talcott.  Absent: none.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg (via phone), and Brandon Valley Middle School Principal Brad Thorson (via phone).  

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Motion by Saxer, seconded by Ode to approve the agenda as presented.  On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, Ullom.  Voting nay: none.  Motion carried.

 

Motion by Talcott, seconded by Ode to approve the meeting minutes from the regular meetings of May 11, 2020 and May 26, 2020 as presented.  Motion carried.
 

Motion by Talcott, seconded by Saxer to approve the bills and claims as submitted (see attached).  Motion carried.

 

The cash report for the month of May 2020 showed receipts of $9,128,014.02 and disbursements of $3,156,189.46 leaving a balance of $28,626,314.97.  The General Fund had receipts of $4,486,447.85, received a temporary interfund transfer of $313,184.05 from the Bond Fund, and an operating transfer of $54,092.99 from the Pension Fund, with disbursements of $2,360,168.47, leaving a balance of $8,167,722.62.  Capital Outlay Fund had receipts of $2,147,363.93, with disbursements of $19,899.96, leaving a balance of $2,583,113.87.  Special Education Fund had receipts of $1,433,680.67, with disbursements of $488,159.80, leaving a balance of $957,962.43.  Pension Fund had receipts of $0.00, sent an operating transfer of $54,092.99 to the General Fund, with disbursements of $0.00, leaving a balance of $0.00.   Bond Redemption Fund had receipts of $1,060,521.57, sent a temporary interfund transfer of $313,184.05 to the General Fund, with disbursements of $747,337.52, leaving a balance of $747,337.52.  Enterprise Fund had receipts of 0.00, with disbursements of $4,225.90, leaving a balance of $71,124.45.  The Capital Projects Fund had receipts of $0.00, with disbursements of $283,735.33, leaving a balance of $16,099,054.08. 

 

The May 2020 payroll totaled $1,994,049.52 of which $1,025,685.55 was instructional, $525,222.47 was support services, $33,698.65 was co-curricular, $322,784.99 was Special Education, $86,657.86 was Food Service, and $0.00 was Driver’s Education.

 

Motion by Saxer, seconded by Talcott to approve the financial reports for the month of May 2020 as presented.  Motion carried. 

Administrative reports were presented.  Superintendent Jarod Larson outlined the Sparta Elementary School construction timeline:

Spring 2020:  Construction has begun

°    Footing work, foundation walls, and masonry in progress

°    Collaborative BVSD and City of Sioux Falls Playground/Park Development/Expense Agreement in progress

Summer 2020:  Naming Facilities Committee

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office has compiled and reviewed all budgets in March 2020 and these budgets have been returned to all schools for summer requisition preparation.  The 5-year plan was presented at the February 24, 2020 Board of Education meeting.  On March 9, 2020, the preliminary Capital Outlay budget was presented for approval in order for major items to be bid in a timely manner.  A preliminary budget was presented on May 11, 2020 and in July 2020, we will hold the public budget hearing for potential action.

The 2018-19 Special Education Performance Report Card shows that Brandon Valley’s proficiency rates far exceed the State of South Dakota averages in Reading (39.58% - BV; 18.43% - State of SD) and Math (33.33% - BV; 16.73% - Sate of SD).

The summer 2020 – return to school plan, Phase I running from June 1-30, 2020 and Phase 2 running from July 1 -21, 2020 can be found on the following link:  https://brandonvalley.k12.sd.us/covid/Summer2020.html.  Phase 2 will be announced on June 19, 2020 which will include a parent survey for informed planning/decisions. 

The 2020-21 tentative Cares Act Funding budget allocation provided to each school is based on Title I funding.  We have only received preliminary information thus far.  A basic overview from the US and South Dakota Department of Education is for funding the prevention, preparing, and responding to COVID-19.  It will focus on budget needs and student learning recovery and advancement.   The tentative total budget allocation is estimated at $710,786 with $400,000 for FY21 breakdown as follows:  Academic and Student Health Service Assistant(s): $210,000; COVID Recovery Teacher:  $65,000; Safety Equipment: $50,000; Edginuity (7-12 DL Platform): $15,000; Unemployment Insurance: $30,000; Revenue Refund Recapture: $20,000; Distance Learning Curriculum Development: $5,000; and Contingency: $5,000.  The tentative budget total is $310,786 for FY22.  The school district has through 2022 to use these allocated funds.

Associated School Boards of South Dakota (ASBSD) is happy to announce their newest Board member, Mrs. Ellie Saxer.  Congratulations!  The 2020 ASBSD/SASD Joint Conference will be held Virtual this year.

The Distance Learning Plan Report Card, which includes distance learning engagement and achievement information and achievement accountability and public transparency can be found on the following link:  https://brandonvalley.k12.sd.us/covid/DistanceLearningreportcard.html  

     Motion by Ode, seconded by Saxer to approve the following General Business:

  1. Approve agreement by and between the Brandon Valley School District #49-2 and Children’s Home Society for tuition for two students, $113.11/day, effective July 1, 2020 to June 30, 2021, as presented.
  2. Approve membership agreement by and between the Brandon Valley School District #49-2 and area school districts for Child Nutrition Shard Services, for a fee of $2,000/district, effective July 1, 2020 through the June 20, 2023 school year, as presented.
  3. Approve/Accept “Total TR” as the third party vendor to purchase the 1,100 High School surplus MacBook computers @ a “minimum price guarantee” of $444,600.00 as presented.
  4. Approve three-year contract (2020-21, 2021-22, and 2022-23) for Renaissance Accelerated Reader, Renaissance Freckle, Renaissance Star Early Literacy, Renaissance Star Math, and Renaissance Star Reading for $47,307.66 per year, as presented.

Motion carried.

            Motion by Talcott, seconded by Saxer to approve the following personnel items:
    1.    Approve recommendation to hire Chelsea Sturdevant, BVIS Sign Language Interpreter, full-time, $25.00/hour, effective August 18,2020.
    2.   
Approve recommendation to hire Janna Conrad, BVIS Special Education Educational Assistant, full-time, $15.00/hour, effective August 18, 2020.

    3.   
Approve recommendation to hire Ginger Earley, FAE Administrative Assistant, full-time, $16.00/hour, effective July 27, 2020.
    4.   
Approve recommendation to hire Taylor Weiland, RBE night Custodian, full-time, $15.30/hour plus $1,00/hour night differential pay, effective June 9, 2020.
    5.   
Approve extra-duty pay for Amanda Nelson, Assistant BVMS Principal, for performing duties other than normal assigned during Semester 2 of the 2019-20 school year, in the amount of $4,000.
    6.   
Approve recommendation to hire Matthew Nelson, BVHS Custodian, full-time, $15.30/hour, effective June 9, 2020.
    7.   
Approve Child Nutrition Services (CNS) Shared Service Director Stipend of $6,000 for Gay Anderson, Effective for the 2020-21 school year as presented.
    8.   
Approve Registered Dietician position within the Brandon Valley Child Nutrition Services Department for the 2020-21 school year as presented.
    9.   
Approve recommendation to hire Cameron Cottrill, District Lead Mechanic, full-time, $25.00/hour, effective July 1, 2020.
    10. 
Approve recommendation to hire Christopher Southard, District Assistant Mechanic, full-time, $20.00/hour, effective July 6, 2020.
    11. 
Approve recommendation to hire Sara Gillis, District Gifted Education and BVIS Computer Teacher, MA-Step 6 ~ $49,390.00, effective with the 2020-21 school year.
Motion carried.

             The following communications were presented from the Central Office and Board of Education:

  1. Building Permit Applications – May 2020.
  2. Thank you from Kris Sellers for the Sunshine gift card for years of service recognition and the retirement bell.
  3. Thank you from Aaron and Emily Carroll for Sunshine gift cards for years of service recognition.
  4. Thank you from Twyla Voldseth for continued pay during COVID-19.
  5. Thank you from Roxie Rauk for the retirement bell and virtual banquet.

Motion by Saxer, seconded by Talcott to go into Executive Session at 7:00 p.m. per SDCL 1-25-2.1 ~ Personnel.  Motion carried. 

The Board of Education came out of Executive Session and into Open Session at 7:34 p.m. having reviewed the Board of Education member interest letters.  Two applicants have been selected by the board for candidate interviews for the open seat on the BV Board of Education.  This interview will take place at the next regularly schedule BOE meeting on June 22, 2020.           

           Motion by Saxer, seconded by Ode to adjourn the meeting at 7:35 p.m.  Motion carried.

Signed ___________________________________

                                Business Manager 

Approved by the Board of Education this 13th day of July, 2020. 

Signed___________________________________
                                Chairperson
 

BACK TO TOP

May 26, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 26th of May, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Dan Klumper (via phone), Ellie Saxer, and Gregg Talcott (via phone).  Absent: none.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg (via phone), Brandon Valley Middle School Principal Brad Thorson (via phone), and Brandon Valley Middle School Assistant Principal Amanda Nelson (via phone). 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Motion by Saxer, seconded by Ode to approve the agenda as amended to correct General Item #5 from the rate of $55.00/hour to the rate $50.00/hour.  On a roll call vote, the following voted aye:  Saxer, Ode, Klumper, Talcott, Ullom.  Voting nay: none.  Motion carried. 

Administrative reports were presented.  Superintendent Jarod Larson outlined the Sparta Elementary School construction timeline:

Spring 2020:  Construction has begun

°    Footing work and foundation walls in progress

°    Collaborative BVSD and City of Sioux Falls Playground/Park Development/Expense Agreement in progress

Summer 2020:  Naming Facilities Committee

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office has compiled and reviewed all budgets in March 2020 and these budgets have been returned to all schools for summer requisition preparation.  The 5-year plan was presented at the February 24, 2020 Board of Education meeting.  On March 9, 2020, the preliminary Capital Outlay budget was presented for approval in order for major items to be bid in a timely manner.  A preliminary budget was presented on May 11, 2020 and in July 2020, we will hold the public budget hearing for potential action.

The Child Nutrition Services Department is planning a “Lynx Lunch Express”.  This is a mobile feeding unit and a bus has been outfitted with a generator and air conditioner for this purpose and a Visual Art (wrap) of the bus has been completed.  A transfer of this asset to the Child Nutrition Services Department will be presented under General Business on tonight’s agenda.  The plan is for the “Lynx Lunch Express” to visit portions of our School District which have been identified by census data for eligibility for summer lunch programs. 

Superintendent Jarod Larson updated the Board of Education on the Child Nutrition Services Shared Services Program.  The purpose of this CNS Shared Services program is to enhance and improve the Brandon Valley CNS program, all while supporting and providing industry expert leadership and service to neighboring rural school districts.  This will allow BVSD to obtain a Registered Dietician and provide shared services to participants.  This will also provide CNS Directorship services to these small districts in need of industry expert leadership, allowing approximately one day per week of CNS Director time allocated to participants, approximately one day per week of Registered Dietician time allocated to participants, while allowing BVSD to gain three additional days per week of CNS support and leadership.  This program will enhance BVSD CNS productions and services, increase training opportunities, and increase community education nutrition offerings and services. The participating South Dakota School Districts are as follows:  Chester Area, Colman-Egan, Deubrook, Howard, Lake Preston, Menno, Montrose, Oldham Ramona, Rutland, and Sioux Valley.  Each of the participating school districts has provided a “letter of commitment” to participate in the shared services program with the annual $2,000 fee for the two-year pilot.  The group will be utilizing a $75,000 “Share Our Strength” Grant for each school year 2020-21 and 2021-22 school years.  We anticipate all annual program expenses would be paid by this grant and participant fees.

COVID-19 CARES Act Funding has been in the news lately.  This is a funding allocation provided to each school based on Title I funding.  We have only received preliminary information thus far.  A basic overview from the US and South Dakota Department of Education is for funding the prevention, preparing, and responding to COVID-19.  It will focus on budget needs and student learning recovery and advancement.   We are still awaiting the Brandon Valley School District allocation from the South Dakota Department of Education. The school district has through 2022 to use these allocated funds.

COVID-19 Update.  Superintendent Larson continues to send staff/parent/community emails with COVID-19 Information as well as maintaining the BVSD COVID-19 Website as the Central Community hub for the Distance Learning Plans and Grab & Go Lunch updates. During the week of May 18th, the Distance Learning Plans web-site focused on relationships, recovery and return with a K-6th grade drive-through goodbye and computer return. 

Grab & Go lunch distribution will continue a week’s full of meals one day a week only (continuing through the month of June) to reduce exposure to staff and students while maintaining the service.   The Brandon Valley School District Pandemic Response Plan continues to prevent-prepare-mitigate-respond plan with two strategies:  reduce the spread and sustain educational functions and operations.  We will abide by recommendations of the Center for Disease Control (CDC) and the Department of Health.

With regard to the 2020 Graduation Ceremony, the Brandon Valley Administration utilized senior student and parent focus groups via a survey.  The strategy going forward is as follows:  Graduation postponed to Sunday, July 19, 2020 with a back-up date of Sunday, August 2, 2020 if needed.  If the August 2, 2020 doesn’t allow for an in-person ceremony, a Virtual Graduation will be held on August 2, 2020.

The summer 2020 – return to school plan, phase I running from June 1-30, 2020 can be found on the following link:  https://brandonvalley.k12.sd.us/covid/Summer2020.html

             Motion by Talcott, seconded by Saxer to approve the following General Business:

  1. Approve the Brandon Valley School District 2020-21 Comprehensive Plan for Special Education as presented.
  2. Approve the 2020-21 Associated School Boards of South Dakota dues in the amount of $4,764.74.
  3. Approve the South Dakota Department of Education Notification of School Closing with Plan to Instruct during Closing, March 16, 2020 to May 22, 2020.
  4. Approve transfer of asset (2011 Thomas School Bus) to the Brandon Valley School District Child Nutrition Services, for the depreciated value of $5,360.00, effective May 27, 2020.
  5. Approve service contract by and between the Brandon Valley School District and Pamela Hedman for Extended School Year (ESY) Speech/Language Therapy services, at a rate of $50.00/hour, effective June 8, 2020 through August 16, 2020, as presented.
  6. Approve Share Our Strength – Shared Child Nutrition Services Grant for $75,000, effective May 11, 2020 through June 30, 2021.
  7. Approve administrative recommendation for the refunding of half of the 2019-20 semester two bus pass fee and one-fourth of the 2019-20 Grade 12 parking fee.
  8. Approve Brandon Valley School District #49-2 Petition for a Residency Exception effective for the 2020-21 school year (#21-001), as presented.

