The regular meeting of the Brandon
Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 12th
of December 2016 at the Brandon Valley High School Community Room with the
following members present: Gregg Ode, Sandy Klatt, Sue Hegland, and Cary Schroeder.
Absent: Renee Ullom. Also
present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg,
Assistant High School Principal Mark Schlekeway, Activities Director Randy
Marso, Middle School Principal Brad Thorson, Intermediate School Principal
Nick Skibsted, Brandon Elementary Principal Merle Horst, Robert Bennis
Elementary Principal Karen Heyden, Fred Assam Elementary Principal Susan
Foster, Valley Springs Elementary Principal Tanya Palmer, Director of
Instruction Marge Stoterau, Special Services Director Kyle Babb, and
Operations Manager Ty Hentschel.
Gregg Ode called the regular meeting
to order and opened with the Pledge of Allegiance.
Motion by Klatt, seconded by Schroeder to approve the agenda as presented.
Motion carried.
Motion by Schroeder, seconded by Hegland to approve the following minutes of
the regular Board of Education minutes of November 14, 2016 and November 28,
2016, and the special Board of Education minutes from November 1, 2016 as
presented. Motion carried.
Motion by Hegland, seconded by Klatt, to approve the November bills and
claims as submitted (see attached).
Motion carried.
The
cash report for the month of November 2016 showed receipts of $6,822,699.46
and disbursements of $3,911,276.11, leaving a balance of $5,852,904.46.
The General Fund had receipts of $3,761,349.12, received a temporary
interfund transfer of $934,037.43 from the Capital Outlay fund and made a
temporary interfund transfer of $228,250.92 to the Special Education Fund,
and disbursements of $2,496,372.54, leaving a balance of $4,412,007.81.
Capital Outlay Fund had receipts of $1,311,035.38, sent a temporary
interfund transfer of $934,037.43 to the General Fund, and disbursements of
$353,273.54, leaving a balance of $23,724.41.
Special Education Fund had receipts of $826,921.27, received a
temporary interfund transfer of $228,250.92 from the General Fund, and
disbursements $1,055,172.19 leaving a balance of
$0.00. Pension Fund had
receipts of $131,103.62, and disbursements of $0.00, leaving a balance of
$538,337.42. Bond Redemption Fund
had receipts of $792,290.07, and disbursements of $0.00, leaving a balance
of $854,334.76, and Enterprise Fund had
receipts of $0.00 and disbursements of $6,457.84,
leaving a balance of $24,500.05.
The
November 2016 payroll totaled $2,022,498.96 of which $1,082,969.88 was
instructional, $455,856.71 was support services, $43,218.30 was
co-curricular, $338,352.31 was Special Education, $99,161.76 was Food
Service, and $2,940.00 was Driver’s Education.
Motion by Klatt, seconded by Schroeder, to approve the financial reports as
presented for the month of November, 2016.
Motion carried.
Administrative reports were presented.
Business Manager Paul Lundberg presented the per pupil spending
report for FY2016 as tabulated by the South Dakota Department of Education.
It compares the per pupil spending of School Districts throughout
South Dakota. Brandon Valley
ranks 145 out of 150 school districts.
Brandon Valley still maintains an efficient utilization of the
dollars that are allocated to us while still maintaining high levels of
salary policies and programs.
The Brandon Valley FY2016 cost per pupil was $7,149 versus the state of
South Dakota average of $8,369.
Lundberg also pointed out that the average for School District’s with over
2,000 students per pupil spending averaged $7,680; BV spends $531 less per
pupil on average which equates to approximately $2M less spending for
Brandon Valley. The main
differences in spending come from opt outs (67 of 150 districts – 45%) and
federal program revenues.
Brandon Valley has the top test scores, top salaries, and has a very
efficient use of money that is entrusted to us.
Superintendent Jarod Larson reported on a Maintenance Facility and
the Brandon Elementary Demolition project final report. The total project
was completed for $780,000 with $5,000 of change orders for a total of
$785,000 for the project which is now complete.
There were some minor delays in the time schedule but the project is
an overall huge success.
Middle School Principal Brad Thorson reported on a new program being
established at the Middle School entitled “Learning for a Day”, where
students have the opportunity to learn about different professions.
Special Services Director Kyle Bab reported a 472 Child Count thus far for
the 2016-17 school year. He also
reported that a Title I Review is currently underway.
Motion by Hegland, seconded by Schroeder to approve the following
general business items:
1.
Approve 2017 School Board Election date of June 20, 2017.
2.
Approve agreement by and between Brandon Valley School District #49-2 and
Southeast Area Cooperative for Medicaid Administration at a rate of 6%
billed amount per month with a one-time initial set up fee of $600 for the
contract period of 9/01/2016 through 6/30/2017.
3.
Acknowledge Brandon Valley Education Association (BVEA) notification of
contract negotiations for 2017 and beyond.
Motion carried.
Associated School Boards of South Dakota (ASBSD) Legislative Action
Network (LAN) member appointment was discussed.
Motion by Hegland, seconded by Schroeder to appoint Board Member
Sandy Klatt to this assignment.
On a roll call vote, voting aye:
Hegland, Schroeder, Ode; abstain:
Klatt. Motion carried.
Motion by Klatt, seconded by Hegland to approve the following personnel
items:
1.
Approve recommendation to hire Kathryn St. Pierre, part-time HS Child
Nutrition worker, $12.50/hour, effective December 5, 2016.
2.
Approve recommendation to hire Latasha Stahlecker, part-time HS Child
Nutrition worker, $12.50/hour, effective December 6, 2016.
3.
Approve recommendation to hire the following Child Nutrition Substitutes for
the 2016-17 school year: Karen
Konz and Susan Shea.
4.
Approve resignation from Kristi Happeny, HS Special Education Educational
Assistant, effective February 3, 2017.
5.
Approve resignation/retirement from Chuck Plummer, RBE Physical Education
Teacher, effective at the end of the 2016-17 school year.
6.
Approve resignation/retirement from Patti Nelson, District 4th –
6th grade Orchestra Teacher, effective at the end of the 2106-17
school year.
7.
Approve recommendation to hire the following substitutes for the 2016-17
school year: Austin Hogie and
Jennifer Waterbury.
8.
Approve recommendation to hire the following Custodial Substitute for the
2016-17 school year: Carol
Tilden.
Motion carried.
Communication received by the Central Office and Board of Education
were reviewed. They included the
following items:
1.
November 2016 Building Permits.
2.
Thank you from Stacey Bruce for the flowers sent after her surgery.
3.
Thank you from Susan Cavanaugh for the kindness shown after her mother
passed away.
4.
Thank you from Tanya Palmer for the plant sent after her surgery.
5.
Thank you from Sheri McNamara and Heidi McNamara for the plant sent in
memory of their father/grandfather, Clayton Nelson.
6.
Thank you from Bill Miller for support of the Brandon Valley School District
retired employee holiday luncheon held on December 7, 2016.
Board member Sandy Klatt reported on
City Affairs & Legislation. The
2016 Associated School Boards of South Dakota (ASBSD) delegate assembly
meeting was rescheduled for Wednesday, December 7, 2016 in Pierre, SD and
Mrs. Klatt attended on behalf of the Brandon Valley School District.
Klatt gave a brief overview of the legislative updates and school
funding issues.
Travel reports were reviewed.
Motion by Schroeder, seconded by Klatt to adjourn the meeting at 6:55
p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 9th day of January, 2017.
Signed____________________________________
Chairperson
The regular meeting of the Brandon
Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28th
of November 2016 at the Brandon Valley High School Community Room with the
following members present: Renee Ullom, Gregg Ode, Sue Hegland, Sandy Klatt,
and Cary Schroeder. Absent:
None. Also present were
Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School
Principal Gregg Talcott, High School Assistant Principal Mark Schlekeway,
Middle School Principal Brad Thorson, Intermediate School Principal Nick
Skibsted, Brandon Elementary Principal Merle Horst, Valley Springs
Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan
Foster, Director of Instruction Marge Stoterau, Special Services Director
Kyle Babb, and Operations Manager Ty Hentschel.
Renee Ullom called the regular
meeting to order and opened with the Pledge of Allegiance.
Motion by Ode, seconded by Klatt to approve the agenda as presented.
Motion carried.
President Renee Ullom presented the following conflict of Interest
Disclosure – Waiver Request for review at tonight’s meeting:
Director of Instruction, Marge Stoterau, presented a Waiver Request
as follows: Mrs. Stoterau will
be teaching a class at the University of Sioux Falls from January through
April 2017.Motion by Hegland, seconded by Schroeder to approve Mrs.
Stoterau’s request for school board waiver as presented.
Motion carried.
Superintendent Jarod Larson presented his 100-day entrance plan, which has
been built on three ‘P’s”:
Purpose, Process, and Planning. The
“purpose” was to build positive and professional relationships, build a
fundamental working knowledge of the District, and assess the current state
of our educational system. The
“process” was to listen, learn and share.
In doing so, Larson met with each individual board member along with
five additional community members that each individual board member had
identified. Larson also met with
each individual Brandon Valley administrator and additional patrons with
whom contacts were made during which time Larson shared his foundational
beliefs on education. The final
“P” surrounds planning and that is to plan action items to enhance and
promote the educational success of our students.
There were a few common themes that Larson gleaned from the individual
meetings. He received tremendous
insight on specific individual things along with common themes that were
shared with the Board. According
to Larson, almost every single meeting that Larson had held, he heard that
Brandon Valley has great schools, great teachers, and tremendous ownership,
along with a powerful leadership team with valuable years of experience
within that team. One item that
continued to surface that was more negative was a stated “disconnect”, which
Larson considers a matter of our circumstance surrounding the growth that
Brandon Valley continues to have.
