2016 Board Minutes

December 11, 201 9

A special Brandon Valley School District/District 10 and 25 Collaboration session meeting of the Brandon Valley Board of Education along with District 10 and 25 Legislative members was held at 7:30 a.m. on the 11^th day of December, 2019 at the Bette Sundem Conference Room of the Brandon Valley School District George A. Gulson Administration Center, Brandon, SD, with the following members present: Renee Ullom, Dan Klumper, Gregg Talcott. Absent: Gregg Ode and Ellie Saxer. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Representative Doug Barthel, Representative Jon Hansen, Representative Steven Haugaard, and Senator Kris Langner along with Brandon Valley Education Association Representatives Joe Krivarchka, and Tim Sylliaasen.

Motion by Talcott, seconded by Klumper to approve the agenda as presented.

The purpose of this meeting was to hold a collaborative round-table with the District 10 and 25 Legislators. No action was taken.

Motion by Klumper, seconded by Talcott to adjourn the collaboration session at 8:30 a.m. Motion carried.

Signed _____________________________
Business Manager

Approved by the Board of Education this 13^th day of January, 2020.

Signed _____________________________
Chairperson

December 9, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 9^th of December, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, High School Assistant Principal Bill Freking, Middle School Principal Brad Thorson, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Valley Springs Elementary Principal Tanya Palmer, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Saxer to approve the agenda as presented. Motion carried.

Motion by Talcott, seconded by Klumper to approve the meeting minutes from the regular meetings of November 12, 2019 and November 25, 2019 as presented. Motion carried.

Motion by Klumper, seconded by Ode to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of November 2019 showed receipts of $26,901,723.46 and disbursements of $3,662,630.53 leaving a balance of $25,903,538.55. The General Fund had receipts of $4,754,248.27, received a temporary interfund transfer of $1,308,037.77 from the Capital Outlay fund, and received a temporary interfund transfer of $421,337.87 from the Bond Fund, with disbursements of $2,857,525.68, leaving a balance of $6,103,863.74. Capital Outlay Fund had receipts of $1,983,972.40, sent a temporary interfund transfer of $1,308,037.77 to the General Fund, with disbursements of $71,020.74, leaving a balance of $604,913.89. Special Education Fund had receipts of $1,326,195.20, with disbursements of $731,131.01, leaving a balance of $622,727.57. Pension Fund had receipts of $78.79, with disbursements of $0.00, leaving a balance of $53,704.55. Bond Redemption Fund had receipts of $1,038,321.40, sent a temporary interfund transfer of $421,337.87 to the General Fund, with disbursements of $0.00, leaving a balance of $690,540.03. Enterprise Fund had receipts of $0.00, with disbursements of $2,953.10, leaving a balance of $28,881.37. The Capital Projects Fund had receipts of $17,798.907.40, with disbursements of $0.00, leaving a balance of $17,798,907.40.

The November 2019 payroll totaled $2,397,866.14 of which $1,290,998.76 was instructional, $539,829.12 was support services, $48,086.51 was co-curricular, $403,798.02 was Special Education, $112,553.73 was Food Service, and $2,600.00 was Driver’s Education.

Business Manager Paul Lundberg reviewed the Revenue and Expense reports through November 30, 2019. He pointed out potential budgetary concerns with building repairs and maintenance budgets throughout the District. These line items are at or near fully expended already in the 2019-20 school year and will need to be heavily scrutinized the remainder of the year.

Motion by Talcott, seconded by Saxer to approve the financial reports as presented for the month of November 2019 as presented. Motion carried.

Administrative reports were presented. Superintendent Larson reported on the recent Governor’s Budget Address with no inflationary increase to K-12 Education. There was an increase in the Special Education Rebase as well as additional state enrollment funding.

Brandon Valley will be hosting a Legislative Breakfast on Wednesday, December 11, 2019, in the George A. Gulson Administration Center Conference Room beginning at 7:30 a.m. This Breakfast will host District 10 & 25 Legislators, the Brandon Valley Board of Education, BV Administration and BV Education Association Representatives.

The 2020-21 academic school-year calendar development committee made up of the Administrative Council, Teacher Liaison Council, and the Classified Council has completed an initial draft with a tentative adoption time-line for the initial presentation on Monday, January 13, 2020 and the potential approval action on Monday, January 27, 2020 at the regularly scheduled Board of Education meetings.

Larson outlined the Sparta Elementary School construction timeline as follows:
Fall 2019/Winter 2020: Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect
February 2020: Bid the construction project
Spring 2020: Construction begins
Fall 2020: Elementary boundary line committee meets
2020-21 School year: Construction continues
Fall 2021: School opens

The Brandon Valley School District will hold an all staff safety in-service on Friday, January 10, 2020 for Classified Staff in the morning (7:45 to 11 am) and for the Certified Staff in the afternoon (12:15 to 3:45 pm). Carrol Institute will be here presenting on Substance Use Trends and Social Media Trends in our young people, along with drawing upon the program entitled “Stop the Bleed.” High School Principal Mark Schlekeway will be discussing his Reunification plan, and we will also have Situational Supervision presented by the Federal Bureau of Investigation to help empower our staff on how to supervise students.

In the months to come, the following Good News Reports will be shared the second Board of Education meetings each month as follows: January – Brandon Valley High School; February - Brandon Valley Middle School; March – Brandon Valley Intermediate School; and April – Elementary schools.

The upcoming 2019-20 school year important dates to remember: two-hour early dismissal on Friday, December 20, 2019; no school on Monday, December 23, 2019 through Wednesday, January 1, 2020 for Winter break. School resumes on Thursday, January 2, 2020. No school on Friday January 10, 2020 for a teacher Workshop/In-Service day; no school on Monday January 20, 2020 for a teacher In-Service day; no school on Friday, February 14 and Monday, February 17, 2020 for President’s day weekend.

High School Principal Mark Schlekeway reminded the BV Board of Education that the High School will hold Mid-Year Graduation on Wednesday, January 15^th at 7 p.m. in the Brandon Valley Performing Arts Center with 7-8 students graduating. Schlekeway also reminded those in attendance that there is an Angel Tree in the High School Commons with 240 Angels on the tree. All angels have been spoken for and all presents will be wrapped on Saturday, December 14^th at 9 a.m. All hands are welcome to help with the wrapping!

The Following Board Policies were presented at tonight’s meeting for discussion:
1. File KGC: Tobacco-Free School Policy
2. File FF: Facilities Planning and Development – Naming Facilities

Motion by Saxer, seconded by Klumper to approve the 2020 School Board Election date of June 16, 2020. Motion carried.

            Motion by Talcott, seconded by Saxer to approve the following personnel items:
1.    Approve request for long-term leave by Paula Huber, RBE Kindergarten teacher, effective on or around January 2, 2020 for approximately 6 weeks.
2.    Approve recommendation to hire Kim Kelly, long-term substitute for Paula Huber, RBE Kindergarten Teacher, effective on or January 2, 2020 for approximately six weeks.
3.    Approve recommendation to hire Lindsey Abens, long-term substitute for Laura Lueders, VSE 4^th Grade Teacher, effective on or around February 18, 2020, for approximately six weeks.
4.    Approve recommendation to hire Custodial Substitute Natnael Abadiga, $12.00/hour, effective Dec. 10, 2019.
5.    Approve recommendation to hire Sandi VanVoorst, HS child Nutrition Manager, $16.71/hour, effective January 13, 2020.
6.    Approve recommendation to hire Erin Ashby, HS Child Nutrition Cashier, full-time, $13.72/hour, effective December 10, 2019.
7.    Approve recommendation to hire substitutes for the 2019-20 school year: Gracie Adams & Jacob Frantzen.
Motion carried.

The following communications were presented from the Central Office and Board of Education:

Building Permit Applications – November 2019
Thank you from Tammy Bailey and family for the flowers sent in memory of her mother, Donna Benson.
Thank you from Bill Miller for support of the BVSD Retired Employee Holiday Luncheon.

Board Vice-chairperson, Gregg Ode, reported on a recent Transportation Committee Meeting held on December 5, 2019. Discussion centered around the significant transportation challenge of a Bus Driver Shortage. Please stop by the School District Office or Transportation Office if you are interested in driving for the District. The committee also reviewed current challenges and the necessity for programming evaluation in the areas of the number of drivers, riders, and buses, usage in proximity to buildings, as well as open enrollment usage.

Board Member Ellie Saxer reported on City Affairs & Legislation by reiterating the 0% increase for education as presented in the Governor’s recent Budget address. She will be continuing to stay abreast of legislative matters.

Motion by Klumper, seconded by Saxer to adjourn the meeting at 7:02 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 13^th day of January, 2020.

Signed____________________________________
Chairperson

November 25, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 25^th of November, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Dan Klumper, and Gregg Talcott. Absent: Ellie Saxer. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Fred Assam Elementary Principal Susan Foster, Director of Instruction Sherri Nelson, and Special Services Director Kyle Babb.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Talcott, seconded by Klumper to approve the agenda as amended to change effective date of the resignation on Personnel Item number 1 to December 19, 2019. Motion carried.

Administrative reports were presented. Superintendent Larson reported that Brandon Valley will be hosting a Legislative Breakfast on Wednesday, December 11, 2019, in the George A. Gulson Administration Center Conference Room beginning at 7:30 a.m.

Larson presented a land acquisition update with the south-side (Intermediate school site) transaction complete and the west-side (Elementary school site) has had a delayed closing and is now set for 12/16/2019.

Larson outlined the Sparta Elementary School construction timeline as follows:
        Fall 2019/Winter 2020: Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect
        February 2020: Bid the construction project
        Spring 2020: Construction begins
        Fall 2020: Elementary boundary line committee meets
        2020-21 School year: Construction continues
        Fall 2021: School opens

The Brandon Valley School District Safety Committee distributed a public service announcement on 11/21/2019 highlighting communication on the following: Transportation Safety, Winter Weather Safety, Stranger Danger, Safe Gun Storage at Home, and the “See Something-Say Something” campaign. Brandon Valley will hold an all staff safety in-service on Friday January 10, 2020 for Classified Staff in the morning (7:45 to 11 a.m.) and for the Certified Staff in the afternoon (12:15 to 3:45 p.m.).

The upcoming 2019-20 school year important dates to remember: no school on Wednesday-Friday, November 27-29 for the Thanksgiving Holiday break; 2-hour early dismissal on Friday, December 20, 2019; no school on Monday, December 23, 2019 through Wednesday, January 1, 2020 for Winter break. School resumes on Thursday, January 2, 2020. No school on Friday January 10, 2020 for a teacher Workshop/In-Service day; no school on Monday January 20, 2020 for a teacher In-Service day; no school on Friday, February 14 and Monday, February 17, 2020 for President’s day weekend.

Lastly, Superintendent Larson stated that he received a note of thanks from Todd Geerdes, on behalf of the Brandon Valley Education Association, formally thanking the Brandon Valley Board of Education for the recent salary enhancements that all staff received on their November, 2019 payroll. It is very much appreciated!

Business Manager Paul Lundberg presented the per pupil spending report for FY19 as tabulated by the South Dakota Department of Education. It compares the per pupil spending of School Districts throughout South Dakota. Brandon Valley ranks 142 out of 149 school districts. Brandon Valley still maintains an efficient utilization of the dollars that are allocated to us while still maintaining high levels of salary policies and programs. The Brandon Valley FY19 cost per pupil was $7,860 versus the state of South Dakota average of $9,369.

             Motion by Klumper, seconded by Talcott to approve the following general business items:
        1.    Approve agreement by and between the Brandon Valley School District and Inter-Lakes Community Partnership Head Start Pre-birth to five program, as presented.
        2.    Accept the bid from Waste Management for garbage service at a cost of $3,125.27/month for 36 months, effective January 1, 2020 to December 31, 2022 as presented.
Motion carried.

           Motion by Talcott, seconded by Ode to approve the following personnel items:
        1.    Approve resignation from Melinda Michels, HS English Language Learner Educational Assistant, effective December 19, 2019.
        2.    Approve recommendation to hire Cathi McGee, Substitute Bus/Van Driver, paid according to transportation trip schedule, effective November 26, 2019.
        3.    Approve recommendation to hire Ronald Paclik, Substitute Bus/Van Driver, paid according to transportation trip schedule, effective November 26, 2019.
        4.    Approve request for leave without pay for Becky Smith, part-time RBE Child Nutrition worker, effective January 13-16, 2020 as presented.
        5.    Approve recommendation to hire substitutes for the 2019-20 school year as follows: Lindsey Abens, Brandi Bauer, Nicole Durflinger, Makenzie Marso, and Taylor Thorson.
Motion carried.

Communications that were received by the Central Office and the Board of Education was reviewed. They included the following item:

Thank you from Stacy and Alex Wiese for the flowers sent in honor of the birth of their daughter, Cali.

Board Vice Chairperson Gregg Ode reported on a recent Transportation Committee meeting. The Committee is reviewing cost-efficiencies for the department with updates to follow in future meetings.

Board President Renee Ullom reported on Alternative Education. Teachwell has been very busy with all current programs as well as updating and starting some new programs. Along with that, the Business Manager has been mentoring students to which they have seen measurable success.

Motion by Klumper, seconded by Talcott to adjourn the meeting at 6:43 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 9^th day of December, 2019.

Signed___________________________________
Chairperson

November 12, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 12^th of November, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer (via phone), Dan Klumper, and Gregg Talcott (via phone). Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Middle School Principal Brad Thorson, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Robert Bennis Elementary Principal Kristin Hofkamp, Valley Springs Elementary Principal Tanya Palmer, Brandon Elementary Principal Merle Horst, Director of Instruction Sherri Nelson, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Klumper, seconded by Ode to approve the agenda as presented. On a roll call, the following voted aye: Klumper, Ode, Saxer, Talcott, and Ullom; voted nay: none. Motion carried.

Motion by Talcott, seconded by Klumper to approve the meeting minutes from the regular meetings of October 14, 2019 and October 28, 2019 as presented. On a roll call, the following voted aye: Talcott, Klumper, Ode, Saxer, and Ullom; voted nay: none. Motion carried.

Motion by Ode, seconded by Klumper to approve the bills and claims as submitted (see attached). On a roll call, the following voted aye: Ode, Klumper, Saxer, Talcott, and Ullom; voted nay: none. Motion carried.

The cash report for the month of October 2019 showed receipts of $2,218,763.48 and disbursements of $4,206,900.51 leaving a balance of $2,664,445.62. The General Fund had receipts of $1,770,157.29, sent a temporary interfund transfer of $1,079,627.27 to the Capital Outlay fund, and disbursements of $2,502,544.04, leaving a balance of $2,477,765.51. Capital Outlay Fund had receipts of $132,318.75, received a temporary interfund transfer of $1,079,627.27 from the General Fund, disbursements of $1,211,946.02, leaving a balance of $0.00. Special Education Fund had receipts of $261,641.68, and disbursements $491,360.86, leaving a balance of $27,663.38. Pension Fund had receipts of $71.41, and disbursements of $0.00, leaving a balance of $53,625.76. Bond Redemption Fund had receipts of $47,614.35 and disbursements of $0.00, leaving a balance of $73,556.50. Enterprise Fund had receipts of $6,960.00 and disbursements of $1,049.59, leaving a balance of $31,834.47.

The October 2019 payroll totaled $1,963,347.31 of which $1,050,901.59 was instructional, $451,171.37 was support services, $47,701.73 was co-curricular, $319,786.23 was Special Education, $92,811.39 was Food Service, and $975.00 was Driver’s Education.

Motion by Klumper, seconded by Ode to approve the financial reports as presented for the month of October 2019 as presented. On a roll call, the following voted aye: Klumper, Ode, Talcott, Saxer, and Ullom; voted nay: none. Motion carried.

Administrative reports were presented. Superintendent Larson reported that the Associated School Boards of South Dakota (ASBSD) will be be hosting the delegate assembly on Friday, November 15, 2019 in Pierre, SD where Board Member Ellie Saxer, chair for the city/state legislative committee, will be in attendance.

Brandon Valley will be hosting a Legislative Breakfast on Wednesday, December 11, 2019, in the George A. Gulson Administration Center Conference Room beginning at 7:30 a.m.

An update was presented on the Brandon Valley High School Computer one-to-one initiative. We continue year four of utilization of the Apple MacBook. We will sell the initial devices to a third-party vendor after this year (with the evaluation/quote process on-going) and purchase new devices through the Apple lease-to-own program.

Larson outlined the Sparta Elementary School construction timeline as follows:
        Fall 2019/Winter 2020: Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect
        February 2020: Bid the construction project
        Spring 2020: Construction begins
        Fall 2020: Elementary boundary line committee meets
        2020-21 School year: Construction continues
        Fall 2021: School opens

Business Manager Paul Lundberg reported on Sparta Elementary Final Bond Issuance. We voted to issue $15,750,000 in bonds, but due to a favorable bond market, we were able to issue $15,525,000 instead, which is $225,000 less debt that the School District had anticipated. Other highlights for this final issuance is that we were rated at a AA stable rating for these bonds (the highest of any SD School District) with an all-in total interest of 2.755% for these bonds. The Mill Levy that we projected to be .40 cents/$1,000 and is now projected to be .37 cents/$1,000 valuation, which is another savings we are very proud to have procured for our patrons.

Brandon Valley Middle School Principal Brad Thorson reported on the recent banquet he attended to present BVMS Band Instructor Calvin Lipetzky with the SD Young Music Educator of the Year award. Congratulations to Mr. Lipetzky and to the Band program.

            Motion by Talcott, seconded by Ode to approve the following general business items:
        1.    Approve continuation of service between the Brandon Valley School District and Soo Sanitary Excavating and Grading, LLC for snow removal during the 2019-20 school year as presented.
        2.    Approve request from the Brandon Valley Ski/Snowboard Program (Jon Button) for the use of a BVSD bus to transport participants to and from Great Bear.
        3.    Approve 2019-20 Brandon Valley School District Title I, Part A Program Comparability Assurances report as presented.
        4.    Approve Tuition Agreement contract dates between the Brandon Valley School District and Sioux Falls Children Home Society for one student at a rate of $109.81/day, five days/week, effective October 23, 2019 through (corrected end date of) June 30, 2020, as presented.
                On a roll call, the following voted aye: Talcott, Ode, Saxer, Klumper, and Ullom; voted nay: none. Motion carried.

            Motion by Saxer, seconded by Klumper to approve the following personnel items:
        1.    Approve recommendation to hire Jean Graf, Child Nutrition Substitute, $12.00/hour, effective November 13, 2019.
        2.    Approve recommendation to hire Emily Harris, long-term substitute for Leah Williamsons, Fred Assam Elementary Kindergarten teacher, effective (approximately) December 2, 2019 through February 24, 2020.
        3.    Approve recommendation to hire Christopher A. Constant, Substitute Bus/Van Driver, paid according to transportation trip schedule, effective November 13, 2019.
        4.    Approve resignation/retirement from Debbie Polzine, BVHS full-time Child Nutrition Worker, effective November 26, 2019.
        5.    Approve recommendation to hire substitutes for the 2019-20 school year as follows: Jacob Edwards, Sarah Fischenich, and Justin Tremel.
            On a roll call, the following voted aye: Saxer, Klumper, Talcott, Ode, and Ullom; voted nay: none. Motion carried.

The following communication was presented from the Central Office and Board of Education:

Building Permit Applications – October 2019
Thank you from Katie Jurgensen for flowers sent during her recovery from surgery.
Thank you from Katie Jurgensen and family for the plant sent in memory of her mother, Debra Haas.

Board Member Dan Klumper reported on a recent Student Activities, Curriculum and Technology meeting. During the meeting, Special Education Direction Kyle Babb shared that there will be a state Special Education on-site review in the near future and how he and his staff are preparing. Secondly, Brandon Valley Intermediate School Assistant Principal Rick Pearson explained how things are going with the current year assessments and reviewing data for student achievement. Lastly, Director of Instruction Sherri Nelson shared with the committee things from the art world. Klumper also thanked Robert Bennis Elementary Principal Kristin Hofkamp and instructor Mr. Jeff Fode on the recent Veteran’s Day program held at Robert Bennis this last week. It was great to see the patriotism with the young children and the respect that was given to our veterans!

Travel reports were heard.

Motion by Ode, seconded by Klumper to adjourn the meeting at 6:46 p.m. On a roll call, the following voted aye: Ode, Klumper, Saxer, Talcott, and Ullom; voted nay: none. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 9^th day of December, 2019.

Signed___________________________________
Chairperson

October 28, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28^th of October, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott (via phone). Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Valley Springs Elementary Principal Tanya Palmer, Brandon Elementary Principal Merle Horst, Director of Instruction Sherri Nelson, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Klumper, seconded by Saxer to approve the agenda as presented. On a roll call, the following voted aye: Klumper, Saxer, Ode, Talcott, and Ullom; voted nay: none. Motion carried.

Administrative reports were presented. Superintendent Larson reported that the 2019 State Aid Enrollment final number is 4,427.13 students. This is a growth of 177 students from the previous year.

Associated School Boards of South Dakota (ASBSD) held the last of the regional meetings on Wednesday, October 16, 2019 in Harrisburg, SD where Board Member Gregg Talcott and Dr. Jarod Larson were in attendance to discuss the up-coming legislative session. ASBSD will also be hosting the delegate assembly on Friday, November 15, 2019 in Pierre, SD where Board Member Ellie Saxer, chair for the city/state legislative committee, will be attending this delegate assembly.

Larson outlined the Sparta Elementary School construction time-line as follows:
        Fall 2019/Winter 2020: Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect
        February 2020: Bid the construction project
        Spring 2020: Construction begins
        Fall 2020: Elementary boundary line committee meets
        2020-21 School year: Construction continues
        Fall 2021: School opens

The upcoming 2019-20 school year important dates to remember: no school on Monday November 11, 2019 for the Veteran’s Day Holiday; no school on Wednesday-Friday, November 27-29 for the Thanksgiving Holiday break; 2-hour early dismissal on Friday, December 20, 2019; no school on Monday, December 23, 2019 through Wednesday, January 1, 2020 for Winter break. School resumes on Thursday, January 2, 2020.

The next regularly scheduled Board of Education meeting will be held on Tuesday, November 12, 2019 at 6:30 p.m. in the Brandon Valley High School Community Room.

Lastly, Superintendent Larson presented the 5^th, 8^th, and 11^th Grade ELA/Math/Science Performance scores as well as the Brandon Valley High School 2019 ACT Data for the Board of Education’s information and review.

Superintendent Jarod Larson addressed the Board on the 2019-20 School Improvements plans presented for the Board of Education’s review as follows:

1.    Brandon Elementary
    2.    Valley Springs Elementary
    3.    Robert Bennis Elementary
    4.    Fred Assam Elementary
    5.    Brandon Valley Intermediate School
    6.    Brandon Valley Middle School
    7.    Brandon Valley High School

Motion by Klumper, seconded by Saxer to approve the following general business items:

1.    Approve American Deposit Management, LLC (ADM) as a depository for Bond Issue Proceeds ($17M).
    2.    Approve budget for Sparta Elementary School Building Project as presented.
    3.    Approve Tuition Agreement by and between the Brandon Valley School District #49-2 and the Sioux Falls Children’s Home Society for one student at a rate of $109.81/day, five days/week,, effective October 23, 2019 through October 22, 2020, as presented.
    4.    Approve contract by and between the Brandon Valley School District #49-2 and the McCrossan Boys Ranch for educational services for one student at a rate of $70.29/day, seven days/week, effective October 28, 2019 through June 30, 2020, as presented.
    5.    Approve request for authorization to purchase two Dodge Grand Caravans via the 2019 State of South Dakota Vehicle Specification for 2020 or newer vehicles, at a total cost of $42,524.00 total, as presented.
    6.    Approve standard form of agreement by and between the Brandon Valley School District #49-2 and Architecture Incorporated for Sparta Elementary School project as presented.
Motion by Klumper, seconded by Saxer to approve the general business items as presented. On a roll call, the following voted aye: Klumper, Saxer, Ode, Talcott, and Ullom; voted nay: none. Motion carried.