On a roll call vote, the following voted aye:  Talcott, Saxer, Ode, Klumper, Ullom. Voting nay: none.  Motion carried.

           Motion by Saxer, seconded by Ode to accept the resignation of Dan Klumper, Brandon Valley Board of Education member, effective June 5, 2020.  On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, Ullom; Abstain: Klumper; Voting nay: none.  Motion carried.

            Motion by Saxer, seconded by Talcott to approve the following personnel items:
       
1.    Approve resignation of Kathryn Pope, BVIS Special Education Educational Assistant, effective May 22, 2020.
        2.    Approve recommendation to hire Hayley Schacht, FAE Third Grade Teacher, MA Step 6 ~ $49,390.00, effective for the 2020-21 school year.
        3.   
Accept resignation/retirement notification from Anita Hume, Child Nutrition Services, RBE Head Cook, effective May 22, 2020.
        4.   
Approve resignation of Joshua Postin, RBE Night Custodian, effective May 22, 2020.
        5.   
Approve recommendation to hire Adam Olson, BVHS Custodial Supervisor, $17.49/hour, effective May 27, 2020.
        6.   
Approve recommendation to hire Emily Harris, Elementary Pool Teacher Position, BA Step Base ~ $46,754.00, effective for the 2020-21 school year.
        7.   
Approve recommendation to hire Chad Schaeffer, BVMS Smart Lab Facilitator, MA+15 Step 10 ~ $51,322.00, effective for the 2020-21 school year.
        8.   
Approve resignation of Noah Leners, BVHS Special Education Educational Assistant, effective May 22, 2020.
On a roll call vote, the following voted aye:  Saxer, Talcott, Ode, Klumper, Ullom. Voting nay: none. Motion carried.

             The following communications were presented from the Central Office and Board of Education:

  1. Thank you from Andy Johnson for years of service certificate and gift card.
  2. Thank you from Jolene Roozenboom for the years of service gift card and continued payment during the COVID-19 closure.
  3. Thank you from Debbie Arrowsmith for the retirement bell.
  4. Thank you from Jeff and Leah Lockner for years of service certificate and gift card.
  5. Thank you from Susan Nifong, Jolene Weber and Susan Fritz for compensation during the COVID-19 closure.
  6. Thank you from Susan Nifong for staff virtual banquet and years of service gift card.
  7. Thank you from Laurie Adams for Sunshine gift card for years of service recognition.
  8. Thank you from Kim Becker for Sunshine gift card for years of service recognition.

            Board reports were presented.  Board Vice President Gregg Ode reported on the Building & Grounds Committee.  Ode recently toured the new site for the Elementary School being built on Sparta Avenue in Sioux Falls.  He was pleased to report that there has been no delays thus far with weather or materials.

                        President Renee Ullom reported on the Alternative Education Committee and a recent Teachwell meeting. Teachwell has signed a contract on a new building and also reviewed current and new programming.

            Travel reports were reviewed.

Motion by Saxer, seconded by Ode to go into Executive Session at 6:47 p.m. per SDCL 1-25-2.1 ~ Personnel and SDCL 1-25-2(4) ~ Superintendent Contract Negotiations for the school year 2020-21.  On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, Klumper, and Ullom.  Voting nay:  None.  Motion carried.

 The Board of Education came out of Executive Session and into Open Session at 7:58 p.m. 

 Motion by Ode, seconded by Saxer to approve the following School Board Appointment Process:

-       Eligible candidates are to submit a letter of interest by Thursday, June 4, 2020 to Board President Renee Ullom at the Brandon Valley Administration Center.
 
-       The announcement of vacancy will be included on the district website, included in district-wide communications, and placed in the legal newspaper.
  -      
Letters of interest may be submitted via postal mail, via email to Renee.Ullom@k12.sd.us, or in-person
 
-       The letter of interest should outline the following:
        °    Why are you interested in School Board appointment?
        °    Describe your passion for public education?
        °    What key attributes would you bring to the governance team?
 -      
At the Monday, June 8, 2020 Board of Education Meeting the board, in executive session, will review letters of interest and discuss candidates.
 -      
At the Monday, June 8, 2020 Board of Education Meeting, in open session, the board will take action on the next step in the appointment process.
 -      
For more information, contact a Brandon Valley Board of Education Member.
On a roll call vote, the following voted aye:  Ode, Saxer, Klumper, Talcott, and Ullom.  Voting nay:  None.  Motion carried.

 Motion by Saxer, seconded by Ode to approve the following Superintendent contact negotiations for the school year 2020-21 as follows:
-                    
2.2% Salary Increase
-          
One-time wage/salary enhancement of $1,500 to be paid with the November 2020 payroll.
-          
All other contractual components remain in effect
-          
The above salary increase and salary enhancement for the 2020-21 Superintendent Contract Negotiations is subject to renegotiation in the event of a Special Legislative Session that reduces revenue for FY21.
On a roll call vote, the following voted aye:  Saxer, Ode, Klumper, Talcott, and Ullom; voting nay: none.  Motion carried.

           Motion by Saxer, seconded by Klumper to adjourn the meeting at 8:03 p.m.  On a roll call vote, the following voted aye:  Saxer, Klumper, Ode, Talcott, and Ullom.  Voting nay:  none.  Motion carried.

Signed ___________________________________
                                Business Manager 

Approved by the Board of Education this 8th day of June, 2020. 

Signed____________________________________
                                Chairperson

BACK TO TOP

 

May 11, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11th of May, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom (via phone), Gregg Ode (via phone), Dan Klumper (via phone), Ellie Saxer, and Gregg Talcott (via phone).  Absent: none.  Also present were Superintendent Jarod Larson and Business Manager Paul J. Lundberg (via phone), Brandon Valley Middle School Principal Brad Thorson, Director of Instruction Sherri Nelson, and Child Nutrition Director Gay Anderson.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Ode to approve the agenda as presented.  On a roll call vote, the following voted aye:  Saxer, Ode, Klumper, Talcott, Ullom.  Voting nay: none.  Motion carried.

 

Motion by Klumper, seconded by Talcott to approve the meeting minutes from the regular meetings of April 14, 2020 and April 27, 2020 as presented.  On a roll call vote, the following voted aye:  Klumper, Talcott, Saxer, Ode, Ullom.  Voting nay:  none.  Motion carried.

Motion by Saxer, seconded by Talcott to approve the bills and claims as submitted (see attached).  On a roll call vote, the following voted aye:  Saxer, Talcott, Ode, Klumper, Ullom.  Voting nay: none.  Motion carried.

 

The cash report for the month of April 2020 showed receipts of $3,143,028.33 and disbursements of $2,958,356.45 leaving a balance of $22,654,490.41.  The General Fund had receipts of $2,121,615.51, received a temporary interfund transfer of $128,405.06 from the Special Education Fund, and a temporary interfund transfer of $130,664.09 from the Bond Fund, with disbursements of $2,383,944.70, leaving a balance of $5,674,166.20.  Capital Outlay Fund had receipts of $261,343.15, with disbursements of $79,245.02, leaving a balance of $455,649.90.  Special Education Fund had receipts of $629,345.97, sent a temporary interfund transfer of $128,405.06 to the General Fund, with disbursements of $488,499.35, leaving a balance of $12,441.56.  Pension Fund had receipts of $59.61, with disbursements of $0.00, leaving a balance of $54,092.99.   Bond Redemption Fund had receipts of $130,664.09, sent a temporary interfund transfer of 130,664.09 to the General Fund, with disbursements of $0.00, leaving a balance of $0.00.  Enterprise Fund had receipts of 0.00, with disbursements of $626.78, leaving a balance of $75,350.35.  The Capital Projects Fund had receipts of $0.00, with disbursements of $7,040.60, leaving a balance of $16,382,789.41. 

 

The April 2020 payroll totaled $1,956,705.52 of which $1,049,85.64 was instructional, $456,649.49 was support services, $33,994.65 was co-curricular, $326,412.22 was Special Education, $89,613.52 was Food Service, and $350.00 was Driver’s Education.

 

Motion by Ode, seconded by Klumper to approve the financial reports as presented for the month of April 2020 as presented.  On a roll call vote, the following voted aye:  Ode, Klumper, Talcott, Saxer, Ullom.  Voting nay:  none.  Motion carried.

 

Administrative reports were presented.  Superintendent Jarod Larson outlined the Sparta Elementary School construction timeline:

Spring 2020:  Construction has begun

°    Dirt Work and footing work in progress

°    Collaborative BVSD and City of Sioux Falls Playground/Park Development/Expense Agreement in progress

Summer 2020:  Naming Facilities Committee

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office has compiled and reviewed all budgets in March 2020 and these budgets have been returned to all schools for summer requisition preparation.  The 5-year plan was presented at the February 24, 2020 Board of Education meeting.  On March 9, 2020, the preliminary Capital Outlay budget was presented for approval in order for major items to be bid in a timely manner.  At tonight’s meeting, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

The Child Nutrition Services Department is planning a “Lynx Lunch Express”.  This is a mobile feeding unit and a bus is currently being outfitted with a generator and air conditioner for this purpose.   A Visual Art (wrap) of the bus is also in progress.  The plan is for the “Lynx Lunch Express” to visit portions of our School District which have been identified by census data for eligibility for summer lunch programs. 

The Professional Awards – Staff Recognition Banquet was held virtually this year on Thursday, May 7, 2020 at 7 p.m. on Lynx TV and weblink.  A special thank you to Bill Miller and all the other individuals that made this virtual presentation happen.  There will be a re-run of the Banquet on Friday-Sunday May 8 – 10 at 7 p.m. on Lynx TV.  Congratulations to all our retirees, years of service honorees, and the Brandon Valley School District Teacher of the Year, BVIS instructor Jeremy VanHeel.

COVID-19 CARES Act Funding has been in the news lately.  This is a funding allocation provided to each school based on Title I funding.  We have only received preliminary information thus far.  A basic overview from the US and South Dakota Department of Education is for this funding for the prevention, preparing for, and responding to COVID-19.  It will focus on budget needs and student learning recovery and advancement.  Evaluation and recommendations remain in progress, but the estimated Brandon Valley School District allocation is $260,000. 

COVID-19 Update.  Superintendent Larson continues to send staff/parent/community emails with COVID-19 Information as well as maintaining the BVSD COVID-19 Website as the Central Community hub for the Distance Learning Plans and Grab & Go Lunch updates.  A change to Grab & Go lunch has taken place, distributing a week’s full of meals one day a week only (continuing through the month of June) to reduce exposure to staff and students while maintaining the service.   All BVSD & SDHSAA events (spring & winter postponed) are now cancelled.  Information on locker clean-out and equipment return is on-going.  The Brandon Valley School District Pandemic Response Plan continues to prevent-prepare-mitigate-respond plan with two strategies:  reduce the spread and sustain educational functions and operations.  We will abide by recommendations of the Center for Disease Control (CDC) and the Department of Health.

In regard to the 2020 Graduation Ceremony, the Brandon Valley Administration utilized senior student and parent focus groups via a survey.  The strategy going forward is as follows:  Graduation postponed to Sunday, July 19, 2020 with a back-up date of Sunday, August 2, 2020 if needed.  If the August 2, 2020 doesn’t allow for an in-person ceremony, a Virtual Graduation will be held on August 2, 2020.

Brandon Valley Summer programming and outside facility use remains closed through May 31, 2020.  A decision regarding summer programs and outside facility use for the month of June will be made on Friday, May 15, 2020.  That decision will be communicated through our established platforms.

We have begun proactive planning for the 2020-21 school year in regard to the COVID-19 Pandemic, continuing to focus on safety, preventative and response members.  We will continue to collaborate with Public Health Officials, BVSD Administration, and BVSD Student Health Services.

Larson stated that the recent South Dakota “Special Legislative Session” originally scheduled for June, 2020, has been deemed not necessary.  There is a potential session that may happen in September.

The upcoming 2019-20 school year important dates to remember:  Current closure dates March 16 – May 22, 2020 and all days included in the Academic Calendar remain unchanged.

 Brandon Valley Middle School Principal Brad Thorson thanked the Board of Education for their support during his recent absence and also especially thanked Assistant Principal Amanda Nelson for the extra time that she put in during his absence.  Welcome back, Mr. Thorson!

Business Manager Paul J. Lundberg presented the 2020-21 preliminary district budget.  (See attached)

Superintendent Jarod Larson presented the Child Nutrition Services Shared Services Program.  The purpose of this CNS Shared Services program is to enhance and improve the Brandon Valley CNS program, all while supporting and providing industry expert leadership and service to neighboring rural school districts.  This will allow BVSD to obtain a Registered Dietician and provide shared services to participants.  This will also provide CNS Directorship services to these small districts in need of industry expert leadership, allowing approximately one day per week of CNS Director time allocated to participants, approximately one day per week of Registered Dietician time allocated to participants, while allowing BVSD to gain three additional days per week of CNS support and leadership.  This program will enhance BVSD CNS productions and services, increase training opportunities, and increase community education nutrition offerings and services. The participating South Dakota School Districts are as follows:  Chester Area, Colman-Egan, Deubrook, Howard, Lake Preston, Menno, Montrose, Oldham Ramona, Rutland, and Sioux Valley.  Each of the participating school districts has provided a “letter of commitment” to participate in the shared services program with the annual $2,000 fee for the two-year pilot.  The group would be utilizing a $65,000 “Share Our Strength” Grant for each school year 2020-21 and 2021-22 school years.  We anticipate all annual program expenses would be paid by this grant and participant fees.   Motion by Saxer, seconded by Klumper to approve preliminary approval of the CNS Shared Services program to authorize “Share Our Strength” Grant application and Memorandum of Understanding, formation of Shared Services Memorandum of Understanding, and initiate the hiring process for a Registered Dietician as presented. On a roll call vote, the following voted aye:  Saxer, Klumper, Ode, Talcott, Ullom.  Voting nay:  none.  Motion carried.

 Superintendent Jarod Larson presented the K-12 2020-21 Swing Year Curriculum Delivery Model at a cost of $57,687.16.  Director of Instruction Sherri Nelson also reviewed this Swing Year Curriculum.  Motion by Talcott, seconded by Ode to approve the K-12 Swing Year Curriculum Delivery Model as presented.  On a roll call vote, the following voted aye:  Talcott, Ode, Klumper, Saxer, Ullom.  Voting nay:  none.  Motion carried.