Starting as a relatively small district with expansive growth over
the last few years, Larson believes this “disconnect” is due to the growth
Brandon Valley is fortunate to continue to see; however, Larson believes
even this “disconnect” give our District reason for growth potential.
Action items, which are phased and collaborative in nature, include major
components of the following: First, teaching and learning to include a
teacher needs survey, instructional leadership with the administrative team,
and the professional development strategy of “teachers – watching –
teachers”. Second, Larson
wants to evaluate and assess the school district’s current digital
footprint, and the K-12 Technology Framework.
Third, governance action items would include school and district
guideline upgrades, school board policy manual review and updates, and
district-wide strategic planning, with a goal to have these projects
completed by the start of the 2017-18 school year.
Fourth, district-wide strategic planning starting in the spring of
2017 with data collection, steering committee and focus groups, community
forums, with plans to present a proposed district-wide strategic plan
beginning with the 2018-19 school year.
Larson is evaluating whether he would prefer to utilize a consulting
firm or he would lead this strategic planning himself.
Superintendent Larson believes the capital and fiscal planning in our
District is outstanding and believes that in that area, Brandon Valley
should build on past practice and to continue to build on the areas that we
are very successful in currently.
Lastly, district-wide initiatives action items include a literacy initiative
called “Reading-Lynx”, and a district-wide character initiative called the
“Lynx-Way” to develop character and to help eliminate the disconnect while
promoting the BV Lynx.
Superintendent Larson thanked all the students, staff, and patrons that
helped with his research during this first 100 days.
Motion by Hegland, seconded by
Schroeder to approve the following general business items:
1.
Approve request from Ski/Snowboard Program (Jon Button) for the use of a
Brandon Valley School District bus to transport participants.
2.
Approve recommendation accept bid from Waste Management for garbage service
in the amount of $2,677.39/month from January 1, 2017 through December 31,
2019 (36 months).
3.
Approve agreement by and between the Brandon Valley School District and
Architecture Incorporated for the Brandon Valley Middle School additional
and remodel project for approximately $96,000 starting on or about April 2,
2017.
Motion by Klatt, seconded by Ode to approve the following personnel items:
1. Approve resignation from Missy Johnson, JV Volleyball Assistant Coach, effective at the end of the 2016 season, contingent upon finding a suitable replacement.
2. Approve recommendation to hire the following substitutes for the 2016-17 school year: Andrew Dellman, Kendra Merkel, Michelle Siem, Evan Steemken, and Chrystal Tracy.
Motion carried.
The following personnel items were reviewed by the Board of Education
for information only:
1.
Request for maternity leave by Jill Flint, Brandon Elementary 3rd
Grade Teacher on or around February 2, 2016, for 10 weeks.
Communication received by the Board of Education was reviewed.
They included the following items:
1.
Thank you from Jennifer Swenson for the Brandon Valley Staff Wellness
Program.
Board reports were reviewed.
Board member Sandy Klatt reported on that the recent Associated School
Boards of South Dakota (ASBSD) delegate assembly has been changed due to
winter weather on the original date.
The new meeting date is scheduled for Wednesday, December 7, 2016.
Board member Cary Schroeder reported on the Safety Committee.
With the leadership of High School Assistant Principal Mark
Schlekeway, Schroeder stated that this committee has had two very productive
meetings recently and continues to put many pieces together to make sure
that safety precautions that we have in place make sense and are usable.
Travel Reports were reviewed.
Motion by Schroeder, seconded by Klatt to adjourn the meeting at 7:06 p.m. Motion carried.
Signed __________________________________
Business Manager
Approved by the Board of Education this 12th day of December,
2016.
Signed__________________________________
Chairperson
The regular meeting of the Brandon
Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14th
of November 2016 at the Brandon Valley High School Community Room with the
following members present: Renee Ullom, Gregg Ode, Sandy Klatt, and Cary
Schroeder. Absent: Sue Hegland.
Also present were Superintendent Jarod Larson, Business Manager Paul
J. Lundberg, High School Principal Gregg Talcott, Assistant High School
Principal Mark Schlekeway, Activities Director Randy Marso, Middle School
Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Brandon
Elementary Principal Merle Horst, Robert Bennis Elementary Principal Karen
Heyden, Fred Assam Elementary Principal Susan Foster, Director of
Instruction Marge Stoterau, Special Services Director Kyle Babb, and
Operations Manager Ty Hentschel.
Renee Ullom called the regular
meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Klatt to approve the agenda as presented.
Motion carried.
Motion by Klatt, seconded by Ode to approve the following minutes of the
regular Board of Education minutes of October 10, 2016 and October 24, 2016
as presented. Motion carried.
Motion by Schroeder, seconded by Ode, to approve the October bills and
claims as submitted (see attached).
Motion carried.
The
cash report for the month of October 2016 showed receipts of $1,797,406.97
and disbursements of $3,101,549.97, leaving a balance of $2,941,481.11.
The General Fund had receipts of $1,322,366.08, made a temporary
interfund transfer of $293,349.23 to the Capital Outlay fund and a temporary
interfund transfer of $66,701.28 to the Special Education Fund, and
disbursements of $2,292,049.42, leaving a balance of $2,441,244.72.
Capital Outlay Fund had receipts of $61,632.15, received a temporary
interfund transfer of $293,349.23 from the General Fund, and disbursements
of $354,981.38, leaving a balance of $0.00.
Special Education Fund had receipts of $371,184.33, received a
temporary interfund transfer of $66,701.28 from the General Fund, and
disbursements $454,516.17 leaving a balance of
$0.00. Pension Fund had
receipts of $6,011.30 and disbursements of $0.00, leaving a balance of
$407,233.80. Bond Redemption Fund
had receipts of $36,213.10, and disbursements of $0.00, leaving a balance of
$62,044.69, and Enterprise Fund had
receipts of $0.00 and disbursements of $0.00,
leaving a balance of $30,957.89.
The
October 2016 payroll totaled $1,812,104.96 of which $919,726.74 was
instructional, $436,736.18 was support services, $43,317.60 was
co-curricular, $313,842.58 was Special Education, and $98,481.86 was Food
Service.
Motion by Klatt, seconded by Ode, to approve the financial reports as
presented for the month of October, 2016.
Motion carried.
Administrative reports were presented.
Superintendent Jarod Larson reported to the Board of Education that a
meeting regarding the secure entrance/additions at the Brandon Valley Middle
School was held recently with a December
1st follow up meeting scheduled.
That will be followed by bi-weekly meetings until bids are let.
Dr. Larson will continue to update the board on the timeline for this
upcoming project.
Activities Director Randy Marso, Operations Manager Ty Hentschel, and Dr.
Larson have also done some research and site surveys of different field turf
stadiums. This helps to provide
pros and cons as we prepare for field turf at the BV football stadium.
The BV field turf project is slated tentatively for June, 2018.
Superintendent Larson also reported that progress is being made on the
School Calendar for the 2017-18 school year, working with the teacher
liaison committee and the Administrative team to finalize the dates.
At the December board meeting, Superintendent Larson plans to present
a calendar for review and questions.
The plan is to bring that calendar to the board for adoption in
January.
Lastly, Dr. Larson stated that he plans to present his Entrance Plan Report
at the regular Board of Education meeting scheduled for November 28, 2016.
Motion by Ode, seconded by Klatt to approve the following general
business items:
1.
Approve agreements by and between the Brandon Valley School District #49-2
and South Dakota State University for Supervised Early Childhood Education
(Birth to Age 8) Student Teaching Program for three SDSU students during the
Spring 2017 semester.
2.
Approve Title I, Part A – Comparability Assurances Report.
3.
Approve Change Order #2 for the BV Maintenance Facility and Elementary
demolition for the additional amount of $12,607.
4.
Approve Certificate of Substantial Completion for Brandon Valley Maintenance
Facility and Elementary Demolition project.
Motion carried.
Motion by Klatt, seconded by Schroeder to approve the following
personnel items:
1.
Approve resignation from Coty McGuire from 8th grade Assistant
Volleyball Coach, effective at the end of the 2016-17 school year,
contingent upon finding a suitable replacement.
2.
Approve resignation from Garey Moore, part-time HS Child Nutrition worker,
effective 11/10/2016.
3.
Approve resignation from Mona Decker, part-time HS Child Nutrition worker,
effective 11/10/2016.
4.
Approve recommendation to hire Shawn Hatlestad, long-term substitute for
Katee Lane – Brandon Elementary 4th grade teacher) on or about
November 8, 2016 for 8-12 weeks.
5.
Approve recommendation to hire Jennifer Van Dyke, New Teacher Mentor,
$20.00/hour, up to 25 hours, effective for the 2016-17 school year.
6.
Approve recommendation of an additional Special Education Educational
Assistant at Brandon Elementary, assigned to the Early Childhood Classroom,
1.0 FTE with an approximate start date of January 3, 2017.
7.
Approve recommendation to hire the following substitutes for the 2016-17
school year: Katelyn Mathis.
Motion carried.
Communication received by the Central Office and Board of Education
were reviewed. They included the
following items:
1.
October 2016 Building Permits.
Board member Gregg Ode gave an updated Transportation Committee meeting
report. This committee met on November 9, 2016 and discussed improvements
with communications along with reviewing current policies and the newly
formed liaison committee. The
committee also reviewed administrative practices, to continue to improve
communication with parents, along with making sure that our students are
successful in school as well as on the school district transportation.