            Motion by Saxer, seconded by Ode to approve the following personnel items:
    1.    Approve recommendation to hire Noah Leners, BVHS Special Education Educational Assistant, $14.75/hour, effective October 21, 2019.
    2.    Approve recommendation to hire substitutes for the 2019-20 school year as follows: Serena Hopf, Zachary Koosman, Darin Porter, and Teresa Sissoko
    Motion by Saxer, seconded by Ode to approve the personnel items as presented. On a roll call, the following voted aye: Saxer, Ode, Klumper, Talcott, and Ullom; voted nay: none. Motion carried.

The following personnel item was presented to the Board of Education as information only:

Request for medical leave by Keren Shafer, VSE Special Education Educational Assistant, beginning on November 13, 2019 for approximately 4-6 weeks.

Board Member Gregg Talcott reported on a recent Safety Committee meeting.

Travel reports were heard.

Superintendent Larson reported that Board Member Talcott will be joining future board meetings via phone for the next few months as he serves a long-term administration substitute position at St. Michael Albertville High School in Albertville, Minnesota.

Activities Director Randy Marso reported that over the last weekend, there were four State Championship contests and Marso was proud to announce that Brandon Valley was the only High School that had teams on the awards stands at each competition. Congratulations LYNX!

Motion by Saxer, seconded by Ode to adjourn the meeting at 6:40 p.m. On a roll call, the following voted aye: Saxer, Ode, Klumper, Talcott, and Ullom; voted nay: none. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 12^th day of November, 2019.

Signed____________________________________
Chairperson

October 14, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14^th of October, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Brandon Elementary Principal Merle Horst, Director of Instruction Sherri Nelson, and Special Services Director Kyle Babb.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Talcott to approve the agenda as presented. Motion carried.

Motion by Ode, seconded by Klumper to approve the meeting minutes from the regular meetings of September 9, 2019 and September 23, 2019 as presented. Motion carried.

Motion by Talcott, seconded by Saxer to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of September, 2019 showed receipts of $2,025,012.69 and disbursements of $3,857,349.59 leaving a balance of $4,652,582.65. The General Fund had receipts of $1,688,765.56, sent a temporary interfund transfer of $228,410.50 to the Capital Outlay fund, and disbursements of $2,571,081.81, leaving a balance of $4,289,779.53. Capital Outlay Fund had receipts of $93,387.09, received a temporary interfund transfer of $228,410.50 from the General Fund, disbursements of $602,073.70, leaving a balance of $0.00. Special Education Fund had receipts of $227,075.91, and disbursements $663,281.77, leaving a balance of $257,382.56. Pension Fund had receipts of $0.00, and disbursements of $0.00, leaving a balance of $53,554.35. Bond Redemption Fund had receipts of $13,034.13 and disbursements of $0.00, leaving a balance of $25,942.15. Enterprise Fund had receipts of $2,750.00 and disbursements of $20,912.31, leaving a balance of $25,924.06.

The September 2019 payroll totaled $2,013,008.51 of which $1,037,483.86 was instructional, $499,825.17 was support services, $43,257.78 was co-curricular, $316,769.81 was Special Education, $96,784.39 was Food Service, and $18,887.50 was Driver’s Education.

Motion by Klumper, seconded by Ode to approve the financial reports as presented for the month of September, 2019. Motion carried.

Administrative reports were presented. Superintendent Jarod Larson reported that the District now has about 100 free parking spots with the addition of the new parking area located at the Administration Center, along with the new parking arrangements made this year at the High School.

Larson also reported that the Fall 2019 Parent-Teacher Conferences were held on Monday and Tuesday, September 30^th and October 1^st with good quality attendance. In conjunction with the conferences, the High School also presented a post-secondary fair.

At the next regularly scheduled Board of Education Meeting (October 28, 2019), Superintendent Larson plans to present an ACT and Science Assessment Update.

Associated School Boards of South Dakota (ASBSD) has one remaining regional meeting scheduled for Wednesday, October 16, 2019 in Harrisburg, SD from 6-8:30 p.m. If interested in attending, please contact Superintendent Larson. The delegate assembly will be held in November and Board Member Ellie Saxer is our chair for the city/state legislative committee and serves in that capacity.

A tentative District 10 and 25 Legislative Breakfast is scheduled for Wednesday, December 11, 2019 at 7:30 a.m. More information to follow on that meeting.

Larson outlined the Sparta Elementary School construction time-line as follows:

Fall 2019/Winter 2020: Construction planning meetings with Administration, Buildings and Grounds Committee, and Architect

February 2020: Bid the construction project

Spring 2020: Construction begins

Fall 2020: Elementary boundary line committee meets

2020-21 School year: Construction continues

Fall 2021: School opens

Lastly, upcoming 2019-20 school year important dates to remember: no school on Monday November 11, 2019 for the Veteran’s Day Holiday; no school on Wednesday-Friday, November 27-29 for the Thanksgiving Holiday break; 2-hour early dismissal on Friday, December 20, 2019; no school on Monday, December 23, 2019 through Wednesday, January 1, 2020 for Winter break. School resumes on Thursday, January 2, 2020.

Business Manager Paul Lundberg reported that he has been preparing for the negotiated sale of the upcoming Bond Issuance. This should take place in the next 4-6 weeks and get the bonds issued so that we may begin the process of paying for associated costs to start construction of the new Elementary school

            Motion by Talcott, seconded by Ode to approve the following general business items:
        1.    Approve the 2019-20 IDEA Part B 611 ($773,978) and 619 ($16,159) Grant Application as presented.
        2.    Approve the 2019-20 Consolidated Grant Application for Title I ($338,975), Title IIA ($120,414), and Title IV ($16,625) as presented.
        3.    Approve 2019-20 Comprehensive District Academic Improvement Plan as presented.
        4.    Approve 2019-20 Carl Perkins Grant Application ($33,640) as presented.
        5.    Approve request for authorization to purchase one passenger vehicle (2020 Chevrolet Suburban) via the 2019 State of South Dakota Vehicle Specification for 2020 or Newer Vehicles, at a cost of $41,116 for the 2019-20 school year as presented.
Motion carried.

Motion by Saxer, seconded by Klumper to approve the following personnel items:
        1.    Approve recommendation to hire Lexy Kobernusz, part-time RBE Child Nutrition worker, $13.70/hour, 18.75 hours/week, effective October 15, 2019.
        2.    Approve request for additional BVHS Special Education Educational Assistant, 1.0 FTE, at an approximate cost of $30,000, for the 2019-20 school year.
        3.    Approve recommendation to hire K-12 STEM Teacher Leaders (STLs) by reallocating funds previously earmarked for Literacy and Technology Coaches, as presented.
        4.    Accept resignation/retirement notification for Julie Nelson, BVHS full-time Child Nutrition Kitchen Manager, effective January 10, 2020.
        5.    Approve the following substitutes for the 2019-20 school year as follows: Kathryn Davis, Dylan Gehrke, Skyler Grimmius, Emily Harris, and Jesse Kroupa.
Motion carried.

The following personnel items were presented to the Board of Education as information only:

Request for maternity leave by Mariah Koch, BVMS Family and Consumer Science Teacher, on or around February 25, 2020 for approximately 6-9 weeks.
Request for maternity leave by Laura Lueders, VSE 4^th Grade Teacher, on or around February 17, 2020 for six weeks.

Communications that were received by the Central Office and Board of Education was reviewed. They included the following item:
1. Building Permit Applications ~ September 2019

Board Reports were presented. Board member Dan Klumper reported that Child Nutrition/Wellness Committee recently met for the first time this school year. This committee has been discussing food waste during lunch and looked at ways to cut that food waste down. They also discussed the “Fuel Up to Play 60” program. Klumper also reported on the Student Activities, Curriculum & Technology Committee’s recent meeting.

Board President Renee Ullom reported on the Alternative Education Committee and popularity of the Transition Advantage program at Teachwell.

Travel Reports were reviewed.

Motion by Saxer, seconded by Talcott to adjourn the meeting at 6:50 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 12^th day of November, 2019.

Signed____________________________________
Chairperson

September 23, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 23^rd of September, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Middle School Principal Brad Thorson, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Valley Springs Elementary Principal Tanya Palmer, Robert Bennis Elementary Principal Kristin Hofkamp, and Director of Instruction Sherri Nelson.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Talcott, seconded by Ode to approve the agenda as presented. Motion carried.

Administrative reports were presented. Superintendent Larson reported that September is Attendance Awareness month in the state of South Dakota and nation-wide. Brandon Valley will continue to stress how attendance affects student achievement and learning.

The FY19 Annual Audit field work was completed Monday and Tuesday, September 16-17, 2019. This is aligned with our Strategic Plan to have effective, efficient, sustainable business practices which is an important component of what we do financially.

Larson also discussed the South Dakota Department of Education report card review/release. The public release of the SD DOE Report Card Data was September 17, 2019. Larson will be presenting a “State of the Schools Address” at the regularly scheduled Board of Education Meeting this evening. We also plan to review and update our Strategic Plan with some of the things we are currently doing along with some of the things that we have planned. The SD DOE Report Card Data is available to view on the South Dakota Department of Education webpage.

Associated School Boards of South Dakota (ASBSD) will be holding regional meetings as follows: Monday, October 7, 2019 in Madison, SD; Thursday, October 10, 2019 in Mitchell, SD; and Wednesday, October 16, 2019 in Harrisburg, SD, all scheduled from 6-8:30 p.m. If interest in attending, please contact Superintendent Larson. The delegate assembly will be held in November and Board Member Ellie Saxer is our chair for the city/state legislative committee and serves in that capacity. Mrs. Saxer will be attending the October 7^th meeting in Madison.

The District 10 and 25 Legislative Breakfast is tentatively scheduled for Wednesday, December 11, 2019 at 7:30 a.m. Please check your schedules on this tentative date and we will confirm the date in the near future.

Brandon Valley’s newest school, Sparta Elementary, will have the following construction time-line:
    ~ Fall 2019/Winter 2020 - Construction Planning
    ~ February 2020 – Bid the Construction Project
    ~ Spring 2020 – Construction Begins
    ~ Fall 2020 – Elementary Boundary Line Committee reconvenes to reassess current school boundaries
    ~ 2020-21 School Year – Construction continues
    ~ Fall 2021 – School Opens

            Lastly, looking ahead to our next academic school year, 2019-20 school year important dates to remember: BVMS/BVIS Parent-Teacher Conferences on Monday, September 30^th; Elementary/BVHS Parent-Teacher Conferences on Tuesday, October 1^st; no school on Friday, October 4^th for a teacher comp day; no school on Monday, November 11, 2019 for the Veteran’s Day Holiday, and no school on Wednesday-Friday, November 27-29, 2019 for the Thanksgiving holiday break.

Superintendent Jarod Larson addressed the Board on the 2019 State of the Schools Address including the 2018-19 Accountability Report Card Overview, a 2019-20 Facilities Update, and the 2018-2023 Strategic Plan Review/Update. This information can be reviewed on the following link: https://jl163.k12.sd.us/2019.state.of.schools.Presentation.Report.Card.Strategic.Plan.Facilities.Final.pdf

Motion by Talcott, seconded by Klumper to approve the following general business items:

1. Approve Resolution #2019A for issuance of bonds not to exceed $15,750,000 as follows:
RESOLUTION NO. 2019A
RESOLUTION AUTHORIZING THE EXECUTION, TERMS, ISSUANCE AND PAYMENT OF GENERAL OBLIGATION BONDS, SERIES 2019, TO BE ISSUED IN ONE OR MORE SERIES, IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED FIFTEEN MILLION SEVEN HUNDRED FIFTY THOUSAND DOLLARS ($15,750,000) OF THE BRANDON VALLEY SCHOOL DISTRICT 49-2 OF MINNEHAHA COUNTY, SOUTH DAKOTA AND AUTHORIZATION AND APPROVAL OF THE HEALTH AND EDUCATIONAL FACILITIES AUTHORITY IN STATE AID PLEDGE AGREEMENT.

Full resolution located in the Business Office

2. Approve mandatory revision of Adult Lunch price from $3.60 to $3.75, effective September 24, 2019 as presented.
Motion carried.

            Motion by Klumper, seconded by Ode to approve the following personnel items:
        1.    Approve recommendation to hire Brenda Burch, long-term substitute for Stacey Wiese, BVIS 6^th Grade Math Teacher, effective around November 5, 2019 for approximately six weeks.
        2.    Approve first year teacher lane change request from Adam Zabih, from MA to MA+15 ~ $46,978, based on the 2019-20 hiring schedule, effective the 2019-20 school year.
        3.    Approve lane change request for the following staff: Shelly Berg: MA to MA+15; Melanie Sittig: BA to BA+15.
        4.    Approve resignation from Michele Gustafson, part-time RBE Child Nutrition worker, effective October 4, 2019.
        5.    Approve recommendation to hire Joshua Postin, RBE Night Custodian, $15.30/hour, plus $1.00/hour night differential pay, effective October 7, 2019.
        6.    Approve recommendation to hire Joseph (Joey) Clark, Custodial Substitute, $12.00/hour, and Transportation Driver Substitute, paid according to the transportation schedule, effective September 24, 2019.
        7.    Approve recommendation to hire Joseph (Joey) Clark, BVHS Custodian, $15.30/hour, plus $1.00/hour night differential pay, effective December 16, 2019.
        8.    Approve recommendation to hire substitutes for the 2019-20 school year as follows:
                    Mona Decker, Ryan Patrick, Logan Shockman, and Wyatt VanderVorst.
Motion carried.

Travel reports were heard.

Motion by Klumper, seconded by Talcott to adjourn the meeting at 7:05 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 14^th day of October, 2019.

Signed____________________________________
Chairperson

September 11, 201 9

A special meeting of the Brandon Valley Board of Education, Brandon, SD was held at 5:00 p.m. on the 11^th day of September, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer (via phone), Dan Klumper, and Gregg Talcott. Absent: None. Also present were Superintendent Jarod Larson and Business Manager Paul Lundberg.

Renee Ullom called the regular meeting to order at 5:00 p.m., beginning with the Pledge of Allegiance. The Board of Education and members present also observed a moment of silence in remembrance of 911.

Motion by Talcott, seconded by Klumper to approve the agenda as presented. On a roll call vote, the following voted aye: Talcott, Klumper, Ode, Saxer, and Ullom; voting nay: None. Motion carried.

The board of education reviewed the following September 10, 2019 Special School Bond Election results and voter turn-out percentages as follows:

PRECINCT	YES		NO		TOTAL
Brandon	716		87		803
Valley Springs	59		25		84
Splitrock	310		17		327
Total	1,085	(89.4%)	129	(10.6%)	1,214

Percentages:
	PRECINCT	YES	NO
	Brandon	89.2%	10.8%
	Valley Springs	70.2%	29.8%
	Splitrock	94.8%	5.2%
	Total	89.4%	10.6%

	Total Eligible Voters	14,787
	Total Voters	1,214	8.2%

Motion by Klumper to approve the following resolution and moved that the same be passed:

WHEREAS, at the election held on the 10^th day of September 2019, the same being the date set by Resolution for the holding of an election for the purpose of voting upon the question:

SHALL THE BRANDON VALLEY SCHOOL DISTRICT 49-2, MINNEHAHA COUNTY, SOUTH DAKOTA, ISSUE ITS NEGOTIABLE GENERAL OBLIGATION SCHOOL BONDS IN A PRINCIPAL AMOUNT NOT EXCEEDING $15,750,000, ISSUED IN ONE OR MORE SERIES, BEARING INTEREST AT SUCH RATES AS MAY BE DETERMINED BY THE SCHOOL BOARD, PAYABLE AND MATURING FROM 1 AND NOT TO EXCEED 20 YEARS AFTER THE DATE OF ISSUANCE, FOR THE PURPOSE OF FINANCING THE COST TO: (1) CONSTRUCT, FURNISH AND EQUIP A NEW ELEMENTARY SCHOOL, (2) PAY LAND ACQUISITION COSTS, (3) FUND SCHOOL IMPROVEMENTS, AND (4) PAY COSTS OF ISSUANCE AND SALE?

SHALL THE ABOVE PROPOSITION BE APPROVED AND THE BONDS ISSUED?

WHEREAS, 89.4% of all the legal voters present and voting at said election voted in favor of issuing said bonds.

NOW, THEREFORE, BE IT RESOLVED that the School Board of the Brandon Valley School District 49-2, Minnehaha County, South Dakota, determines and declares that it is the will of 89.4% percent of the electors of the School District present and voting at the election, that the Brandon Valley School District 49-2 be authorized to issue its bonds as aforesaid, and that the School Board of the Brandon Valley School District 49-2 hereby declares the results of said election to be that the issuance of the bonds was authorized by said election as required by law.

Passed and approved this day of 11^th day of September, 2019.
______________________________
President

ATTEST:

_______________________________
Business Manager

The motion for adoption of the foregoing Resolution was duly seconded by Board Member Saxer and upon vote being taken thereon, the following voted YEA: Klumper, Saxer, Ode, Talcott, and Ullom, and the following voted NAY: None.

Whereupon said Resolution was declared duly passed and adopted.

STATE OF SOUTH DAKOTA )

:SS
COUNTY OF MINNEHAHA )

I, the undersigned, being the duly qualified and acting Business Manager of the Brandon Valley School District 49-2, Minnehaha County, South Dakota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of the School Board of said School District held on September 11, 2019, with the original thereof on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to the canvass of election.

Witness my hand as such Business Manager this 11^th day of September, 2019.

___________________________________
Business Manager
Brandon Valley School District 49-2,
Minnehaha County, South Dakota

Motion by Talcott, seconded by Klumper to adjourn the meeting at 5:08 p.m. On a roll call vote, the following voted aye: Talcott, Klumper, Ode, Saxer, and Ullom; voting nay: None. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 14^th day of October, 2019.

Signed____________________________________
Chairperson

September 9, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 9^th of September, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Brandon Elementary Principal Merle Horst, Fred Assam Elementary Principal Susan Foster, Director of Instruction Sherri Nelson, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Ode to approve the agenda as presented. Motion carried.

Motion by Talcott, seconded by Saxer to approve the meeting minutes from the regular meetings of August 12, 2019 and August 26, 2019 as presented. Motion carried.

Motion by Klumper, seconded by Saxer to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of August, 2019 showed receipts of $2,197,830.44 and disbursements of $4,266,642.00 leaving a balance of $6,484,919.55. The General Fund had receipts of $1,885,007.37, and disbursements of $2,722,691.41 leaving a balance of $5,400,506.28. Capital Outlay Fund had receipts of $24,045.26, disbursements of $1,1740,602.63, leaving a balance of $280,276.11. Special Education Fund had receipts of $275,548.17, and disbursements $363,068.42, leaving a balance of $693,588.42. Pension Fund had receipts of $321.62, and disbursements of $0.00, leaving a balance of $53,554.35. Bond Redemption Fund had receipts of $12,908.02, and disbursements of $0.00, leaving a balance of $12,908.02. Enterprise Fund had receipts of $0.00 and disbursements of $10,279.54, leaving a balance of $44,086.37.

The August 2019 payroll totaled $1,481,118.83 of which $865,113.88 was instructional, $368,034.29 was support services, $30,763.12 was co-curricular, $200,031.11 was Special Education, $14,976.43 was Food Service, and $2,200.00 was Driver’s Education.

Motion by Talcott, seconded by Saxer to approve the financial reports as presented for the month of August, 2019. Motion carried.

The FY19 Annual Audit of the 2018-19 school year is scheduled for Monday and Tuesday, September 16-17, 2019. This is aligned with our Strategic Plan to have effective, efficient, sustainable business practices which is an important component of what we do financially.

Larson also discussed the South Dakota Department of Education report card review/release. The public release of the SD DOE Report Card Data is scheduled for September 17, 2019. Larson plans on presenting a “State of the Schools Address” at the regularly scheduled Board of Education Meeting on Monday, September 23, 2019. We also plan to review and update our Strategic Plan with some of the things we are currently doing along with some of the things that we have planned.

The Brandon Valley 2019 General Obligation Bond Issue election is scheduled for Tuesday, September 10, 2019, to accommodate growing student enrollment both current and future. There will be no property tax increase estimated due to Robert Bennis Elementary coming off the tax roll, and BVSD altering elementary boundaries last year to maximize the available space with the current facilities to wait one more year before going out for a bond. There will be a Special Board of Education Meeting that is scheduled for Wednesday, September 11, 2019 at 5:00 p.m. held in the HS Community Room to canvas the vote of this election.

Lastly, looking ahead to our next academic school year, 2019-20 school year important dates to remember: BVMS/BVIS Parent-Teacher Conferences on Monday, September 30^th; Elementary/BVHS Parent-Teacher Conferences on Tuesday, October 1^st; no school on Friday, October 4^th for a teacher comp day; and no school on Monday November 11, 2019 for the Veteran’s Day Holiday.

Assistant High School Principal Bill Freking reminded all that Homecoming week will be the week of September 23^rd and there will be a Community Breakfast with the Lynx on Friday, September 27^th.

Superintendent Jarod Larson presented a recommendation to amend the 2019-20 Capital Outlay tax request from $5,800,000 to $6,000,000. Motion by Klumper, seconded by Saxer to approve the amendment of the 2019-20 Capital Outlay tax request as presented. Motion carried.

            Motion by Talcott, seconded by Saxer to approve the following personnel items:
1.    Approve recommendation to hire Tyson Metzger, Assistant 7^th Grade Boys Basketball Coach, 6% of Extra-curricular hiring schedule, Step 2 ~ $2,443.00, effective for the 2019-20 school year.
    2.    Approve resignation from Sherry Qualseth, BVHS part-time Child Nutrition Worker, effective August 27, 2019.
    3.    Approve recommendation to hire Emily Marotz, Assistant Marching Band Director, 10% of Extra-curricular hiring schedule, Step 2 ~ $4,072.00, effective for the 2019-20 school year.
    4.    Approve recommendation to hire Kelly Matzen, BVHS part-time Child Nutrition Worker, $13.70/hour, 18.75 hours/week, effective September 3, 2019.
    5.    Approve resignation of Britton Feltman, RBE night custodian, effective September 27, 2019.
    6.    Approve recommendation to hire Danielle Hartog, BVIS full-time Special Education Educational Assistant, $14.75/hour, effective September 10, 2019.
    7.    Approve resignation from Kim Bak, BE full-time Special Education Educational Assistant, effective September 5, 2019.
    8.    Approve recommendation to hire Sierra Hansen, BE full-time Special Education Educational Assistant, $14.75/hour, effective September 16, 2019.
    9.    Approve first year teacher lane change request for Kristin VanBuskirk from BA+15 to MA, $47,637.00, based on the 2019-20 hiring schedule, effective for the 2019-20 school year.
    10. Approve lane change requests for the following staff:
    Jacqueline Bogue ~ BA to BA+15; Jill Flint ~ MA+15 to MA+30; Cathie Herbers ~ BA to BA+15; Kelsey Hoff ~ BA+15 to MA; Cassandra Kocer ~ BA to BA+15; Joe Krivarchka ~ BA+15 to MA;
    Jeffrey O’Connell ~ BA+15 to MA; Kristina Pappas ~ MA to MA+15; Kendra Ramm ~ BA to BA+15;
    Marshall Brandon Rogers ~ BA+15 to MA; Chelsea VanLeur ~ BA to BA+15; Stacey Wiese ~ BA+15 to MA; and Melinda Winter ~ BA to BA+15.
   11. Approve recommendation to hire the following substitutes for the 2019-20 school year: Nancy Brekke, Doinne Scheider, and Spencer Wahl
Motion carried.