             Motion by Saxer, seconded by Ode to approve the following General Business:

  1. Approve agreement by and between the Brandon Valley School District #49-2 and Quam, Berglin & Post, PC, for the 2019-20 Fiscal Year audit for the approximate amount of $13,700.00
  2. Cast ballot for the South Dakota High School Activities Association (SDHSAA) East River At-Large Representative for Dr. Kelly Glodt (Pierre School District), effective July 1, 2020 to June 30, 2025.
  3. Cast ballot for the South Dakota High School Activities Association (SDHSAA) Division 1 Representative for Dan Conrad (Sioux Falls Washington High School), effective July 1, 2020 to June 30, 2025.
  4. Cast ballot for the South Dakota High School Activities Association (SDHSAA) Small School Group Board of Education Representative for Marty Weismantel (Groton Area School District), effective July 1, 2020 to June 30, 2025.
  5. Cast ballot for the South Dakota High School Activities Association SDHSAA) Amendment No. 1 ~ Yes.
  6. Approve contract by and between the Brandon Valley School District and Behavior Care Specialists for services for one student in the amount of $6,460.47/month, effective June1 - August 31, 2020.
  7. Approve 2020-21 School year breakfast and lunch prices with a $0.10 across the board increase, due to the federally mandated paid lunch equity requirement.
  8. Approve purchase lease agreement by and between Apple, Inc., and the Brandon Valley School District #49-2 for computer hardware (MacBook Air laptop) and support, in the amount of $402,300.03/year for four years (total $1,609,200.12) as presented.
  9. Approve the Administrative Recommendation to waive the annual physical evaluation requirement, as outlined I JHCA, due to COVID-19, for the 2020-21 school year and allow the usage of a biennial physical evaluation.

On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, Klumper, Ullom. Voting nay: none.  Motion carried.

           Motion by Klumper, seconded by Saxer to approve the recommendation to hire the following summer 2020 grounds workers effective May 26, 2020:  Morgan Mashlan ~ $12.00/hour; Carson Mork ~ $11.50/hour; and Evan Talcott ~ $11.50/hour. On a roll call vote, the following voted aye:  Klumper, Saxer, Ode, Ullom; Abstaining: Talcott; Voting nay: none.  Motion carried.  

            Motion by Klumper, seconded by Ode to approve the following personnel items:

1.    Approve recommendation to hire Melanie Sittig, BVHS Spring Musical Director, Extra-curricular Step 10 ~ $2,870.00, effective for the 2020-21 school year.
  2.   
Accept retirement notification from Merlyn Bosch, BVHS Custodial Supervisor, effective May 8, 2020.

  3.   
Approve recommendation to hire Lindsey Abens, BVIS Computer Teacher, BA Step Base ~ $46,754.00, effective for the 2020-21 school year.
 
4.    Accept amended retirement notification form Wayne Hansen, District Mechanic, effective June 30, 2020.
  5.   
Approve resignation from Daniel VanDeest, BVIS Night Custodian, effective May 8, 2020.
  6.   
Approve recommendation to hire Malle Driscoll, BVHS Junior Class Advisor (Prom Coordinator), Extra-Curricular Step Base ~ $1,017.00, effective for the 2020-21 school year.
  7.   
Approve recommendation to hire Robert Boecker, BVIS Night Custodian, $15.30/hour plus $1.00/hour night differential pay, effective May 18, 2020.
  8.   
Accept resignation from Kendra Litka, BVMS Special Education Educational Assistant, effective May 22, 2020.
  9.   
Approve recommendation to hire the following summer 2020 custodial employees effective May 26 2020:||
            Susan Fritz (MS) ~ $12.00/hour; Jolene Roozenboom (VSE) ~ $12.00/hour; Jocelyn Sperlich (RBE) ~ $12.00/hour; Sherri Pickthorn (FAE) ~ $12.00/hour; Alison Statema (BE) ~ $12.00/hour; Ardis Lippert (BVIS) ~ $12.00/hour; Britton Elkin (RBE) ~ $11.50/hour; Colter Elkin (FAE) ~ $11.00/hour; and Jeremiah Donahoe (BVIS) - $11.00/hour.

On a roll call vote, the following voted aye:  Klumper, Ode, Talcott, Saxer, Ullom. Voting nay: none. Motion carried.

            The following information was presented to the Board of Education for information only:

  1. Request for maternity leave by Stephanie Jorgensen, BVSD Psychologist, effective on or around August 10, 2020, for 10-12 weeks.

                         The following communications were presented from the Central Office and Board of Education:

  1. Building Permit Applications – April 2020.
  2. Thank you from Judy Tschetter for continued payment through COVID pandemic.
  3. Thank you from Child Nutrition Staff (Lori Crumb, Lori Daniels, Patsy Terveer, Laurie Veld, Linda Schoby, Kristi Gregerson, Becky Peterson, and Kayla Lubbers) for continued support and generosity from BVSD.
  4. Thank you from Child Nutrition Staff (Cheryl Hartog, Erin Ashby, Michelle Brady, Angel Dunham, Jennifer Roemen, Becky Smith, Anita Hume, Gail Grace, Karen Lenz, and Joanne Bennis) for continued payment.
  5. Thank you from Child Nutrition Staff (Traci Meyerink, Sarah Gruber, Staci Anderson, Chris Erickson, Kelly Matzen, Laura Reinsch, Kayla Houser, and Crystal Reimers) for continued payment during such a stressful situation.

             Motion by Klumper, seconded by Talcott to adjourn the meeting at 7:40 p.m.  On a roll call vote, the following voted aye:  Klumper, Talcott, Saxer, Ode, Ullom.  Voting nay:  none.  Motion carried.

Signed ___________________________________
                                Business Manager 

Approved by the Board of Education this 8th day of June, 2020. 

Signed____________________________________
                                Chairperson

BACK TO TOP

April 27, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 27th of April, 2020 at the Brandon Valley High School Community Room via teleconference attendance with the following members present:  Renee Ullom (via phone), Gregg Ode (via phone), Dan Klumper (via phone), Ellie Saxer (via phone), and Gregg Talcott (via phone).  Absent: none.  Also present were Superintendent Jarod Larson and Business Manager Paul J. Lundberg (via phone), Brandon Valley Middle School Assistant Principal Amanda Nelson (via phone) and Brandon Valley Intermediate School Principal Nick Skibsted (via phone). 

 Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

 Motion by Ode, seconded by Talcott to approve the agenda as presented.  On a roll call vote, the following voted aye:  Ode, Talcott, Saxer, Klumper, Ullom.  Voting nay: none.  Motion carried.

Tonight’s Good New Report was presented via video from all four elementary principals, Tanya Palmer-Valley Springs Elementary, Merle Horst-Brandon Elementary, Kristin Hofkamp-Robert Bennis Elementary, and Susan Foster-Fred Assam Elementary.  All four Administrators emphasized ways in which they are keeping in touch with students and staff during this Distance Learning period and reminded all to stay safe and healthy.   Please visit the following link to see their presentation at tonight’s meeting:  https://www.wevideo.com/view/1667594370.

Administrative reports were presented.  Superintendent Jarod Larson outlined the Sparta Elementary School construction timeline:

Spring 2020:  Construction begins

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office has compiled and reviewed all budgets in March 2020 and these budgets have been returned to all schools for summer requisition preparation.  The 5-year plan was presented at the February 24, 2020 Board of Education meeting.  On March 9, 2020, the preliminary Capital Outlay budget was presented for approval in order for major items to be bid in a timely manner.  In May 2020, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

The Child Nutrition Services Department is planning a “Lynx Lunch Express”.  This is a mobile feeding unit and a bus is currently being outfitted with a generator and air conditioner for this purpose.  The plan is for the “Lynx Lunch Express” to visit portions of our School District which have been identified by census data for eligibility for summer lunch programs.  Child Nutrition Director Gay Anderson is reviewing an Innovative Programmatic Grant Opportunity.  It includes some shared services and would include additional staff at no additional cost to our district.  More information and an approval request regarding this grant opportunity will be forthcoming in May.

The Professional Awards – Staff Recognition Banquet will be held virtually this year on Thursday, May 7, 2020.  We will be celebrating retirements, years of service, and will announce the Brandon Valley School District Teacher of the Year at this banquet.  Details of how to attend will be available in the near future.

COVID-19 CARES Act Funding has been in the news lately.  This is a funding allocation provided to each school based on Title I funding.  We have only received preliminary information and more information will be made available in the near future.  We will make that information available when we have more to share.

COVID-19 Update.  Superintendent Larson continues to send staff/parent/community emails with COVID-19 Information as well as maintaining the BVSD COVID-19 Website as the Central Community hub for the Distance Learning Plans and Grab & Go Lunch updates.  A change to Grab & Go lunch has taken place, distributing a week’s full of meals on Tuesdays only to reduce exposure to staff and students while maintaining the service.   All BVSD & SDHSAA events (spring & winter postponed) are now cancelled.  Information on locker clean-out and equipment return is on-going.  The Brandon Valley School District Pandemic Response Plan continues to prevent-prepare-mitigate-respond plan with two strategies:  reduce the spread and sustain educational functions and operations.  We will abide by recommendations of the Center for Disease Control (CDC) and the Department of Health.

In regard to the 2020 Graduation Ceremony, the Brandon Valley Administration utilized senior student and parent focus groups via a survey.  The strategy going forward is as follows:  Graduation postponed to Sunday, July 19, 2020 with a back-up date of Sunday, August 2, 2020 if needed.  If the August 2, 2020 doesn’t allow for an in-person ceremony, a Virtual Graduation will be held on August 2, 2020.  Thank you to the students, parents and BVHS Administration on working through this difficult decision.

The upcoming 2019-20 school year important dates to remember:  Current closure dates March 16 – May 22, 2020 and all days included in the Academic Calendar remain unchanged. 

             Motion by Saxer, seconded by Klumper to approve the following General Business:

  1. Approve low bid from Guarantee Roofing & Sheetmetal for the BVMS Re-roof project in the amount of $101,734.00, as presented.
  2. Approve agreements by and between the Brandon Valley School District #49-2 and the City of Sioux Falls for the 41st Street widening project in the 41st Street public right-of-way located adjacent to Sparta Elementary (Temporary Construction Easement, Permanent Public and/or Private Utility Easement, and Offer to Purchase Real Estate), as presented.
  3. Approve application submission by the BVSD Child Nutrition Services for Fuel up to Play 6 Grant (up to $4,000/school), as presented.
  4. Approve low bid from Innovative Office Solutions for RBE Floor Covering (base bid and both alternates) in the amount of $163,052.00, as presented.

On a roll call vote, the following voted aye:  Saxer, Klumper, Ode, Talcott, Ullom. Voting nay: none.  Motion carried.

            Motion by Talcott, seconded by Klumper to approve the following personnel items:

1.    Approve resignation for Jeanna Seubert, FAE part-time Child Nutrition Worker, effective April 13, 2020.

2.    Approve recommendation to hire Ashley Hoffman, BVHS Head Dance Team Coach, 12.5% of Extra-curricular Step Base ~ $5,086.00, effective for the 2020-21 school year.

3.    Approve recommendation to hire Shalena Zeller, BVIS 5th Grade English/Language Arts Teacher, BA+15 Step 8 ~ $49,752.00, effective for the 2020-21 school year.

4.    Approve recommendation to hire Taylor Blosmo, BVHS Special Education Teacher, BA Step 1 ~ $47,054.00, effective for the 2020-21 school year.

5.    Approve recommendation to hire Keegan Hecht, BVHS Social Studies Teacher, BA+15 Step 4 ~ $48,349.00, effective for the 2020-21 school year.

6.    Approve recommendation to hire Lorinda VanMaanen, BVMS 8th Grade English/Language Arts Teacher, MA+15 Step 10 ~ $51,322.00, effective for the 2020-21 school year.

7.    Approve recommendation to hire Andrea Lahrs, BVMS 7th/8th Grade English/Language Arts Teacher, BA Step 6 ~ $48,685.00, effective for the 2020-21 school year.

8.    Approve resignation from Josie Reekers, BVMS Smart Lab Teacher, effective at the end of the 2019-20 school year.

On a roll call vote, the following voted aye:  Talcott, Klumper, Ode, Saxer, Ullom. Voting nay: none. Motion carried. 

            The following information was presented to the Board of Education for information only:

  1. Transfer Jessica Hunsaid from FAE 3rd Grade Teacher to BVIS 6th Grade English/Language Arts Teacher, effective for the 2020-21 school year.
  2. Transfer Sonja Braucht from District Gifted Education Teacher to BVMS 8th Grade Science Teacher, effective for the 2020-21 school year.

            The following communications were presented from the Central Office and Board of Education:

  1. Thank you from Melissa Garrow and family for the plant sent in memory of her mother, Diane Young.
  2. Thank you from Andrea Gerritsen for continued payment for herself and fellow staff during the COVID-19 disruption.

            Board President Renee Ullom reported on Alternative Education committee and a recent meeting held on 4/15/2020.  Teachwell has signed papers to purchase an additional building to expand future services.  Ullom expressed her excitement on this good news for Alternative Education opportunities going forward.

           Motion by Saxer, seconded by Ode to adjourn the meeting at 6:51 p.m.  On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, Klumper, Ullom.  Voting nay:  none.  Motion carried.

Signed ___________________________________
                                Business Manager 

Approved by the Board of Education this 11th day of May, 2020. 

Signed____________________________________
                                Chairperson

BACK TO TOP

 

 April 14, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14th of April, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom (via phone), Gregg Ode (via phone), Dan Klumper (via phone), Ellie Saxer, and Gregg Talcott (via phone).  Absent: none.  Also present were Superintendent Jarod Larson and Business Manager Paul J. Lundberg (via phone). 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

          Motion by Saxer, seconded by Talcott to approve the agenda as presented.  On a roll call vote, the following voted aye:  Saxer, Talcott, Ode, Klumper, Ullom.  Voting nay: none.  Motion carried. 

Motion by Klumper, seconded by Ode to approve the meeting minutes from the regular meetings of March 9, 2020 and March 23, 2020 as presented.  On a roll call vote, the following voted aye:  Klumper, Ode, Saxer, Talcott, Ullom.  Voting nay:  none.  Motion carried.

 

Motion by Klumper, seconded by Talcott to approve the bills and claims as submitted (see attached).  On a roll call vote, the following voted aye:  Klumper, Talcott, Saxer, Ode, Ullom.  Voting nay: none.  Motion carried.