This committee also discussed future needs.
Board member Sandy Klatt reported on
City Affairs & Legislation. The
2016 Associated School Boards of South Dakota (ASBSD) delegate assembly is
meeting on Friday, November 18, 2016, and Mrs. Klatt is the delegate for the
Brandon Valley School District.
Klatt has discussed the standing positions and legislative resolutions with
Dr. Larson. An email with these
positions and resolutions has been sent to each individual board member for
review.
Board member Renee Ullom reported
that the Safety Committee is scheduled to meet at 7 p.m. on Wednesday,
November 16, 2016.
Travel reports were reviewed.
Board President Ullom thanked all Classified and Certified Staff and
recognized them during the week of November 14-18 for American Education
Week. She thanked the staff for
all they do for all of the BV students.
Motion by Klatt, seconded by Schroeder to adjourn the meeting at 6:52
p.m. Motion carried.
Signed __________________________________
Business Manager
Approved by the Board of Education this 12th day of December,
2016.
Signed__________________________________
Chairperson
A special meeting of the Brandon Valley Board of
Education, Brandon, SD was held at 6:00 p.m. on the 1st day of
November, 2016 at the Brandon Valley High School Community Room with the
following members present: Renee Ullom, Gregg Ode, Sandy Klatt (via phone),
and Cary Schroeder. Absent: Sue
Hegland. Also present were
Superintendent Jarod Larson and Business Manager Paul J. Lundberg.
Motion by Klatt, seconded by Ode to approve the
agenda as presented. On a roll
call vote, the following voted Aye: Klatt, Ode, Schroeder, and Ullom.
Voting nay: none.
Motion carried.
On October 27, 2016, Superintendent Jarod Larson,
on behalf of the Brandon Valley School District #49-2 and the Brandon Valley
Board of Education, submitted a bid on the public IRS auction for the
following property: 230 S.
Splitrock Boulevard, Brandon, SD.
As the successful highest bidder in the amount of $114,388.06, a 20%
deposit in the amount of $22,878.00 was required and has been provided to
the IRS, leaving a balance of $91,510.06.
This balance must be received at the IRS Office in Flint, Michigan,
no later than the close of business on November 11, 2016.
Motion by Schroeder, seconded by Ode to approve
purchase of 230 S. Splitrock Boulevard, Brandon, SD and authorize payment of
$91,510.06 from the successful submission of the low bid at the IRS Public
Auction Sale Parcel ID: #20573. On a
roll call vote, the following voted Aye:
Schroeder, Ode, Klatt, and Ullom.
Voting nay: none.
Motion carried.
Superintendent Jarod Larson presented a timeline on
the purchase of this property as follows:
Once the IRS receives the balance of this successful bid of
$91,510.06, they will issue a Certificate of Sale.
Upon receipt of the Certificate of Sale, we will record this with the
county and at that time we will check on whether taxes have been taken out
and pay those taxes where applicable.
There is a 180-day redemption period, approximately until the end of
April, which the IRS agent will communicate the specific date when they send
the Certificate of Sale.
Finally, after the 180-day redemption period, the IRS issues a deed.
At that time, after paying any tax liens that still remain, we would
take ownership of the property.
Motion by
Schroeder, seconded by Ode to adjourn the meeting at 6:07 p.m.
On a roll call vote, the following voted Aye:
Schroeder, Ode, Klatt, and Ullom.
Voting nay: none.
Motion carried.
Signed _____________________________
Chairperson
Approved by the Board of Education this 14th day of November, 2016.
Signed _____________________________
Business Manager
The regular meeting of the Brandon
Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 24th
of October 2016 at the Brandon Valley High School Community Room with the
following members present: Renee Ullom, Gregg Ode, Sue Hegland, Sandy Klatt,
and Cary Schroeder. Absent:
None. Also present were
Superintendent Jarod Larson, Assistant Business Manager James Schobert, High
School Principal Gregg Talcott, Middle School Principal Brad Thorson,
Intermediate School Principal Nick Skibsted, Valley Springs Elementary
Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster,
Director of Instruction Marge Stoterau, Special Services Director Kyle Babb,
and Operations Manager Ty Hentschel.
Renee Ullom called the regular
meeting to order and opened with the Pledge of Allegiance.
Motion by Hegland, seconded by Klatt to approve the agenda as presented.
Motion carried.
Motion by Ode, seconded by Klatt to approve the minutes of the regular
meetings of September 12, 2016 and September 26, 2016 as presented.
Motion carried.
Administrative reports were presented.
Brandon Valley Intermediate School Principal Nick Skibsted along with
students Ben Livingston-5th grade, Ben Gromer- 6th
grade, and Jasmine Carmen-6th grade presented PBIS: Positive
Behavior Intervention Support, a process for creating a safer and more
effective school environment to teach and model expected behavior, reward
positive behavior, and provide interventions in a consistent manner.
Dr. Larson thanked the student presenters, BVIS staff and Mr. Nick
Skibsted on the organization of this program.
The
following school improvement plans were reviewed and discussed:
1.
Brandon Elementary School 2016-17 School Improvement Plan
2.
Valley Springs Elementary 2016-17 School Improvement Plan
3.
Robert Bennis Elementary 2016-17 School Improvement Plan
4.
Fred Assam Elementary 2016-17 School Improvement Plan
5.
Brandon Valley Intermediate School 2016-17 School Improvement Plan
6.
Brandon Valley Middle School 2016-17 School Improvement Plan
7.
Brandon Valley High School 2016-17 Improvement Plan
Dr.
Larson thanked the teams who put these school improvement plans together.
Board member Hegland thanked the teams as well and appreciated the
consistency of the presentations.
Motion by Klatt, seconded by Schroeder to approve the following general
business items:
1.
Approve Brandon Community Foundation Grant Request for the Backpack Program
for the 2016-17 school year in the amount of $9,000.
2.
Approve the Brandon Valley Intermediate School Classroom Innovation Grant
Application in the amount of $5,020 for a 3-D printer.
3.
Request authorization to apply for and make use of the National Clean Diesel
Rebate Program 2016 School Bus Replacement Funding Opportunity.
4.
Approve continuation of Snow Removal Service by and between the Brandon
Valley School District and Soo Sanitary Service, LLC for the 2016-17 school
year for the same rates as the 2015-16 school year.
5.
Approve the Brandon Valley School District Classroom Innovation Grant
Application in the amount of $44,000 for all 4th grade students
and 25 staff members.
6.
Approve BV School Committee reassignments of Renee Ullom from Safety
Committee to Child Nutrition/Wellness Committee, and Cary Schroeder from
Child Nutrition/Wellness Committee to the Safety Committee for the 2016-17
school year.
Motion by Hegland, seconded by
Ode to approve the following personnel items:
1.
Approve recommendation to hire the following substitutes for the 2016-17
school year: Benjamin Short and
Vicki Streifel.
Motion carried.
Travel Reports were reviewed.
Motion by Hegland, seconded by
Klatt to go into Executive Session at 6.55 p.m. for the purpose of
discussing the recommendation of legal counsel in regards to SDCL 1-25-2(3).
Motion carried.
The Board of Education came
out of Executive Session and into Open Session at 7:22 p.m.
After exiting from Executive Session, following a review of communications from our School Attorney, motion by Schroeder, seconded by Klatt to authorize Superintendent Jarod Larson to submit bids for the creation of a contract on October 27, 2016 in the IRS Public Auction Sale Parcel ID #20573. Motion carried.
Motion by Hegland, seconded by Ode to adjourn the meeting at 7:23 p.m. Motion carried.
Signed ___________________________________
Assistant
Business Manager
Approved by the Board of Education this 14th day of November,
2016.
Signed
____________________________________
Chairperson
The regular meeting of the Brandon
Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 10th
of October 2016 at the Brandon Valley High School Community Room with the
following members present: Renee Ullom, Gregg Ode, Sue Hegland, Sandy Klatt,
and Cary Schroeder. Absent:
none. Also present were
Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School
Principal Gregg Talcott, Assistant High School Principal Mark Schlekeway,
Middle School Principal Brad Thorson, Intermediate School Principal Nick
Skibsted, Brandon Elementary Principal Merle Horst, Robert Bennis Elementary
Principal Karen Heyden, Valley Springs Elementary Principal Tanya Palmer,
Fred Assam Elementary Principal Susan Foster, Special Services Director Kyle
Babb, and Operations Manager Ty Hentschel.
Renee Ullom called the regular
meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Ode to approve the agenda as presented.
Motion carried.
President Renee Ullom presented the following Conflict of Interest
Disclosure – Waiver Request for review at tonight’s meeting: Board Member
Cary Schroeder presented a Waiver Request as follows:
Mr. Schroeder’s wife, Jan Schroeder, is an employee of the Siouxland
Library, which provides library services for the Brandon Valley School
District and the community.
Motion of Hegland, seconded by Klatt to approve this Conflict of Interest
Disclosure – Waiver Request for school board waiver as presented. On a roll
call vote, the following voted aye:
Hegland, Klatt, Ode, Ullom; abstaining: Schroeder.
Motion carried.
Motion by Klatt, seconded by Schroeder, to approve the September bills and
claims as submitted (see attached).
Motion carried.
The
cash report for the month of September 2016 showed receipts of $1,625,865.13
and disbursements of $3,339,654.79, leaving a balance of $4,245,621.11.
The General Fund had receipts of $1,325,067.11, made a temporary
interfund transfer of $640,688.20 to the Capital Outlay fund, and
disbursements of $2,180,197.40, leaving a balance of $3,770,978.57.