The following personnel item was presented to the Board of Education as information only:

Request for maternity leave by Katie Murdy, BVHS Counselor, on or around March 6, 2020 for approximately 6-8 weeks.

       Communication that was received by the Central Office and Board of Education were reviewed. They included the following items:
            1.    Building Permit Applications ~ August 2019
            2.    Thank you from Crystal Reimers, Karen Smook, Laurie Veld, Kayla Houser, and July Kirby for the opportunity to attend the School Nutrition Association Conference in St. Louis, Missouri on July 13-17, 2019.

Board Reports were presented. Board Vice President Gregg Ode reported on a recent Transportation Committee. There are 2,200 students riding BV school buses this year and we are off to a great start.
Board member Dan Klumper reported on Student Activities, Curriculum & Technology. This committee reviewed the back-to-school staff development program.

Travel Reports were reviewed.

Motion by Saxer, seconded by Talcott to adjourn the meeting at 6:47 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 14^th day of October, 2019.

Signed____________________________________
Chairperson

August 26, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 26^th of August, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, and Dan Klumper. Absent: Gregg Talcott. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Bill Freking, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Intermediate School Assistant Principal Rick Pearson, and Fred Assam Elementary Principal Susan Foster.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Klumper to approve the agenda as presented. Motion carried.

Administrative reports were presented. Superintendent Larson presented the 2019-20 approximate enrollment. Brandon Valley is currently at 4,435 students; an increase of 185 students from last year thus far.

Larson also discussed the South Dakota Department of Education report card review/release. He stated that members of the Administrative Team attended a work session in Pierre, SD. The Brandon Valley Administration will be reviewing the data and will submit any necessary changes. The public release of the SD DOE Report Card Data is scheduled for September.

The project cost summary includes: Elementary School: $15,000,000, Furnishings/Playground: $1,100,000; Land Acquisition: $750,000; and Bond Costs: $150,000. Total project cost summary is $17,000,000.

The Elementary School proposed is an 82,000 square foot building with similar structure to Robert Bennis and Fred Assam Elementary with a capacity of approximately 600 students from Junior K to 4^th grade. It will also house a joint city/school playground and park much like the playground and park at Fred Assam Elementary. Overall, this building design compliments all other Brandon Valley Schools.

The BV Bond Campaign Promotion Committee is chaired by Ryan Jepperson with Amy Moss as Treasurer. The Bond Committee works all on donations, no tax dollars are used to campaign for the school bond. There are several Informational meetings as follows:

August 27^th @ 11:30 a.m.        BV Chamber On The Menu
    August 27^th @ 6:30 p.m.          Robert Bennis Elementary
    August 27^th @ 6:30 p.m.          Fred Asam PTA Meeting
    August 27^th @ 6:30 p.m.          BVHS Community Room Open House available between Volleyball games
    August 29^th @ 7:00 p.m.          Valley Springs Elementary
    September 3^rd @ 6:30 p.m.      Fred Assam Elementary
    September 3^rd @ 8:00 p.m.      Costello Apartments
    September 5^th @ 6:30 p.m.      Brandon Elementary
    September 6^th                          Fred Assam Elementary Family Fun Night Informational Booth
    September 10^th                     7 a.m. to 7 p.m. Election Day
    In addition to the informational meetings, there will be informational brochures, bond election campaign signs, and newspaper inserts.

Lastly, looking ahead to our next academic school year, 2019-20 school year important dates to remember: no school on Monday, September 2^nd for the Labor Day holiday; BVMS/BVIS Parent-Teacher Conferences on Monday, September 30^th; Elementary/BVHS Parent-Teacher Conferences on Tuesday, October 1^st; and no school on Friday, October 4^th for a teacher comp day.

Motion by Saxer, seconded by Klumper to approve a Board of Education Special Meeting at the Brandon Valley High School Community Room on September 11, 2019 at 5 p.m. to canvass special election bond results. Motion carried.

             Motion by Saxer, seconded by Ode to approve the following general business items:
    1.    Approve change order #2 for the Brandon Valley Administration Building-Parking Lot Improvements for an additional amount of $7,978.50 as presented.
    2.    Approve request for authorization to publicly auction BVSD surplus items in Sioux Falls, SD on September 21, 2019 as presented.
Motion carried.

Motion by Ode, seconded by Saxer to approve the following personnel items:
    1.    Approve retirement notification from Gerald Bills, BVHS Custodian, effective December 13, 2019.
    2.    Approve recommendation to hire Custodian Substitute Tyler Rodriquez, $12/hour, effective for the 2019-20 school year as presented.
    3.    Approve resignation of Kassidy Glanzer, BE Special Education Educational Assistant, effective August 13, 2019.
    4.    Approve recommendation to hire Kim Bak, BE Special Education Educational Assistant, $14.75/hour, effective September 3, 2019.
    5.    Approve recommendation to hire Custodian Substitute Gena Bakken, $12/hour, effective for the 2019-20 school year as presented.
    6.    Approve resignation of Emily Rommann, BVIS Educational Assistant, effective August 19, 2019.
    7.    Approve recommendation to hire substitutes for the 2019-20 school year as follows: Curtis Bain, Amanda Benson, Ashley Callahan, David Heck, Sara Kelm, Jean Marso, Carson Pruett, Christie Struecker, and Michelle Thomas.
Motion carried.

The following personnel item was presented to the Board of Education as information only:

Request for 12 weeks of maternity leave by Leah Williamson, FAE Kindergarten Teacher, on or around December 9, 2019.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:

1. Thank you from Renee Ullom for recognition as 2019 South Dakota Outstanding School Board Member of the Year.

2. Thank you from Lanette Thompson for staff luncheon and Lynx Way shirts.

Board Reports were presented. Vice President Gregg Ode thanked Jill Meier for the recent New Teacher Insert in the BV Journal. Board Member Ellie Saxer also thanked the BV Transportation Department for their hard work and dedication for getting students to and from school during this busy start of the school year.

Motion by Saxer, seconded by Ode to adjourn the meeting at 6:40 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 9^th day of September, 2019.

Signed____________________________________
Chairperson

August 12, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 12^th of August, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Ellie Saxer, Dan Klumper, and Gregg Talcott. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Middle School Principal Brad Thorson, Assistant Middle School Principal Amanda Nelson, Intermediate School Principal Nick Skibsted, Assistant Intermediate School Principal Rick Pearson, Valley Springs Elementary Principal Tanya Palmer, Brandon Elementary Principal Merle Horst, Robert Bennis Elementary Principal Kristin Hofkamp, Fred Assam Elementary Principal Susan Foster, Director of Instruction Sherri Nelson, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Ode to approve the agenda as revised. Motion carried.

Motion by Klumper, seconded by Saxer to approve the meeting minutes from the annual meeting of July 15, 2019 as presented. Motion carried.

Motion by Saxer, seconded by Klumper to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of July, 2019 showed receipts of $2,318,859.09 and disbursements of $5,220,198.68 leaving a balance of $8,553,731.11. The General Fund had receipts of $2,041,527.50, sent a temporary interfund transfer of $421,337.87 to the Bond Fund, and disbursements of $2,670,201.09 leaving a balance of $6,238,190.32. Capital Outlay Fund had receipts of $27,236.04, disbursements of $927,931.88, leaving a balance of $1,426,833.48. Special Education Fund had receipts of $233,150.37, and disbursements $378,824.46, leaving a balance of $781,108.67. Pension Fund had receipts of $117.14, and disbursements of $0.00, leaving a balance of $53,232.73. Bond Redemption Fund had receipts of $13,828.04, received a temporary interfund transfer of $421,337.87 from the General Fund, and disbursements of $1,240,550.00, leaving a balance of $0.00. Enterprise Fund had receipts of $3,000.00 and disbursements of $2,691.25, leaving a balance of $54,365.91.

The July 2019 payroll totaled $1,469,775.13 of which $865,675.66 was instructional, $363,998.28 was support services, $30,763.12 was co-curricular, $193,444.76 was Special Education, $13,393.31 was Food Service, and $2,500.00 was Driver’s Education.

Motion by Ode, seconded by Talcott to approve the financial reports as presented for the month of July, 2019. Motion carried.

Administrative reports were presented. Superintendent Larson discussed the South Dakota Department of Education report card review/release. He stated that members of the Administrative Team attended a work session in Pierre, SD. The formal appeal window opens 8/12/2019 and closes 8/23/2019. The public release of the SD DOE Report Card Data is scheduled for September.

The 2020 Niche School District ranking has been announced and the Brandon Valley School District was named #1 in South Dakota. We were informed of this news on August 8, 2019.

The “growth pool” teaching assignments have been made for the 2019-20 school year as follows: 2^nd grade at Brandon Elementary and 4^th grade at Brandon Elementary.

Elementary STEM Teacher Leaders (STL’s). This new group will be charged with rebranding of our Tech and Literacy Coaches while redefining job descriptions and expectations. This is will be directly aligned to our District’s Strategic Plan and reviewed under the Student Activities, Curriculum and Technology Committee. The tentative time-line for implementation is January of 2020.
Lastly, looking ahead to our next academic school year, 2019-20 school year important dates to remember: The bus pass deadline was August 7^th and thank you to all the patrons for their timely cooperation. Wednesday, August 14^th will be new staff in-service; August 15^th, August 19^th, and August 20^th is teacher in-service/workshop days and we will be hosting our all-staff welcome back and luncheon on Tuesday, August 20^th at 10:30 a.m. at the BVHS Activities Center. The first day of the 2019-20 academic school year begins on August 21^st, 2019, with no school on September 2^nd for the Labor Day holiday! Larson gave a special thank you to the buildings and grounds staff on the phenomenal work that has been done to prepare for the upcoming school year.

Board member Ellie Saxer also thanked all school staff for continuing to strive for excellence and again making BV School District the #1 school district!

Brandon Valley High School Principal Mark Schlekeway reported on the Senior Retreat that was held last week to include 140+ seniors with Freshmen Unity Day following on August 13, 2019 with 100 senior volunteers and 300+ Freshmen slotted to attend!

Brandon Valley Middle School Principal Brad Thorson reported that parent orientation night for technology will be held at 2 different sessions during the Middle School regular open house night. Due to scheduling, BVMS will try including the open house and meeting teachers with the technology orientation all in the same evening. Mr. Thorson also introduced the new BVMS Assistant Principal Amanda Nelson at tonight’s meeting.

Brandon Valley Intermediate School Principal Nick Skibsted introduced the new BVIS Assistant Principal/Assessment Director, Rick Pearson, tonight. The Board of Education welcomed Mrs. Nelson and Mr. Pearson to the Brandon Valley team!

The Brandon Valley 2019 General Obligation Bond Presentation was presented by Superintendent Jarod Larson and Architecture Inc. Principal Architect Steve Jastram. The project cost summary includes: Elementary School: $15,000,000, Furnishings/Playground: $1,100,000; Land Acquisition: $750,000; and Bond Costs: $150,000. Total project cost summary is $17,000,000.

Key Items are the School District need to accommodate growing student enrollment both current and future, no property tax increase estimated due to Robert Bennis Elementary coming off the tax roll, and BVSD altering elementary boundaries last year to maximize the available space with the current facilities to wait one more year before going out for a bond.

August 27^th @ 11:30 a.m.        BV Chamber On The Menu
    August 27^th @ 6:30 p.m.          Robert Bennis Elementary
    August 27^th @ 6:30 p.m.          Fred Asam PTA Meeting
    August 27^th @ 6:30 p.m.          BVHS Community Room Open House available between Volleyball games
    August 29^th @ 7:00 p.m.          Valley Springs Elementary
    September 3^rd @ 6:30 p.m.      Fred Assam Elementary
    September 3^rd @ 8:00 p.m.      Costello Apartments
    September 5^th @ 6:30 p.m.      Brandon Elementary
    September 6^th                          Fred Assam Elementary Family Fun Night Informational Booth
In addition to the informational meetings, there will be informational brochures, bond election campaign signs, and newspaper inserts.

The 2018 Facilities Review Committee recommended building an elementary school on school owned property at 41^st and Sparta Avenue in Sioux Falls and now this committee will help to make up the BV Bond Campaign Promotion Committee as well. Project timeline: July BV Board of Education meeting-Resolution authorizing bond election; Summer/Fall-hold bond election campaign; Tuesday, September 10, 2019-hold bond election; Fall 2019/Winter 2020-Construction planning (pending successful bond election); Spring 2020-Construction begins (pending successful bond election); and School opens Fall of 2021 (pending successful bond election). Larson encouraged all Brandon Valley patrons to get informed and to get out and vote!

Child Nutrition Director, Gay Anderson, reported on the 2019 Summer Lunch and Reading Program. Anderson shared that there were 38 days (5 less serving days than last year) that lunches were served in this year’s summer lunch program. Total all meals served was 15,381, 11% increase of students and total all meals from a year ago. Anderson also received many great comments on this program. They had a record setting day of 578 meals served on June 25th! With a net gain of $21,162 for the summer lunch program, these funds will cover 52,905 meals, or the equivalent of 301 students every day during the school year, making students that qualify for reduced lunches, actually have free lunches with the summer lunch gain paying that difference.

Superintendent Larson stated that in 2015, Minnehaha County erred in their computer software system and changed the tax code for 26 properties located on the east side of Dubuque Avenue. They moved them from the Sioux Falls School District to the Brandon Valley School District. We have had a historical tax analysis conducted on those properties and found the error to be true. We garnered the tax levies for three years that Sioux Falls should have been receiving. Because of that error, Brandon Valley will pay $18,290 back to the Minnehaha County (tax payer money) and will pay $55,156 due back to the Sioux Falls School District. This is a required corrective action necessary due to an error in tax coding at the county level. Motion by Saxer, seconded by Klumper to approve the Memorandum of Understanding between the Sioux Falls School District and the Brandon Valley School District regarding the Dubuque Avenue tax code error as presented. Motion carried.

Superintendent Larson presented an eCare Health Telemedicine proposal that would provide medical services to students at Valley Springs Elementary in addition to BV nursing services. As we would pilot these services at Valley Springs Elementary, we will review how these services could help us to remain efficient as we continue to grow and add buildings. Board Members Talcott and Saxer discussed how BV current nurses had been or are involved in this decision and requested that our BV nurses remain engaged and involved in any future decisions regarding nursing care. Motion by Talcott, seconded by Klumper to approve the eCare Health Services Agreement by and between the Brandon Valley School District and Avera Health for Telemedicine Services at Valley Springs Elementary in the amount of $2,500, plus additional student fees of $15.00/student, effective August 1, 2019 through August 1, 2022, as presented.

Motion by Talcott, seconded by Ode to approve the following general business items:
    1.    Approve service agreement by and between the Brandon Valley School District and Universal Pediatrics for nursing services for one student in the amount of $50/hour, effective with the 2019-20 school year.
    2.    Approve contract by and between the Brandon Valley School District and Behavior Care Specialists for services for one student in the amount of $6,460.47/month, effective September 1, 2019 through May 31, 2020, as presented.
    3.    Approve program by and between the Brandon Valley School District and the South Dakota Department of Social Services for Medicaid Administrative Claiming Program, Administrative Outreach and Case Management through Early Periodic Screening, Diagnosis and Treatment, at the current Medicaid reimbursement rate, effective September 2, 2019 through August 31, 2024, as presented.
    4.    Approve Election Boards/Voting Sites for the Brandon Valley School District – Elementary School Bond Election scheduled for September 10, 2019 as follows: Brandon: Mary Burggraaf, Vi Gast, Becky Heinitz, and Alicia Thiele; Valley Springs: Linda Hengeveld, Agnes Maassen, and Laverne Scholten; and Splitrock Township: Mary Halseth, DeLoris Gulson, and Ronna Jones.
Motion carried.

            Motion by Saxer, seconded by Klumper to approve the following personnel items:
    1.    Approve recommendation to hire Allison Rasmussen, teacher mentor for Morgan Bitton, 15 hours at $20/hour, effective for the 2019-20 school year.
    2.    Approve recommendation to hire Noah Leners, Assistant Boys Soccer Coach, Extra-curricular Step 2 ~ $3,461.00, effective for the 2019-20 school year.
    3.    Approve recommendation to hire David Osheim, part-time Van/Bus Driver, paid according to the 2019-20 Transportation Schedule, effective for the 2019-20 school year.
    4.    Approve resignation of Leila Bawinkel, part-time Child Nutrition Worker at BVIS, effective August 2, 2019.
    5.    Approve first year teacher lane change request for Emily Rasmussen, from BA to BA+15 ~ Step 9, $49,417.00, based on the 2019-20 teacher hiring schedule, effective for the 2019-20 school year.
    6.    Approve recommendation to hire Amanda Erickson, long-term substitute for Megan Dieren, RBE 1^st Grade Teacher, $125/day for he first fifteen days and $150/day after fifteen consecutive days, effective on or around September 16, 2019 for twelve weeks.
    7.    Approve recommendation to hire Harlon Hendrick, full-time BVHS Edgenuity/Credit Recovery Educational Assistant, $14.75/hour, effective August 21, 2019.
    8.    Approve recommendation to transfer Cathy Smith from BVIS American Sign Language (ASL) Interpreter to RBE Special Education Educational Assistant, full-time $15.08/hour, effective August 21, 2019.
    9.    Approve recommendation to hire Kristin Anliker, full-time BE Special Education Educational Assistant, $14.75/hour, effective August 21, 2019.
    10. Approve recommendation to hire Juli Peterson, full-time BVIS Educational Assistant, $14.75/hour, effective August 21, 2019.
    11. Approve recommendation to hire Jasmine Sanderson, part-time BVIS Child Nutrition Worker, $13.70/hour, effective August 21, 2019.
    12. Approve recommendation to hire Traci Meyerink, part-time BVMS Child Nutrition Worker, $13.70/hour, effective August 21, 2019.
    13. Approve recommendation to hire Kelly Matzen, Child Nutrition Substitute effective for the 2019-20 school year.
    14. Approve recommendation to hire Sharon Martens-Pieper, full-time VSE evening custodian, $15.30/hour plus $1.00/hour night differential pay, effective August 19, 2019.
    15. Approve recommendation to hire the following substitutes for the 2019-20 school year: Angelique Collier, Jana Conrad, Lilly Jasper, Ann McPherson, and Peggy Reiter.
Motion carried.

The following personnel items were presented to the Board of Education as information only:

Request for maternity leave by Stacey Wiese, BVIS 6^th Grade Math Teacher, on or around November 4, 2019 for approximately 6 weeks.
Request for medical leave by Katie Jurgensen, BVHS Special Education Teacher, beginning on September 4, 2019 for approximately six weeks.
Transfer the following teachers within the Brandon Valley School District, effective with the 2019-20 school year: Erin Lindner from BE Kindergarten to BE 1^st grade; Ben Schultz from BE First grade to BE 4^th grade (additional section); and Alexa Lewis from pool teacher to BE Kindergarten Teacher

Communication was received by the Central Office and Board of Education were reviewed. They included the following item:

1. Thank you from Gay Anderson for supporting her SNA President and allowing Child Nutrition Staff to attend the National Conference last month in St. Louis, Missouri.

Board Reports were presented. Board Vice President Gregg Ode reported on the Buildings and Grounds committee and reminded District patrons to attend one of informational meetings for the School Bond election. Ode was also proud to announce that BV School Board President Renee Ullom has been recognized as Outstanding School Board Member of the Year in South Dakota by the Associated School Boards of South Dakota (ASBSD). Congratulations to President Ullom!

Travel Reports were reviewed.

Motion by Klumper, seconded by Saxer to adjourn the meeting at 7:37 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 9^th day of September, 2019.

Signed____________________________________
Chairperson

July 15, 201 9

The annual organizational meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 15^th of July, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Dan Klumper, and Gregg Talcott. Absent: Ellie Saxer. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Mark Schlekeway, Assistant High School Principal Bill Freking, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Special Services Director Kyle Babb, Director of Instruction Sherri Nelson, and Operations Manager Ty Hentschel.

Renee Ullom called the Annual Budget Hearing to order, and welcomed everyone to the Annual Budget Hearing that preceded the Board of Education annual meeting at 6:00 p.m., presented by Business Manager Paul Lundberg. No one from the public spoke for or against the proposed budget.

Renee Ullom called the annual meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Renee Ullom and Gregg Talcott were sworn in and took the Oath of Office for 3-year terms on the Board of Education for the Brandon Valley School District 49-2.

Superintendent Jarod Larson presided over the meeting for the election of Board Chairperson.

Gregg Ode nominated Renee Ullom as Board Chairperson for the 2019-20 Board of Education. Motion by Klumper, seconded by Ode to nominate Renee Ullom as Chairperson of the Board of Education for the 2019-20 school year and that nominations cease and the Board cast a unanimous ballot for Renee Ullom as Chairperson of the Brandon Valley Board of Education for the 2019-20 school year. On a roll call vote, voting aye: Klumper, Ode, Talcott, and Ullom; nay: none. Motion carried.

Renee Ullom presided over the meeting as the newly elected chairperson.

Dan Klumper nominated Gregg Ode as Vice Chairperson for the 2019-20 Board of Education. Motion by Talcott, seconded by Klumper to nominate Gregg Ode as Vice Chairperson of the Board of Education for the 2019-20 school year and that nominations cease and the Board cast a unanimous ballot for Gregg Ode as Vice Chairperson of the Brandon Valley Board of Education for the 2019-20 school year. On a roll call vote, voting aye: Talcott, Klumper, Ode, and Ullom; nay: none. Motion carried.

Motion by Ode, seconded by Klumper to approve the agenda as presented. Motion carried.

President Renee Ullom, along with Superintendent Larson presented the following conflict of Interest Disclosure – Waiver Request that was presented for review at tonight’s meeting: Board Member Dan Klumper advised the board of his wife, Abigail Klumper, position as a teacher at the Brandon Valley Intermediate School. Motion by Ode, seconded by Talcott to approve and authorize this request for school board waiver as presented by Mr. Klumper because the terms of this contract are fair and reasonable and are not contrary to the public interest. On a roll call vote, voting aye: Ode, Talcott, and Ullom; abstain: Klumper. Motion carried.

President Renee Ullom, along with Superintendent Larson presented the following Conflict of Interest Disclosure – Waiver Request that we presented for review at tonight’s meeting: Board Member Gregg Talcott advised the board of his former role with the Brandon Valley School District as a former employee who is now receiving compensation from the Brandon Valley School District from the early retirement benefit and from the South Dakota Retirement System upon his retirement. Motion by Klumper, seconded by Ode to approve and authorize this request for school board waiver as presented by Mr. Talcott because of the terms of this contract are fair and reasonable and not contrary to the public interest. On a roll call vote, voting aye: Klumper, Ode, and Ullom; abstain: Talcott. Motion carried.