 

The cash report for the month of March 2020 showed receipts of $3,187,803.23 and disbursements of $3,194,374.95 leaving a balance of $22,469,818.53.  The General Fund had receipts of $2,705,082.25, received a temporary interfund transfer of $99,267.33 from the Bond Fund, received an operating transfer of $900,000.00 from the Capital Outlay Fund, sent a temporary interfund transfer to the Special Education Fund of $128,405.06, with disbursements of $2,440,148.44, leaving a balance of $5,676,426.24.  Capital Outlay Fund had receipts of $135,232.11, sent a $900,000.00 operating transfer to the General Fund, with disbursements of $78,408.30, leaving a balance of $273,551.77.  Special Education Fund had receipts of $277,605.22, received a temporary interfund transfer of $128,405.06 from the General Fund, with disbursements of $633,813.58, leaving a balance of $0.00.  Pension Fund had receipts of $0.00, with disbursements of $0.00, leaving a balance of $54,033.38.   Bond Redemption Fund had receipts of $67,133.65, sent a temporary interfund transfer of $99,237.33 to the General Fund, with disbursements of $0.00, leaving a balance of $0.00.  Enterprise Fund had receipts of $2,750.00, with disbursements of $3,352.59, leaving a balance of $75,977.13.  The Capital Projects Fund had receipts of $0.00, with disbursements of $38,652.04, leaving a balance of $16,389,830.01. 

 

The March 2020 payroll totaled $1,967,146.34 of which $1,062,714.34 was instructional, $446,757.20 was support services, $37,181.51 was co-curricular, $327,288.19 was Special Education, $90,230.10 was Food Service, and $2,975.00 was Driver’s Education.

 

Motion by Ode, seconded by Klumper to approve the financial reports as presented for the month of March 2020 as presented.  On a roll call vote, the following voted aye:  Ode, Klumper, Talcott, Saxer, Ullom.  Voting nay:  none.  Motion carried.   

 

Administrative reports were presented.  Larson outlined the Sparta Elementary School construction timeline:
Spring 2020:
  Construction begins
Fall 2020:
  Elementary boundary line committee meets
2020-21 School year:
  Construction continues
Fall 2021:
  School opens

2020-21 Title I Budget.  The BVSD has received notification from the South Dakota Department of Education-Office of Grants Management on February 18, 2020 of the following:
-        
BVSD Poverty Rate has decreased - Census Poverty Data now 3.89% (down from 5.2%)
-        
2020-21 Title I Allocation will be significantly reduced - $180,914 (57.62% reduction)
-        
Estimated 2020-21 Title I Allocation estimated to be $133,061 (supports two (2) Title I Tutors)
-        
Title I Tutor Staff reduction is necessary
-        
Staff reduction includes one (1) retirement and three (3) current Title I staff reductions with action on 3/09/20 BOE Meeting with formal notification complete.

The 2020-21 negotiations time-line/wage recommendations is complete and will be reviewed/approved at tonight’s BOE meeting.  This recommendation is subject to change in the event of Special Legislative Session that alters the district’s FY21 Budget.
-          
Ratify 2020-21 Master Contract
-          
Approve Classified Wage Recommendation
-          
Approve Administration Salary Recommendation
-          
Superintendent Contract Negotiations (postponed)

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office has been compiled and reviewed in March 2020.  The 5-year plan was presented at the February 24, 2020 Board of Education meeting.  On March 9, 2020, the preliminary Capital Outlay budget was presented for approval in order for major items to be bid in a timely manner.  In May 2020, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

The Child Nutrition Services Department is planning a “Lynx Lunch Express”.  This is a mobile feeding unit and a bus is currently being outfitted with a generator and air conditioner for this purpose.  The plan is for the “Lynx Lunch Express” to visit portions of our School District which have been identified by census data for eligibility for summer lunch programs.  Child Nutrition Director Gay Anderson is reviewing an Innovative Programmatic Grant Opportunity.  It includes some shared services and would include additional staff at no additional cost to our district.  More information regarding this grant opportunity will be forthcoming.

In April, a Good News Report will be shared the second Board of Education meeting by the Elementary.

COVID-19 Update.  Superintendent Larson continues to send staff/parent/community emails with COVID-19 Information as well as maintaining the BVSD COVID-19 Website as the Central Community hub for the Distance Learning Plans and Grab & Go Lunch updates.  All BVSD & SDHSAA events (spring & winter postponed) are now cancelled.  Information on locker clean-out and equipment return is to be announced.  Administration is working and finalizing plans for the graduation ceremony.    The Brandon Valley School District Pandemic Response Plan continues to prevent-prepare-mitigate-respond plan with two strategies:  reduce the spread and sustain educational functions and operations.  We will abide by recommendations of the Center for Disease Control (CDC) and the Department of Health.

BV Booster Club Video Board Update.  The process/planning continues to secure a new video/score board at our outside activities complex.  The common practice and tax advantage include the BV School District purchasing the video board and the Booster Club reimbursing for the purchase.  Superintendent Larson stated that Coke has presented a potential sponsorship for the new video board.  Larson has met with Activities Director Randy Marso, the Concessions Manager and the Coke representative who have presented a contract with Coke to have exclusive rights to serve Coke at our concession stands.

The upcoming 2019-20 school year important dates to remember:  Current closure dates March 16 – May 22, 2020 and all days included in the Academic calendar remain unchanged. 

Superintendent Larson presented the 2020-21 Master Agreement as negotiated between the Brandon Valley School District #49-2 and the Brandon Valley Education Association. In the event of a special South Dakota Legislative session to change the state of South Dakota budget, all parties will agree to reconvene with all matters relating to the agreed upon proposal.   Motion by Talcott, seconded by Ode to ratify the 2020-21 Master Agreement by and between the Brandon Valley School District 49-2 and the Brandon Valley Education Association as presented as follows:
            -          
Across the board 2.2% salary increase for the 2020-21 school year.
            -          
One-time wage/salary enhancement of $1,000 to be paid with the November 2020 payroll.
On a roll call vote, voting aye:  Talcott, Ode, Saxer, Ullom; Abstain: Klumper; Nay: none.  Motion carried.

Superintendent Larson presented the Administrative recommendation for all Classified Staff, including Administrative Assistants, Print Shop, Assistant Business Manager, Technology, Theater, Educational Assistants, Nurses, Custodians, Maintenance and Grounds, Child Nutrition and Transportation Staff for the 2020-21 school year. In the event of a special South Dakota Legislative session to change the state of South Dakota budget, all parties will agree to reconvene with all matters relating to the agreed upon proposal.   Motion by Saxer, seconded by Klumper to approve the recommendation of the 2020-21 Classified Wages & Salary increase as presented as follows:

-           Across the board 2.2% salary increase.

-           One-time wage/salary enhancement of $750/$600/$250 to be paid with the November 2020 payroll.

On a roll call vote, voting aye:  Saxer, Klumper, Ode, Talcott, Ullom; Nay: none.  Motion carried.

 

Superintendent Larson presented the recommendation for new two-year contracts for all Administration (except BV HS Principal Schlekeway-currently in year one of a three-year contract).  In the event of a special South Dakota Legislative session to change the state of South Dakota budget, all parties will agree to reconvene with all matters relating to the agreed upon proposal.   Motion by Saxer, seconded by Talcott to approve the recommendation of the 2020-21 Administration Salary increase as presented as follows:

-           2.2% salary increase for the 2020-21 school year.

-           One-time wage/salary enhancement of $1,500 to be paid with the November 2020 payroll.

On a roll call vote, voting aye:  Saxer, Talcott, Ode, Klumper, Ullom; Nay: none.  Motion carried. 

Motion by Ode, seconded by Klumper to approve the Administrative recommendation for the 2020 Official Election Ballot for the Associated School Boards of South Dakota (ASBSD) Board of Directors, Southeast Region, as follows:  Ellie C. Saxer, Brandon Valley School District.  On a roll call vote, the following voted aye:  Ode, Klumper, Talcott, and Ullom; abstain: Saxer; voted nay: none.  Motion carried. 

             Motion by Klumper, seconded by Talcott to approve the following General Business:

  1. Approve service contract by and between the Brandon Valley School District 49-2 and Behavior Care Specialists for one student at a rate of $66.63/hour for telehealth therapy services and $46.35/hour for lesson  plans, effective April 1, 2020 through May 31, 2020 as presented.
  2. Approve the contract for the Brandon Valley Booster Club Outdoor Complex Video Display Board project with Daktronics for $400,000.00, will al expenses reimbursed to the Brandon Valley School District #49-2 or paid by the Brandon Valley Booster Club, as presented.

On a roll call vote, the following voted aye:  Klumper, Talcott, Saxer, Ode, Ullom. Voting nay: none.  Motion carried.           

            Motion by Saxer, seconded by Ode to approve the following personnel items:
        1.   
Approve recommendation to hire Carson Pruett, BVHS Spanish Teacher, BA Step Base ~ $46,041.00 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.
        2.   
Approve recommendation to hire Jared Ailts, BVHS Science Teacher, MA Step 4 ~ $47,976.00 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.
        3.   
Approve recommendation to hire Roxie Ohlson, BVHS Match Teacher, MA+15 Step 10 ~ $50,653.00 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.
        4.   
Approve recommendation to increase FTE for Melinda Winter, BVHS American Sign Language Teacher from .625 FTE to .85 FTE, effective for the 2020-21 school year.
        5.   
Approve recommendation to hire Hope VanderMaten, .5 FTE RBE Special Education Teacher and .5 FTE District Evaluator, BA Step Base ~ $46,041.00 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.
        6.   
Approve recommendation to hire Jenessa Herman, RBE Special Education Teacher, BA Step Base ~ $46,041.00 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.
On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, Klumper, Ullom. Voting nay: none. Motion carried.
 

            The following information was presented to the Board of Education for information only:

  1. Request for maternity leave by Denae Haiar, BVHS Math Teacher, effective on or around September 2, 2020, for ten weeks.
  2. Transfer Mallory Husher from BVMS 7th Grade Math Teacher to BVMS 8th Grade Math Teacher effective with the 2020-21 school year.
  3. Transfer Hillary Neisteadt from BVMS 7th/8th Grade Math Teacher to BVMS 7th Grade Math Teacher effective with the 2020-21 school year.
  4. Transfer Shelby Selland, BVMS 7th/8th Grade English/Language Arts Teacher to BVMS 7th/8th Grade Math Teacher, effective with the 2020-21 school year.
  5. Request for leave of absence by Pam Klenner, RBE Librarian, on or around May 11, 2020 for approximately ten days for the adoption of a child.

      The following communications were presented from the Central Office and Board of Education:

  1. Building Permit Applications – March 2020.
  2. Thank you from Kelli Vellema for continuing to pay BVSD Educational Assistants.
  3. Thank you DeLoris Gulson for flowers sent during her recovery.
  4. Thank you from Stacey Bruce for staff support and continued payment from BVSD.

            Board President Renee Ullom reported on a recent EDEC special meeting held on 4/8/2020 and will hold another regular meeting on 4/15/2020. 

           Motion by Saxer, seconded by Klumper to adjourn the meeting at 7:10 p.m.  On a roll call vote, the following voted aye:  Saxer, Klumper, Ode, Talcott, and Ullom.  Voting nay:  none.  Motion carried.       

Signed ___________________________________
                                Business Manager 

Approved by the Board of Education this 11th day of May, 2020. 

Signed____________________________________
                                Chairperson

BACK TO TOP

March 23, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 23rd of March, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, and Dan Klumper; via phone: Gregg Talcott; absent: none.  Also present were Superintendent Jarod Larson, Business Manager Paul Lundberg, and Intermediate School Principal Nick Skibsted. 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Motion by Saxer, seconded by Ode to approve the agenda as presented.  On a roll call vote, the following voted aye:  Saxer, Ode, Klumper, Talcott, Ullom.  Voting nay: none.  Motion carried. 

The “Good News” report tonight was presented by Brandon Valley Intermediate School Principal Nick Skibsted on Authentic Experiences Program that has begun at the Intermediate School.  The purpose of this program is to provide purposeful engagement and an authentic experience through STEM exploration, to develop working partnerships with local businesses, and to develop student interest in careers that are related to South Dakota.  A big thank you to our local business, POET, for working with our teachers and students on this most valuable project. 

Administrative reports were presented by Superintendent Larson.  The Associated School Boards of South Dakota (ASBSD) is seeking an Executive Board position and has set a Declaration of Candidacy date of 2/19/2020.  We would like to wish our own Board Member Ellie Saxer good luck in running for this position.
Larson outlined the Sparta Elementary School construction timeline as follows:

Fall 2019/Winter 2020:  Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect

February 20, 2020:  Bid opening for the construction project

  Peska Construction - $14,675,000 ~ Board Approved at the March 9, 2020 BOE meeting

Spring 2020:  Construction begins

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

2020-21 Title I Budget.  The BVSD has received notification from the South Dakota Department of Education-Office of the Grants Management on February 18, 2020 of the following:

-         BVSD Poverty Rate has decreased - Census Poverty Data now 3.89% (down from 5.2%)

-         2020-21 Title I Allocation will be significantly reduced - $180,914 (57.62% reduction)

-         Estimated 2020-21 Title I Allocation estimated to be $133,061 (that estimate supports two (2)    Title I Tutors)

-         Title I Tutor Staff reduction is necessary

           Staff reduction action on 3/9/2020 includes one (1) retirement (Roxie Rauk) and three (3) current Title I staff reductions ~ Jody Lambert (BE), Sara Tiffany (BE) and Janna Kloth (BVIS)

The US Department of Education visit at the Brandon Valley High School that was scheduled on Wednesday, March 18, 2020 by Mr. Frank Brogan, Assistant Secretary for Elementary and Secondary Education was cancelled.

The 2020-21 negotiations time-line/wage recommendations has begun with a pre-negotiations meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) on March 11, 2020.  The Personnel Welfare and BVEA then began negotiations Tuesday, March 17, 2020.  The Administration/School Board will enter into Executive Session at the regular Board of Education meeting tonight, Monday, March 23, 2020 for negotiations preparation.  Mid-March to early April (as needed) we will hold Negotiation(s) meeting with the Personnel Welfare committee and BVEA as follows:  Wednesday April 1, 2020, and Wednesday, April 15, 2020 (if necessary).  At the April 14, 2020 Board of Education regular meeting we will plan to ratify the 2020-21 Master Contract, approve Classified wage recommendations/approve Administration Salary recommendations and enter into Superintendent contract negotiations.

The 2020-21 Budget process is underway and will proceed in May 2020, when we will hold a preliminary budget presentation and in July 2020, when we will hold the public budget hearing for potential action.