Capital Outlay Fund had receipts of $50,311.76, received a temporary
interfund transfer of $640,68.20 from the General Fund, and disbursements of
$739,356.12, leaving a balance of $0.00.
Special Education Fund had receipts of $222,912.86 and disbursements
$415,113.32 leaving a balance of $16,630.56.
Pension Fund had receipts of $3,467.71 and disbursements of $0.00,
leaving a balance of $401,222.50. Bond
Redemption Fund had receipts of $20,810.69, and disbursements of $0.00,
leaving a balance of $25,831.59, and
Enterprise Fund had receipts of $3,295.00 and disbursements of
$4,987.95, leaving a balance of $30,957.89.
The
September 2016 payroll totaled $1,657,475.77 of which $892,875.98 was
instructional, $398,8363.67 was support services, $38,156.70 was
co-curricular, $256,608.91 was Special Education, $66,575.51 was Food
Service, and $4,425.00 was Driver’s Education.
Motion by Ode, seconded by Hegland, to approve the financial reports as
presented for the month of September, 2016.
Motion carried.
Administrative reports were presented.
Superintendent Jarod Larson reported to the Board of Education that
the Brandon Valley School District has received a $9,000 grant from the
Brandon Community Foundation for the Backpack Program; a program in which
the school district is able to provide food to students over the weekend.
This $9,000 will fund the Backpack Program for our school district
for one operating year. A
presentation of this grant will be made at the Oak and Vine dinner that the
Brandon Community Foundation will be hosting.
The
Brandon Valley Intermediate School will be making a presentation to the
Board of Education at the next regular meeting to provide some information
on special recognition that they have received.
The
Associated School Boards of South Dakota (ASBSD) will be holding a School
Law Seminar on October 19, 2016.
If any board member is interested in attending, contact Superintendent Dr.
Larson’s office.
October is Dyslexia awareness month and Dr. Larson personally thanked Board
member Hegland who currently serves on a state work group that is currently
working on improving this throughout the state of South Dakota.
Larson also thanked principals Palmer and Foster for presenting on
our Walk to Read, RtI and Literacy programs for that group.
This presentation has been made available to anyone in the state of
South Dakota to view.
Lastly, Dr. Larson presented information regarding the 2015-16
Accountability Report Card and the School Performance Index (SPI) Overview.
A power point presentation of these results are available on the Brandon
Valley School District web-site at
www.brandonvalleyschools.com
for your review. Dr. Larson
congratulated the students, parents and staff in making these results great,
which is demonstrated through this data!
Brandon Valley High School Principal Gregg Talcott discussed the October 7,
2016 in-service that was just completed.
This in-service day was an opportunity for groups of staff to get
together to collaborate on many different areas important to academic and
student achievement.
Middle School Principal Brad Thorson reported on an update for the Middle
School Band. The MS Band had the
opportunity to march in the Sioux Falls Festival of Bands, one of only three
middle schools to do so this year.
Thank you to Mr. Calvin Lipetzky for providing this opportunity for
our Middle School band students.
Instructors Becky Mohr and Kim Skibsted are in Austin, Texas presenting to
Middle Level Administrators and Teachers on our own Middle School Writing
Strategies. Once they return,
they will be report on their experience.
Lastly, Thorson reported that the annual ESD Principals will
be meeting this Wednesday, October 12th in Huron.
This is a worthwhile networking experience for all principals in
attendance.
Fred Assam Elementary Principal Sue Foster thanked Dr. Larson and the Board
of Education for the addition of a First Grade teacher for the 2016-17
school year. The transition has
gone very well.
Foster also thanked the Board of Education for allowing Paula Gordon to
attend the Healthy Generation Conference in Washington, D.C.
While Gordon was there, she accepted the Browns Award for both Fred
Assam Elementary and Valley Springs Elementary.
Motion by Hegland, seconded by Schroeder to approve the following
general business items:
1.
Approve agreement by and between the Brandon Valley School District #49-2
and the State of South Dakota Human Services (Division of Rehabilitation
Services and Division of Service to the Blind and Visually Impaired), for
providing work experience for students with disability, effective October 1,
2016 through September 30, 2018.
2.
Approve Delegation Agreement for Indirect Cost Rate by and between the
Brandon Valley School District #49-2 and the South Dakota Department of
Education for a restricted calculated rate of 1.47% and an unrestricted
calculated rate of 23.20% for fiscal years 2017-2021.
3.
Approve Agreement by and between the Brandon Valley School District #49-2
and Dave Burgess Consulting, Inc., for “Teach like a PIRATE Professional
Development Program” in the amount of $7,900 (inclusive of travel costs) on
February 17, 2017.
Motion carried.
Speech and Language Pathologist at Robert Bennis Elementary, Macy Archer,
will be on maternity leave on or about November 29, 2016 for approximately
ten weeks. Special Services
Director Kyle Babb is recommending hiring Marie LaRock as a long-term
substitute for Mrs. Archer at an hourly rate of $30.62 for the duration of
her leave. Motion by Klatt,
seconded by Hegland to approve this recommendation to hire as presented.
Motion carried.
Motion by Klatt, seconded by Schroeder to approve the following
personnel items:
1.
Approve recommendation to hire Daniel VanDeest, BV Child Nutrition
substitute beginning with the 2016-17 school year.
2.
Approve recommendation to hire Janna Conrad, FAE Title I Tutor, 74% of BA
Step 2 ~ $32,112; pro-rated for 148 days remaining for 2016-17 school year ~
$26,257, effective with the 2016-17 school year.
3.
Approve recommendation to hire the following substitutes for the 2016-17
school year: Patrick Fiala, Teresa
Matthies, and Amanda Salazar.
Motion carried.
The following personnel items were reviewed by the Board of Education
for information only:
1.
Request for medical leave from Paul Scott, Brandon Valley Grounds
Department, October 14 – November 25, 2016 (Six (6) weeks).
Communication received by the Central Office and Board of Education
were reviewed. They included the
following items:
1.
September 2016 Building Permits.
2.
Thank you from Adam Huisman for the flowers sent after his surgery
3.
Thank you from Jodi Arneson for the flowers sent after her surgery.
Board member Gregg Ode gave an updated Buildings and Grounds Committee meeting report. This committee recently reviewed current and future projects. All building square footage was reviewed in relation to current building enrollment, and at this point, according to Ode, all buildings are doing well in regard to space versus enrollment. There are no plans to build any new school buildings in the short term. The five-year plan was also reviewed in regard to future building projects.
Board Member Sue Hegland reported
that the Student Activities, Curriculum & Technology Committee met for the
second time this school year and this is the year that a new K-4 Math
program has been adopted and that is being implemented and evaluated and
thus far is going very well.
This is also the year that a new adoption for K-8 Social Studies will be
implemented. Standard Based
Report Cards are being reviewed and more information will be coming out for
parents around parent-teacher conference time regarding this change.
Board Member Renee Ullom reported on
a recent Safety Committee Meeting.
This committee is reviewing several items, including emergency manual
procedures to make sure all emergency procedures are in place and up to
date.
Motion by Schroeder, seconded by Ode to adjourn the meeting at 7:16
p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 14th day of November,
2016.
Signed
____________________________________
Chairperson
The regular meeting of the Brandon
Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 26th
of September 2016 at the Brandon Valley High School Community Room with the
following members present: Renee Ullom, Sue Hegland, Sandy Klatt, and Cary
Schroeder. Absent: Gregg Ode.
Also present were Superintendent
Jarod Larson, Business Manager Paul J. Lundberg, High School Assistant
Principal Mark Schlekeway, Middle School Principal Brad Thorson,
Intermediate School Principal Nick Skibsted, Director of Instruction Marge
Stoterau, Special Services Director Kyle Babb, and Operations Manager Ty
Hentschel.
Renee Ullom called the regular
meeting to order and opened with the Pledge of Allegiance.
Motion by Hegland, seconded by Schroeder to approve the agenda as presented.
Motion carried.
President Renee Ullom presented the following conflict of Interest
Disclosure – Waiver Requests for review at tonight’s meeting:
Superintendent Jarod Larson presented two Waiver Requests as follows:
1) Dr. Larson has been
chosen as a Board member for the South Dakota Department of Education
Accountability Board and will oversee financial requirements and fund
balances for South Dakota School Districts, including Brandon Valley, during
a 4 year term; and 2) Dr. Larson has agreed to serve on the Brandon
Community Foundation Board overseeing community improvements during a 6 year
term. In this timeframe, the Community Foundation may distribute funds to
the Brandon Valley School District.
Intermediate School Principal Nick Skibsted presented a Waiver Request as
follows: Mrs. Kim Skibsted,
Nick’s wife, is employed by the Brandon Valley School Board as a Middle
School Instructor. Mr. Skibsted
would be involved in salary schedule and school term considerations.
Motion of Schroeder, seconded by Klatt to approve these three requests for
school board waiver as presented.
Motion carried.
A
list of Surplus Materials for Auction (see attached) was presented at
tonight’s meeting. This public
auction is conducted by the City of Sioux Falls as a joint effort on behalf
of the City of Sioux Falls, Southeastern Council of Governments, Metro
Communications, Brandon Valley School District, Southeast Technical
Institute, Lincoln County, and Minnehaha County.
Motion by Schroeder, seconded by Hegland to approve the list of
Surplus Materials for the Surplus Materials Auction as presented.
Administrative reports were presented.
Superintendent Dr. Jarod Larson reported that the SPI School
Accountability data will be publicly released on October 4, 2016 and an
overall accountability of our school’s data will be presented on the
regularly scheduled Board of Education meeting on October 10, 2016.