Motion by Talcott, seconded by Klumper to adopt the following regular procedures for 2019-2020 Board of Education meetings:
        1.    Meeting dates and times: 6:30 p.m. on the second and fourth Monday of each month except July and December where there is only one meeting held on the second Monday of the month.
        2.    Meeting place: All meetings to be held at the Brandon Valley High School Community Room.
        3.    Order of roll call: Motion, second and alternating.
        4.    Name of Official Newspaper: Brandon Valley Journal – Brandon Valley Media Group, LLC.
        5.    Name of Official Depositories: First National Bank
        6.    Board Committee appointments:
                A)                Alternative Education:
                             Chairperson – Renee Ullom
                             Alternate – Gregg Talcott
                B)                Buildings and Grounds:
                             Chairperson – Gregg Ode
                             Member – Gregg Talcott
               C)         Child Nutrition and Wellness:
                             Chairperson – Renee Ullom
                             Member – Dan Klumper
                D)         City Affairs and Legislation:
                             Chairperson – Ellie Saxer
                             Member – Dan Klumper
                E)          Personnel Welfare:
                             Chairperson – Ellie Saxer
                             Member – Renee Ullom
                F)          Student Activities, Curriculum, and Technology:
                             Chairperson – Dan Klumper
                             Member – Ellie Saxer
                G)          Transportation:
                             Chairperson – Gregg Ode
                            Member – Renee Ullom
                H)         Safety:
                             Chairperson – Gregg Talcott
                             Member – Gregg Ode
            7.    Board reimbursement rate for 2019-20 - $60.00/meeting.
               8.    Authorize the Business Manager to:
                    ·               Invest temporary excess funds.
                    ·               Make temporary interfund transfers when necessary.
                    ·               Make debt service payments as due throughout the year.
                9.    Approve Business Manager Bond of $300,000.
                10. Designate Business Manager as custodian for all accounts and administration of trust and agency accounts.
                11. Appointment of federal Programs coordinators as follows:
                        Kyle Babb, Special Services Director ~ Coordinator of Title I and Section 504 ~ Coordinator of Homeless Education
                        Ty Hentschel, Operations Manager ~ Coordinator for ADA Accessibility
                        Jarod Larson, Superintendent ~ Coordinator for Title IX, School Lunch Agreement, and all other Federal Programs
                12. Acknowledge for the record the following annual notices:
                            a.         Non-discrimination
                                        1.         General Statement
                                        2.         Equal Educational Opportunities
                                        3.         Section 504
                                        4.         Grievance Procedure for Brandon Valley required by Title IX
                            b.         Notification of Rights under FERPA for Elementary and Secondary Schools
                            c.          Family Educational Rights and Privacy ACT (FERPA) Directory Information
                            d.         Notification of Rights under the Protection of Pupil Rights Amendment (PPRA)
                            e.         Instruction/Programs for Homeless Students
                            f.          Asbestos Hazard Emergency Response Act
Motion carried.

Motion by Talcott, seconded by Klumper to approve the minutes of the regular meetings of June 10, 2019 and June 24, 2019 as presented. Motion carried.

Motion by Ode, seconded by Klumper to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of June, 2019 showed receipts of $3,873,286.63 and disbursements of $3,702,014.22, leaving a balance of $11,455,070.70. The General Fund had receipts of $2,388,166.10, and disbursements of $2,766,679.29 leaving a balance of $7,288,201.78. Capital Outlay Fund had receipts of $487,326.66 and disbursements of $19,5019.24, leaving a balance of $2,327,529.32. Special Education Fund had receipts of $736,614.35 and disbursements $634,769.40, leaving a balance of $926,782.76. Pension Fund had receipts of $612.47 and disbursements of $0.00, leaving a balance of $53,115.59. Bond Redemption Fund had

receipts of $256,077.05 and disbursements of $261,900.00, leaving a balance of $805,384.08. Enterprise Fund had receipts of $4,490.00 and disbursements of $19,156.29, leaving a balance of $54,057.16, and Capital Projects Fund has receipts of $0.00 and disbursements of $0.00, leaving a balance of $0.00.

The June, 2019 payroll totaled $1,898,020.40, of which $1,014,649.53 was instructional, $494,468.83 was support services, $34,059.45 was co-curricular, $278,409.86 was Special Education, $66,470.23 was Food Service, and $9,962.50 was Driver’s Education.

Motion by Ode, seconded by Talcott to approve the financial reports as presented for the month of June, 2019. Motion carried.

Administrative reports were presented. Lynx Summer Reading Program (in conjunction with the Summer Lunch Program) is being held every Wednesday at Brandon Elementary running to July 24^th. Story time begins at 10:45 a.m., book check-out will be from 10:30 a.m. to noon. A thank you to Siouxland Library and Pizza Ranch for their collaboration on this program. The Summer Lunch Program is held at Brandon Elementary from 11:00 a.m. to 12:30 p.m. Monday through Friday each week through July 24^th. To date, there have been 384 books checked out and an average of 420 daily participants in the summer lunch program.

The Associated School Boards of South Dakota and the School Administrators of South Dakota (ASBSD/SASD) joint conference is scheduled for August 8-9, 2019 at the Sioux Falls Convention Center. Any Board Member that is interested in attending should email Jennifer Swenson to be registered.

First days of academic meetings for the 2019-20 school year include a new staff in-service day on August 14, 2019 with all staff workshop/in-service days scheduled for August 15, 19, and 20, 2019. The first day of school with students is scheduled for August 21, 2019.

2019-20 School Year Item: Semester 1 Bus Passes are currently available for purchase now through Wednesday, August 7, 2019.

2019-20 Academic and Master Activities Calendar are now available on-line at the School District’s main site at www.brandonvalleyschools.com under the “calendar” tab.

Superintendent Larson reported on the new elementary school construction overview and timeline. Overview: The 2018 Facilities Review Committee recommends building an elementary school on school owned property at 41^st and Sparta Avenue in Sioux Falls. This committee has made this recommendation through the BV VISION 2040 – a BVSD long range facility plan.

General Bond Information: $16.25 Million for construction cost for the elementary facility with $750,000 land acquisition outlined in BV VISION 2040. This district-need based on the increasing student enrollment (current and future) with NO tax increase estimated (Robert Bennis Elementary being paid off) and previous boundary adjustments have effectively maximized our current elementary facilities.

Timeline: July BV Board of Education meeting (tonight)-Resolution authorizing bond election; Summer/Fall-hold bond election campaign; Tuesday, September 10, 2019-hold bond election; Fall 2019/Winter 2020-Construction planning (pending successful bond election); Spring 2020-Construction begins (pending successful bond election); and School opens Fall of 2021 (pending successful bond election).

Superintendent Larson presented the 2018-19 Bullying/Harassment report.

Brandon Valley High School Principal Mark Schlekeway presented a parking/parking lot update. To date, there are approximately 90-100 freshman spots available.

Brandon Valley High School Principal Mark Schlekeway reported on the Class of 2019 Graduation data. There was a total of 239 Spring Graduates and 4 Mid-year Graduates for a total graduating class of 243. The average Grade Point Average was 3.19 and the Average ACT Score was 23.79. Dr. Larson congratulated Principal Schlekeway and his staff for these excellent results from the class of 2019.

President Renee Ullom then introduced and moved the adoption of the following Resolution:

RESOLUTION NO. 2019 -

RESOLUTION DECLARING NECESSITY AND EXPEDIENCY FOR ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, CALLING AN ELECTION THEREFORE AND HIRING PROFESSIONALS IN CONNECTION THEREWITH.

BE IT RESOLVED by the School Board of Brandon Valley School District 49-2, Minnehaha County, South Dakota, as follows:

1. Declaration of Necessity. It is hereby found, determined and declared that it is necessary and expedient for this School District to borrow money by issuing its general obligation school bonds in an amount not exceeding $15,750,000 payable from 1 and not to exceed 20 years from date of issuance, bearing interest payable at such times and at such rate or rates as may be determined by the School Board, to fund the costs of (i) constructing, furnishing and equipping a new elementary school, (ii) acquiring land, (iii) funding school improvements and (iv) issuing the bonds, if so approved by the voters.

2. Election. The question of authorizing the issuance of such bonds shall be submitted to the qualified electors of the District at a bond election which is to be held on the 10^th day of September, 2019, between the hours of 7:00 o'clock a.m. and 7:00 o'clock p.m. The question shall be in substantially the following form:

SHALL THE ABOVE PROPOSITION APPROVED AND THE BONDS ISSUED?

3. Polling places and Judges. Polling places and judges and clerks for said election shall be selected according to South Dakota Law.

4. Voter Registration Deadline. The Business Manager is hereby authorized and directed to give notice of voter registration and deadline therefore, as required by law. The deadline for voter registration shall not be less than fifteen (15) days prior to the election. The Business Manager shall give notice of the availability of registration officials and state when registration will be terminated and the effect of a failure to have registered. Such notice shall be published in official newspapers of the District at least once each week for (2) two consecutive weeks, the last publication to be not less than (10) ten nor more than (15) fifteen days before the deadline for registration.

5. Notice of Election. The Business Manager is hereby authorized and directed to give notice of school bond election, said notice to be published in the official newspaper for the District, once each week for two (2) successive weeks before said date of election. The second notice shall be published not less than four (4) days nor more than ten (10) days before the election.

6. Ballots. The Business Manager is authorized and directed to cause printed ballots to be prepared for use at said election in substantially the form on file with the Business Manager and to publish with the second notice of election.

7. Canvass. Said election shall be held and conducted and the votes cast thereat shall be counted, certified and canvassed according to law, and this Board shall meet at the regular meeting room in Brandon , South Dakota, in the District for the purpose of canvassing the results within six (6) days of the election.

8. Hiring of Professionals. Meierhenry Sargent LLP of Sioux Falls, South Dakota is hereby designated as bond counsel for this issue and D.A. Davidson & Co. is hereby designated as Underwriter for this issue. The President and Business Manager are authorized to execute such documents as are necessary to carry out the intent of this paragraph.

9. Authorization of Officers. The Superintendent, School Board President and Business Manager are authorized to sign any acknowledgement, certificates or documents required by the Underwriter in connection with the Bonds.

Member Dan Klumper moved for the adoption of the foregoing Resolution. Said motion was seconded by Member Gregg Talcott, and upon vote being taken the following voted AYE: Klumper, Talcott, Ode, and Ullom;
and the following voted NAY: None. Motion carried.

Motion by Talcott, seconded by Ode to approve the following general business items:
1. Approve proposed 2019-20 Budget and Tax Requests as follows:

APPROPRIATIONS
General Fund		$29,587,000
Capital Outlay Fund		$5,260,000
Special Education Fund		$6,368,000
Pension Fund		$55,000
Bond Redemption Fund		$2,955,000
Food Service Fund		$2,608,000

REVENUES
General Fund		$29,314,000
Capital Outlay Fund		$5,760,000
Special Education Fund		$6,560,000
Pension Fund		$0
Bond Redemption Fund		$2,955,000
Food Service Fund		$2,608,000

TAX LEVY REQUESTS
General Fund		$1.473 per $1,000 of Ag Valuation (Maximum)
		$3.296 per $1,000 of Owner-Occupied Valuation (Maximum)
		$6.821 per $1,000 of Other Valuation (Maximum)
Capital Outlay Fund		$5,800,000
Special Education Fund		$1.616 per $1,000 of Total Valuation (Maximum)
Bond Redemption Fund		$2,975,000

2. Approve updates/changes/additions to the 2019-20 Brandon Valley Student Handbook as presented.

3.    Set transportation fees for the 2019-20 school year will remain the same as last year and are as follows: Students living five miles for more from their designated school will not be charged a fee as per state law. Students requesting transportation within 5 miles of their designated school be required to purchase a bus pass. Bus passes are $75/student per semester with the maximum semester fee of $175/family.
Open enrolled students who have a pickup and drop-off point out of their assigned attendance boundary, as per Board policy, will be charged $150/semester, which does NOT apply to the family maximum. An open enrolled student who uses a pickup and drop-off within the boundary of the school of attendance will be charged the regular fee of $75/semester and will not be subject to the increased rate.
4.    Set school lunch/breakfast meal prices for the 2019-20 school year as follows (no change from last year’s student prices): Elementary: Breakfast-$1.75, Lunch-$2.70, Adult-$3.60, Milk-.40; Middle School: Breakfast-$1.90, Lunch-$2.95, Adult-$3.60, Milk-.40; High School: Breakfast-$1.95, Lunch-$3.00, Adult-$3.60, Milk-.40.
    5.    Adopt tuition rate of $5,775 per student for the 2019-20 school year.
    6.    Approve 2019-20 mileage rate (no change from last year) at .05 over state rate: .47¢/mile; and 2019-20 meal reimbursement rates as follows: (in-state) Breakfast - $6, Lunch - $14, Dinner - $20; (out-of state) Breakfast - $10, Lunch - $18, Dinner - $28.
    7.    Approve 2019-20 listing of District certified and classified employees’ salaries for publication (see attached).
    8.    Approve Brandon Valley School District Child Nutrition Program Procurement Plan, as presented.
   9.    Approve ACH Authorization Form by and between the Brandon Valley School District and Teachwell Solutions for all payments for services provided by Teachwell for the 2019-20 school year.
   10. Approve agreement by and between the Brandon Valley School District and Teachwell Solutions for Transition Advantage Educational Services in the amount of $50,160.00, for the contract period of August 1, 2019 – June 30, 2020, as presented.
   11. Approve agreement by and between the Brandon Valley School District and Teachwell Solutions for Educational Services in the amount of $202,400.00 for the contract period of August 2, 2019 – June 30, 2020, as presented.
   12. Approve agreement by and between the Brandon Valley School District and Teachwell Solutions for Physical Therapy Services in the amount of $190,500.00 for the contract period of July 1, 2019 – June 30, 2020, as presented.
   13. Approve agreement by and between the Brandon Valley School District and Teachwell Solutions for Occupational Therapy Services in the amount of $178,500.00 for the contract period of July 1, 2019 – June 30, 2020, as presented.
   14. Approve agreement by the between the Brandon Valley School District and Teachwell Solutions for SLP/Autism Services in the amount of $85,250.00 for the contract period of July 1, 2019 – June 30, 2020 as presented.
   15. Approve the agreement by and between the Brandon Valley School District and Southeastern Directions for Life for services for one student in the amount of $103.99/day for educational services, $27.3/day for additional services, and $160.9/day for one-one services (when warranted), for the contract period of July 1, 2019 – May 31, 2020 as presented.
   16. Approve change order #1 for the Bandon Valley Administration Building Parking Lot improvements for an additional amount of $4,543.50.
   17. Approve real estate purchase agreement for approximately twenty (20) acres of property at $45,000 per acre for a purchase price of $900,000 from the Krull Family Partnership, as presented.
   18. Approve real estate purchase agreement for approximately twenty-one (21) acres of property at $37,500 per acre for a purchase price of $787,50 from Golden Gateway, LLC, as presented.
Motion carried.

            Motion by Klumper, seconded by Ode to approve the following personnel items:
1.    Approve resignation from Lesley Nelson, part-time BVMS Child Nutrition worker, effective June 26, 2019.
    2.    Approve recommendation to hire Morgan Bitton, BE Early Childhood Special Education Teacher, BA Step 4 ~ $47,308.00, effective for the 2019-20 school year."
    3.    Approve resignation from Dawn Agree, BVHS Special Education Educational Assistant, effective June 29, 2019.
    4.    Approve recommendation to hire the following as teacher mentors for the 2019-20 school year, $20/hour ~ 15 hours/year: Julie Brummels, Amber Ernste, Kelsey Hoff, Cassie Kocer, Vickie Kolb, Kim Kueter, Chad Nelson, Robin Nipp, Kris Pappas, Andrea Pudwill, Mike Putnam, Erin Rieff, Molly Ring, Kali Rowe, Gina Sershen, Jennifer Smedsrud, Noel Sunne, and Chelsea VanLeur.
    5.    Approve recommendation to hire Brenda Lape BVHS part-time Child Nutrition Worker ~ $13.70/hour, effective August 21, 2019.
    6.    Approve recommendation to hire Brenda Jones, Child Nutrition substitute ~ $12.00/hour, effective with the 2019-20 school year.
    7.    Approve resignation from Kirby Mammenga, BVIS Educational Assistant, effective July 9, 2019.
Motion Carried.

The following personnel items were reviewed by the Board of Education for information only:
    1.    Transfer Heather Swenson from BVHS Edgenuity Educational Assistant to BVHS Special Education Educational Assistant, effective August 21, 2019.

   Communications received by the Central Office and Board of Education were reviewed. They included the following item:
    1.    June 2019 Building Permits.
    2.    Thank you from Angie Olson for the flowers sent after her surgery.
    3.    Thank you from Macy Archer and family for the flowers sent in honor of the birth of their daughter, Lucy.

   Board President Renee Ullom reported on Alternative Education regarding Teachwell at this evening’s meeting. The new Teachwell board will meet for the first time tomorrow night.

Travel Reports were reviewed.

Motion by Ode, seconded by Klumper to adjourn the meeting at 7:13 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 12^th day of August, 2019.

Signed___________________________________
Chairperson

June 24, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 24^th of June, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, and Cary Schroeder, Ellie Saxer, and Dan Klumper. Absent: Gregg Ode. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Activities Director Randy Marso, Middle School Principal Brad Thorson, Director of Instruction Sherri Nelson, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Schroeder, seconded by Klumper to approve the agenda as presented. Motion carried.

Motion by Klumper, seconded by Saxer to approve the bills and claims as submitted (see attached). Motion carried.

Administrative reports were presented. Superintendent Larson reported on the new elementary school construction overview and timeline. Overview: The 2018 Facilities Review Committee recommends building an elementary school on school owned property at 41^st and Sparta Avenue in Sioux Falls. This committee has made this recommendation through the BV VISION 2040 – a BVSD long range facility plan. Timeline: July BV Board of Education meeting-Resolution authorizing bond election; Summer/Fall-hold bond election campaign; Tuesday, September 10, 2019-hold bond election; Fall 2019/Winter 2020-Construction planning (pending successful bond election); Spring 2020-Construction begins (pending successful bond election); and School opens Fall of 2021 (pending successful bond election).

The 2019-20 budget process is nearing completion. The 2019-20 Public Budget Hearing with potential action will be presented on Monday, July 15, 2019 at 6:00 p.m. just prior to our Annual Board of Education meeting.

Lynx Summer Reading Program (in conjunction with the Summer Lunch Program) is being held every Wednesday at Brandon Elementary running to July 24^th. Story time will begin at 10:45 a.m., book check-out will be from 10:30 a.m. to noon. A thank you to Siouxland Library and Pizza Ranch for their collaboration on this program. The Summer Lunch Program is held at Brandon Elementary from 11:00 a.m. to 12:30 p.m. Monday through Friday each week through July 24^th. There will be no lunch served on July 4-5, 2019.

2019-20 School Year Item: Semester 1 Bus Passes will be available beginning on Monday, July 8, 2019 running through Wednesday, August 7, 2019.

2019-20 Academic and Master Activities Calendar are now available on-line at the School District’s main site at www.brandonvalleyschools.com under the “calendar” tab.

SPECIAL REMINDER: The July Board of Education annual organizational meeting will be held on Monday, July 15, 2019 beginning with a 2019-20 (FY20) Public Budget Hearing at 6:00 p.m. with the annual meeting to begin at 6:30 p.m. held in the Brandon Valley High School Community Room

Motion by Schroeder, seconded by Saxer to approve the following general business items:
            1.    Approve recommendation to increase substitute pay for Certified Teachers from $110/135 per day to $125/$150 per day, and Classified substitute pay from $10/hour to $12/hour, effective beginning with the 2019-20 school year as presented.
            2.    Approve awarded grant by and between the Brandon Valley School District and the State of South Dakota Department of Education/Division of Educational Services and Support, for Multi-Tiered System of Support funds in the amount of $1,500.00, effective May 30, 2019 t May 31, 200, as presented.
            3.    Approve agreement by and between the Brandon Valley School District and Aurora Plains Academy for intensive residential treatment for one student, in the amount of $107.64/day, effective June 1, 2019 through May 31, 2020, as presented.
            4.    Approve agreement by and between the Brandon Valley School District and Children’s Home Society for educational services for three students, in the amount of $109.81/day per student, five days per week, effective July 1, 2019 for the 2019-20 school year, as presented.
            5.    Approve recommendation to award bid to Midway Services/Vollan Oil Company for a margin of $0.01 on E-10 and $0.01 on Diesel #1 and #2, as presented.
            6.    Approve recommendation to award a split bid for Custodial Supplies for a total of $67,301.70 (Cole Paper Company for $6141.58; Dacotah Paper Company for $2,174.26; Heartland Paper Company for $37,911.75; and Hillyard for $21,074.20), as presented.
            7.    Approve recommendation of the voluntary Brandon Valley High School Technology Insurance Fee of $35.00/year for the 2019-20 school year, as presented.
            8.    Approve recommendation of the voluntary Brandon Valley Middle School Technology Insurance Fee of $25.00/year for the 2019-20 school year, as presented.
Motion carried.

Motion by Saxer, seconded by Klumper to approve the following personnel items:
            1.    Approve recommendation to hire Angela M. Nelson, FAE Guidance Counselor, MA+30 Step 10 ~ $51,212.00, effective for the 2019-20 school year.
            2.    Approve recommendation to hire Wyatt Baum, Summer Custodian, $11.00/hour, effective June 19, 2019.
            3.    Approve recommendation to hire Sarah Gruber, part-time BVMS Child Nutrition Worker, $13.70/hour, effective August 21, 2019.
            4.    Approve recommendation to hire Jennifer Duscher, part-time BE child Nutrition Worker, $13.70/hour, effective August 21, 2019.
            5.    Approve recommendation to hire Krisi Houser, full-time BVHS Child Nutrition Worker, $13.80/hour, effective August 21, 2019.
            6.    Approve recommendation to hire Sherry Qualseth part-time BVHS Child Nutrition Worker, $13.70/hour, effective August 21, 2019
            7.    Approve recommendation to hire Carson Mork, Summer Grounds, $11.00/hour, effective June, 2019.
            8.    Approve recommendation to hire Theresa Doss, part-time BVHS School Library Educational Assistant, $14.75/hour, effective August 21, 2019.
            9.    Approve recommendation to hire Aeriell Jastorff, full-time BE Special Education Educational Assistant, $14.75/hour, effective August 21, 2019.
            10. Approve recommendation to hire Penny Polasky, full-time RBE Special Education Educational Assistant, $14.75/hour, effective August 21, 2019.
            11. Approve recommendation to hire Marcie Hendricks, full-time BVMS Special Education Educational Assistant, $14.75/hour, effective August 21, 2019.
            12. Approve recommendation to hire David Moody, BVSD District Transportation Director, $60,000/year, effective July 8, 2019.
Motion carried.

The following personnel item was presented to the Board of Education as information only:

Transfer Ardis Lippert from BVHS Special Education Educational Assistant to FAE Educational Assistant, effective August 21, 2019.
Request for 12 weeks of maternity leave by Megan Dieren, RBE 1^st Grade Teacher, on or around September 16, 2019.
Transfer Beth Schaffer from BE Kindergarten Teacher to BE Junior Kindergarten Teacher, effective for the 2019-20 school year.
Transfer Jessica Rasmussen from BE Early Childhood Teacher to BE Kindergarten Teacher, effective for the 2019-20 school year, contingent upon finding a suitable replacement.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:
1. Thank you from Larry Beesley for the plant for his surgery and the employee banquet and retirement gift.