The Child Nutrition Services Department has been very busy with the “Grab and Go” lunch process and we thank all those involved in providing this important part of our COVID-19 plan at the present time.  CNS is also planning a “Lynx Lunch Express”.  This is a mobile feeding unit and a bus is currently being outfitted with a generator and air conditioner for this purpose.  The plan is for the “Lynx Lunch Express” to visit portions of our School District which have been identified by census data for eligibility for summer lunch programs.  Child Nutrition Director Gay Anderson is reviewing an Innovative Programmatic Grant Opportunity.  It includes some shared services and would include additional staff at no additional cost to our district.  More information regarding this grant opportunity will be forthcoming.

In April, a Good News Reports will be shared at the second BOE meeting from the Elementary schools. 

COVID-19 Update.  Superintendent Larson discussed the various steps that have taken place quickly in response to the COVID-19 Pandemic, including the BVSD COVID-19 Website.  Larson reiterated that the COVID-19 Website is the first area to be updated with important information as we move forward during this time and will be the source for all BVSD updates during the pandemic.  The BVSD Distance Learning Plans and Website were launched during the week of March 16th and these plans continue to be upgraded and enhanced as we work into the second week and moving forward.  The “Grab and Go” lunches are being distributed in four locations that are also listed on the COVID-19 website.  The response plan continues to prevent, prepare, mitigate, and respond to this pandemic threat with two strategic goals:  reduce the spread and sustain education functions/operations.  Larson thanked all the many “hands on deck” that have made this operation begin and run smoothly as we move forward.

BV Booster Club Video Board Update.  The process/planning continues to secure a new video/score board at our outside activities complex.  The common practice and tax advantage include the BV School District purchasing the video board and the Booster Club reimbursing for the purchase.  Superintendent Larson stated that Coke has presented a potential sponsorship for the new video board.  Larson has met with Activities Director Randy Marso, the Concessions Manager and the Coke representative who have presented a contract with Coke to have exclusive rights to serve Coke at our concession stands.   That contract will be presented to the Board for action tonight.

The upcoming 2019-20 school year current closure schedule remains March 16-27 (days included in the Academic Calendar).  Larson stated that this closure could include future days as we look to more announcements this week.  Until then, we will direct patrons to the COVID-19 website for the most current and accurate information.  Additionally, Larson thanked the Brandon Valley Board of Education for allowing him to navigate the district through this situation and the support that he has been given to lead and manage.  We will also continue to promote community learning while supporting our staff and students at the same time. 

Ellie Saxer thanked Board President Ullom, Superintendent Larson, and Business Manager Lundberg for their leadership during the COVID-19 Pandemic.  She also commented on how thankful she is to see such a successful launch of the Distance Learning Plan that has begun from day one!  From the Superintendent, to Administrators, to teaching staff, technology staff, and all others working tirelessly to “make this work”.  Thank you!  Board President Ullom also thanked Administrators and staff and reminded all to stay well and stay home if you can! 

Motion by Ode, seconded by Saxer to approve the following general business items:

1.    Approve agreement by and between the Brandon Valley School District #49-2 and Alliance Communications for telecommunication services effective March 6, 2020 for five (5) years, as presented.

2.    Approve agreement by and between the Brandon Valley School District/Brandon Valley Booster Club, and Chesterman Company for non-alcoholic beverage distribution and equipment, effective July 1, 2020 through June 30, 2026, as presented.

3.    Approve request to purchase two new school buses (Blue Bird T3FE All American Type D Bus), from the Sourcewell Contract, for a total amount of $237,776 ($118,888 each) for the 2020-21 school year.

              On a roll call vote, the following voted aye:  Ode, Saxer, Klumper, Talcott, and Ullom.  Voting nay:  none.  Motion carried.

 

Motion by Saxer, seconded by Ode to approve the resignation of Abigale Klumper, BVIS 5th Grade English Language Arts Teacher, effective at the end of the 2019-20 school year. On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, and Ullom; abstained: Klumper.  Motion carried. 

            Motion by Talcott, seconded by Saxer to approve the following personnel items:

  1. Approve request for Family and Medical Leave Act (FMLA) by Paula Huber, RBE Kindergarten teacher, effective on February 3, 2020 for twelve (12) weeks.

2.   Approve recommendation to hire Mary Scherb, Child Nutrition Services Substitute, $12.00/hour, effective March 24, 2020.

3.   Approve recommendation to hire Megan Bertsch, VSE 2nd Grade Teacher, BA Step 8 ~ $48,680 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.

4.  Approve recommendation to hire Lindsey Fiegen, BVHS English Teacher, BA Step 5 ~ $47,637, based on the 2019-20 hiring schedule, and BVHS Yearbook, BA Step Base ~ $3,409, based on the 2019-20 Extra-curricular hiring schedule, for a total salary of $51,046, effective for the 2020-21 school year.

5.  Approve recommendation to hire Molly Sundvold, BVHS English Teacher, BA Step Base ~ $46,041 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.

6.  Approve recommendation to hire Alison Knutson, BVHS Agriculture Teacher, BA Step Base ~ $46,041, based on the 2019-20 hiring schedule, and BVHS FFA Advisor, BA Step Base ~ $2,606, based on the 2019-20 Extra-curricular hiring schedule, for a total salary of $48,647, effective for the 2020-21 school year.

 7.  Approve resignation from Tami Grieve, BVIS 6th Grade English/Language Arts Teacher, effective at the end of the 2019-20 school year.

         On a roll call vote, the following voted aye:  Talcott, Saxer, Klumper, Ode, and Ullom.  Voting nay: none.  Motion carried. 

         Communications received by the Central Office and the Board of Education were reviewed.  They included the following items:

  1. Thank you from Mariah Koch and family for flowers sent in honor of the birth of their son, Colton.

Motion by Saxer, seconded by Ode to go into Executive Session at 6:58 p.m. per SDCL 1-25-2.4 ~ Teacher Negotiations Preparation.  On a roll call vote, the following voted aye:  Saxer, Ode, Klumper, Talcott, and Ullom.  Voting nay: none.  Motion carried.

The Board of Education came out of Executive Session and into Open Session at 7:10 p.m.  Board member Klumper did excuse himself from Executive Session at this evening’s meeting. 

Motion by Saxer, seconded by Ode to adjourn the meeting at 7:10 p.m.  On a roll call vote, the following voted aye:  Saxer, Ode, Talcott, and Ullom.  Voting nay:  none.  Motion carried. 

Signed ___________________________________
                               
Business Manager 

Approved by the Board of Education this 14th day of April, 2020. 

Signed____________________________________
                                Chairperson

BACK TO TOP

 

March 9, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 9th of March, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott.  Absent: none.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Activities Director Randy Marso, Middle School Principal Brad Thorson, Assistant Middle School Principal Amanda Nelson, Brandon Valley Intermediate School Principal Nick Skibsted, Assistant Brandon Valley Intermediate School Principal Rick Pearson, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Director of Instruction Sherri Nelson, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel. 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Motion by Saxer, seconded by Talcott to approve the agenda as presented.  Motion carried. 

Motion by Talcott, seconded by Klumper to approve the meeting minutes from the regular meetings of February 10, 2020 and February 24, 2020 as presented. Motion carried.

 

Motion by Ode, seconded by Saxer to approve the bills and claims as submitted (see attached).  Motion carried.

 

The cash report for the month of February 2020 showed receipts of $2,490,382.99 and disbursements of $3,506,087.07 leaving a balance of $22,476,390.25.  The General Fund had receipts of $2,096,716.13, with disbursements of $2,510,552.57, leaving a balance of $4,540,630.16.  Capital Outlay Fund had receipts of $99,061.52, with disbursements of $7,712.25, leaving a balance of $1,116,727.96.  Special Education Fund had receipts of $223,378.60, with disbursements of $551,981.06, leaving a balance of $227,803.30.  Pension Fund had receipts of $328.06, with disbursements of $0.00, leaving a balance of $54,033.38.   Bond Redemption Fund had receipts of $32,133.68, with disbursements of $0.00, leaving a balance of $32,133.68.  Enterprise Fund had receipts of $38,765.00, with disbursements of $6,323.69, leaving a balance of $76,579.72.  The Capital Projects Fund had receipts of $0.00, with disbursements of $429,517.50, leaving a balance of $16,428,482.05. 

 

The February 2020 payroll totaled $2,048,744.54 of which $1,068,869.76 was instructional, $491,595.04 was support services, $38,136.76 was co-curricular, $346,466.79 was Special Education, $100,801.19 was Food Service, and $2,875.00 was Driver’s Education.  

Motion by Talcott, seconded by Klumper to approve the financial reports as presented for the month of February 2020 as presented.  Motion carried. 

Administrative reports were presented.   Superintendent Larson presented a Legislative update.  The Legislative session is coming to a close.  There was a press briefing just today that reported that Governor Noem has released a 2% education funding increase for next year.  General Fund and Capital Outlay are the priorities remaining with the Large Schools Group and there is still a Capital Outlay bill still working it’s way through the legislative process.  With a 2% increase in general education funding, it is a successful year in education for us.

The Associated School Boards of South Dakota (ASBSD) is seeking an Executive Board position and has set a Declaration of Candidacy date of 2/19/2020.  Best of luck to our own Board Member Ellie Saxer.

Larson outlined the Sparta Elementary School construction timeline as follows:

Fall 2019/Winter 2020:  Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect

February 20, 2020:  Bid opening for the construction project

°  Peska Construction - $14,675,000 ($Value Engineering Recommendation)

°  Scheduled for Board Approval on March 9, 2020

Spring 2020:  Construction begins

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

2020-21 Title I Budget.  The BVSD has received notification from the South Dakota Department of Education-Office of Grants Management on February 18, 2020 of the following:

-         BVSD Poverty Rate has decreased - Census Poverty Data now 3.89% (down from 5.2%)

-         2020-21 Title I Allocation will be significantly reduced - $180,914 (57.62% reduction)

-         Estimated 2020-21 Title I Allocation estimated to be $133,061 (supports two (2) Title I Tutors)

-         Title I Tutor Staff reduction is necessary

-         Staff reduction will include one (1) retirement and three (3) current Title I staff reductions with action on 3/09/20 BOE Meeting with formal notification to follow. 

The United States Department of Education has a scheduled visit at the Brandon Valley High School on Wednesday, March 18, 2020 by Mr. Frank Brogan, Assistant Secretary for Elementary and Secondary Education.

Then 2020-21 negotiations time-line/wage recommendations will begin with a pre-negotiations meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) March 11, 2020.  The Personnel Welfare and BVEA will begin negotiations Tuesday, March 17, 2020.  The Administration/School Board will enter into Executive Session at the regular Board of Education meeting on Monday, March 23, 2020 for negotiations preparation.    Mid-March to early April (as needed) we will hold Negotiation(s) meeting with the Personnel Welfare committee and BVEA as follows:  Wednesday, March 25, 2020, Wednesday April 1, 2020 (if necessary) and Wednesday, April 15, 2020 (if necessary).  At the April 14, 2020 Board of Education regular meeting we will plan to ratify the 2020-21 Master Contract, approve Classified wage recommendations/approve Administration Salary recommendations and enter into Superintendent contract negotiations.

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office is compiling and reviewing in March 2020.  The 5-year plan was presented at the February 24, 2020 Board of Education meeting.  On March 9, 2020, the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2020, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

The Child Nutrition Services Department is planning a “Lynx Lunch Express”.  This is a mobile feeding unit and a bus is currently being outfitted with a generator and air conditioner for this purpose.  The plan is for the “Lynx Lunch Express” to visit portions of our School District which have been identified by census data for eligibility for summer lunch programs.  Child Nutrition Director Gay Anderson is reviewing an Innovative Programmatic Grant Opportunity.  It includes some shared services and would include additional staff at no additional cost to our district.  More information regarding this grant opportunity will be forthcoming.

In the months to come, the following Good News Reports will be shared the second Board of Education meetings each month as follows: March – Brandon Valley Intermediate School; and April – Elementary schools.

COVID-19 Update.  Superintendent Larson has sent a staff/parent/community email with COVID-19 Information.  The Brandon Valley School District Pandemic Response Plan (if needed) includes a prevent-prepare-mitigate-respond plan with two strategies:  reduce the spread and sustain educational functions and operations.  We will abide by recommendations of the Center for Disease Control (CDC) and the Department of Health.

Superintendent Jarod Larson has been appointed as Commissioner of the Education Commission of the States by Governor Kristi Noem.  This is a non-partisan and unbiased education policy leadership group and will be a valuable district resource for research-based best practices.  The state covers costs associated with national forum on educational policy.  This is a two-year appointment and Larson is thankful to Governor Noem on the appointment and also thankful for the Brandon Valley School District for their support of this appointment.

BV Booster Club Video Board Update.  The process/planning continues to secure a new video/score board at our outside activities complex.  The common practice and tax advantage includes the BV School District purchasing the video board and the Booster Club reimbursing for the purchase.  Superintendent Larson stated that Coke has presented a potential sponsorship for the new video board.  Larson has met with Activities Director Randy Marso, the Concessions Manager and the Coke representative who have presented a contract with Coke to have exclusive rights to serve Coke at our concession stands.   That contract will be presented to the Board for action in the future.

The upcoming 2019-20 school year important dates to remember:  Parent-Teacher conferences for the 2nd semester will be held on Monday, March 16, 2020 for the Elementary schools and the High School and on Tuesday, March 17, 2020 for the Intermediate and Middle School; school WILL BE in session on Thursday, March 19, 2020 (flood day make up); no school on Friday, March 20, 2020 as a teacher comp day; two hour early dismissal on Thursday April 9, 2020; no school on Friday April 10, 2020; and no school on Monday, April 13, 2020.  

           Brandon Valley High School Principal Mark Schlekeway reported that it is busy at the High School currently with both boys’ and girls’ basketball teams qualifying for the up-coming state tournaments.  On Tuesday, March 10, 2020, Angela Kennecke will be presenting on Emily’s Hope and her personal journey.  Tuesday, March 24th, Dr. Larson and Schlekeway will be making a presentation to the BV Chamber of Commerce members regarding the paid internship program that has started in cooperation with the School District and local business partners. 

Business Manager Paul Lundberg reviewed the 2020-21 Capital Outlay Preliminary Budget Summary and answered questions regarding the summary breakdown.  Motion by Saxer, seconded by Ode to approve the Preliminary Capital Outlay Budget ($6,205,000) as presented.  Motion carried.

            Superintendent Jarod Larson presented the bid tabulation results from the Sparta Elementary School construction bid.  Motion by Saxer, seconded by Talcott to approve the low base bid from Peska Construction of $14,675,000 with total deducts of $520,519, resulting in the total contract amount of $14,154,481 as presented.  Motion carried. 