Multiple grant opportunities have arisen and Dr. Larson is reviewing those
opportunities in relation to Board Policy DFC – Grants from Private Sources.
Larson has given permission, to those individuals who have requested
to pursue a grant, and will present those requests to the board for
acceptance.
Dr.
Larson reviewed professional development opportunities available for the
School Board members in the event that they would be interested.
Associated School Boards of South Dakota (ASBSD) will be holding a
regional meeting on October 5, 2016 from 5:30 to 8:30 p.m. along with a
School Law Seminar to be held on October 19, 2016.
Contact the Superintendent’s office with any interest in attending
any of these opportunities.
Motion
by Klatt, seconded by Hegland to approve the following personnel items:
1.
Approve recommendation to hire Dustin Johnson, BV Custodial Substitute,
$10/hour, effective September 27, 2016.
2.
Approve recommendation to hire the following substitutes for the 2016-17
school year: Sybil Clark, Dylan
Platt, and Meagan Riddle.
3.
Approve recommendation to hire Pamela Hubers, BV Substitute Van Driver,
effective for the 2016-17 school year.
4.
Approve recommendation to hire Marette Grage as a new teacher mentor,
$20.00/hour ~ 15 hours/year; effective with the 2016-17 school year.
Motion carried.
Communication received by the Board of Education was reviewed.
They included the following items:
1.
Thank you from Sarah Schroeder and family for the flowers sent in honor of
the birth of their son, Mason.
2.
Thank you from Matt Mueller, Intermediate School SmartLab Facilitator, for
video/sound production studio addition to the SmartLab.
Board Member Klatt recommends that other Board Members review the
video production capabilities (YouTube productions) that have been added due
to this SmartLab addition!
Board reports were reviewed.
President Ullom reported that there is a Safety Committee Meeting scheduled
for Wednesday morning, September 28, 2016 in the Central Office Conference
Room. Also, with regard to
Alternative Education ~ Teachwell ~ has now been fully transitioned into
their new name and logo.
Travel Reports were reviewed.
Business
Manager
Approved by the Board of Education this 10th day of October,
2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon
Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 12th
of September 2016 at the Brandon Valley High School Community Room with the
following members present: Renee Ullom, Gregg Ode, Sandy Klatt, and Cary
Schroeder. Absent: Sue Hegland.
Also present were Superintendent Jarod Larson, Business Manager Paul
J. Lundberg, High School Principal Gregg Talcott, Assistant High School
Principal Mark Schlekeway, Activities Director Randy Marso, Middle School
Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Brandon
Elementary Principal Merle Horst, Robert Bennis Elementary Principal Karen
Heyden, Valley Springs Elementary Principal Tanya Palmer, Fred Assam
Elementary Principal Susan Foster, Director of Instruction Marge Stoterau,
Special Services Director Kyle Babb, and Operations Manager Ty Hentschel.
Renee Ullom called the regular
meeting to order and opened with the Pledge of Allegiance.
Motion by Klatt, seconded by Schroeder to approve the agenda as revised.
Motion carried.
Motion by Ode, seconded by Klatt to approve the minutes of the regular
meetings of August 8, 2016 and August 22, 2016 as presented.
Motion carried.
Motion by Schroeder, seconded by Klatt, to approve the August bills and
claims as submitted (see attached).
Motion carried.
The
cash report for the month of August 2016 showed receipts of $1,843,353.27
and disbursements of $3,575,149.92, leaving a balance of $5,959,410.77.
The General Fund had receipts of $1,600,471.70, made a temporary
interfund transfer of $4,780.73 to the Bond fund, and disbursements of
$2,432,372.94, leaving a balance of $5,266,797.06.
Capital Outlay Fund had receipts of $16,319.97, and disbursements of
$806,643.20, leaving a balance of $48,356.16.
Special Education Fund had receipts of $215,128.02 and disbursements
$327,262.63 leaving a balance of $208,831.02.
Pension Fund had receipts of $1,631.95 and disbursements of $0.00,
leaving a balance of $397,754.79. Bond
Redemption Fund had receipts of $9,801.63, received a temporary interfund
transfer from the General Fund of $4,780.73, and disbursements of $0.00,
leaving a balance of $5,020.90.
Enterprise Fund had receipts of $0.00 and disbursements of
$8,871.15, leaving a balance of $32,650.84,
and Capital Projects Fund had receipts of $0.00 and disbursements of $0.00,
leaving a balance of $0.
The
August 2016 payroll totaled $1,381,711.69 of which $646,366.55 was
instructional, $504,830.99 was support services, $29,579.18 was
co-curricular, $182,403.30 was Special Education, $10,569.17 was Food
Service, and $7,962.50 was Driver’s Education.
Motion by Schroeder, seconded by Klatt, to approve the financial reports as
presented for the month of August, 2016.
Motion carried.
Administrative reports were presented.
Superintendent Jarod Larson updated the Board of Education on an
up-coming Safety Committee meeting and a Buildings and Grounds Committee
meeting, both committees will be meeting soon.
Lastly, individual School Improvement Plans are being completed now
and will be presented to the School Board for approval at the October 24,
2016 regular Board of Education meeting.
Brandon Valley High School Principal Gregg Talcott reported on the SRP
(Student Responsibility Period) which is the 9th period of the HS
day. Talcott is hearing good
things about this new period.
The introduction of the 1:1 Initiative with the computers is going well for
both students and staff. Next
week is Homecoming week at the HS with coronation on Monday, September 19th
at 7:30 p.m. in the HS Activities Center, continuing on through the week
with many events and programs in preparation for the Football game on
Friday, September 23rd, against Harrisburg.
Special Services Director Kyle Babb reported that the first of the two Early
Childhood Screenings is scheduled for Thursday, September 29, 2016, 8:30
a.m. to 7:30 p.m. with 62 children already enrolled.
Babb stated that they expect to screen approximately 90 students at
this first of the year screening.
Interested parents may call Brandon Elementary Special Services to
set up a screening appointment.
Motion by Klatt, seconded by Schroeder to approve the following
general business items:
1.
Approve Webinar Agreement Form by and between the Brandon Valley School
District and International Dyslexia Association, Upper Midwest Brand for a
webinar, free of charge, to be held on October 4, 2016 from 7:00 to 8:00
p.m.
2.
Select board member, Sandy Klatt, as the official delegate to the Associated
School Boards of South Dakota (ASBSD) annual assembly to be held on November
18, 2016 in Pierre, SD.
Motion carried.
Motion by Ode, seconded by Klatt to approve the following personnel
items:
1.
Approve resignation of Mary Meyer, Brandon Elementary Evening Custodian,
effective 9/02/2016.
2.
Approve lane change requests as follows:z
Chris Borchardt – BA+15 to MA; Lisa
Fuccello – BA to BA+15; Jessica Hunsaid – MA to MA+15; Alyssa Johnson – BA
to BA+15; Abby Klumper – BA to BA+15; Merissa Kringen – BA to BA+15; Naome
Poppe – BA to BA+15; Kraig Presler – MA to MA+15; Danylle Rozier – MA to
MA+15; Kim Skibsted – BA+15 to MA; Noel Sunne – BA to MA (two lane changes);
Sara Tiffany - BA to BA+15; Sandra Westcott – MA to MA+15; Jody Woehl - MA
to MA+15, and Mike Zerr - BA to BA+15.
3.
Approve recommendation to hire Shawn Hatlestad, Assistant HS Wresting Coach,
10% of Extra-curricular Step Base ~ $3,739.00, effective with the 2016-17
school year.
4.
Approve recommendation to hire Sandie VanVoorst, HS Head Cook, $12.85/hour,
effective September 19, 2016.
5.
Approve recommendation to hire Rina Morales, Brandon Elementary Evening
Custodian, $14.05/hour plus $.50/hour night differential pay), effective
September 19, 2016.
6.
Approve recommendation to hire Lori Christenson, Child Nutrition Substitute,
$10.00/hour, effective with the 2016-17 school year.
7.
Approve recommendation to add one additional FTE Teacher (First Grade) at
Fred Assam Elementary effective with the 2016-17 school year.
8.
Approve recommendation to hire Amy Glammeier, Fred Assam Elementary First
Grade Teacher, BA Step 4 ~ $44,023; prorated for 168 days at $40,861 for the
remainder of the 2016-17 school year, with a start date of September 13,
2016.
9.
Approve recommendation to hire the follow substitutes for the 2016-17 school
year:
Kari Beckendorf, Penny Bennett, Jamie
Button, Megan Donovan, Carley Jackson, Linda Jass, Lori Kedik, Jessica
Knutson, Robert Long, Jennifer Malsam, Delores Mortrude, Stacy
Peters-Walters, Jennifer Posegate, Traci Rohmiller, Kimberly Shemon, and
Heather Youtzy.
10.
Approve recommendation to hire Justin Lovrien, FFA Advisor, 6.5% of
Extra-curricular Step Base ~ $2,430, effective with the 2016-17 school year.
Motion carried.
The following personnel items were reviewed by the Board of Education
for information only:
1.
Request for maternity leave by Angie Olson, Fred Assam Elementary 2nd
Grade Teacher on or around December 31, 2016, for 12 weeks.
2.
Request for medical leave from Jodi Arneson, Brandon Valley Transportation
Department Secretary, September 26 – November 7, 2016 (30 days).
Communication received by the Central Office and Board of Education
were reviewed. They included the
following items:
1.
August 2016 Building Permits.
2.