Board Reports were presented. Board President Renee Ullom reported for the Alternative Education committee on the June 19, 2019 meeting. President Ullom also wished a special “thank you” to out-going school board member Cary Schroeder for his six years of dedicated service to the Brandon Valley School District with his service on the Board of Education. You will be missed!

Travel Reports were reviewed.

Motion by Saxer, seconded by Schroeder to adjourn the meeting at 6:38 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 15^th day of July, 2019.

Signed____________________________________
Chairperson

June 10, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 10^th of June, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, and Cary Schroeder. Absent: Ellie Saxer and Dan Klumper. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Valley Springs Elementary Principal Tanya Palmer, Director of Instruction Sherri Nelson, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Schroeder, seconded by Ode to approve the agenda as presented. Motion carried.

Motion by Schroeder, seconded by Ode to approve the meeting minutes from the regular meetings of May 13, 2019 and May 28, 2019 as presented. Motion carried.

Motion by Ode, seconded by Schroeder to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of May, 2019 showed receipts of $9,207,188.17 and disbursements of $2,823,394.69 leaving a balance of $11,083,798.29. The General Fund had receipts of $4,533,611.97, received a temporary interfund transfer of $241,883.70 from the Capital Outlay Fund, received a temporary interfund transfer of $123,433.49 from the Special Education Fund, received a temporary interfund transfer of $308,562.85 from the Bond Fund, and disbursements of $2,322,256.59 leaving a balance of $7,666,714.97. Capital Outlay Fund had receipts of $2,135,143.19, sent a temporary interfund transfer of $241,883.70 to the General Fund, disbursements of $33,547.59, leaving a balance of $1,859,711.90. Special Education Fund had receipts of $1,409,560.47, sent a temporary interfund transfer of $123,433.49 to the General Fund, and disbursements $461,189.17, leaving a balance of $824,937.81. Pension Fund had receipts of $252.65, and disbursements of $0.00, leaving a balance of $52,503.12. Bond Redemption Fund had receipts of $1,119,769.89, sent a temporary interfund transfer of $308,562.85 to the General Fund, and disbursements of $0.00, leaving a balance of $811,207.04. Enterprise Fund had receipts of $8,850.00 and disbursements of $6,401.34, leaving a balance of $68,723.45.

The May 2019 payroll totaled $1,890,208.79 of which $971,337.63 was instructional, $499,917.05 was support services, $36,437.59 was co-curricular, $296,746.20 was Special Education, $80,090.32 was Food Service, and $5,680.00 was Driver’s Education.

Motion by Ode, seconded by Schroeder to approve the financial reports as presented for the month of May, 2019. Motion carried.

The 2019-20 budget process is nearing completion. The 2019-20 Public Budget Hearing with potential action will be presented on Monday, July 15, 2019 at our Annual Board of Education meeting.

Superintendent Larson announced that Gay Anderson will be continuing her role as National President of the School Nutrition Association for another year, continuing to serve for the 2019-20 school year. Congratulations Mrs. Anderson!

The Special Education Performance Report has been publicly released and shows the Brandon Valley Special Education proficiency rate in Reading at 38.55 (state of South Dakota average is 18.83) and the Brandon Valley Special Education proficiency rate in Math is 30.55 (state of South Dakota average is 17.78). Congratulations to Director Babb and his staff.

SPECIAL REMINDER: The Annual Organizational Meeting of the Board of Education has been moved to Monday, July 15, 2019 at 6:30 p.m. and will be held in the Brandon Valley High School Community Room.

Motion by Schroeder, seconded by Ode to approve the following general business items:
1. Approve second amendment to agreement by and between the Brandon Valley School District and the Sanford Medical Center for a power specialist, at no cost, effective through regular or post-season events for the 2024-25 school year as presented.
2. Approve memorandum of agreement by and between the Brandon Valley School District and South Dakota State University for establishing a Teacher Education Hub for placement and support of teacher candidates, as presented.

3. Approve agreement by and between the Brandon Valley School District and South Dakota State University College of Education and Human Sciences for Secondary/K-12 Field Experiences for teacher candidates, paying BV educators $200/first semester, full-time candidate and $400/second semester, full-time candidate, effective with the 2019-20 school year.

4. Approve contract by and between the Brandon Valley School District and Reinhart Food Service for prime vendor services, effective August 1, 2019 through July 31, 2020, as presented.

5. Approve contract by and between the Brandon Valley School District and Hiland Dairy Foods for the purchase of dairy products effective July 1, 2019 through June 30, 2020, as presented.

6. Approve contract by and between the Brandon Valley School District and Black Hills Special Services Cooperative for Individuals with Disabilities Education Act (IDEA) Compliance Training, $750, effective from June 5 – 30, 2019.

7. Approve request for two additional Child Nutrition positions at Brandon Valley High School (one full-time and one part-time), effective beginning the 2019-20 school year.

8. Approve request to apply for a United Way (Matching) Grant for $549.50 for an Automated External Defibrillator (AED) for the Transportation Facility, as presented.

Motion carried.

Motion by Ode, seconded by Schroeder to approve the following personnel items:
1. Approve recommendation to hire Cory Winter, Substitute Transportation Driver, paid according to the trip schedule, effective June 11, 2019.

2. Approve recommendation to hire Amy Kasten, BVHS/VSE Art Teacher, BA Step 7 (.40 FTE) ~ $19,331.00, effective for the 2019-20 school year.

Motion carried.

The following personnel item was presented to the Board of Education as information only:

Request for medical leave by Georgia Carlson, BVMS Custodian, beginning on June 10, 2019 for six weeks.

      Communications received by the Central Office and Board of Education were reviewed. They included the following items:
        1.    May 2019 Building Permits.
        2.    Thank you from Katie Jurgensen and Amy Frantzen for the employee recognition banquet meal and gift cards for years of service.
        3.    Thank you from Mary Erickson for Staff Recognition Banquet, years for service recognition and Sunshine gift card.

Board Reports were presented. Superintendent Jarod Larson presented on the Safety Committee’s recent meeting. At this meeting, members received an overview on the year and were also introduced to the new Brandon Police Chief, Joe Weir, as well as the new parent representative.

Motion by Schroeder, seconded by Ode to adjourn the meeting at 6:50 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 15^th day of July, 2019.

Signed____________________________________
Chairperson

May 28, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28^th of May, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder (via phone), Ellie Saxer, and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Assistant Business Manager James A. Schobert, Assistant High School Principal Mark Schlekeway, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Fred Assam Elementary Principal Susan Foster, Valley Springs Elementary Principal Tanya Palmer, Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Klumper to approve the agenda as presented. On a roll call vote, the following voted aye: Saxer, Klumper, Ode, Schroeder, and Ullom; voted nay: none. Motion carried.

The 2019-20 budget process is nearing completion. The 2019-20 Preliminary Budget was presented at the May 13, 2019 regular Board of Education meeting and on Monday, July 15, 2019 there will be the Public Budget Hearing with potential action at our Annual Board of Education meeting.

Lynx Summer Reading Program (in conjunction with the Summer Lunch Program) will be held every Wednesday at Brandon Elementary starting June 5^th and running to July 24^th. Story time will begin at 10:45 a.m., book check-out will be from 10:30 a.m. to noon. A thank you to Siouxland Library and Pizza Ranch for their collaboration on this program.

Looking ahead at the remainder of the academic calendar, May 29 ~ regular school day; May 30 ~ last day of school (2-hour early dismissal); May 31 ~ teacher workshop day. Certified Staff Only – required to complete one day of flexible curriculum development planning between June 1-28, 2019.

A public hearing was held for an Application for a Waiver from an Administrative Rule to offer Algebra I at the Brandon Valley Middle School for High School credit. There was no public input at this evenings meeting. Motion by Klumper, seconded by Saxer to approve the Application for Waiver as presented. On a roll call vote, the following voted aye: Klumper, Saxer, Ode, Schroeder, and Ullom; voted nay: none. Motion carried.

Motion by Saxer, seconded by Ode to approve the following general business item:

1. Approve underwriting engagement and disclosure letter from DA Davidson & Company for underwriting services for the Brandon Valley School District General Obligation Bonds for new elementary school, as presented.

2. Approve contract for services by and between the Brandon Valley School District and Carroll Institute for substance abuse and bullying prevention programming in the amount of $10,300.00, effective September 1, 2019 through May 31, 2020 as presented.

3. Approve agreement by and between the Brandon Valley School District and Universal Pediatric Services for nursing services for one student, $50.00/hour for the 2019-20 school year, including any extended year program, as presented.

4. Approve the Brandon Valley School District 2019-20 Comprehensive Plan for Special Education as presented.

5. Approve Notice to Proceed by and between the Brandon Valley School District and Soukup Construction, Inc., effective May 13, 2019, with substantial completion on August 2, 2019, as presented.

6. Approve contract by and between the Brandon Valley School District and Soukup Construction, Inc., for Administration Building Parking Lot Improvements, in the amount of $184,184.00, to be substantially completed on or before August 2, 2019, as presented.

On a roll call vote, the following voted aye: Saxer, Ode, Klumper, Schroeder, and Ullom; voted nay: none. Motion carried.

Motion by Saxer, seconded by Klumper to approve the following personnel items:
            1.    Approve resignation from Noelle Vainikka, VSE and BVHS Art Teacher, effective at the end of the 2018-19 school year.
            2.    Approve resignation from Kimberly Shemon, FAE Counselor, effective at the end of the 2018-19 school year.
            3.    Approve resignation from Heather Schreiber, BVMS part-time CNS worker, effective May 29, 2019.
            4.    Approve resignation from Jody Woehl, BE Jr. Kindergarten Teacher, effective at the end of the 2018-19 school year.
            5.    Approve recommendation to hire Michelle Kieffer, FAE 3^rd Grade Teacher, Teacher, BA Step 3 ~ $46,978.00, effective for the 2019-20 school year.
            6.    Approve resignation from Leslie Erikson, Transportation Director, effective June 1, 2019.
            7.    Approve termination of employment for Loralie Aljets, VSE Custodian, effective May 22, 2019.
            8.    Approve resignation from David Pierson, AE Educational Assistant, effective May 29, 2019.
            9.    Approve recommendation to hire Adam Zabih, BVHS Chemistry Teacher, MA Step Base ~ $46,656.00, effective for the 2019-20 school year.
            10. Approve recommendation to hire additional summer 2019 custodial staff as presented:
                    Britton Elkin (RBE) ~ $11.00/hour and Caleb Klatt (MS) ~ $11.00/hour.
        On a roll call vote, the following voted aye: Saxer, Klumper, Ode, Schroeder, and Ullom; voted nay: none. Motion carried.

Communications received by the Board of Education were reviewed. They included the following items:
            1.    Thank you from Michelle Stemwedel for the meal, gift card, and years of service recognition at the BV Employee Appreciation Banquet.
            2.    Thank you from Marette Grage for the meal and gift card in recognition of her 10 years of service.
            3.    Thank you from Cheryl Hartog for the flowers sent for her surgery.
            4.    Thank you from Cheryl Hartog for the gift card in recognition of 21 years of service.
            5.    Thank you from Jill Flint for employee banquet, years of service certificate and gift card.
            6.    Thank you from Paula Gordon for the retirement recognition and Teacher of the Year nomination.
            7.    Thank you from Sarah Schroeder for the flowers sent in honor of the birth of her daughter, Charli Ann.

Board Reports were heard. Board Member Gregg Ode reported on the Transportation Committee meeting held on May 23^rd. Two regular busses and one mini bus has been ordered for the 2019-20 school year. For your information, Ode reported that in the 2016-17 school year, BV transported approximately 1,800 students and in the 2018-19 school year transported approximately 2,000 student with those numbers only continuing to rise. Continuing challenges for the transportation department include finding drivers for regular routes and the other extra-curriculum hours as well. That, coupled with the road conditions in this crazy spring weather and new road construction beginning, will also present more challenges in the coming year. Another opportunity that the transportation department is planning is the use one bus from the current fleet to use for a “mobile summer lunch program” for meals and reading opportunities starting in the summer of 2020. More information will be forthcoming on this new venture.

Board Member Ellie Saxer reported on Student Activities, Curriculum & Technology. Mrs. Saxer had the opportunity to join Mrs. Sittig’s HS English during a class period this spring and praised BV teachers and students alike. She was most impressed of the encouragement of one another during this visit. Board President Ullom encouraged all board members to take time to visit a school and classrooms to see this BV pride in action.

Travel Reports were reviewed.

Motion by Ode, seconded by Klumper to adjourn the meeting at 6:47 p.m. On a roll call vote, the following voted aye: Ode, Klumper, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 10^th day of June, 2019.

Signed____________________________________
Chairperson

May 13, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 13^th of May, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder (via phone), Ellie Saxer (via phone), and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Activities Director Randy Marso, Middle School Principal Brad Thorson, Assistant Middle School Principal Bill Freking, Intermediate School Principal Nick Skibsted, Brandon Elementary Principal Merle Horst, Director of Instruction Sherri Nelson, and Special Services Director Kyle Babb.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Klumper to approve the agenda as revised. On a roll call vote, the following voted aye: Ode, Klumper, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

Motion by Klumper, seconded by Ode to approve the meeting minutes from the regular meetings of April 8, 2019 and April 23, 2019 as presented. On a roll call vote, the following voted aye: Klumper, Ode, Schroeder, Saxer, and Ullom; voted nay: none. Motion carried.

Motion by Ode, seconded by Klumper to approve the bills and claims as submitted (see attached). On a roll call vote, the following voted aye: Ode, Klumper, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

The cash report for the month of April, 2019 showed receipts of $2,623,960.61 and disbursements of $2,941,762.69 leaving a balance of $4,900,004.81. The General Fund had receipts of $1,926,133.15, sent a temporary interfund transfer of $92,225.28 to the Special Education Fund, received a temporary interfund transfer of $100,978.74 from the Bond Fund, received a temporary interfund transfer of $133,958.78 from the Capital Outlay Fund, and disbursements of $2,407,878.81 leaving a balance of $4,781,479.55. Capital Outlay Fund had receipts of $193,783.49, sent a temporary interfund transfer of $133,958.78 to the General Fund, disbursements of $59,824.71, leaving a balance of $0.00. Special Education Fund had receipts of $378,152.69, received a temporary interfund transfer of $92,225.28 from the the General Fund, and disbursements $470,377.97, leaving a balance of $0.00. Pension Fund had receipts of $322.54, and disbursements of $0.00, leaving a balance of $52,250.47. Bond Redemption Fund had receipts of $101,328.74, sent a temporary interfund transfer of $100,978.74 to the General Fund, and disbursements of $350.00, leaving a balance of $0.00. Enterprise Fund had receipts of $24,240.00 and disbursements of $3,331.20, leaving a balance of $66,274.79.

The April 2019 payroll totaled $1,925,709.47 of which $992,657.73 was instructional, $492,855.65 was support services, $33,746.74 was co-curricular, $309,809.08 was Special Education, $93,565.27 was Food Service, and $3,075.00 was Driver’s Education.

Motion by Klumper, seconded by Ode to approve the financial reports as presented for the month of April, 2019. On a roll call vote, the following voted aye: Klumper, Ode, Schroeder, Saxer, and Ullom; voted nay: none. Motion carried.

The 2019-20 budget process is underway. The 2019-20 Preliminary Budget will be presented at this evening’s Board of Education meeting. Monday, July 15, 2019 will be the Public Budget Hearing with potential action at our Annual Board of Education meeting.

BVHS Parking for 2019-20: In an attempt to efficiently maximize available parking space, the Brandon Valley High School will be taking a new creative approach that has been collaboratively developed with an innovative strategy to encourage carpooling.

Interim South Dakota Secretary of Education, Dr. Ben Jones, has been appointed full-time Secretary of Education. He just recently visited the Brandon Valley School District.

Lynx Summer Reading Program (in conjunction with the Summer Lunch Program) will be held every Wednesday at Brandon Elementary starting June 5^th and running to July 24^th. Story time will begin at 10:45 a.m. to noon, Book check-out will be from 10:30 a.m. to noon. A thank you to Siouxland Library and Pizza Ranch for their collaboration on this program.

SPECIAL REMINDER: The second Board of Education meeting for the month of May will be held on Tuesday, May 28, 2019 at 6:30 p.m. due to the Memorial Day holiday on May 27^th.

Annual Organizational Meeting: A recommendation has been made to move the annual Board of Education meeting from the 2^nd Monday in July to Monday, July 15, 2019 at 6:30 p.m.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: Sunday, May 19, 2019 at 2 p.m. is graduation for the BV Class of 2019; Thursday, May 23, 2019 ~ regular school day; Friday, May 24, 2019 ~ No school (teacher in-service/workshop day) as well as hosting Day 1 of the AA State Track Meet; May 27 ~ No school (Memorial Day); May 28 and 29 ~ Regular school days; May 30 ~ Last day of school (2 hour early dismissal); May 31 ~ Teacher workshop day. Certified Staff Only – required to complete one day of flexible curriculum development planning between June 1-28, 2019.

As of Friday May 10, 2019, two school board petitions were returned and verified in the Business Office. Renee Ullom will continue her seat and will be joined by Gregg Talcott on the 2019-20 Board of Education effective July 1, 2019 for a three-year term each. Congratulations!

Brandon Valley High School Principal Gregg Talcott reported that Graduation will be held in the HS Activities Center at 2 p.m. on Sunday, May 19, 2019. An awards ceremony for the Senior class will be held on Wednesday, May 15, 2019.

Brandon Valley Middle School Principal Brad Thorson reported that on Wednesday May 22, 2019 at 8 a.m. the MS will be presenting Presidential Awards.

Director of Instruction, Sherri Nelson, reported that the vendor for the State of South Dakota State Assessments has been chosen and it will be the American Institution for Research. We have worked with this vendor before. This is a 6-year contract with the option to renew for one-year increments for three additional years.

Congratulations to Randy Marso, who has been named the 2019 Activities Director of the year! Job well done!

The following board policy was given a second reading at tonight’s meeting:
1. Policy IKB ~ Homework Policy
Motion by Klumper, seconded by Ode to approve Policy IKB ~ Homework Policy as presented. On a roll call vote, the following voted aye: Klumper, Ode, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

Business Manager Paul J. Lundberg presented the 2019-20 preliminary district budget. (See attached)

Motion by Klumper, seconded by Ode to approve the date change for the Brandon Valley School District Board of Education Annual Organizational meeting from July 8, 2019 to July 15, 2019. On a roll call vote, the following voted aye: Klumper, Ode, Schroeder, Saxer and Ullom; voted nay: none. Motion carried.

Motion by Ode, seconded by Klumper to approve the Administrative recommendation for the 2019 Official Election Ballot for the South Dakota High School Activities Association (SDHSAA) as follows: West River At-Large Representative – Jordan Bauer, Rapid City Central High School, for the term of July 1, 2019 to June 30, 2024. On a roll call vote, the following voted aye: Ode, Klumper, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

Motion by Klumper, seconded by Ode to approve the Administrative recommendation for the 2019 Official Election Ballot for the South Dakota High School Activities Association (SDHSAA) as follows: Native American At-Large Representative, Barry Mann, Wakpala High School, for the term of July 1, 2019 to June 30, 2024. On a roll call vote, the following voted aye: Klumper, Ode, Schroeder, Saxer and Ullom; voted nay: none. Motion carried.

Motion by Ode, seconded by Klumper to approve the Administrative recommendation for the 2019 Official Election Ballot for the South Dakota High School Activities Association (SDHSAA) as follows: Large School Group Board of Education Representative, Randy Hartmann, Pierre T.F. Riggs High School, for the term of July 1, 2019 to June 30, 2023. On a roll call vote, the following voted aye: Ode, Klumper, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

Motion by Klumper, seconded by Ode to approve the Administrative recommendation for the 2019 Official Election Ballot for the South Dakota High School Activities Association (SDHSAA) as follows: “Yes” on 2019 Official Amendment Ballot #1. On a roll call vote, the following voted aye: Klumper, Ode, Schroeder, Saxer and Ullom; voted nay: none. Motion carried.

Motion by Ode, seconded by Klumper to approve the following general business items:
            1.    Approve recommendation to accept bid from Guarantee Roofing and Sheet Metal for the Brandon Valley Middle School re-roof project ~ $147,889.00.
            2.    Approve agreement by and between the Brandon Valley School District and Quam, Berglin & Post, P.C. for the 2018-19 fiscal year audit in the approximate amount of $13,700.00.
            3.    Approve recommendation to accept bid from Soukup Construction for Administration Building Asphalt renovations in the amount of $184,184.00
            4.    Approve recommendation to accept bid from Innovative Office Solutions (IOS) for the Robert Bennis Elementary floor covering project in the amount of $113,790.87.
            5.    Approve service agreement by and between the Brandon Valley School District and Pamela Hedman for Extended School Year Speech/Language Therapy services for Early Childhood students and Birth to Three Prolonged Assistance children, $45.00/hour, effective June 3, 2019 through August 16, 2019 as presented.
            6.    Approve service contract by and between the Brandon Valley School District and Behavior Care Specialists, Inc., for services for one student in the amount of $6,242.00/month, effective June 1 – August 31, 2019 as presented.
            7.    Approve agreement by and between the Brandon Valley School District and Southeast Area Cooperative for Medicaid administration, charged at a rate of 6% of billed amount per month, effective July 1, 2019 to June 30, 2021, as presented.
            On a roll call vote, the following voted aye: Ode, Klumper, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

            Motion by Klumper, seconded by Ode to approve the following personnel items:
            1.    Approve request for funeral leave by Ginger Nelson, BVMS Child Nutrition Services, on April 25, 2019.
            2.    Approve resignation from Trisha Susie, RBE and BVIS Educational Assistant, effective May 30, 2019.
            3.    Approve resignation from Sonja Anderson, BE part-time Child Nutrition Services, effective April 23, 2019.
            4.    Approve recommendation to hire the following grounds employees for the summer of 2019 as follows:
                    Shelby Swenson ~ $12.00/hour; Morgan Mashlan ~ $12.00/hour; James House ~ $11.00/hour; Jonas Kulzer ~ $11.00/hour; and Evan Talcott ~ $11.00/hour.
            5.    Accept resignation from Dan Reed, Assistant 7^th Grade Boys Basketball Coach, effective at the end of the 2018-19 school year, contingent upon finding a suitable replacement.
            6.    Approve recommendation to hire Jordan Heeren, FAE Art Teacher, BA Step 1 ~ $46,341.00, effective for the 2019-20 school year.
            7.    Approve request for medical leave from Cathy VanLoh, RBE Custodian, effective May 24 through July 8, 2019.|
            8.    Approve recommendation to hire Cassie Kocer, Assistant HS Boys Tennis Coach, 6.5% of Extra-curricular Step 1 ~ $2,626.00, effective for the 2019-20 school year.|
            9.    Approve corrected recommendation to hire Kristin Pollema, BE Special Education Teacher, BA+15, Step 3 ~ $47,308.00, effective for the 2019-20 school year.
|            10. Approve request for bereavement day by Kayla Lubbers, FAE Child Nutrition Services, on May 3, 2019.
            11. Approve recommendation to hire Molly McFarland, BVHS/Elementary Library Educational Assistant, full-time, $14.83/hour, effective with the 2019-20 school year.
            12. Approve recommendation to hire Bailey Gummer, VSE Physical Education and Reading Teacher, BA Step 3 ~ $46,978.00, effective for the 2019-20 school year.
            13. Approve resignation of Ben Schultz, Assistant 8^th Grade Boys Basketball Coach, effective at the end of the 2018-19 school year, contingent on finding a suitable replacement.
            14. Approve recommendation to hire Ben Schultz, Assistant MS Track & Field Coach, 6.0% of Extra-curricular Step 1 ~ $2,424.00, effective for the 2019-20 school year.
            15. Approve recommendation to hire Tom Meester, Head MS Wrestling Coach, 6.5% of Extra-curricular Step 10 ~ $2,833.00, effective for the 2019-20 school year.
            16. Approve recommendation to hire Kraig Presler, Assistant MS Wrestling Coach, 6.0% of Extra curricular Step 10 ~ $2,615.00, effective for the 2019-20 school year.
            17. Approve recommendation to hire the following custodial employees for the summer of 2019 as follows:
                    Susan Fritz (MS) ~ $12.00/hour; Jolene Roozenboom (VSE) ~ $12.00/hour; Jocelyn Sperlich (RBE) ~ $12.00/hour; Julie Kirby (BE) ~ $12.00/hour; Sherri Pickthorn (FAE) ~ $12.00/hour; Alison Statema ( BE) ~ $11.50/hour; Ardis Lippert (BVIS) ~ $11.50/hour; Dillon Gehrke (FAE) ~ $11.00/hour.
            On a roll call vote, the following voted aye: Klumper, Ode Schroeder, Saxer and Ullom; voted nay: none. Motion carried.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:

1. Thank you from Emily and Aaron Carroll and family for the flowers sent in honor of the birth of their daughter, Margaret.