            Motion by Talcott, seconded by Klumper to approve the following General Business:

  1. Approve Board Member appointments to the area Equalization Boards.  Meeting dates and times as listed:

°  Brandon, Tuesday, March 17, 2020, 6:00 p.m. at the Council Chambers – Gregg Talcott

°  Splitrock Township, Monday, March 16, 2020, 7:00 p.m. at Splitrock Township Fire Dept.- Gregg Ode

°  Valley Springs, Monday, March 16, 2020, 6:00 p.m. at Valley Springs City Hall – Renee Ullom

°  Sioux Falls, scheduled during the week of March 17, 2020 (exact times and dates to be determined)

°  In addition, Sioux Falls (Minnehaha County Director of Equalization) will hold an Informational meeting on Monday, March 16, 2020, 1:30 – 5:00 p.m. – Gregg Talcott

  1. Approve tuition agreement by and between the Brandon Valley School District #49-2 and Aurora Plains Academy for one student, $107.64/day, effective upon admission through May 31, 2020 as presented.

Motion Carried

            Superintendent Jarod Larson reviewed the notification from the South Dakota Department of Education-Office of Grants Management from February 18, 2020 regarding the decreased funding for the Brandon Valley School District with the Title I allocation.  Due to this reduction, motion by Talcott, seconded by Ode to approve the recommendation for staff reductions in Title I Tutors as follows:  Janna Kloth (BVIS), Sara Tiffany (BE), and Jody Lambert (BE), effective at the end of the 2019-20 school year.  The order regarding Title I Tutor recall rights will be as follows: 1. Jody Lambert; 2. Sara Tiffany; 3. Janna Kloth; and 4. Janna Conrad. Motion carried.

                        Motion by Saxer, seconded by Klumper to approve the following personnel items:
        1.   
Approve recommendation to hire Annika Hietpas, BE Early Childhood Special Education Teacher, BA Step 1 ~ $46,341.00 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.
        2.   
Approve resignation from Jan Zandt, BVHS part-time child nutrition worker, effective February 21, 2020.
       
3.    Approve request for leave without pay for Barb Sperlich, BE Educational Assistant, starting April 7, 2020 for seven days.
        4.   
Approve recommendation to hire Dylan Gehrke, long-term substitute for Noel Sunne, FAE 4th Grade Teacher, effective on or around April 16, 2020 for six weeks.
        5.   
Approve recommendation to hire Meredith Jenkins, long-term substitute for April Verberg, FAE Music Teacher, effective on or around April 20, 2020 for six weeks.
        6.   
Approve resignation from Samantha Dirkson, RBE Special Education Teacher, effective at the end of the 2019-20 school year.
        7.   
Approve retirement notification from LeeAnn Vermeer, BVHS Custodian, effective May 8, 2020.
        8.   
Approve retirement notification from Douglas Larson, FAE Night Custodian, effective May 22, 2020.
        9.   
Approve resignation from Elyssa Houtsma, BVHS German and US Government Teacher, effective at the end of the 2019-20 school year.
        10. 
Approve resignation from Kendra Ramm, BVMS 8th Grade English/Language Arts Teacher, effective at the end of the 2019-20 school year.
        11. 
Approve resignation from Micki Leesch, BVHS Special Education Educational Assistant, effective April 17, 2020.
        12. 
Approve recommendation to hire Amy Kasten, BVHS/VSE Art Teacher (from .4 FTE to 1.0 FTE), BA Step 8 ~ $48,680.00 based on the 2019-20 hiring schedule, effective for the 2020-21 school year.
        13. 
Approve resignation from Kasey Waage, BVMS 8th Grade Science Teacher, effective at the end of the 2019-20 school year.
        14. 
Approve recommendation to hire substitutes for the 2019-20 school year:  Michaela Boer and Jenni Glenn
Motion carried.

            The following information was presented to the Board of Education for information only:

  1. Transfer of Brianna Postma from BVMS Math Teacher to BVHS Math Teacher, effective for the 2020-21 school year.

                        The following communications were presented from the Central Office and Board of Education:

  1. Building Permit Applications – February 2020.
  2. Thank you from Wilma Kirkeby for the flowers sent during her recovery from surgery.
  3. Thank you from Laura Lueders for the flowers sent in honor of the birth of her daughter, Lydia.
  4. Thank you from Karen Lenz for the plant sent in memory of her father, Franklin Van Horsen.

            Board Vice President Gregg Ode reported on the Transportation Committee.  The transportation committee has been discussing future transportation sustainability along with the review of current challenges, necessity for programming evaluation, and program sustainability.  The review of current challenges includes 1) number of drivers, riders, and buses; 2) usage in proximity to buildings; 3) in-district open enrollment usage; 4) other. 

             The 2020-21 Transportation Program Sustainability includes 1) Multiple challenges within the current BVSD Transportation Program that have created long-term sustainability issues.  Safe, efficient and effective transportation programming is our ultimate goal, but some programmatic changes for the future are necessary; 2) Multiple forms of communication will be utilized to gather additional feedback and answer questions, prior to the 2020-21 school year such as an information e-mail, video, and open-house meeting.

            2020-21 Recommendations for the Transportation Program:  1) Centralized and established city limit bus stops; 2) Elimination of transportation eligibility for in-district open enrollments.

            Board member, Dan Klumper reported on Student Activities, Curriculum & Technology regarding a recent meeting.  Mr. Klumper also reported that he and his family will be moving to Minnesota this summer.  They have accepted teaching positions in Minnesota, so they will be here through the school year and will be moving in the summer of 2020.  Klumper will vacate his school board seat late summer once they have a moving date.  President Ullom thanked Mr. Klumper for time thus far and into the summer and wished he and his family well on this new transition.

            Board Member Saxer also reminded everyone that State testing will be happening soon and thanked patrons, parents, and educators to help to prepare our students for success.

             Travel Reports were reviewed.

            Motion by Saxer, seconded by Talcott to adjourn the meeting at 7:15 p.m.  Motion carried.     

Signed ___________________________________
                               
Business Manager 

Approved by the Board of Education this 14th day of April, 2020. 

Signed____________________________________
                                Chairperson

BACK TO TOP

February 24, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 24th of February, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Dan Klumper, and Gregg Talcott, via phone:  Ellie Saxer,  absent: none.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Activities Director Randy Marso, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Robert Bennis Elementary Principal Kristin Hofkamp, Fred Assam Elementary Principal Susan Foster, and Special Services Director Kyle Babb. 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Motion by Talcott, seconded by Ode to approve the agenda as presented.  On a roll call vote, the following voted aye:  Talcott, Ode, Klumper, Saxer, Ullom.  Voting nay:  none.  Motion carried. 

The “Good News” report tonight was presented by Middle School Assistant Principal Amanda Nelson and Middle School Math Instructor Mallory Husher on Project Based Learning.  Project Based Learning (PBL) is defined as students working collaboratively to design solutions for authentic and meaningful questions and problems in the real world.  The benefits for math specifically include hands-on (interactive and collaborative), and minds-on (authentic problem solving and critical thinking).  Advocates also claim students tend to be more motivated to learn information for their projects.

Administrative reports were presented.   Superintendent Larson presented a Legislative update.  The Legislative session is now in-progress with a Legislative Coffee just held at Bethany Meadows on February 22, 2020.  The priority remains the State Aid calculation and Capital Outlay.

The Associated School Boards of South Dakota (ASBSD) is seeking an Executive Board position and has set a Declaration of Candidacy date of 2/19/2020.  We would like to wish our own Board Member Ellie Saxer good luck in running for this position.

Larson outlined the Sparta Elementary School construction timeline as follows:

Fall 2019/Winter 2020:  Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect

February 20, 2020:  Bid opening for the construction project

  Peska Construction - $14,675,000 (currently under review/evaluation)

  Scheduled for Board Approval at the regular Board of Education meeting of March 9, 2020

Spring 2020:  Construction begins

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

Kindergarten Screening registration is open.  Contact your respective Elementary School for more information on how to register your student.

2020-21 Title I Budget.  The BVSD has received notification from the South Dakota Department of Education-Office of the Grants Management on February 18, 2020 of the following:

-         BVSD Poverty Rate has decreased - Census Poverty Data now 3.89% (down from 5.2%)

-         2020-21 Title I Allocation will be significantly reduced - $180,914 (57.62% reduction)

-         Estimated 2020-21 Title I Allocation estimated to be $133,061 (that estimate supports two (2)    Title I Tutors)

-         Title I Tutor Staff reduction is necessary

           Staff reduction will include one (1) retirement and three (3) current Title I staff reductions

Then 2020-21 negotiations time-line/wage recommendations will begin with a pre-negotiations meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) March 11, 2020.  The Personnel Welfare and BVEA will begin negotiations Tuesday, March 17, 2020.  The Administration/School Board will enter into Executive Session at the regular Board of Education meeting on Monday, March 23, 2020 for negotiations preparation.    Mid-March to early April (as needed) we will hold Negotiation(s) meeting with the Personnel Welfare committee and BVEA as follows:  Wednesday, March 25, 2020, Wednesday April 1, 2020 (if necessary) and Wednesday, April 15, 2020 (if necessary).  At the April 14, 2020 Board of Education regular meeting we will plan to ratify the 2020-21 Master Contract, approve Classified wage recommendations/approve Administration Salary recommendations and enter into Superintendent contract negotiations.

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office will compile and review by March 2020.  The 5-year plan will be presented in this evening’s meeting.  In March 2020, the preliminary Capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2020, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

In the months to come, the following Good News Reports will be shared the second Board of Education meetings each month as follows: March – Brandon Valley Intermediate School; and April – Elementary schools.

BV Booster Club Video Board Update.  The process/planning continues to secure a new video/score board at our outside athletic complex.  The common practice and tax advantage includes the BV School District purchasing the video board and the Booster Club reimbursing for the purchase.  Superintendent Larson stated that Coke has presented a potential sponsorship for the new video board.  Larson has met with Activities Director Randy Marso, the Concessions Manager and the Coke representative who have presented a contract with coke to have exclusive rights to serve Coke at our concession stands.   That contract will be presented to the Board for action in the future.

The upcoming 2019-20 school year important dates to remember:  Parent-Teacher conferences for the 2nd semester will be held on Monday, March 16, 2020 for the Elementary schools and the High School and on Tuesday, March 17, 2020 for the Intermediate and Middle School; school WILL BE in session on Thursday, March 19, 2020 (flood day make up); no school on Friday, March 20, 2020 as a teacher comp day; two hour early dismissal on Thursday April 9, 2020; no school on Friday April 10, 2020; and no school on Monday, April 13, 2020.

 Business Manager Paul Lundberg reviewed the Brandon Valley School District’s 2020-25 Five Year Plan.  This plan can be viewed in its entirety at www.brandonvalleyschools.com on the Business Office tab.

Superintendent Jarod Larson reviewed the following new positions for the 2020-21 school year as follows:

General fund requests:

1.0 FTE Kindergarten-4th grade Elementary School Teacher

1.0 FTE 5th-6th grade Intermediate School Computer Teacher

1.0 FTE High School Math Teacher

1.0 FTE High School English Teacher

1.0 FTE High School Science Teacher

0.6 FTE High School Art Teacher (increasing our current .4 FTE Art Position to 1.0 FTE)

$25,000 Additional Budget ~ General Education Teachwell Alternative School Placements

$30,000 Additional Budget ~ Paid Student Apprenticeships

            Special Education fund requests:

1.0  FTE Elementary Special Education Teacher/District SPED Evaluator

1.0  FTE High School Special Education Teacher

2.0  FTE Special Education Educational Assistants

1.0  FTE Sign Language Interpreter

$35,000 Additional Budget ~ Special Education Teachwell Alternative School Placements

Motion by Talcott, seconded by Klumper to approve the 2020-21 new positions as presented.  On a roll call vote, the following voted aye:  Talcott, Klumper, Ode, Saxer, Ullom.  Voting nay:  none.  Motion carried.

            Motion by Klumper, seconded by Ode to approve the following personnel items:

  1. Approve resignation from Shannon Heupel, BVHS Spanish Teacher, effective at the end of the 2019-20 school year.

2.   Approve recommendation to hire Taylor Weiland, Custodial Substitute, $12.00/hour, effective February 25, 2020.

3.   Approve recommendation to hire Angela Gingles, Long-term substitute for Mariah Koch, BVMS Family and Consumer Science/Health Teacher, effective on or around February 28, 2020, for approximately 8 weeks.

4.  Approve request for unpaid leave by Bethany Waysman, BVHS Spanish Teacher, beginning April 22, 2020 for six days.

5.  Approve resignation from Jackie Bogue, BVHS Agriculture Teacher and FFA Advisor, effective at the end of the 2019-20 school year.

6.  Approve resignation from Carolyn Ebright, BVHS Prom Advisor, effective at the end of the 2019-20 school year, contingent on finding a suitable replacement.

7.  Approve resignation from Alaina Cuka, BVHS Yearbook Advisor, effective at the end of the 2019-20 school year, contingent on finding a suitable replacement.

8.  Approve recommendation to hire substitutes for the 2019-20 school year as follows:  Elizabeth Duffy, Lanette Hendrickson, and Devon Melillo

On a roll call vote, the following voted aye:  Klumper, Ode, Talcott, Saxer, Ullom.  Voting nay:  none.  Motion carried.

The following personnel items were reviewed by the Board of Education for information only:    
        1.   
Request for maternity leave by Noel Sunne, FAE 4th Grade Teacher, on or around April 16, 2020 for approximately 6 weeks.
        2.   
Transfer Chad Garrow from BVHS Math Teacher to BVHS PE Teacher, effective for the 2020-21 school year.

            Communications received by the Central Office and the Board of Education were reviewed.  They included the following items:

  1. Thank you from Susan Nifong for the plant sent in memory of her father, George Rayford Hendrix.
  2. Thank you from Debbie Arrowsmith for the flowers sent after her fall.
  3. Thank you from George Gulson for the flowers sent to his wife, Dee, during her recovery.

             Board President Renee Ullom reported on the Alternative Education Committee.  Teachwell is made up of three separate member districts maintaining oversight of Teachwell programs:  West Central (Hartford), Lennox, and Brandon Valley.  Teachwell is looking into expanding their site and services and Mrs. Ullom will report more in April on the expansion of site and services.

            Ullom also reported on the Child Nutrition/Wellness Committee.  Child Nutrition Director Gay Anderson and President Ullom will be presenting at the “2020 No Kid Hungry’s Rural Child Hunger Summit” conference in Columbus, Ohio at the end of March. Brandon Valley is always proud to share what the School Board and School District have done for Child Nutrition.