Thank you from Kevin Thelen on behalf of the Brandon Valley Youth Softball
Association for use of the BV Middle School gyms for clinics.
Donation to the Brandon Valley School District in the amount of $200
was collected from the entrance fees.
Sandy Klatt reported on the Child
Nutrition/Wellness Committee regarding employee incentives for Wellness.
Travel reports were reviewed.
Motion by Klatt, seconded by Schroeder to go into Executive Session at 6:50
p.m. per SDCL 1-25-2.1 for personnel issues.
Motion carried.
The Board of Education came
out of Executive Session and into Open Session at 7:20 p.m.
Motion by Schroeder, seconded by Ode
to adjourn the meeting at 7:21 p.m. Motion
carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 10th day of October,
2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 22nd of August 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, and Sandy Klatt. Absent: Cary Schroeder. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Director of Instruction Marge Stoterau, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Klatt, seconded by Ode to approve the agenda as presented. Motion carried.
Administrative reports were presented. Operations Manager Ty Hentschel presented an update on the School District building projects as follows: The Brandon Valley High School addition was completed early and the staff has moved in for the start of the school year. The PAC wood floor has been completely refinished this year. The roof project is still under way and should be completed within a next couple of weeks. The HS surveillance system has been completely upgraded by replacing 40 cameras and adding 2 including a rotating high definition camera, which is now completely operational and included training for our staff. Valley Springs Elementary is having the annex restrooms completed and this work will be completed soon.
At Brandon Elementary, the 1916 building is down and has been backfilled.
With both the 1916 building and the maintenance building, we have run into
some management issues with the contractor. The plan is to have the
demolition of that building completed in about 4 weeks. Chiller replacement
was completed at the end of July.
Fred Assam Elementary had 10 new
cameras added (in addition to the 2 current cameras that were there) to the
surveillance system.
Robert Bennis Elementary, with the
help of the Prairie Rose Grant, now has a surveillance system including 12
cameras, which ensures that now all of our schools have surveillance systems
installed.
At the Brandon Valley Intermediate
School, a one-year warranty-walk was completed and some minor issues were
reviewed; these items will be followed up with and completed in the near
future.
The Athletic Complex/Football Stadium
had the field lighting updated and was completed in mid-July. We are now a
level-2 facility and can accommodate up to 5,000 spectators. The Press Box
had a couple of minor modifications for improvement as well. Last minute
punch list items are being completed currently and will be ready for this
Saturday’s annual Pigskin Classic. New windows for the crow’s nest were
ordered and have been shipped and will be installed once we have received
them.
District-wide concrete repairs have
been completed.
Superintendent Dr. Jarod Larson
publically thanked Operations Manager Hentschel and his continued expertise
and effort on coordinating these District-wide projects!
Motion by
Klatt, seconded by Ode to approve the following general business items:
1.
Approve service agreement by and between the Brandon Valley School District
and Southeastern Behavioral Health Care for student educational services for
$98.96/day and additional services for $19.53/day effective July 24, 2016
through May 31, 2017.
2.
Approve service agreement by and between the Brandon Valley School District
and Wheelchair Express, Inc. for transportation service for wheelchair bound
student for $60/day of service, effective for the 2016-17 school year.
3.
Approve contract agreement by and between the Brandon Valley School District
and InterpreCorps, LLC for sign language for interpreting services as
follows: Daytime rate: $45/hour; Evening rate: $55/hour; Overnight rate:
$72/hour; daytime and evening weekend rate: $62/hour; Overnight weekend and
holiday rate $83/hour, effective for the 2016-17 school year.
Motion carried.
Motion
by Hegland, seconded by Klatt to approve the following personnel items:
1.
Approve resignation from Wendy Olson, BVIS and RBE Special Education
Educational Assistant, effective August 9, 2016.
2.
Approve recommendation to hire Kaitlynne Beck, BVIS and RBE Special
Education Educational Assistant, effective with the 2016-17 school year.
3.
Approve resignation from Eleanor Marcouiller, VSE Special Education
Educational Assistant effective August 15, 2016.
4.
Approve resignation from Carol Fahey, BHVS Head Cook, effective August 16,
2016.
5.
Approve recommendation to hire Teresa Brandsrud, New Teacher Mentor,
$20.00/hour, 10 hours/year, effective beginning with the 2016-17 school
year.
6.
Approve recommendation to hire Keren Shafer, VSE Special Education
Educational Assistant, $13.50/hour, 35 hours/week; effective with the
2016-17 school year.
7.
Approve recommendation to hire the following substitutes for the 2016-17
school year: Robert (Scott) Aseltine, Brooke Becker, Aleta Bierma, Joli
Bruggeman, Julie Brummels, Janna Conrad, Vicki Cooley, Jean Drake, Jennifer
Fick, Angie Gingles, Megan Goldie, Alyce Haugan, Jean Marso, Janice Menefee,
Dean Pierson, Jennifer Reasoner, Tanya Reyelts, Tanis Rieffenberger, Cindy
Schlimgen, Diane Schroeder, Kathy Tews, and Ginger Wells.
Motion carried.
Communication received by the Board of Education was reviewed.
They included the following items:
1.
Thank you from Merlyn Bosch for the plant sent in memory of his mother,
Jennie Bosch.
2.
Superintendent Jarod Larson recognized a recent gift from the First National
Bank in Brandon for a picture they put together of the original 1916 Brandon
Elementary building. This picture will be displayed in the George A. Gulson
Administration Central Office. Thank you, First National Bank!
Board reports were presented. President Renee Ullom reported for the Alternative Education committee that Teachwell is going through a $300,000 renovation at their building. An on-site maintenance employee has been hired and is a positive step forward for Teachwell and the Alternative Education program.
Travel Reports were reviewed.
Motion by Klatt, seconded
by Ode to adjourn the meeting at 6:43 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved
by the Board of Education this 12th day of September, 2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 8th of August 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Mark Schlekeway, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Brandon Elementary Principal Merle Horst, Robert Bennis Elementary Principal Karen Heyden, Valley Springs Elementary Principal Tanya Palmer, Director of Instruction Marge Stoterau, and Special Services Director Kyle Babb.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Klatt, seconded by Ode to approve the agenda as presented. Motion carried.
School Board President Renee Ullom presented the following conflict of Interest Disclosures – Waiver Requests for review at tonight’s meeting:
Board Vice Chairman Gregg Ode disclosed that Early Childhood instructor, Allison Rasmussen, who is employed with the Brandon Valley Special Services Department and teaching at Brandon Elementary, is Mr. Ode’s sister. Motion by Schroeder, seconded by Hegland to approve the school board waiver as presented. On a roll call vote, the following voted aye: Schroeder, Hegland, Klatt, and Ullom; abstaining: Ode. Motion carried.
Superintendent Jarod Larson disclosed that his wife, Amanda Larson, is interested in applying as a Nurse Substitute for the Brandon Valley School District in the 2016-17 school year. Motion by Schroeder, seconded by Hegland to approve Dr. Larson’s request for the school board waiver as presented. Motion carried.
Motion by Klatt, seconded by Schroeder to approve the minutes of the annual organizational meeting of July 18, 2016 as presented. Motion carried.
Motion by Ode, seconded by Klatt, to approve the July bills and claims as submitted (see attached). Motion carried.
The cash report for the month of July 2016 showed receipts of $1,781,034.09 and disbursements of $4,565,054.28, leaving a balance of $7,691,207.42. The General Fund had receipts of $1,521,920.46, made a temporary interfund transfer of $4,780.73 to the Bond fund, and disbursements of $1,750,607.11, leaving a balance of $6,093,917.57. Capital Outlay Fund had receipts of $24,208.70, and disbursements of $1,403,928.47, leaving a balance of $838,679.39. Special Education Fund had receipts of $218,079.39 and disbursements $323,241.28 leaving a balance of $320,965.63. Pension Fund had receipts of $2,375.35 and disbursements of $328,411.17, leaving a balance of $396,122.84. Bond Redemption Fund had receipts of $14,250.19, received a temporary interfund transfer from the General Fund of $4,780.73, and disbursements of $758,866.25, leaving a balance of $0.00. Enterprise Fund had receipts of $200.00 and disbursements of $0.00, leaving a balance of $41,521.99, and Capital Projects Fund had receipts of $0.00 and disbursements of $0.00, leaving a balance of $0.
The July 2016 payroll totaled $1,230,133.91 of which $644,306.41 was instructional, $313,719.37 was support services, $28,697.18 was co-curricular, $167,851.65 was Special Education, $5,559.30 was Food Service, and $70,000.00 was Superintendent Severance.
Motion by Schroeder, seconded by Klatt, to approve the financial reports as presented for the month of July, 2016. Motion carried.
Administrative reports were presented. Superintendent Jarod Larson updated the Board of Education on the progress of his 100 day entrance plan. Larson has conducted 19 individual patron meetings and has approximately 6 more to complete as well as on-going meetings with individual administrators. October 24, 2016 (the second school board meeting in October) is the tentative date for the plan findings, and at the time Superintendent Larson plans to provide an overview and timeline of a District-wide strategic plan.
Secondly, Dr. Larson discussed the School Accountability Data/Public Report Card time line. Larson congratulated the administration on the work that has already been done with the preliminary data. On the upcoming August 23rd in-service day, Larson will provide a data overview for all staff and then by September 2, 2016, we will submit to the Department of Education any errors or omissions that have been found through our data work. On September 26, 2016, it is our intention to provide the data to the Board of Education. On September 27, 2016, we will release the District report card to the public; and finally on October 10, 2016 we will submit school improvement plans for Board of Education approval.