2. Thank you from Helen Mogen on behalf of Region II Music for the use of our facility for large group contest on April 17, 2019.

3. Thank you from Lanette Thompson for recognizing her years of service and for the Sunshine gift card.

4. Thank you from Gerald Schettler for years of service certificate and gift card.

5. Thank you from Jeff Fode for the years of service certificate and Sunshine gift card.

Board Reports were presented. Board members Dan Klumper reported on the Student Activities, Curriculum & Technology Committee. Klumper reported that Director of Instruction, Sherri Nelson, and the committee discussed a Pilot Project that will begin in the 2019-20 school year.

Travel reports were reviewed.

Motion by Klumper, seconded by Ode to adjourn the meeting at 7:25 p.m. On a roll call vote, the following voted aye: Klumper, Ode, Saxer, Schroeder, and Ullom; voted nay: none. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 10^th day of June, 2019.

Signed____________________________________
Chairperson

April 23, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 23^rd of April, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder, Ellie Saxer, and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Assistant Business Manager James A. Schobert, Assistant High School Principal Mark Schlekeway, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Fred Assam Elementary Principal Susan Foster, and Director of Instruction Sherri Nelson

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Schroeder, seconded by Ode to approve the agenda as presented. Motion carried.

For the “Good News” report at tonight’s meeting, Principal Nick Skibsted, along with students from the Brandon Valley Intermediate School and the Brandon Valley Middle School presented on the Vex Robotics program.

Administrative reports were presented. Superintendent Larson thanked the BVIS and BVMS Vex Robotics program members for presenting the “Good News” report at tonight’s School Board meeting.

Superintendent Jarod Larson presented the new elementary school construction overview and timeline. An overview of the 2018 Facilities Review Committee resulted in a recommendation to build a new elementary school on school-owned property at 41^st and Sparta Avenue in Sioux Falls. The general timeline is as follows: July BV BOE Meeting: Resolution authorizing a Bond Election; summer/fall 2019 Bond Election Campaign; Tuesday, September 10, 2019 – hold Bond Election; all 2019/Winter 2020 – construction planning (pending successful bond); Spring 2020 - Construction begins (pending successful bond); School opens Fall of 2021 (pending successful bond).

The 2019-20 budget process is underway. May 28, 2019: Preliminary Budget Presentation to the Board of Education. July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

Child Nutrition Services and enhanced programming: The school district is investigating and exploring potential collaborative partnerships with the potential to enhance current programming while helping some other School Districts in our area.

Professional Awards and staff recognition banquet will celebrate retirements, years of service and the Brandon Valley School District Teacher of the Year on Monday, May 6, 2019 at 6:00 p.m. in the BVHS Commons.

The Smarter Balance Testing is in progress (and nearly completed) with outstanding student effort.

Brandon Valley High School Class of 2019 graduation will be held Sunday, May 19, 2019 at 2:00 p.m. in the BVHS Activities Center.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: May 23 ~ regular school day; May 24 ~ No school (teacher in-service/workshop day/BV hosts the State Track Meet); May 27 ~ No school (Memorial day); May 28 and 29 ~ Regular school days; May 30 ~ Last day of school (2 hour early dismissal); May 31 ~ Teacher workshop day; Certified Staff Only: 1 day of flexible curriculum development planning.

The following board policy was given a first reading at tonight’s meeting:
1. Policy IKB ~ Homework Policy

Motion by Schroeder, seconded by Saxer to approve the following general business item:

1. Approve request to purchase three new school buses (two (2) Blue Bird T#FE All American Type D buses, one (1) 2019 Blue Bird Micro-Bird G5) from North Central Bus & Equipment, Inc., through Sourcewell, for a total amount of $297,097.07, for the 2019-20 school year as presented.

Motion carried.

Motion by Saxer, seconded by Ode to approve the following personnel items:
            1.    Approve recommendation to hire Adam Rothenberger, Head High School Boys Tennis Coach, 12.5% of Extra-curricular Step 4 ~ $5,172.00, effective with the 2019-20 school year.
            2.    Approve recommendation to hire Maggie Youngberg, Assistant High School Girls Basketball Coach, 10% of Extra-curricular Step 6 ~ $4,207.00, effective with the 2019-20 school year.
            3.    Approve recommendation to hire Adam Zabih, long-term substitute for Brittany Green, BVHS Match Teacher, effective April 24, 2019.
            4.    Approve recommendation to hire Carson Pruett, long-term substitute for Shannon Heupel, BVHS Spanish Teacher, effective April 16, 2019.
            5.    Approve recommendation to hire Michele Gustafson, part-time RBE Child Nutrition Worker, $13.05/hour, effective April 23, 2019.
            6.    Approve recommendation to hire Darcie Horstmeyer, BVMS 7^th Grade English Language Arts Teacher, MA Step 10 ~ $50,217.00, effective for the 2019-20 school year.
            7.    Approve recommendation to hire Kasey Waage, BVMS 8^th Grade Science Teacher, BA Step Base ~ $46,041.00, effective for the 2019-20 school year.
            8.    Approve recommendation to hire Tony Thoreson, Head High School Cross Country Coach, 12.5% of Extra-curricular Step 3 ~ 5,131.00, effective for the 2019-20 school year.
            9.    Approve recommendation to hire Ben Schultz, Assistant HS Cross Country Coach, 8.5% of Extra-curricular Step 1 ~ $3,435.00, effective for the 2019-20 school year.
            10. Approve recommendation to hire Shelby Selland, Freshman Girls Basketball Coach, 8.5% of Extra-curricular Step Base ~ $3,409.00.
            11. Approve recommendation to hire Kayla Houser, Full-time MS Child Nutrition Manager, $16.50/hour, effective August, 2019.
Motion carried.

The following personnel items were reviewed by the Board of Education for information only:
1. Request for medical leave by Klaire Lockheart, FAE Art Teacher, April 29 through May 10, 2019.
2. Transfer Jeff Ganschow from FAE 3^rd Grade Teacher to RBE 3^rd Grade Teacher, effective starting the 2019-20 school year.

Board Reports were heard. President Renee Ullom reported for Alternative Education and stated that contracts will be issued soon for the upcoming school year and evaluations have been completed.

        Motion by Saxer, seconded by Klumper to adjourn the meeting at 7:10 p.m. Motion carried.

        Signed ___________________________________
                                Assistant Business Manager

Approved by the Board of Education this 13^th day of May, 2019.

Signed____________________________________
Chairperson

April 8, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 8^th of April, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder, Ellie Saxer, and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Activities Director Randy Marso, Middle School Principal Brad Thorson, Assistant Middle School Principal Bill Freking, Intermediate School Principal Nick Skibsted, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Director of Instruction Sherri Nelson, and Special Services Director Kyle Babb.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Ode to approve the agenda as revised. Motion carried.

Motion by Saxer, seconded by Klumper to approve the meeting minutes from the regular meetings of March 11, 2019 and March 25, 2019 as presented. Motion carried

Motion by Schroeder, seconded by Ode to approve the bills and claims as submitted (see attached). Motion carried

The cash report for the month of March, 2019 showed receipts of $2,740,585.97 and disbursements of $2,768,584.64 leaving a balance of $5,217,806.89. The General Fund had receipts of $2,259,529.16, sent a temporary interfund transfer of $31,208.21 to the Special Education Fund, received a temporary interfund transfer of $71,402.99 from the Bond Fund, sent a temporary interfund transfer of $375,842.48 to the Capital Outlay Fund, and received an operating transfer of $675,000.00 from the Capital Outlay Fund, and disbursements of $2,308,482.17 leaving a balance of $5,120,512.97. Capital Outlay Fund had receipts of $135,991.73, received a temporary interfund transfer of $375,000.00 from the General Fund, and sent an operating transfer of $675,000.00 to the General Fund, and disbursements of $22,841.75, leaving a balance of $0.00. Special Education Fund had receipts of $268,832.09, received a temporary interfund transfer of $31,208.31 from the the General Fund, and disbursements $431,676.37, leaving a balance of $0.00. Pension Fund had receipts of $0.00, and disbursements of $0.00, leaving a balance of $51,927.93. Bond Redemption Fund had receipts of $71,402.99, sent a temporary interfund transfer of $71,402.99 to the General Fund, and disbursements of $0.00, leaving a balance of $0.00. Enterprise Fund had receipts of $4,830.00 and disbursements of $5,584.35, leaving a balance of $45,365.99.

The March 2019 payroll totaled $1,784,990.29 of which $970,084.85 was instructional, $413,428.53 was support services, $36,739.91 was co-curricular, $285,516.85 was Special Education, $74,032.65 was Food Service, and $5,187.50 was Driver’s Education.

Motion by Schroeder, seconded by Ode to approve the financial reports as presented for the month of March, 2019. Motion carried.

Administrative reports were presented. The 2019-20 budget process is underway. Tuesday, May 28, 2019: Preliminary Budget Presentation to the Board of Education. Monday, July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

Superintendent Larson reminded the Board that the Intermediate School will make a “good news” presentation on Tuesday, April 23, 2019.

The 2019-20 Title I allocation holds an approximate $45,000 decrease in funds for the upcoming school year which will mean a reduction in work force will be necessary for the 2019-20 Title I staff.

The Staff Recognition Banquet along with Professional Awards will be held Monday, May 6, 2019 at 6:00 p.m. in the BVHS Commons. This banquet celebrates District retirements, years of service, as well as naming the Brandon Valley School District Teacher of the Year.

We have two (2) three-year seats open on the school board this upcoming year. Important election dates to remember are as follows: April 9, 2019 ~ Earliest date to circulate a petition; May 10, 2019 ~ Deadline for petitions to be returned. Candidates must also file a Financial Interest Statement within 15 days of filing a nominating petition; June 18, 2019 ~ School Board Election. Please contact the Brandon Valley Business Office if interested or need more information.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: April 18 ~ 2-hour early dismissal; April 19 and 22 ~ No School, Spring Break; May 23 ~ regular school day; May 24 ~ No school (teacher in-service/workshop day) as well as hosting Day 1 of the State Track Meet; May 27 ~ No school (Memorial Day); May 28 and 29 ~ Regular school days; May 30 ~ Last day of school (2 hour early dismissal); May 31 ~ Teacher workshop day.

Board President Renee Ullom thanked the School Nutrition Association (SNA) for allowing herself and Child Nutrition Director Gay Anderson to attend the National Convention in Philadelphia, PA recently. While attending, Ullom and Anderson presented a break-out session entitled “School Nutrition and the Whole Child Approach” as well as attending several break-out sessions themselves.

Superintendent Larson presented the 2019-20 Master Agreement as negotiated between the Brandon Valley School District #49-2 and the Brandon Valley Education Association. Motion by Ode, seconded by Schroeder to ratify the 2019-20 Master Agreement by and between the Brandon Valley School District 49-2 and the Brandon Valley Education Association as presented as follows:
            -           Across the board 5.0% salary increase for the 2019-20 school year.
            -           One-time wage/salary enhancement of $1,000 to be paid with the November 2019 payroll.
            On a roll call vote, voting aye: Ode, Schroeder, Saxer, Ullom; Abstain: Klumper; Nay: none. Motion carried.

Superintendent Larson presented the Administrative recommendation for all Classified Staff, including Administrative Assistants, Print Shop, Assistant Business Manager, Technology, Theater, Educational Assistants, Nurses, Custodians, Maintenance and Grounds, Child Nutrition and Transportation Staff. Motion by Saxer, seconded by Ode to approve the recommendation of the 2019-20 Classified Wages & Salary increase as presented as follows:

- Across the board 5.0% salary increase.

- One-time wage/salary enhancement of $750/$600/$250 to be paid with the November 2019 payroll.

Motion carried.

Superintendent Larson presented the recommendation for year two of two-year contracts for all Administration (except new hire Assistant MS and BVIS Principals and year two for the Director of Instruction each receiving one-year contracts). Motion by Saxer, seconded by Klumper to approve the recommendation of the 2019-20 Administration Salary increase as presented as follows:

- 5.0% salary increase for the 2019-20 school year.

- One-time wage/salary enhancement of $1,500 to be paid with the November 2019 payroll.

Motion carried.

            Motion by Saxer, seconded by Ode to approve the following general business items:
            1.    Approve Memorandum of Understanding by and between the Brandon Valley High School and the South Dakota Board of Regents to establish guidelines for university courses taught at the Bandon Valley High School by Northern State University personnel as presented.
            2.    Approve tuition agreement by and between the Brandon Valley School District and the Huron School District (Our Home) for one student at a full-day rate of $68.24 through June 6, 2019 (43 full days – regular term), half-day rates to be announced (40 half-days of summer school term), effective for the 2018-19 school year as presented.
            3.    Approve agreement by and between the Brandon Valley School District and Black Hills State University of Education for field experience for student teachers for the 2019-20 school year as presented.
Motion carried.

            Motion by Saxer, seconded by Schroeder to approve the following personnel items:
            1.    Approve recommendation to hire Kristin Pollema, BE Special Education Teacher, BA Step 3 ~ $45,055.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            2.    Approve recommendation to hire Chase Bitterman, BE Special Education Teacher, BA Step 1 ~ $44,434.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            3.    Approve recommendation to hire Baylee Relf, BVIS 5^th grade English Language Arts with Social Studies or Science, BA Step Base ~ $44,134.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            4.    Approve recommendation to hire Alexander Wiese, BVIS 5^th grade Math with Social Studies or Science, BA Step 4 ~ $45,369.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            5.    Accept resignation/retirement notification for Sheila Fabian, BE/FAE/HS Library Educational Assistant, effective at the end of the 2018-19 school year.
            6.    Approve request for leave without pay for Sheila Fabian, BE/FAE/HS Library Educational Assistant for approximately 4-5 days in April, 2019.
            7.    Approve resignation for Michael Zerr as Head Varsity Boys Tennis Coach, effective at the end of the 2018-19 school year.
            8.    Approve recommendation to hire Rick Pearson, BVIS Assistant Principal/Assessment Coordinator ~ $76,791.00; ($72,500.00-Assistant Principal and $4,291.00-Assessment Coordinator), effective for the 2019-20 school year.
            9.    Approve recommendation to hire Bill Freking, BVHS Associate Principal ~ $82,500, effective for the 2019-20 school year.
            10. Approve recommendation to hire Amanda Nelson, BVMS Assistant Principal/MS Activities Coordinator ~ $76,791.00; ($72,500.00-Assistant Principal and $4,291.00-MS Activities Coordinator), effective for the 2019-20 school
year.
            11. Approve recommendation to hire Emily Rasmussen, VSE Kindergarten Teacher, BA Step 9 ~ $47,064.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            12. Approve recommendation to hire Cassie Pearson, BE 2^nd Grade Teacher, MA Step 10 ~ $48,241.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            13. Approve recommendation to hire Kendra Johnson, Elementary Teaching Position (location and grade to be determined), BA Step Base ~ $44,134.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school        year.
            14. Approve recommendation to hire Alexis Lewis, Elementary Teaching Position (location and grade to be determined), BA Step Base ~ $44,134.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            15. Approve recommendation to hire Kasey Waage, long-term substitute for Lisa Fuccello, BVHS Science Teacher, effective April 4, 2019.
            16. Approve recommendation to hire Hillary Neisteadt, BVMS 7^th/8^th Grade Math Teacher, BA Step 10 ~ $47,437.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            17. Approve recommendation to hire Shelby Selland, BVMS English Language Arts Teacher, BA Step Base ~ $44,134.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            18. Approve recommendation for staff reduction, Janna Conrad, Title I Tutor, effective at the end of the 2018-19 school year, understanding the BVEA may present possible alternatives and if an alternative is agreed upon, this action may be rescinded.
            19. Approve recommendation to hire Mike Zerr, Head HS Girls Basketball Coach, 16% of Extra-curricular Step Base ~ $6,157.00, based on the 2018-19 Extra-curricular hiring schedule, effective for the 2019-20 school year.
            20. Approve recommendation to hire Marette Grage, Head HS Volleyball Coach, 16% of Extra-curricular Step Base ~ $6,157.00, based on the 2018-19 Extra-curricular hiring schedule, effective for the 2019-20 school year.
            21. Approve recommendation to hire Alexis Lewis, Assistant HS Girls Soccer Coach, 8.5% of Extra-curricular Step Base ~ $3,271.00, based on the 2018-19 Extra-curricular hiring schedule, effective for the 2019-20 school year.
            22. Approve recommendation to hire Mike Putnam, Assistant HS Track & Field Coach, 8.5% of Extra-curricular Step 10 ~ $3,562.00, based on the 2018-19 Extra-curricular hiring schedule, effective for the 2019-20 school year.
            23. Approve recommendation to hire Katie Rivers, Assistant HS Oral Interpretation Coach, 6.5% of Extra-curricular Step Base ~ $2,501.00, based on the 2018-19 Extra-curricular hiring schedule, effective for the 2019-20 school year.
            24. Approve recommendation to hire Coty McGuire, Assistant HS Volleyball Coach, 10% of Extra-curricular Step 9 ~ $4,151.00, based on the 2018-19 Extra-curricular hiring schedule, effective for the 2019-20 school year.
            25. Approve recommendation to hire the following substitute for the 2018-19 school year: Jamie Barnett.
Motion carried.

The following personnel items were reviewed by the Board of Education for information only:
            1.    Transfer Kimberly Skibsted from BVMS 7^th Grade English Language Arts Teacher to District Technology & STEM Integrationist/BVIS Computer Teacher, effective for the 2019-20 school year.
            2.    Transfer Coty McGuire from RBE 3^rd Grade Teacher to BVIS Physical Education Teacher, effective for the 2019-20 school year.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:
                1.    March 2019 Building Permits.
                2.    Thank you from Brady and Angie Olson for the flowers sent in honor of the birth of their son, Brecken.
                3.    Thank you from JoAnn Presler, Dianne Mork, and their families for the plant sent in memory of their father, Gordon Ode.

Board Reports were presented. Board members Dan Klumper and Ellie Saxer reported on the Student Activities, Curriculum & Technology Committee. Klumper reported that discussion was held on the STEM program and the future direction. Saxer thanked all those that were involved in the recent High School Musical “The Little Mermaid”. She also thanked all teachers and students as they prepare for the upcoming standardized testing.

Travel reports were reviewed.

Motion by Klumper, seconded by Saxer to go into Executive Session at 6:53 p.m. per SDCL 1-25-2(4) ~ Superintendent Contract Negotiations for the school year 2019-20. Motion carried.

The Board of Education came out of Executive Session and into Open Session at 8:07 p.m. Motion by Saxer, seconded by Klumper to approve the following Superintendent contact negotiations as follows:
            -                     5% Salary Increase
            -           One-time wage/salary enhancement of $1,500 to be paid with the November 2019 payroll.
            -           Supplemental Retirement: The School Board shall provide Twelve Thousand dollars ($12,000) in the 2019-20 contract year towards the South Dakota Retirement System Supplemental Retirement Plan (SRP)
            -           All other contractual components remain in effect
            On a roll call vote, the following voted aye: Saxer, Klumper, Schroeder, and Ullom; voting nay: Ode. Motion carried.

Motion by Schroeder, seconded by Saxer to adjourn the meeting at 8:08 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 13^th day of May, 2019.

Signed____________________________________
Chairperson

March 25, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 25^th of March, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder, Ellie Saxer, and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Activities Director Randy Marso, Middle School Principal Brad Thorson, Middle School Assistant Principal Bill Freking, Intermediate School Principal Nick Skibsted, Robert Bennis Elementary Principal Kristin Hofkamp, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster, and Director of Instruction Sherri Nelson.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Saxer to approve the agenda as presented. Motion carried.

For the “Good News” report at tonight’s meeting, Brandon Valley Art Instructors Erin Rieff, Heidi McNamara, Klaire Lockheart, Jennifer TerWee and Chad Nelson reported on the K-12 BV Fine Arts Night. With over 600 faculty, students and community members attending, the Art Department teachers thanked the Administration and Board of Education for the continued support of this event.

Administrative reports were presented. The 2019-20 Teacher Negotiations time-line/wage recommendations has begun with BVSD Administration and BVEA representatives having met for a contract language meeting in January. A pre-negotiation meeting was held on March 19, 2019 with an upcoming negotiations meeting between the Personnel Welfare Committee and BVEA to be held March 27, 2019. We plan to ratify the 2019-20 Master Contract, approve Classified wage recommendations, approve Administration salary recommendations, and hold Superintendent contract negotiations at the April 8, 2019 regular Board of Education meeting.

The 2019-20 budget process is underway. May 27. 2019: Preliminary Budget Presentation to the Board of Education. July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

Legislative Update: The increase to education is 2.5% and Veto Day is scheduled for March 29, 2019. We are in the process of completing an administrative review of passed legislation to make sure we comply.

We have begun the process of hiring the new Assistant Principal positions. We had 40 applicants for the Intermediate School Assistant Principal position and 37 applicants for the High School Assistant Principal. The timeline includes round one interviews held on March 21-22, 2019, round two interviews to be held on March 28-29, 2019, and Recommendations to Hire at the regularly scheduled Board of Education meeting on April 8, 2019.

Superintendent Larson thanked the Art Department for presenting the “Good News” report at tonight’s School Board meeting and reminded the Board that the Intermediate School will present on April 23, 2019.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: April 5 ~ regular school day; April 18 ~ 2-hour early dismissal; April 19 and 22 ~ No School, Spring Break; May 23 ~ regular school day; May 24 ~ No school (teacher in-service/workshop day); May 27 ~ No school (Labor day); May 28 and 29 ~ Regular school days; May 30 ~ Last day of school (2 hour early dismissal); May 31 ~ Teacher workshop day.

Motion by Schroeder, seconded by Klumper to approve membership in the South Dakota High School Activities Association for the 2019-20 school year as presented. Motion carried.