Motion by Talcott, seconded by Klumper to adjourn the meeting at 7:50 p.m.  On a roll call vote, the following voted aye:  Talcott, Klumper, Ode, Saxer, Ullom.  Voting nay:  none.  Motion carried.

Signed ___________________________________
                                   
Business Manager 

Approved by the Board of Education this 9th day of March 2020.

        Signed____________________________________
                                       
Chairperson

BACK TO TOP

February 10, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 10th of February, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Ellis Saxer, Dan Klumper, and Gregg Talcott.  Absent: Gregg Ode.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Middle School Principal Brad Thorson, Assistant Brandon Valley Intermediate School Principal Rick Pearson, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster, Director of Instruction, Sherri Nelson, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel. 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Talcott to approve the agenda as presented.  Motion carried.

 

Motion by Talcott, seconded by Klumper to approve the meeting minutes from the regular meetings of January 13, 2020 and January 27, 2020 as presented. Motion carried.

 Motion by Klumper, seconded by Saxer to approve the bills and claims as submitted (see attached).  Motion carried.

 

The cash report for the month of January 2020 showed receipts of $2,563,062.77 and disbursements of $3,392,323.21 leaving a balance of $23,492,094.33.  The General Fund had receipts of $1,911,081.08 sent a temporary interfund transfer of $34,854.79 to the Bond Fund, with disbursements of $2,496,918.47, leaving a balance of $4,954,466.60.  Capital Outlay Fund had receipts of $114,789.20, with disbursements of $92,749.86, leaving a balance of $1,025,378.69.  Special Education Fund had receipts of $488,053.53, with disbursements of $591,820.47, leaving a balance of $556,405.76.  Pension Fund had receipts of $0.00, with disbursements of $0.00, leaving a balance of $53,705.32.   Bond Redemption Fund had receipts of $30,638.96, received a temporary interfund transfer of $34,854.79 from the General Fund, with disbursements of $65,493.75, leaving a balance of $0.00.  Enterprise Fund had receipts of $18,500.00, with disbursements of $1,076.50, leaving a balance of $44,138.41.  The Capital Projects Fund had receipts of $0.00, with disbursements of $144,264.16, leaving a balance of $16,857,999.55. 

 

The January 2020 payroll totaled $1,928,959.60 of which $1,043,032.96 was instructional, $497,505.82 was support services, $37,274.13 was co-curricular, $285,390.20 was Special Education, $64,756.49 was Food Service, and $1,000.00 was Driver’s Education.

 

Motion by Talcott, seconded by Klumper to approve the financial reports as presented for the month of January 2020 as presented.  Motion carried.

Administrative reports were presented.   Superintendent Larson presented a Legislative update.  The Legislative session is now in-progress with the following important dates to note 1) the ASBSD Awards/Legislative Day is scheduled for 2/18/2020 (which will include a presentation to President Renee Ullom as Outstanding School Board Member of the year for the State of South Dakota); and 2) Legislative Coffee scheduled at Bethany Meadows on 2/22/2020 at 9:30 a.m.

The South Dakota Retirement System (SDRS) is seeking a Board of Trustees position.  Petition deadline is 2/24/2020.  Contact Superintendent Larson if interested in a petition.

The Associated School Boards of South Dakota (ASBSD) is seeking an Executive Board position and has set a Declaration of Candidacy date of 2/19/2020.  We would like to wish our own Board Member Ellie Saxer good luck in running for this position.

Larson outlined the Sparta Elementary School construction timeline as follows:

Fall 2019/Winter 2020:  Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect

February 20, 2020:  Bid opening for the construction project

Spring 2020:  Construction begins

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

Kindergarten Screening registration is open.  Contact your respective Elementary School for more information on how to register your student.

School Board Election for one (1) three (3) year seat will be held on Tuesday, June 16, 2020 (if necessary).  Earliest date to circulate a petition is April 7, 2020; deadline for return of petitions is May 8, 2020 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.  If you have any further questions regarding this process, please contact the Business Office.

The 2020-21 additional staffing requests will be reviewed and approved in late February with positions advertised in late February/early March with recommendations to hire to follow. 

Tentative 2020-21 negotiations time-line/wage recommendations will begin with a pre-negotiations meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) March 11, 20202.  The Personnel Welfare and BVEA will begin negotiations mid-March to early April.  Tentatively, at the April 14, 2020 Board of Education regular meeting we will plan to ratify the 2020-21 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations and enter into Superintendent contract negotiations.

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office will compile and review by March 2020.  In February 2020, we will present the 5-year plan.  In March 2020, the preliminary capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2020, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

In the months to come, the following Good News Reports will be shared the second Board of Education meetings each month as follows:  February - Brandon Valley Middle School; March – Brandon Valley Intermediate School; and April – Elementary schools

The upcoming 2019-20 school year important dates to remember:  no school on Friday, February 14 and Monday, February 17, 2020 for President’s day weekend; Parent-Teacher conferences for the 2nd semester will be held on Monday, March 16, 2020 for the Elementary schools and the High School and on Tuesday, March 17, 2020

for the Intermediate and Middle School; school WILL BE in session on Thursday, March 19, 2020 (flood day make up); no school on Friday, March 20, 2020 as a teacher comp day; new last day of school is now scheduled for Friday May 22nd with the teacher Workshop day rescheduled to Tuesday, May 26, 2020.   

           Fred Assam Elementary Principal Susan Foster reported that the FAE STEM Students have been planning for Sparta Elementary.  Each grade level reviewed and designed what they would like to see in and around our newest elementary school.  The student’s ideas ranged from indoor recess rooms to on-site swimming pools.  Students learned per square foot cost for their ideas as well as just exploring different computer programs showing how our Architects and Administration plan and prepare for new construction.   

            Motion by Saxer, seconded by Talcott to approve the following General Business:

  1. Approve submission of Kelly Lane Earth and Space Science Grant Application for STEM Friday program at the Brandon Valley Intermediate School for the 2019-20 school year as presented.

Motion Carried

            Motion by Klumper, seconded by Saxer to approve the following personnel items:
        1.   
Approve recommendation to hire Ryan Martin, Substitute Bus/Van Driver, paid according to 2019-20 trip schedule, effective February 11, 2020.
        2.   
Approve resignation from Tracy Kuhn, Varsity High School Dance Team Coach, effective at the end of the 2019-20 school year.
        3.   
Approve retirement notification from Wanda Logan, VSE Second Grade Teacher, effective at the end of the 2019-20 school year.
        4.   
Approve retirement notification from Ann Sittig, BVHS English Teacher, effective at the end of the 2019-20 school year.
        5.   
Approve recommendation to hire Jan Zandt, BVHS part-time child nutrition worker, $13.70/hour, effective February 11, 2020.
        6.   
Approve request for unpaid leave by Becky Smith, RBE part-time child nutrition worker, for February 28, 2020.
        7.   
Approve recommendation to hire Emily Harris, long-term substitute for Paula Huber, RBE Kindergarten Teacher, effective February 23, 2020 for approximately 6 weeks.
        8.   
Approve recommendation to hire Eric Perkinson, District Grounds, full-time, $15.30/hour, effective February 11, 2020.
        9.   
Approve recommendation to hire Robert Boecker, Custodial Substitute, $12.00/hour, effective February 11, 2020.
        10. 
Approve recommendation to hire Rhonda Bachmeier, BVHS evening custodian, full-time, $15.30/hour plus $1.00/hour night differential pay, effective February 11, 2020.
        11. 
Approve recommendation to hire substitutes for the 2019-20 school year:  Carin Griffith, Madison Guebert, Cody Harrell-Bowman, Lanette Hendrickson, and Luke Schmidt.
Motion carried.

             The following information was presented to the Board of Education for information only:

  1. Transfer of Joey Clark, BVHS Custodian (full-time evening shift) to BVIS Custodian (full-time evening shift), effective February 11, 2020.

                                    The following communications were presented from the Central Office and Board of Education:

  1. Building Permit Applications – January 2020
  2. Thank you from Marcel Boscaljon and family for the plan send in memory of Dennis Hoven.

             Board member, Dan Klumper reported on Student Activities, Curriculum & Technology regarding a recent meeting which included a book study that was shared by Mrs. Kim Skibsted, BV Integrationist.

Motion by Saxer, seconded by Talcott to adjourn the meeting at 7:05 p.m.  Motion carried.

 Signed ___________________________________
                                   
Business Manager 

Approved by the Board of Education this 9th day of March 2020.

        Signed____________________________________
                                       
Chairperson

BACK TO TOP

January 27, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 27th of January, 2020 at the Brandon Valley High School Community Room with the following members present:  Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott.  Absent: none.  Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Middle School Principal Brad Thorson, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Special Services Director Kyle Babb, Director of Instruction Sherri Nelson, and Operations Manager Ty Hentschel. 

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance. 

Motion by Saxer, seconded by Ode to approve the agenda as presented.  Motion carried. 

The “Good News” report tonight was presented by High School Principal Mark Schlekeway and Instructor Natasha Wegner on a new program entitled Principles of Biomedical Science presented this year at the High School implemented by Project Lead the Way Program (a non-profit organization the provides transformative learning experiences for K-12 students in engineering, Computer Science, and Biomedical Science.)  There are currently 85 sophomores and juniors enrolled in this class that are interested in exploring healthcare careers.   The Biomedical Science Pathway leads from this first class of Principles of Biomedical Science to a class in Human Body Systems and finally Medical Interventions Internships.  This program was started with a Carl Perkins Reserve Grant and we will apply for a similar grant next school year as well.  The future looks bright for this new program! 

Administrative reports were presented.   Superintendent Larson presented a Legislative update.  The Legislative session is now in-progress with the following important dates to note:  1) Large School Group meeting with Governor Noem was held on 1/24/2020;  2) a Legislative Coffee was held on 1/25/2020;  3) Brandon Day at the Legislature is scheduled for 1/29/2020 with HS and MS Student Council Members attending this year’s Brandon Day at the Legislature;  4) SASD/SDSSA Awards and Reception (to include a presentation to Business Manager Lundberg as the Outstanding Business Office Official of the year for the State of South Dakota) to be held on 2/5/2020; and 5) the ASBSD Awards/Legislative Day is scheduled for 2/18/2020 (which will include a presentation to President Renee Ullom as Outstanding School Board Member of the year for the State of South Dakota).

The South Dakota Retirement System (SDRS) is seeking a Board of Trustees position.  Petition deadline is 2/24/2020.  Contact Superintendent Larson if interested in a petition.

The Associated School Boards of South Dakota (ASBSD) is seeking an Executive Board position and has set a Declaration of Candidacy date of 2/19/2020. 

Larson outlined the Sparta Elementary School construction timeline as follows:

Fall 2019/Winter 2020:  Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect

February 2020:  Bid the construction project

Spring 2020:  Construction begins

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

Kindergarten Screening registration is open.  Contact your respective Elementary School for more information on how to register your student.

School Board Election for one (1) three (3) year seat will be held on Tuesday, June 16, 2020 (if necessary).  Earliest date to circulate a petition is April 7, 2020; deadline for return of petitions is May 8, 2020 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.  If you have any further questions regarding this process, please contact the Business Office.

The 2020-21 additional staffing requests will be reviewed and approved in late February with positions advertised in late February/early March with recommendations to hire to follow. 

Tentative 2020-21 negotiations time-line/wage recommendations will begin with a pre-negotiations meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) sometime in March.  The Personnel Welfare and BVEA will begin negotiations mid-March to early April.  Tentatively, at the April 14, 2020 Board of Education regular meeting we will plan to ratify the 2020-21 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations and enter into Superintendent contract negotiations. 

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office will compile and review by March 2020.  In February 2020, we will present the 5-year plan.  In March 2020, the preliminary capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2020, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

In the months to come, the following Good News Reports will be shared the second Board of Education meetings each month as follows:  February - Brandon Valley Middle School; March – Brandon Valley Intermediate School; and April – Elementary schools

On Monday, January 20, 2020, Brandon Valley conducted a school-wide safety training in-service for Classified and Certified Staff.  Carrol Institute presented on Substance Use Trends and Social Media Trends in our young people, along with drawing upon the program entitled “Stop the Bleed.”  High School Principal Mark Schlekeway discussed the District Reunification plan, and we also had Situational Supervision presented by the Federal Bureau of Investigation to help empower our staff on how to supervise students.  Thank you to all who helped coordinate this training in-service for our entire staff.

The upcoming 2019-20 school year important dates to remember:  no school on Friday, February 14 and Monday, February 17, 2020 for President’s day weekend; Parent-Teacher conferences for the 2nd semester will be held on Monday, March 16, 2020 for the Elementary schools and the High School and on Tuesday, March 17, 2020

for the Intermediate and Middle School; school WILL BE in session on Thursday, March 19, 2020 (flood day make up); no school on Friday, March 20, 2020 as a teacher comp day; new last day of school is now scheduled for Friday May 22nd with the teacher Workshop day rescheduled to Tuesday, May 26, 2020.  A formal calendar amendment will be forthcoming in a future regularly scheduled Board of Education meeting. 

Board member Ellie Saxer made a public declaration that she will be filing a petition for the upcoming open Board of Education seat.  In addition, she also made a public declaration that she will be filing a petition for the Associated School Board of South Dakota (ASBSD) Executive Board position as well.

The Following Board Policies were presented at tonight’s meeting for a final reading:

1.    File KGC: Tobacco-Free School Policy

2.    File FF:  Facilities Planning and Development – Naming Facilities

Motion by Ode, seconded by Saxer to approve the policies as presented.  Motion carried.

            Superintendent Jarod Larson reported on the proposed 2020-21 school year calendar.  This calendar has been through a review with the Administration, Teacher Liaison Committee, and the Classified Council and is consistent and corresponding to the previous year school year calendar.  Important dates to highlight are August 12, 2020 as new staff in-service, August 13, 2020 with all new staff returning.  Wednesday, August 19, 2020 is the scheduled first day of classes and Wednesday, May 19, 2021 as the last day of classes for all BV students.  Brandon Valley High School graduation is schedule for Sunday, May 16, 2021.  Motion by Talcott, seconded by Klumper to approve the 2020-21 Brandon Valley School District calendar as presented.  Motion carried.

            Motion by Saxer, seconded by Talcott to approve the following general business item:

1.    Accept the Independent Auditor’s Report for Fiscal Year 2019 as presented.

Motion carried.