Other important dates coming up: August 10th is the deadline for 2016-17 bus passes to ensure first week of school service. August 18th is the new staff orientation; August 22-23rd is in-service days for all staff; August 24th is the first day of school, and September 5th there is no school for the Labor Day holiday.
Brandon Valley High School Principal Gregg Talcott discussed the following beginning of the school year activities including the Senior Retreat, Freshman Unity Day, 1:1 computer update, and schedule changes to name a few! Talcott thanked the Technology Department for all the time and talent that they have contributed to getting this 1:1 computer initiative off to a smooth start.
Brandon Valley High School Assistant Principal Mark Schlekeway reported that the High School Student Council has already met this year and is working on an updated new student orientation program being implemented. Schlekeway also discussed parking options for this school year. As of the deadline today, 652 forms were received in the office and there are an estimated 610 spots available. With that information, the administrators will be meeting to formulate a plan to handle this deficit as well as to be proactive on other parking options for students around the High School neighborhoods.
Brandon Valley Middle School Principal Brad Thorson reported that the building is almost ready to begin the 2016-17 school year. The schedules are out, the newsletter is out, and they are beginning to see more and more students stop by and try out their locker combinations and check on their classrooms.
Activities Director Randy Marso reported that about 300 students have already started fall activities last week including Marching Band, Cheer/Dance, Girls and Boys Soccer, and Softball. Girls Tennis and Boys Golf started today and by Thursday, August 11th, Cross Country, Football and Volleyball will be underway with an estimated 450 total High School students involved in these various fall activity.
Superintendent Larson presented sample policies for consideration. Board Policy discussion items were presented as follows: Policy AH – Conflict of Interest Disclosure – Waiver Request – Authorization (sample) and Policy BBFA – Board Member Conflict of Interest.
Discussion was held as to the timeline from the Attorney General’s pending opinion. Board member Klatt suggested that we wait on adopting a formal policy until the Attorney General has made a formal opinion; however, to continue the practice of disclosing the potential conflicts of interest as has been the practice at the last two board meetings. The remaining board members agreed with Klatt and Ullom requesting that Superintendent Larson report when the Attorney General opinion is available.
Vice Chairman Ode presented the Behavior Care Specialists, Inc. Overview of Service Contract Rates. These rates are effective September 1, 2016 through September 1, 2017. Motion by Hegland, seconded by Klatt to accept the Overview of Service Contract Rates as presented. On a roll call vote the following voted aye: Hegland, Klatt, Schroeder, and Ode; nay: none; abstained: Ullom. Motion carried.
Vice Chairman Ode presented the contract by and between the Brandon Valley School District #49-2 and Behavior Care Specialist, Inc. for services for one student for $6,120. These services are contracted effective September, 2016 through May, 2017. Motion by Hegland seconded by Schroeder to approve these contracted services as presented. On a roll call vote the following voted aye: Hegland, Schroeder, Ode, Klatt; nay: none; abstained: Ullom. Motion carried.
Motion by Klatt, seconded
by Ode to approve the following general business items:
1.
Approve Associated School Boards of South Dakota (ASBSD) Emergency Bus Pact
as presented. (no cost)
2.
Approve change order #1 for BV Maintenance Facility and Elementary
Demolition for deducted amount of $7,538.00 as presented.
3.
Approve service contract by and between the Brandon Valley School District
#49-2 and Southeastern Behavioral HealthCare for student educational
services of $98.96/day, $26.10/day for additional services, and $152.34/day
for one-on-one enhanced services as presented.
4.
Approve change order #3 for the Brandon Valley High School Office Addition
for an additional amount of $7,224.00, as presented.
5.
Approve School Board Committee reassignments of Gregg Ode from the Personnel
Welfare Committee to the Safety Committee; and Cary Schroder from the Safety
Committee to the Personnel Welfare Committee.
Motion carried.
Motion
by Hegland, seconded by Klatt to approve the following personnel items:
1.
Approve recommendation to hire Eleanor Marcouiller, VSE Special Education
Educational Assistant, $13.50/hour, effective for the 2016-17 school year.
2.
Approve recommendation to hire Melinda Michels, District ELL Educational
Assistant, $13.50/hour, effective for the 2016-17 school year.
3.
Approve recommendation to hire Priscilla Leslie, BE Special Education
Educational Assistant, $13.50/hour, effective for the 2016-17 school year.
4.
Approve recommendation to hire Kaylee Anderson, BVIS Educational Assistant,
$13.50/hour, effective for the 2016-17 school year.
5.
Approve recommendation to hire Brent J. Becker, Assistant Softball Coach,
8.5% of Extra-curricular Step Base ~ $3,178.00, effective with the 2016-17
school year.
6.
Approve recommendation to hire the follow substitutes for the 2016-17 school
year:
Lindsey Block, Jana
Carlson, Kay Coburn, Richard Coots, Diana Dooley, Duane Fiala, Andrea
Gerritsen, Barb Hansen, Margie Hanson, Donna Heronimus, Jed Huisman, Jessica
Jacobs, Joshua Johnsen, Kimberly Kelly, Anita King, Jesse Kroupa, Penny
Malsom, Kathy Metzger, Rebecca Munsch, Lorraine Osheim, Laura Peschong,
Annette Peterson, Stephanie Peterson, Deb Rothenberger, Valerie Sayed, Cindy
Schwarz, Anita Shearer, Ron Shomion, Marcie Stoltenberg, Tammy Veld, and
Connie VanDenOever.
Motion carried.
The following personnel items were reviewed by the Board of Education for
information only:
1.
Transfer Anne Anderson from Special Education Educational Assistant at BE to
Special Education Educational Assistant at BVIS, effective with the 2016-17
school year.
2.
Transfer Sara Rief from Special Education Educational Assistant at BVIS to
Special Education Educational Assistant at BVMS, effective with the 2016-17
school year.
3.
Transfer Jocelyn Sperlich from Special Education Educational Assistant at
BVMS to Special Education Educational Assistant at BE, effective with the
2016-17 school year.
4.
Transfer Wendy Olson from Special Education Educational Assistant at VSE to
Special Education Educational Assistant at RBE (.5 FTE) and BVIS (.5 FTE),
effective with the 2016-17 school year.
5.
Transfer Stephanie McKenna from Special Education ECH Educational Assistant
at BE to Special Education Educational Assistant at BVIS, effective with the
2016-17 school year.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
July 2016 Building Permits.
Travel reports were reviewed.
Motion by Hegland,
seconded by Schroeder to adjourn the meeting at 7:10 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved
by the Board of Education this 12th day of September 2016.
Signed____________________________________
Chairperson
The annual organizational meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:00 p.m. on the 18th of July, 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: None. Also present were Superintendent Jarod Larson, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, High School Assistant Principal Mark Schlekeway, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Robert Bennis Elementary Principal Karen Heyden, Fred Assam Elementary Principal Susan Foster, Director of Instruction Marge Hauser, Special Service Director Kyle Babb, and Operations Manager Ty Hentschel.
Renee Ullom called the Annual Budget Hearing to order, and welcomed everyone to the Annual Budget Hearing that preceded the Board of Education annual meeting at 6:00 p.m., presented by Business Manager Paul Lundberg. No one from the public spoke for or against the proposed budget.
Renee Ullom called the annual meeting to order at 6:30 p.m., beginning with the Pledge of Allegiance.
Cary Schroeder and Renee Ullom were sworn in and took the Oath of Office for a 3-year term on the Board of Education for the Brandon Valley School District 49-2.
Superintendent Jarod Larson presided over the meeting for the election of Board Chairperson.
Motion by Gregg Ode to nominate Renee Ullom as Chairperson of the Board of Education for the 2016-17 school year. Motion by Hegland, seconded by Klatt that nominations cease and the Board cast a unanimous ballot for Renee Ullom as Chairperson of the Brandon Valley Board of Education for the 2016-17 school year. Motion carried.
Renee Ullom presided over the meeting as the newly elected chairperson.
Motion by Susan Hegland, seconded by Cary Schroeder to nominate Gregg Ode as Vice Chairperson of the Board of Education for the 2016-17 school year. Motion by Klatt, seconded by Hegland that nominations cease and the Board cast a unanimous ballot for Gregg Ode as Vice Chairperson of the Brandon Valley Board of Education for the 2016-17 school year. Motion carried.
Motion by Klatt, seconded by Schroeder to approve the agenda as presented. Motion carried.
Vice President Gregg Ode, along with Superintendent Larson presented the following conflict of Interest Disclosure – Waiver Request that was presented for review at tonight’s meeting: Board Chairman Renee Ullom functions as a school nurse for Behavior Care Specialists, a private school in Sioux Falls and the surrounding communities and the Brandon Valley School District does have contracts with this school for students who may need their services. Motion of Hegland, seconded by Schroeder to approve this request for school board waiver as presented by Mrs. Ullom. Motion carried.
Motion by Schroeder,
seconded by Klatt to adopt the following regular procedures for 2016-17
Board of Education meetings:
Meeting dates
and times: 6:30 p.m. on the second and fourth Monday of each month except
July and December where there is only one meeting held on the second Monday
of the month.
Meeting place: All meetings to be held at the Brandon Valley High School Community Room.
Order of roll call: Motion, second and alternating.