Motion by Saxer, seconded by Ode to approve the following personnel items:
            1.    Approve resignation from Sandy Breitzman, part-time BE Child Nutrition worker, effective March 22, 2019.
            2.    Approve recommendation to hire Andera Gerritsen, full-time RBE Educational Assistant, $14.05/hour, effective March 12, 2019.
            3.    Approve recommendation to hire John Terveer, Substitute Van Driver, paid according to the transportation trip schedule, effective March 26, 2019.
            4.    Approve resignation of Nicole Manke, BE Special Education Teacher, effective at the end of the 2018-19 school year.
            5.    Approve resignation of Klaire Lockheart, FAE Art Teacher, effective at the end of the 2018-19 school year.
            6.    Approve recommendation to hire Brianna Postma, BVMS 8^th Grade Math Teacher, BA+15 Step 4 ~ $45,691.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            7.    Approve recommendation to hire Sonja Anderson, part-time BE Child Nutrition worker, $13.05/hour, effective March 26, 2019.
            8.    Approve recommendation to hire Caitlyn Schwebach, BVMS 8^th Grade English/Language Arts Teacher, BA Step 1 ~ $44,434.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            9.    Approve resignation from Mark Stadem, BVHS Varsity Head Girls Basketball Coach, effective at the end of the 2018-19 school year.
            10. Approve recommendation to hire Adam Zabih, BVHS Chemistry Teacher, MA Step Base ~ $44,741.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            11. Approve recommendation to hire Stacy Kolbeck, BVHS English Teacher, MA+15 Step 10 ~ $48,773.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            12. Approve resignation from Adrianne DePauw, part-time RBE Child Nutrition worker, effective March 21, 2019.
            13. Approve recommendation to hire Brianna Postma, Assistant Girls Golf Coach, 6.5% of Extra-curricular Step 1 ~ $2,521.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            14. Approve resignation of Lynette Holm, BVMS full-time Child Nutrition Kitchen Manager, effective April 12, 2019.
            15. Approve the following substitutes for the 2018-19 school year: Brandon Koch, Carley Kueter, and Kerri Stockwell.
Motion carried.

The following personnel items were reviewed by the Board of Education for information only:
            1.    Request for medical leave by Larry Beesley, RBE/VSE Computer Teacher, March 20 through May 3, 2019.
            2.    Transfer Dan Murtha from BVMS 7^th Grade Geography Teacher to BVMS 7^th/8^th Grade Social Studies Teacher, effective starting the 2019-20 school year.
            3.    Transfer Ty Tietjen from BVMS 8^th Grade Math Teacher to BVMS 7^th Grade Geography Teacher, effective starting the 2019-20 school year.
            4.    Request for medical leave by Tom Pierce, BVIS Custodian, March 5 – May 3, 2019.
            5.    Transfer Jeff Lockner from Assistant Girls Golf Coach to Assistant Boys Golf Coach, effective with the 2019-20 school year.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:

Thank you from Mary Niedringhaus for the BVSD retiree luncheon.
Thank you from Del Hubers and family for the plant sent in memory of his father, Jacob Hubers.

Board Reports were presented. Board President Renee Ullom reported on the Alternative Education Committee. Teachwell received the McCrossan Boy’s Ranch contract. Ullom also reported on the Child Nutrition/Wellness Committee. Child Nutrition Director Gay Anderson and Ullom will be traveling to Philadelphia, PA to present at the National School Board Conference on Child Nutrition.

Travel reports were reviewed.

Motion by Saxer, seconded by Ode to go into Executive Session at 6:42 p.m. per SDCL 1-25-2.4 ~ Teacher Negotiations Preparation. Motion carried.

The Board of Education came out of Executive Session and into Open Session at 7:02 p.m. Board member Klumper did excuse himself from Executive Session at this evening’s meeting.

Motion by Schroeder, seconded by Ode to adjourn the meeting at 7:03 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 8^th day of April, 2019.

Signed____________________________________
Chairperson

March 11, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11^th of March, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder, Ellie Saxer (via phone), and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Activities Director Randy Marso, Brandon Elementary Principal Merle Horst, Robert Bennis Elementary Principal Kristin Hofkamp, Director of Instruction Sherri Nelson, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Schroeder to approve the agenda as presented. On a roll call vote, voting aye: Ode, Schroeder, Klumper, Saxer, and Ullom. Voting Nay: none. Motion carried.

Motion by Ode, seconded by Schroeder to approve the meeting minutes from the regular meetings of February 11, 2019 and February 25, 2019 as presented. On a roll call vote, voting aye: Ode, Schroeder, Klumper, Saxer, and Ullom. Voting Nay: none. Motion carried

Motion by Ode, seconded by Klumper to approve the bills and claims as submitted (see attached). On a roll call vote, voting aye: Ode, Klumper, Schroeder, Saxer, and Ullom. Voting Nay: none. Motion carried.

The cash report for the month of February, 2019 showed receipts of $2,978,309.91 and disbursements of $2,670,654.74, leaving a balance of $5,245,805.56. The General Fund had receipts of $2,285,491.59, received a temporary interfund transfer of $62,572.26 from the Special Education Fund, received a temporary interfund transfer of $27,593.53 from the Bond Fund, and disbursements of $2,228,216.65 leaving a balance of $4,830,113.68. Capital Outlay Fund had receipts of $52,375.36, and disbursements of $20,299.59, leaving a balance of $186,007.54. Special Education Fund had receipts of $612,099.43, sent a temporary interfund transfer of $62,572.26 to the General Fund, and disbursements $417,891.10, leaving a balance of $131,636.07. Pension Fund had receipts of $0.00, and disbursements of $0.00, leaving a balance of $51,927.93. Bond Redemption Fund had receipts of $27,593.53, sent a temporary interfund transfer of $27,593.53 to the General Fund, and disbursements of $0.00, leaving a balance of $0.00. Enterprise Fund had receipts of $750.00 and disbursements of $4,247.40, leaving a balance of $46,120.34.

The February 2019 payroll totaled $1,762,506.93 of which $963,661.20 was instructional, $410,288.23 was support services, $36,794.25 was co-curricular, $279,044.96 was Special Education, $70,268.29 was Food Service, and $2,450.00 was Driver’s Education.

Motion by Ode, seconded by Klumper to approve the financial reports as presented for the month of February, 2019. On a roll call vote, voting aye: Ode, Klumper, Schroeder, Saxer, and Ullom. Voting Nay: none. Motion carried.

Administrative reports were presented. The 2019-20 Teacher Negotiations time-line/wage recommendations is underway where BVSD Administration and BVEA representatives met for a contract language meeting in January. A negotiations meeting between the Personnel Welfare Committee and BVEA will be held on March 19, 2019 and on March 25, the Board of Education will review the preparation work. On March 27, the Personnel Welfare Committee and BVEA will finalize negotiations, and we plan to ratify the 2019-20 Master Contract, approve Classified wage recommendations, approve Administration salary recommendations, and hold Superintendent contract negotiations at the April 8, 2019 regular Board of Education meeting.

As a special guest, Jared Olson, Business Manager of the Beresford School District and also president-elect of the South Dakota Association of School Business Officials (ASBO), the state-wide organization of Business Officials, addressed the Board of Education this evening and especially our very own Business Manager, Paul Lundberg. Mr. Olson was present at the school board meeting tonight to present Lundberg with the 2019 Outstanding School Business Official of the year award. Mr. Lundberg will be “officially” recognized as the school-business official for 2019 during the April 24, 2019 banquet at the ASBO spring conference in Pierre, SD. Congratulations on this accomplishment!

The 2019-20 budget process is underway. Following is the timeline for the budget process: January-March: Budget forms/documents distributed, completed, compiled and reviewed by the Central Office. A Preliminary Capital Outlay Budget Presented/Approved (this is necessary for major items to be bid in a timely manner) at tonight’s regular Board of Education meeting. May 27, 2019: Preliminary Budget Presentation to the Board of Education. July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

Legislative Update: Brandon Day at the Legislature was rescheduled to Wednesday, February 27, 2019. The legislative session concludes on Wednesday, March 13, 2019 and veto day is scheduled for Friday, March 29, 2019.

The Superintendent Evaluation/Contract timeline continues as follows: Discuss performance evaluations turned in to Board President Renee Ullom ~ March 11, 2019; Contract negotiations ~ April 8, 2019.

Good new presentations are scheduled with the elementary buildings on March 25, 2019 and the intermediate building on April 23, 2019.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: Snow day – school in session ~ March 14, 2019; No school, comp day ~ March 15, 2019. Academic Calendar Modification Recommendation for the 2018-19 school year in tonight’s General Business with distribution to Parents, Guardians, and the Community on Tuesday, March 12, 2019.

As a matter of information only, Board Member Dan Klumper stated that since he does have a conflict of interest with his wife being employed as a teacher for the Brandon Valley School District, he will be recusing himself of the executive session scheduled for the March 25, 2019 board meeting regarding contract negotiations, and Klumper also plans to abstain from voting on the contract negotiation vote due to that same conflict.

Activities Director Randy Marso informed the Board of Education that with the upcoming boy’s and girl’s state basketball tournament (and subsequent “state basketball tournament” impending snow storm) the boy’s and girl’s teams will be leaving at approximately 1:30 p.m. on Tuesday, March 12, 2019 (previously scheduled for a Wednesday departure) to avoid weather related issues that are forecasted for Wednesday. Go LYNX!!!

Superintendent Jarod Larson presented the recommendation to amend the 2018-19 Academic Calendar. To date, we have had four (4) school days cancelled due to inclement weather: January 18 and 30, 2019 and February 7 and 20, 2019. Recommendations for “make-up” days as follows: Thursday, March 14, 2019 (previously scheduled snow day); Friday, April 5, 2019 (previously scheduled extra paid in-service day); Thursday, May 23, 2019 (previously a 2-hour early dismissal); Friday, May 24, 2019 – No School ~ extra paid in-service day; Tuesday, May 28, 2019 ~ regular school day; and Wednesday, May 29, 2019 (last day of regular school for students with a 2-hour early dismissal); Thursday, May 30, 2019 ~ teacher workshop day. In the event necessary, one additional weather day may be made up by shifting the last regular school day for students to Thursday, May 30, 2019 and the Teacher Workshop Day to Friday, May 31, 2019. Any additional “No School Weather Days” will not be made up with students beyond May 31^st unless the state mandated minimum number of hours are not met.

Motion by Klumper, seconded by Schroeder to approve the amended 2018-19 Academic Calendar as presented. On a roll call vote, voting aye: Klumper, Schroeder, Ode, Saxer, and Ullom. Voting Nay: none. Motion carried.

Director of Instruction, Sherri Nelson, presented the Brandon Valley Fine Arts Curriculum adoption as follows: K-4 General Music ~ Quaver 7 year subscription: $41,160.00; 5-6 Orchestra ~ Shar Music: $628.62; K-12 Art ~ Art of Education – 1-year subscription: $2,500.00; 30 iPads/Cart (FAE, VSE, and RBE) ~ Apple: $75,000.00; Summer Curriculum Hours ~ BVSD Staff: $5,760.00. Total Fine Arts Curriculum Adoption ~ $125,048.62. Motion by Ode, seconded by Schroeder to approve the Fine Arts Curriculum adoption beginning with the 2019-20 school year as presented. On a roll call vote, voting aye: Ode, Schroeder, Klumper, Saxer and Ullom. Voting Nay: none. Motion carried.

Business Manager Paul Lundberg reviewed the 2019-20 Capital Outlay Preliminary Budget Summary and answered questions regarding the summary breakdown. Motion by Schroeder, seconded by Klumper to approve the Preliminary Capital Outlay Budget ($5,790,000) as presented. On a roll call vote, voting aye: Schroeder, Klumper, Ode, Saxer and Ullom. Voting Nay: none. Motion carried.

Motion by Schroeder, seconded by Ode to approve the following General Business item:
        1.    Board member appointments to the area Equalization Boards. Meeting dates and times as listed:
                Brandon, Tuesday, March 19, 2019, 6:00 p.m. – Renee Ullom
                Splitrock Township, Monday, March 18, 2019, 7:00 p.m. – Gregg Ode
                Valley Springs, Monday, March 18, 2019, 6:00 p.m. – Ellie Saxer
                Sioux Falls, scheduled during the week of March 18, 2019 (exact times and dates to be determined)
                    On a roll call vote, voting aye: Schroeder, Ode, Klumper, Saxer, and Ullom. Voting Nay: none. Motion carried.

Motion by Klumper, seconded by Schroeder to approve the following personnel items:
            1.    Approve request for leave without pay for Susan Shea, BVHS part-time Child Nutrition from April 29 – May 3, 2019 (5 days).
            2.    Approve resignation from Elizabeth VanBeek, RBE Educational Assistant, effective February 22, 2019.
            3.    Approve recommendation to hire Heather Youtzy, long-term substitute for Angie Olson, FAE 2^nd grade, effective on or around March 21 to May 21, 2019

4.    Approve resignation from Dacia Boehrns as Varsity Head VB Coach, effective at the end of the 2018-19 school year.
            5.    Approve resignation from Jacqee Jasinski, BVIS Physical Education Teacher, JV Boys Soccer Coach, and BVHS Assistant Track and Field Coach, effective at the end of the 2018-19 school year.
            6.    Approve resignation from Erica Karl as BVHS Assistant Girls Soccer Coach, effective at the end of the 2018-19 school year, contingent upon finding a suitable replacement.
            7.    Approve recommendation to hire Todd Geerdes, BVHS Head Boys Golf Coach, $5,097.00 ~ 12.5% of Step 7 of the extra-curricular 2018-19 hiring schedule, effective for the 2019-20 school year.
            8.    Approve recommendation to hire Kayla Schindling, BVIS 6^th Grade Science Teacher, MA Step 8 ~ $47,437.00 based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            9.    Approve recommendation to hire the following substitutes for the 2018-19 school year as follows: Wade Else, Robert Goheen, Marcie Hendricks, Annika Hietpas, and Lindsay Laughlin.

On a roll call vote, voting aye: Klumper, Schroeder, Ode, Saxer, and Ullom. Voting Nay: none. Motion carried.

The following personnel items were reviewed by the Board of Education for information only:
            1.    Transfer Andrea Hatlestad from RBE Kindergarten Teacher to RBE 2^nd Grade Teacher, effective for the 2019-20 school year.
            2.    Transfer Amber Ernste from VSE Kindergarten Teacher to RBE Kindergarten Teacher, effective for the 2019-20 school year.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:
1. Thank you from Wilma Kirkeby and family for the flowers sent in memory of her mother, Clarice Adema.
2. Thank you from Alyssa Lutz and family for flowers sent in honor of the birth of her daughter, Remedey.

Board Reports were presented. Board member Dan Klumper reported on the Student Activities, Curriculum & Technology Committee. This committee discussed Gifted Education as well as continuing their review of the Homework Policy. Klumper also wished good luck to the boys and girls basketball teams as they compete in this weekend’s state tournament in Rapid City. Safe travels to all who attend.

Board President Renee Ullom reported on the Alternative Education Committee that negotiations have begun with McCrossan Boy’s Ranch.

Travel reports were reviewed.

Motion by Ode, seconded by Klumper to go into Executive Session at 7:13 p.m. per SDCL 1-25-2.1 ~ Superintendent Evaluation. On a roll call vote, voting aye: Ode, Klumper, Schroeder, Saxer, and Ullom. Voting Nay: none. Motion carried.

The Board of Education came out of Executive Session and into Open Session at 8:09 p.m.

Motion by Ode, seconded by Klumper to adjourn the meeting at 8:10 p.m. On a roll call vote, voting aye: Ode, Klumper, Schroeder, Saxer, and Ullom. Voting Nay: none. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 8^th day of April, 2019.

Signed____________________________________
Chairperson

February 25, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 25^th of February, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder, and Dan Klumper. Absent: Ellie Saxer. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, High School Assistant Principal Mark Schlekeway, Activities Director Randy Marso, Middle School Principal Brad Thorson, Middle School Assistant Principal Bill Freking, Intermediate School Principal Nick Skibsted, Fred Assam Elementary Principal Susan Foster, Director of Instruction Sherri Nelson, and Special Services Director Kyle Babb.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Schroeder to approve the agenda as presented. Motion carried.

Renee Ullom offered a special thank you to Superintendent Larson for participating in the recent variety show held at the Brandon Valley Fine Arts Booster Club event.

For the “Good News” report at tonight’s meeting, Brandon Valley High School Assistant Principal Mark Schlekeway started tonight’s report explaining how the post-secondary and career night started. Parents and students expressed interest in learning more about post-secondary information. BVHS Counselors Michelle Stemwedel, Kara Likness, and Katie Murdy explained that Fall Conferences hosted the post-secondary/college fair and the Spring Conferences will host a career fair. Kim Cerwick from the Brandon Valley Chamber of Commerce collaborated with BVHS counselors to present summer job opportunities, possible senior internship possibilities, along with career exposure for students. The BOE helped to partner with the BVHS with the Strategic Plan, integrating this idea and planning with the High School to make these opportunities available for our students.

Administrative reports were presented. Superintendent Larson reminded all that Kindergarten Screening registration is open – contact your respective elementary school for information.

The 2019-20 Teacher Negotiations time-line/wage recommendations has begun with BVSD Administration and BVEA representatives met for a contract language meeting in January. A pre-negotiation meeting will be held in March with a Negotiations meeting between the Personnel Welfare Committee and BVEA will be held in mid-March to early April. We plan to ratify the 2019-20 Master Contract, approve Classified wage recommendations, approve Administration salary recommendations, and hold Superintendent contract negotiations at the April 8, 2019 regular Board of Education meeting.

The 2019-20 budget process is underway. Following is the timeline for the budget process: January-March: Budget forms/documents distributed, completed, compiled and reviewed by the Central Office. March: Preliminary Capital Outlay Budget Presented/Approved (this is necessary for major items to be bid in a timely manner). May 27. 2019: Preliminary Budget Presentation to the Board of Education. July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

Legislative Update: Associated School Boards of South Dakota (ASBSD) and School Administrators of South Dakota (SASD) both have Bill Tracker information you can follow on their web-sites. The number one priority for us is school funding. Brandon Day at the Legislature has been rescheduled to Wednesday, February 27, 2019.

The Superintendent Evaluation/Contract timeline is as follows: February 11, 2019 ~ Distributed Evaluation Tool; February 25, 2019 ~ Evaluations are due to Board President Renee Ullom; March 11, 2019 ~ Discuss performance evaluation; April 8, 2019 ~ Contract negotiations.

Superintendent Larson thanked the High School building for sharing their good news report at tonight’s meeting! Other Good new presentations are scheduled with the elementary buildings on March 25, 2019, and the intermediate building on April 23, 2019.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: snow day school in session ~ March 14, 2019; No school, comp day, March 15, 2019. The 2018-19 Calendar Modification Recommendations will be held March 11, 2019 at the regular Board of Educating meeting. A proposal will be disseminated and reviewed by Administrative Council; proposal reviewed and discussed between Superintendent and BVEA; lastly, this modified calendar will be distributed to parents, guardians and the community by March 12, 2019.

Assistant High School Principal Mark Schlekeway presented new graduation requirements as adopted by the Board of Education Standards in July of 2018 along with the Brandon Valley High School Diploma requirements. Brandon Valley continues to strive for high standards in all coursework. High School Diploma endorsements will include: 1) Advanced Endorsement – Coursework consistent with entrance requirements for a university; 2) Advanced Career Endorsement – Experience in a concentrated area bases on academic and/or workplace experience; 3) Advanced Honors Endorsement – Coursework consistent with requirements for the SD Opportunity Scholarship. Motion by Schroeder, seconded by Klumper to approve the Brandon Valley High School graduation requirements as presented. Motion carried.

Motion by Ode, seconded by Klumper to approve the following personnel items:
            1.    Approve recommendation to hire Evan Steemken, FAE 4^th Grade Teacher, BA Step 2 ~ $44,741.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            2.    Approve resignation from Leslie Stusiak-Drew, BVHS Assistant Oral Interp Coach, effective at the end of the 2018-19 school year.
            3.    Approve resignation from Maggie Youngberg, Girls JV Volleyball Coach, effective at the end of the 2018-19 school year, contingent upon finding a suitable replacement.
            4.    Approve recommendation to hire Laura Lueders, VSE 4^th Grade Teacher, MA Step 4 ~ $46,026.00, based on the 2018-19 hiring schedule, effective for the 2019-20 school year.
            5.    Approve amended resignation/retirement of Wayne Hansen, BVSD Mechanic, effective June 1, 2020 (formerly June 3, 2019).
            6.    Approve recommendation to hire Adrianne DePauw, part-time RBE Child Nutrition worker, $13,05/hour, effective February 26, 2019.
            7.    Approve the following substitute for the 2018-19 school year: Hannah Vanderburg
Motion carried.

The following personnel items were reviewed by the Board of Education for information only:
1. Request for maternity leave by Erin Ashby, part-time BVHS Child Nutrition Worker, on or around May 6, 2019 until May 24, 2019.

Motion by Klumper, seconded by Ode to adjourn the meeting at 7:03 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 11^th day of March, 2019.

Signed____________________________________
Chairperson

February 11, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11^th of February, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Cary Schroeder, Ellie Saxer, and Dan Klumper. Absent: Gregg Ode. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Mark Schlekeway, Activities Director Randy Marso, Middle School Principal Brad Thorson, Middle School Assistant Principal Bill Freking, Intermediate School Principal Nick Skibsted, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Robert Bennis Elementary Principal Kristin Hofkamp, Fred Assam Elementary Principal Susan Foster, Director of Instruction Sherri Nelson, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Schroeder, seconded by Klumper to approve the agenda as presented. Motion carried.

Motion by Saxer, seconded by Klumper to approve the meeting minutes from the regular meeting of January 14, 2019 and January 28, 2019 as presented. Motion carried.

Motion by Schroeder, seconded by Saxer to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of January, 2019 showed receipts of $1,986,238.91 and disbursements of $3,093,694.62, leaving a balance of $4,938,150.39. The General Fund had receipts of $1,654,129.91, sent a temporary interfund transfer of $62,572.26 to the Special Education Fund, sent a temporary interfund transfer of $34,901.80 to the Bond Fund, and disbursements of $2,284,009.87 leaving a balance of $4,682,672.95. Capital Outlay Fund had receipts of $62,573.33, and disbursements of $174,025.52, leaving a balance of $153,931.77. Special Education Fund had receipts of $222,889.00, received a temporary interfund transfer of $62,572.26 from the General Fund, and disbursements $566,846.77, leaving a balance of $0.00. Pension Fund had receipts of $454.72, and disbursements of $0.00, leaving a balance of $51,927.93. Bond Redemption Fund had receipts of $32,441.95, received a temporary interfund transfer of $34,901.80 from the General Fund, and disbursements of $67,343.75, leaving a balance of $0.00. Enterprise Fund had receipts of $13,750.00 and disbursements of $1,468.71, leaving a balance of $49,617.74.

The January 2019 payroll totaled $1,799,092.69 of which $953,844.00 was instructional, $478,363.61 was support services, $38,289.35 was co-curricular, $265,310.77 was Special Education, $62,059.96 was Food Service, and $1,225.00 was Driver’s Education.

Motion by Klumper, seconded by Saxer to approve the financial reports as presented for the month of January, 2019. Motion carried.

Administrative reports were presented. Superintendent Larson reminded everyone that February 18-22, 2019 is School Board Recognition Week. Thank you to BV’s hard-working Board for all they do to make BV the BEST school district in the state of South Dakota!

BVSD is currently engaged in the development of our staff work environment, tagged as “BV Listens”. Within our strategic plan we talk about staff development and evaluating our work environment; therefore “BV Listens” is a work environment survey. Both Certified and Classified staff have participated in this survey. The “BV Listens!” survey was conducted starting on January 21, 2019. THANK YOU staff for your participation!