             Motion by Saxer, seconded by Klumper to approve the following personnel items:

1.    Approve retirement notice from Roxie Rauk, BE Title I Tutor, effective at the end of the 2019-20 school year.

2.    Approve recommendation to hire John Sjaarda, Substitute Bus/Van Driver, paid according to 2019-20 trip schedule, effective January 28, 2020.

3.    Accept resignation from Tom Pierce, BVIS Night Custodian, effective January 23, 2020.

4.    Accept resignation from Joel Keyman, Grounds Department, effective February 7, 2020.

5.    Approve resignation from Sierra Hansen, BE Special Education Educational Assistant, effective January 23, 2020.

6.    Approve recommendation to hire Brandi Bauer, BE Special Education Educational Assistant, full-time, $14.75/hour, effective January 28, 2020.

7.    Approve recommendation to hire Nicole Durflinger, BE Special Education Educational Assistant, full-time, $14.75/hour, effective January 28, 2020.

8.    Approve recommendation to hire Brenda Lape, BVHS Child Nutrition, full-time, $13.70/hour, effective January 28, 2020.

9.    Approve recommendation to hire Kristi Harkin, BVHS Child Nutrition, part-time, $13.70/hour, effective January 28, 2020.

10.  Approve recommendation to hire Debra David, CNS Substitute, $12.00/hour, effective January 28, 2020.

11.  Accept resignation from Kevin Brick, BVHS Musical Director, effective at the end of the 2019-20 school year, contingent upon finding a suitable replacement.

12.  Approve recommendation to hire substitutes for the 2019-20 school year as follows:  Riley Frantzen, Meredith Jenkins, and Rebecca Long.

  Motion carried.

            Communications that were received by the Central Office and the Board of Education was reviewed.  They included the following item:

  1. Thank you from Sandy Cummings for the plant sent in memory of her mother, Diane Rebnord.
  2. Thank you from Melissa Garrow for the staff safety training.
  3. Thank you from the Halseth family for the plant sent in memory of Denny Halseth.
  4. Thank you from the Clausen family for the plant sent in memory of Susan Shea.

            Board Vice Chairperson Gregg Ode reported on a recent Transportation Committee meeting.  The Committee is reviewing the sustainability of the current policies and procedures as our school district continues to grow.  We have some great plans to makes things work more efficiently and smoothly.  The Brandon Valley School District Transportation Department will hold open house opportunities to parents and patrons to participate in the new vision and growth opportunities that are on the horizon.

             Board President Renee Ullom, along with Board member Gregg Talcott reported Alternative Education.  Teachwell has recently purchased a new building for future growth.  Grants have been awarded for this expansion.

            Motion by Klumper, seconded by Talcott to adjourn the meeting at 7:07 p.m.  Motion carried.

 Signed ___________________________________
                                   
Business Manager 

Approved by the Board of Education this 10th day of February 2020.

        Signed____________________________________
                                       
Chairperson

BACK TO TOP

January 13, 2020

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 13th of January, 2020 at the Brandon Valley High School Community Room with the following members present:  Gregg Ode, Dan Klumper, and Gregg Talcott.  Absent: Renee Ullom and Ellie Saxer.  Also present were Business Manager Paul J. Lundberg, Activities Director Randy Marso, Middle School Principal Brad Thorson, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Robert Bennis Elementary Principal Kristin Hofkamp, Valley Springs Elementary Principal Tanya Palmer, Brandon Elementary Principal Merle Horst, and Special Services Director Kyle Babb.

Gregg Ode called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Talcott, seconded by Klumper to approve the agenda as presented.  Motion carried.

Motion by Klumper, seconded by Talcott to approve the meeting minutes from the regular meeting of December 9, 2019 and the Special Meeting of December 11, 2019 as presented. Motion carried.

 Motion by Klumper, seconded by Talcott to approve the bills and claims as submitted (see attached).  Motion carried.

 The cash report for the month of December 2019 showed receipts of $3,951,149.97 and disbursements of $5,533,333.75 leaving a balance of $24,321,354.77.  The General Fund had receipts of $2,791,558.19, sent a temporary interfund transfer of $508,260.68 to the Bond Fund, with disbursements of $2,802,002.47, leaving a balance of $5,575,158.78.  Capital Outlay Fund had receipts of $398,604.90, with disbursements of $179.44, leaving a balance of $1,003,339.35.  Special Education Fund had receipts of $561,930.57, with disbursements of $524,485.44, leaving a balance of $660,172.70.  Pension Fund had receipts of $.77, with disbursements of $0.00, leaving a balance of $53,705.32.   Bond Redemption Fund had receipts of $209,055.54, received a temporary interfund transfer of $508,260.68 from the General Fund, with disbursements of $1,407,856.25, leaving a balance of $0.00.  Enterprise Fund had receipts of $0.00, with disbursements of $2,166.46, leaving a balance of $26,714.91.  The Capital Projects Fund had receipts of $0.00, with disbursements of $796,643.69, leaving a balance of $17,002,263.71. 

 

The December 2019 payroll totaled $2,067,283.58 of which $1,079,906.51 was instructional, $506,010.10 was support services, $32,703.27 was co-curricular, $339,471.51 was Special Education, $107,179.69 was Food Service, and $2,012.50 was Driver’s Education.

Motion by Talcott, seconded by Klumper to approve the financial reports as presented for the month of November 2019 as presented.  Motion carried. 

Administrative reports were presented.   Superintendent Jarod Larson (via a pre-recorded audio presentation) outlined the following items in his Administrative Report:

Sparta Elementary School construction timeline as follows:

Fall 2019/Winter 2020:  Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect

February 2020:  Bid the construction project

Spring 2020:  Construction begins

Fall 2020:  Elementary boundary line committee meets

2020-21 School year:  Construction continues

Fall 2021:  School opens

Kindergarten Screening registration is open.  Contact your respective Elementary School for more information on how to register your student.

School Board Election for one (1) three (3) year seat will be held on Tuesday, June 16, 2020 (if necessary).  Earliest date to circulate a petition is April 7, 2020; deadline for return of petitions is May 8, 2020 (candidates must file a Financial Interest Statement within 15 days of filing a nominating petition.  If you have any further questions regarding this process, please contact the Business Office.

The 2020-21 additional staffing requests will be reviewed and approved in late February with positions advertised for in late February/early March with recommendations to hire to follow. 

Tentative 2020-21 negotiations time-line/wage recommendations will begin with a pre-negotiations meeting between the BVSD Admin and the Brandon Valley Education Association (BVEA) sometime in March.  The Personnel Welfare and BVEA will begin negotiations mid-March to early April.  Tentatively, at the April 14, 2020 Board of Education regular meeting we will plan to ratify the 2020-21 Master Contract, approve Classified wage recommendation/approve Administration Salary recommendations and enter into Superintendent contract negotiations.

The 2020-21 Budget process is underway with budget forms/documents distributed on January 6, 2020.  The Business Office will compile and review by March 2020.  In February 2020, we will present the 5-year plan.  In March 2020, the preliminary capital Outlay budget will be presented for approval in order for major items to be bid in a timely manner.  In May 2020, we will hold a preliminary budget presentation and in July 2020, we will hold the public budget hearing for potential action.

In the months to come, the following Good News Reports will be shared the second Board of Education meetings each month as follows:  January – Brandon Valley High School; February - Brandon Valley Middle School; March – Brandon Valley Intermediate School; and April – Elementary schools

The upcoming 2019-20 school year important dates to remember: no school on Monday January 20, 2020 for a teacher In-Service day; no school on Friday, February 14 and Monday, February 17, 2020 for President’s day weekend; Parent-Teacher conferences for the 2nd semester will be held on Monday, March 16, 2020 for the Elementary schools and the High School and on Tuesday, March 17, 2020 for the Intermediate and Middle Schools; school WILL BE in session on Thursday, March 19, 2020 (flood day make up); and no school on Friday, March 20, 2020 as a teacher comp day.          

Special Services Director Kyle Babb reported on the Special Education review by the State of South Dakota Department of Education that was held the week of January 6, 2020.  This review happens once every five years where they meet with each Special Education Teacher and every Speech/Language Therapist and review a file to determine whether we are in compliance with state and federal laws.  They have over 90 different items that they check within that paperwork.  Last Thursday, the SD DOE conducted an exit interview stating that we had only a 1% error rate (minor adjustments that need to be corrected in the Individual Education Plans (IEP’s), which is a great result for a District of our size.  Babb was very pleased with the results of this review and thanked the Special Education staff for their dedication and extra time spent preparing for this review. 

 The Following Board Policies were presented (via a pre-recorded audio presentation by Superintendent Jarod Larson) at tonight’s meeting for a first reading:
    1.   
File KGC: Tobacco-Free School Policy
    2.   
File FF:  Facilities Planning and Development – Naming Facilities 

            Superintendent Jarod Larson (via a pre-recorded audio presentation) reported on the proposed 2020-21 school year calendar.  This calendar has been through a review with the Administration, Teacher Liaison Committee, and the Classified Council and is consistent and corresponding to the previous year school year calendar.  Important dates to highlight are August 12, 2020 as new staff in-service, August 13, 2020 with all new staff returning.  Wednesday, August 19, 2020 is the scheduled first day of classes and Wednesday, May 19, 2021 as the last day of classes for all BV students.  Brandon Valley High School graduation is schedule for Sunday, May 16, 2021.  This calendar will be presented for adoption at the January 27, 2020 regular Board of Education meeting. 

            Motion by Talcott, seconded by Klumper to approve the following General Business:

  1. Acknowledge the Brandon Valley Education Association (BVEA) notification of contract negotiations for 2020 and beyond.
  2. Approve tuition agreement by and between the Brandon Valley School District #49-2 and the Sioux Falls School District – Career and Technical Education Academy for educational services for one student, as needed, $25.46/hour, effective January 13, 2020 through the end of the spring semester 2020, as presented.

Motion Carried

     Motion by Klumper, seconded by Talcott to approve the following personnel items:
        1.   
Approve recommendation to hire Valerie Grieve, English Language Learner Educational Assistant, full-time, $14.75/hour, effective January 2, 2020.
        2.   
Approve recommendation to hire Eric Perkinson, substitute for snow removal, $12.00/hour, effective January 14, 2020.
        3.   
Approve recommendation to hire James Linn, Substitute Bus/Van Driver, paid according to the trip schedule, effective January 14, 2020.
        4.   
Approve recommendation to hire STEM Teacher Leaders, $20.00/hour, 32.5 hours maximum (total of $650/teacher), effective for the 2019-20 school year.  Teachers listed as follows:  JoAnn Presler, Cassondra Shutes, Jayna Silvernail, Alyssa Johnson, Katee Lane, Tara Scholten, Mary Gile, Gina Sershen, and Lisa Reinschmidt.
        5.   
Approve recommendation to hire Kelli DeBoer, BVHS part-time child nutrition worker, $13.70/hour, effective January 6, 2020.
        6.   
Approve recommendation to hire Kristi Houser, BVHS full-time child Nutrition worker, $14.15/hour, effective January 13, 2020.
        7.   
Approve resignation/retirement from Sarah (Kathy) Hunt, BVHS Physical Education Teacher, effective at the end of the 2019-20 school year.
        8.   
Approve resignation/retirement for Kristine Sellers, BE Early Childhood Teacher, effective at the end of the 2019-20 school year.
        9.   
Approve resignation/retirement from Debbie Arrowsmith, FAE Administrative Assistant, effective at the end of the 2019-20 school year.
        10. 
Approve recommendation to hire Kathy Tews, long-term substitute for Katie Murdy, BVHS Counselor, effective on or about March 2, 2020 for six to eight weeks.
        11. 
Approve resignation of Susan Shea, BVHS part-time child nutrition, effective December 20, 2019.
        12. 
Approve new position at Brandon Elementary for a part-time Jr. Kindergarten Educational Assistant (paid apprenticeship), $11.00/hour, 15 hours/week, effective for the 2019-20 school year as presented.
        13. 
Approve recommendation to hire Brittney Reiter, BE Jr. Kindergarten Educational Assistant (paid apprenticeship), $11.00/hour, 15 hours/week, effective January 13, 2020.
        14. 
Approve recommendation to add an additional BE Special Education Educational Assistant, 1.0 FTE, effective with the 2019-20 school year (second semester), as presented.
        15. 
Approve recommendation to transfer Lexi Kobernusz from part-time RBE Child Nutrition Worker to BVSD Custodial substitute effective December 20, 2019.
        16. 
Approve recommendation to hire Rhonda Bachmeier, Custodial Substitute, $12.00/hour, effective January 14, 2020.
        17. 
Approve recommendation to hire Michael “Shane” Weiland, BVHS evening custodian, full-time, $15.30/hour plus $1.00/hour night differential pay, effective January 14, 2020.
        18. 
Approve recommendation to hire Katie Johnson, Custodial Substitute, $12.00/hour, effective January 14, 2020.
        19. 
Approve half-year lane change effective January 2020 for the following staff:  Mariah Koch, BA to BA+15
        20. 
Approve recommendation to hire substitutes for the 2019-20 school year:  Daniel Drake, Shelly Kolbeck, Lillian Lauesen, and Katie Johnson.
  Motion carried.

            The following information was presented to the Board of Education for information only:

  1. Request for maternity leave by April Verburg, FAE Music Teacher, effective on or around April 23, 2020 for approximately six weeks.

            The following communications were presented from the Central Office and Board of Education:

  1. Building Permit Applications – December 2019
  2. Thank you from Debra Rothenberger for BV Retired employees’ holiday luncheon.
  3. Thank you from Bonnie Fjerestad for BV Retired employees’ holiday luncheon.
  4. Thank you from Connie VanDenOever for BV Retired employees’ holiday luncheon.
  5. Thank you from Pam Eitreim for BV Retired employees’ holiday luncheon.
  6. Thank you from Leah Williamson and family for flowers sent in honor of the birth of their son, Cohen.
  7. Thank you from Beth Schaffer for flowers sent during her recent hospital stay.
  8. Thank you from Ann and Larry Beesley for BV Retired employees’ holiday luncheon.

            Board member, Dan Klumper reported on Student Activities, Curriculum & Technology regarding the recent Special Education review.  Mr. Klumper commended Director Kyle Babb and the Special Services department for a 99%.  Job well done!

             Motion by Klumper, seconded by Talcott to adjourn the meeting at 7:06 p.m.  Motion carried.

    Signed ___________________________________
                                   
Business Manager 

Approved by the Board of Education this 10th day of February 2020.

        Signed____________________________________
                                       
Chairperson

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