The Student Activities, Curriculum & Technology Committee in addition to BVHS Administration and Director of Instruction, Sherri Nelson, are working through a variety of items in regard to the newest South Dakota Graduation Requirements. This committee will have a presentation/action at the February 25, 2019 meeting.

Kindergarten Screening registration is open – contact your respective elementary school for information.

We will have two (2) three-year seats open on the school board this upcoming year. Important election dates to remember are as follows: April 9, 2019 ~ Earliest date to circulate a petition; May 10, 2019 ~ Deadline for petitions to be returned. Candidates must also file a Financial Interest Statement within 15 days of filing a nominating petition; June 18, 2019 ~ School Board Election. Please contact the Brandon Valley Business Office if interested or need more information.

The 2019-20 budget process is underway. Following is the timeline for the budget process: January-March: Budget forms/documents distributed, completed, compiled and reviewed by the Central Office. March: Preliminary Capital Outlay Budget Presented/Approved (this is necessary for major items to be bid in a timely manner). May 27. 2019: Preliminary Budget Presentation to the Board of Education. July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

The HS Principal selection process and results are as follows: On 2/1/2019 the BVHS Department Chair(s) and a Classified Representative met to review. On 2/6/2019, the interview committee interviewed Mr. Mark Schlekeway and on 2/7/2019, Superintendent Larson interviewed Principal candidate Mark Schlekeway. On tonight’s agenda, there is a recommendation to hire presented for Board approval to hire March Schlekeway as the new HS Principal beginning July 1, 2019. On 2/12/2019, the Associate HS Principal position will be advertised internally and if necessary, that same position will be posted on our employment opportunities web-site on 2/19/2019.

Fred Assam/Brandon Elementary Boundary line update: All families impacted by this boundary line change were sent a letter on 1/7/2019. A request was made to those families for an intent to return and open enrollment requests due by 1/31/2019. On 2/7/2019, letters were sent with open enrollment approval/denial. *Note, ALL open enrollment requests involving the boundary change were approved. Currently, there are 76 FAE students that were impacted and 49 of those students will attend Brandon Elementary and 29 students will remain at Fred Assam.

Legislative Update: Associated School Boards of South Dakota (ASBSD) and School Administrators of South Dakota (SASD) both have Bill Tracker information you can follow on their web-sites. The Brandon Valley Chamber of Commerce is hosting a Legislative Coffee on Saturday, February 23, 2019 at 9 a.m. at Bethany Meadows. Other important dates to note: Brandon Day at the Legislature has been rescheduled to Wednesday, February 27, 2019; and ASBSD Legislative Day is scheduled for Tuesday, February 19, 2019.

The Superintendent Evaluation/Contract timeline is as follows: February 11, 2019 ~ Distribute Evaluation Tool; February 25, 2019 ~ Evaluations are due to Board President Renee Ullom; March 11, 2019 ~ Discuss performance evaluation; April 8, 2019 ~ Contract negotiations.

Good new presentations are scheduled with a post-secondary night and career night update from the Brandon Valley High School on February 25, 2019, and the elementary buildings on March 25, 2019.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: no school for President’s Day holiday ~ February 15 and February 18; snow day school in session ~ March 14, 2019; No school, comp day, March 15, 2019. Additional make-up day schedule is to be determined.

Middle School Assistant Principal Bill Freking reported on the National Assessment of Educational Progress (NAEP) testing that approximately 180 middle school 8^th grade students participated in today. Due to bad weather, the Middle School play had been postponed from last week to tonight at 7 p.m.

Board policy included a discussion item on the Homework Policy. Board member Dan Klumper, along with the Student Activities, Curriculum & Technology Committee have reviewed the current Homework Policy. The review committee feels that this policy would be best reviewed and revised to reflect best practices. This policy had last been revised in 2004. Any feedback or questions should be directed to Board Member Dan Klumper.

Business Manager Paul Lundberg reviewed the Brandon Valley School District’s 2019-2024 Five Year Plan. This plan can be viewed in its entirety at www.brandonvalleyschools.com on the Business Office tab.

Motion by Schroeder, seconded by Klumper to approve the following general business items:

1. Accept Independent Auditor’s Report for Fiscal Year 2018 as presented.

2. Approve request for authorization to design and bid Asphalt Renovations and Construction projects as presented.

3. Approve agreement by and between the Brandon Valley School District (Eastern South Dakota Food Buying Group), and Reinhart Food Services to roll over existing vendor services for the 2019-20 school year as presented.

Motion carried.

Superintendent Jarod Larson reviewed the following new positions for the 2019-20 school year as follows:

General fund requests:

3.0 FTE Kindergarten-4^th grade Elementary School Teachers

2.0 FTE 5th-6^th grade Intermediate School Teachers

4.0 FTE 7th-8^th grade Middle School Teachers

1.0 FTE High School Math/Science Teacher

1.0 FTE High School English

1.0 FTE Intermediate School Assistant Principal with Assessment Coordinator

$25,000 Additional Budget ~ General Education Teachwell Alternative School Placements

            Special Education fund requests:
            1.0 FTE Elementary Special Education Teacher
            2.0 FTE Special Education Educational Assistants
Motion by Schroeder, seconded by Klumper to approve the 2019-20 new positions as presented. Motion carried.

            Motion by Saxer, seconded by Klumper to approve the following personnel items:
            1.    Approve recommendation to hire Angela Gingles, long-term substitute for Larry Beesley, RBE and VSE Computer teacher, effective February 4, 2019 until approximately March 5, 2019.
            2.    Approve resignation/retirement notification from Tracy South, MS English/Language Arts Teacher, effective at the end of the 2018-19 school year.
            3.    Approve resignation from Sara Kiefer, RBE part-time Child Nutrition worker, effective February 4, 2019.
            4.    Approve recommendation to hire Heather Schreiber, MS part-time Child Nutrition worker, effective February 11, 2019.
            5.    Approve recommendation to hire Kathryn Pope, BVIS Special Education Educational Assistant, $14.05/hour, effective February 12, 2019.
            6.    Approve recommendation to hire Elizabeth VanBeek, RBE Educational Assistant, $14.05/hour, effective February 20, 2019.
            7.    Approve recommendation to hire Mark Schlekeway, BVHS Principal, $110,000/ 12-month (260-day contract), 3-year contract period, effective July 1, 2019.
            8.    Approve recommendation to hire Kayla Houser, CNS substitute, $10/hour, effective February 12, 2019.
            9.    Approve recommendation to hire the following substitute for the 2018-19 school year as follows: Michelle Kanengieter.
Motion carried.

Board Reports were presented. Board Member Dan Klumper reported on the Student Activities, Curriculum & Technology Committee. This committee discussed technology and technology skills, especially at the elementary and middle school levels. Board Member Saxer thanked the HS staff on the addition of the bio-medical classes that are offered through the Career and Technical Academy.

Motion by Saxer, seconded by Klumper to adjourn the meeting at 7:22 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 11^th day of March, 2019.

Signed____________________________________
Chairperson

January 28, 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28^th of January, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder, Ellie Saxer (via phone), and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Assistant Principal Mark Schlekeway, Middle School Principal Brad Thorson, Middle School Assistant Principal Bill Freking, Intermediate School Principal Nick Skibsted, Brandon Elementary Principal Merle Horst, Director of Instruction Sherri Nelson, and Special Services Director Kyle Babb.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Ode, seconded by Schroeder to approve the agenda as presented. On a roll call vote, the following voting aye: Ode, Schroeder, Klumper, Saxer, Ullom; voting nay: none. Motion carried.

For the “Good News” report at tonight’s meeting, Middle School Principal Brad Thorson and 8^th Grade Math instructor, Kelsey Hoff, updated the Board of Education on the BVMS 1:1 initiative. Ms. Hoff is the go-to person at the MS on this initiative. Hoff demonstrated some of the many classroom examples used with the computers and also explained that these devices help the students to be more thorough and creative with their work. With one semester completed, Thorson and Hoff are pleased with the results of the initiative thus far. The students have taken great responsibility with the devices and Thorson stated that this program has been a tremendous asset to the Middle School! Both Ms. Hoff and Mr. Thorson invited Board Members to visit the Middle School and any classrooms to see these devices at work first hand. Thank you to the Board of Education for the support of this initiative!

Administrative reports were presented. Congratulations to our technology department on the roll-out of the BVMS 1:1 Initiative along with thanks to staff and students for making this a very positive program!

BVSD is currently engaged in the development of our staff work environment, tagged as “BV Listens”. Within our strategic plan we talk about staff development and evaluating our work environment; therefore “BV Listens” is a work environment survey. Both Certified and Classified staff are participating in this survey. The “BV Listens!” survey was conducted starting on January 21, 2019. To date there have been 246 Certified surveys completed and 126 Classified surveys completed.

Kindergarten Screening registration is open – contact your respective elementary school for information.

The 2019-20 staffing request timeline is as follows: late February, additional 2019-20 staffing recommendations will be presented. Late February to early March, those positions will be posted for applications; recommendations to hire for those positions will be determined as applications/interviews are reviewed and finalized.

Tentative 2019-20 Teacher Negotiations time-line/wage recommendations will begin in January with contract language meeting(s) between BVSD Administration and BVEA. A pre-negotiation meeting will be held in March with a Negotiations meeting between the Personnel Welfare Committee and BVEA will be held in mid-March to early April. We plan to ratify the 2019-20 Master Contract, approve Classified wage recommendations, approve Administration salary recommendations, and hold Superintendent contract negotiations at the April 8, 2019 regular Board of Education meeting.

The 2019-20 budget process is underway. Following is the timeline for the budget process: January-March: Budget forms/documents distributed, completed, compiled and reviewed by the Central Office. March: Preliminary Capital Outlay Budget Presented/Approved (this is necessary for major items to be bid in a timely manner). May 27. 2019: Preliminary Budget Presentation to the Board of Education. July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

Legislative Update: Associated School Boards of South Dakota (ASBSD) and School Administrators of South Dakota (SASD) both have Bill Tracker information you can follow on their web-sites. The Brandon Valley Chamber of Commerce is hosting a Legislative Coffee on Saturday, February 23, 2019 at 9 a.m. at Bethany Meadows. Other important dates to note: Brandon Day at the Legislature has been rescheduled to Wednesday, February 27, 2019; SDSSA Legislative Reception is scheduled for Wednesday, January 30, 2019; and ASBSD Legislative Day is scheduled for Tuesday, February 19, 2019.

Good new presentations are scheduled with a post-secondary night and career night update from the Brandon Valley High School on February 25, 2019, and the elementary buildings on March 25, 2019.

Motion by Klumper, seconded by Schroeder to approve the following general business items:
1. Approve authorization to apply for and make use of the South Dakota Diesel Emission Reduction Act Rebate Program – Round Eleven, to use funds towards purchasing two school buses, approximately 25% of the purchase price as presented.
2. Adopt the Brandon Valley School District #49-2 2019-20 Academic Calendar as presented.
On a roll call vote, the following voting aye: Klumper, Schroeder, Ode, Saxer, Ullom; voting nay: none. Motion carried.

Motion by Schroeder, seconded by Klumper to approve the following personnel items:
            1.    Approve recommendation to hire Kim Kelly, long-term substitute for Erica Karl, BE Kindergarten Teacher, effective on or around March 1, 2019 for approximately eight weeks.
            2.    Approve resignation/retirement notification from Cheryl Roos, BE Second Grade Teacher, effective at the end of the 2018-19 school year.
            3.    Approve resignation/retirement notification from Gregg Talcott, BVHS Principal, effective at the end of the 2018-19 school year.
            4.    Approve recommendation to hire the following substitutes for the 2018-19 school year: David Anderson, Amanda Barton, and McKayla Warmka.
On a roll call vote, the following voting aye: Schroeder, Klumper, Ode Saxer, Ullom; voting nay: none. Motion carried.

The following personnel items were reviewed by the Board of Education for information only:
            1.    Request for maternity leave by Shannon Heupel, HS Spanish Teacher, on or around April 23, 2019 until May 24, 2019.
            2.    Request for maternity leave by Macy Archer, RBE Speech-Language Pathologist, effective on or around May 24, 2019.
            3.    Request for transfer of Michael Zerr from BVIS Science Teacher to BVHS Science Teacher, effective starting the 2019-20 school year.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:

Thank you from Merry Miller and family for the plant sent in memory of her mother, Marney King.
Thank you from Greg Clemetson and family for the plant sent in memory of his father, Don Clemetson.

Motion by Schroeder, seconded by Ode to adjourn the meeting at 6:55 p.m. On a roll call vote, the following voting aye: Schroeder, Ode, Klumper, Saxer, Ullom; voting nay: none. Motion carried

Signed ___________________________________
Business Manager

Approved by the Board of Education this 11^th day of February, 2019.

Signed____________________________________
Chairperson

January 14 , 201 9

The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14^th of January, 2019 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Gregg Ode, Cary Schroeder, Ellie Saxer, and Dan Klumper. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, Middle School Principal Brad Thorson, Middle School Assistant Principal Bill Freking, Intermediate School Principal Nick Skibsted, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Robert Bennis Elementary Principal Kristin Hofkamp, Director of Instruction Sherri Nelson, Special Services Director Kyle Babb, and Operations Manager Ty Hentschel.

Renee Ullom called the regular meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.

Motion by Saxer, seconded by Ode to approve the agenda as presented. Motion carried.

Motion by Schroeder, seconded by Saxer to approve the special meeting minutes from December 10, 2018, the regular meeting minutes from December 10, 2018, and the special meeting minutes from December 12, 2018 as presented. Motion carried.

Motion by Klumper, seconded by Schroeder to approve the bills and claims as submitted (see attached). Motion carried.

The cash report for the month of December, 2018 showed receipts of $5,434,019.50 and disbursements of $4,715,871.28, leaving a balance of $6,045,606.10. The General Fund had receipts of $3,085,228.11, received a temporary interfund transfer of $699,605.79 from the Capital Outlay Fund, received a temporary interfund transfer of $35,106.41 from the Special Education Fund, and sent a temporary interfund transfer of $473,636.31 to the Bond Fund, and disbursements of $2,549,168.16 leaving a balance of $5,410,026.97. Capital Outlay Fund had receipts of $1,023,914.70, sent a temporary interfund transfer of $699,605.79 to the General Fund, and disbursements of $58,924.95, leaving a balance of $265,924.95. Special Education Fund had receipts of $769,396.84, sent a temporary interfund transfer of $35,106.91 to the General Fund, and disbursements $452,904.42, leaving a balance of $281,385.51. Pension Fund had receipts of $0.00, and disbursements of $0.00, leaving a balance of $51,473.21. Bond Redemption Fund had receipts of $555,479.85, received a temporary interfund transfer of $473,636.31 from the General Fund, and disbursements of $1,654,873.75, leaving a balance of $0.00. Enterprise Fund had receipts of $0.00 and disbursements of $0.00, leaving a balance of $37,336.45.

The December 2018 payroll totaled $1,894,126.35 of which $979,541.33 was instructional, $464,271.37 was support services, $32,752.69 was co-curricular, $319,550.72 was Special Education, and $98,010.24 was Food Service.

Motion by Ode, seconded by Saxer to approve the financial reports as presented for the month of December, 2018. Motion carried.

Administrative reports were presented. BVSD is currently engaged in the development of our staff work environment, tagged as “BV Listens”. Within our strategic plan we talk about staff development and evaluating our work environment; therefore “BV Listens” is a work environment survey. Both Certified and Classified staff will be participating in this survey. The “BV Listens!” survey is scheduled to be conducted on January 21, 2019, at the staff in-service day.

The Student Activities, Curriculum & Technology Committee in addition to BVHS Administration and Curriculum Director, Sherri Nelson, are working through a variety of items in regard to the newest South Dakota Graduation Requirements. We are planning a committee report in the near future.

The January focus of the LYNX-way is “we are kind”. We are planning a “Tour of Kindness” presented by Justine Kougl District-wide January 16-18, 2019. There will also be a BV staff random acts of kindness activity on January 21, 2019. Lastly, Larson issued a special thank you to BV staff who raised over $1,000 to support our local communities and organizations.

Kindergarten Screening registration is open – contact your respective elementary school for information.

The 2019-20 budget process is underway. Following is the timeline for the budget process: January-March: Budget forms/documents distributed, completed, compiled and reviewed by the Central Office. March: Preliminary Capital Outlay Budget Presented/Approved (this is necessary for major items to be bid in a timely manner). May 27. 2019: Preliminary Budget Presentation to the Board of Education. July 15, 2019: Public Budget Hearing with potential action at this Annual Board of Education meeting.

Good new presentations are scheduled with a 1:1 update from Brandon Valley Middle School on January 28, 2019, and a Post-secondary night and career night update from Brandon Valley High School on February 25, 2019.

Looking ahead at the academic calendar, 2018-19 school year important dates to remember: no school for in-service ~ January 21, 2019; no school for President’s Day holiday ~ February 15 and February 18.

Superintendent Larson reported on the proposed 2019-20 school year calendar. This calendar has been through a review with the Administration, Teacher Liaison Committee, and the Classified Council. Important dates to highlight are August 14, 2019 as new staff in-service, August 15, 2019 with all new staff returning. August 21, 2019 is the scheduled first day of classes and May 21, 2020 as the last day of classes for all BV students. This calendar will be presented for adoption on the January 28, 2019 regular Board of Education meeting.

Motion by Schroeder, seconded by Klumper to approve the following general business items:

1. Approve contract by and between the Brandon Valley School District and Frontline Education for Employee Absence and Substitute Management implementation and usage in the amount of $4,900 start-up fee and $9,000 annual subscription fee (2018-19 prorated), effective December 12, 2018 through June 30, 2021 as presented.

2. Approve membership agreement by and between the Brandon Valley School District and the South Dakota Food Buying Group for the 2019-20 school year as presented.

3. Approve tuition agreement by and between the Brandon Valley School District and Children’s Home Society for one student, $106.61/day for five days/week for the 2018-19 school year as presented.

4. Acknowledge the Brandon Valley Education Association notification of contract negotiations for 2019 and beyond.

5. Approve application for funding for Alliance Communications Keep the Change Grant to educate students on the dangers of destructive decisions (drug abuse and distracted driving), in the amount of $600 for the 2018-19 school year.

6. Approve application for Sioux Valley Energy Donation to education students on the dangers of destructive decisions (drug abuse and distracted driving) in the amount of $600 for the 2018-19 school year.

7. Approve 2019 School Board Election date of June 18, 2019.

8. Approve 2019 Summer Lunch Program Participation.

Motion carried.

            Motion by Saxer, seconded by Ode to approve the following personnel items:
1.    Approve recommendation to hire Chelsea Oehlerts, long-term substitute for Sarah Schroeder, VSE 4^th grade teacher, effective on around April 23, 2019 through the end of the 2018-19 school year.
    2.    Approve recommendation to hire Sara Kiefer, RBE part-time child nutrition worker, $13,05/hour, effective January 2, 2019.
    3.    Approve resignation from Gloria Garza, BVIS night custodian, effective February 1, 2019.
    4.    Approve extra-duty pay to Bill Freking, Assistant MS Principal, for performing duties other than his normal assigned duties during the 2017-18 and 2018-19 school years in the amount of $4,000.
    5.    Approve recommendation to hire Brian Christiaansen, Van Driver Substitute, paid according to the driver trip schedule, effective January 15, 2019.
    6.    Approve recommendation to hire Trent Hartle, Custodial Substitute, $10.00/hour, effective January 15, 2019.
    7.    Approve recommendation to hire Heidi Gehrke, FAE Custodial Supervisor, full-time, $15.75/hour, effective January 14, 2019.
    8.    Approve resignation from Sara Schroeder, VSE 4^th grade Teacher, effective at the end of the 2018-19 school year.
    9.    Approve recommendation to hire Hanna Guggisberg, long-term substitute for Sherri Rygh, BVIS orchestra Teacher, effective on or around February 21, 2019 for approximately twelve weeks.
    10. Approve recommendation to hire Pam Hedman, long-term substitute for Kayla Miller, BE Speech Language Pathologist, $250.00/day, effective March 19, 2019 for ten weeks.
    11. Approve recommendation to hire Daniel VanDeest, BVIS evening custodian, $14.60/hour plus $.50/hour night differential pay, effective February 6, 2019.
    12. Approve recommendation to hire Mark Edeen, BVSD Bus Driver, paid according to the driver trip schedule, effective January 15, 2019.
    13. Approve resignation from Samantha Cornelius, BVIS Special Education Educational Assistant, effective January 8, 2019.
    14. Approve recommendation to hire Kelly Sandberg, Custodial Substitute, $10/hour, effective January 15, 2019.
    15. Approve (half year) lane change requests for the following BVSD staff:
            Mallory Jark – BA to BA+15
            Mark Schlekeway – MA to MA+30
    16. Approve recommendation to hire the following substitutes for the 2018-19 school year as follows: Kaitlyn Huska, Makenna Macdonald, Ilsa Neumiller, Meghan Vermeer
Motion carried.

The following personnel items were reviewed by the Board of Education for information only:
    1.    Request for maternity leave by Angie Olson, FAE 2^nd Grade Teacher, on or around March 29, 2019 for approximately eight weeks.
    2.    Request for maternity leave by Brittany Green, BVHS Algebra Teacher, effective April 29, 2019 for the remainder of the 2018-19 school year.
    3.    Transfer Morgan Bobzien from BVIS Computer Teacher and Technology Integrationist to RBE and VSE Computer Teacher, effective with the 2019-20 school year.
Motion carried.

Communications received by the Central Office and Board of Education were reviewed. They included the following items:
    1.    Thank you from Bill Miller for the annual retired district employee holiday luncheon.
    2.    Thank you from Pam Hedman for the luncheon for the retired district employees.
    3.    Thank you from Ramona Watson for the luncheon for the retired district employees.
    4.    Thank you from Laurie Veld for the flowers sent for her recent surgery.
    5.    Thank you from Lesley Nelson and family for the plant sent in memory of her father, Rick Harmelink.
    6.    Thank you from Jennifer Chicoine and family for the flowers sent in honor of the girth of their daughter.
    7.    Thank you from Stephanie Jorgensen and family for the flowers sent in honor of the birth of their son.

Board Reports were presented. Board President Ullom reported that the Alternative Education Committee will be meeting this upcoming week.

Board Member Dan Klumper reported on the Student Activities, Curriculum & Technology Committee. This committee discussed the new SD State Graduation requirements along with preliminary discussion on revising the homework policy for the school district.

Board Member Ellie Saxer reported on the City Affairs & Legislation Committee. The new legislative session and newest members have been sworn in and the session is in full-swing.

Travel reports were reviewed.

Motion by Saxer, seconded by Klumper to adjourn the meeting at 6:55 p.m. Motion carried.

Signed ___________________________________
Business Manager

Approved by the Board of Education this 11^th day of February, 2019.

Signed____________________________________
Chairperson

January 14, 2019	January 28, 2019
February 11, 2019	February 25, 2019
March 11, 2019	March 25, 2019
April 8, 2019	April 23, 2019
May 13, 2019	May 28, 2019
June 10, 2019	June 24, 2019
July 15, 2019	August 12, 2019
August 26, 2019	September 9, 2019
September 11, 2019	September 23, 2019
October 14, 2019	October 28, 2019
November 12, 2019	November 25, 2019
December 9, 2019	December 11, 2019