Name of Official Newspaper: Brandon Valley Challenger; Prairie Publications, Dell Rapids
Name of Official Depositories: First National Bank
Board Committee appointments:
A)
Alternative Education:
Chairperson – Renee Ullom
Alternate – Sue Hegland
B)
Buildings and Grounds:
Chairperson – Gregg Ode
Member – Cary Schroeder
C)
Child Nutrition and Wellness:
Chairperson – Sandy
Klatt
Member – Cary Schroeder
D)
City Affairs and Legislation:
Chairperson – Sandy Klatt
Member – Sue Hegland
E)
Personnel Welfare:
Chairperson – Sue Hegland
Member – Gregg Ode
F)
Student Activities, Curriculum, and Technology:
Chairperson
– Sue Hegland
Member – Sandy Klatt
G)
Transportation:
Chairperson – Gregg Ode
Member – Renee Ullom
H)
Safety:
Chairperson – Cary Schroeder
Member – Renee Ullom
Board reimbursement rate for 2016-17 - $60.00/meeting.
Authorize the Business Manager to:
·
Invest temporary excess funds.
·
Make temporary interfund transfers when necessary.
·
Make debt service payments as due throughout the year.
Approve Business Manager Bond of $300,000.
Designate Business Manager as custodian for all accounts and administration of trust and agency accounts.
Appointment of federal Programs coordinators as follows:
Kyle Babb, Special Services Director ~ Coordinator of Title I
and Section 504 ~ Coordinator of Homeless Education
Ty Hentschel, Operations Manager ~ Coordinator for ADA
Accessibility
Jarod Larson, Superintendent ~ Coordinator for Title IX, School
Lunch Agreement, and all other Federal Programs
Acknowledge for the record the following annual notices:
a. Non-discrimination
1. General Statement
2. Equal Educational Opportunities
3. Section 504
4. Grievance Procedure for Brandon Valley
required by Title IX
b. Notification of Rights under FERPA for Elementary and
Secondary Schools
c. Family Educational Rights and Privacy ACT (FERPA)
Directory Information
d. Notification of Rights under the Protection of Pupil
Rights Amendment (PPRA)
e. Instruction/Programs for Homeless Students
f. Asbestos Hazard Emergency Response Act
Motion carried.
Motion by Klatt, seconded by Ode to approve the minutes of the regular meetings of June 13, 2016 and June 27, 2016 as presented. Motion carried.
Motion by Klatt, seconded by Hegland to approve the bills and claims as submitted (see attached). Motion carried.
The cash report for the month of June, 2016 showed receipts of $3,250,290.22 and disbursements of $3,485,324.41, leaving a balance of $10,475,227.61. The General Fund had receipts of $2,053,558.96, and disbursements of $1,929,723.74, leaving a balance of $6,333,588.95. Capital Outlay Fund had receipts of $476,425.37 and disbursements of $591,563.42, leaving a balance of $2,218,399.16. Special Education Fund had receipts of $395,699.72 and disbursements $378,812.45, leaving a balance of $419,923.52. Pension Fund had receipts of $45,686.70 and disbursements of $132,844.00, leaving a balance of $722,158.66 Bond Redemption Fund had receipts of $275,994.47 and disbursements of $434,167.52, leaving a balance of $739,835.33. Enterprise Fund had receipts of $2,925.00 and disbursements of $18,231.28, leaving a balance of $41,321.99, and Capital Projects Fund has receipts of $0.00 and disbursements of $0.00, leaving a balance of $0.00.
The June, 2016 payroll totaled $1,516,606.00, of which $778,305.69 was instructional, $412,667.53 was support services, $32,725.98 was co-curricular, $233,622.02 was Special Education, $46,036.78 was Food Service, and $13,248.00 was Driver’s Education.
Motion by Schroeder, seconded by Ode to approve the financial reports as presented for the month of June, 2016. Motion carried.
Administrative reports were presented. Superintendent Jarod Larson congratulated Gregg Talcott and Jill Flint on being rewarded the Classroom Innovation Grants they previously had applied for. Dr. Larson also reminded the board of his plan to implement a 100 day entrance plan and that plan is now underway, including meeting with key school district personnel. Larson reported that he is excited about working at the Brandon Valley School District and is anxious to meet everyone.
High School Principal Gregg Talcott reported on the 1:1 initiative, which will include beginning rolling out these new computers on August 11, 2016 to our students. The new High School office is now open and the move-in has begun. One-half of the former High School office is going to be the technology center along with Director of Curriculum, Marge Stoterau, taking over an area in the former High School office as well.
Talcott also reported that thanks to the approval of the Classroom Innovation Grant, the Brandon Valley High School plans to use this grant money to write digital curriculum to offer seven (7) separate year-long courses and four separate (4) semester courses. We will use this grant money to pay instructors to write this digital curriculum, working with other school districts and utilizing the TIE office as well. Once these materials are created, any school district may have access to these materials for free. Other School Districts can also modify this curriculum, once it is available, to fit their school district’s need as well.
Valley Springs Elementary Principal Tanya Palmer reported on the National Principal Convention that she recently attended in Washington, D.C.
Motion by Klatt, seconded by Hegland to approve the following general business items:
1. Approve proposed 2016-17 Budget and Tax Requests as follows:
|
APPROPRIATIONS |
|
|
|
|
General Fund |
|
$25,200,000 |
|
|
Capital Outlay Fund |
|
$4,905,000 |
|
|
Special Education Fund |
|
$5,467,000 |
|
|
Pension Fund |
|
$330,000 |
|
|
Bond Redemption Fund |
|
$2,794,000 |
|
|
Food Service Fund |
|
$2,382,000 |
|
|
|
|
|
|
|
REVENUES |
|
|
|
|
General Fund |
|
$24,855,000 |
|
|
Capital Outlay Fund |
|
$4,805,000 |
|
|
Special Education Fund |
|
$5,588,000 |
|
|
Pension Fund |
|
$235,000 |
|
|
Bond Redemption Fund |
|
$2,794,000 |
|
|
Food Service Fund |
|
$2,382,000 |
|
|
|
|
|
|
|
TAX LEVY REQUESTS |
|
|
|
|
General Fund |
|
$1.568 per $1,000 of Ag Valuation (Maximum) |
|
|
|
|
$3.687 per $1,000 of Owner Occupied Valuation (Maximum) |
|
|
|
|
$7.630 per $1,000 of Other Valuation (Maximum) |
|
|
Capital Outlay Fund |
|
$5,000,000 |
|
|
Special Education Fund |
|
$1.505 per $1,000 of Total Valuation (Maximum) |
|
|
Bond Redemption Fund |
|
$2,800,000 |
|
2. Approve updates/changes/additions to the 2016-17 Brandon Valley Student Handbook as presented.
3. Set transportation fees for the 2016-17 school year as follows: Students living five miles for more from their designated school will not be charged a fee as per state law. Students requesting transportation within 5 miles of their designated school be required to purchase a bus pass. Bus passes are $75/student per semester with the maximum semester fee of $175/family. Open enrolled students who have a pickup and drop-off point out of their assigned attendance boundary, as per Board policy, will be charged $150/semester, which does NOT apply to the family maximum. An open enrolled student who uses a pickup and drop-off within the boundary of the school of attendance will be charged the regular fee of $75/semester and will not be subject to the increased rate.
4. Set school lunch/breakfast meal prices for the 2016-17 school year as follows: Elementary: Breakfast-$1.70, Lunch-$2.65, Adult-$3.50, Milk-.40; Middle School: Breakfast-$1.85, Lunch-$2.90, Adult-$3.50, Milk-.40; High School: Breakfast-$1.90, Lunch-$2.95, Adult-$3.50, Milk-.40.
5. Approve the 2016-17 IDEA Part B 611 ($696,614) and 619 ($16,265) Grant Application; and the 2016-17 Consolidated Application (Title IA-$402,217 and Title IIA-$76,784) as presented.
6. Approve the 2016-17 Carl Perkins Grant Application ($33,868) as presented.
7. Adopt tuition rate of $5,464 per student for the 2016-17 school year.
8. Approve 2016-17 mileage rate at .05 over state rate: .47¢/mile; and 2016-17 meal reimbursement rates as follows: (in-state) Breakfast - $6, Lunch - $11, Dinner - $15; (out-of state) Breakfast - $10, Lunch - $14, Dinner - $21.
9. Approve 2016-17 listing of District certified and classified employees’ salaries for publication (see attached).
10. Approve Brandon Valley School District Child Nutrition Prim Vendor Contract by and between the Brandon Valley School District #49-2 and Reinhart Food Service effective August 1, 2016 through July 31, 2017.
11. Approve agreement by and between the Brandon Valley School District #49-2 and Theratime, Inc., for speech language pathologist services at a rate of $15/15 minutes in July and August, 2016 for the Early Childhood Extended School Year Program.
12. Approve service agreement by and between the Brandon Valley School District #49-2 and South Dakota Achieve, dba LifeScape, for two students effective August 1, 2016 through July 30, 2017 at a rate of $130/day for 0-15 hours per week; $165/day for 16-30 hours per week; Therapies: $25/unit (15 minutes). These rates include all expenses related to services, staff salaries and benefits.
Motion carried.
Motion by Ode, seconded by Schroeder to approve the following
personnel items:
1.
Approve recommendation to hire Marshall Branson Rogers, Assistant Middle
School Football Coach, 6% of Extra-curricular BA Step Base ~ $2,243,
effective for the 2016-17 school year.
2.
Approve recommendation to hire Janna Kloth, BVIS Title I Math Tutor, 74% of
MA Step 3 ~ $32,815, effective for the 2016-17 school year.
3.
Approve recommendation to hire Amy Dulaney, VSE and MS Speech Language
Pathologist, MA+15 Step 10 ~ $47,432, effective with the 2016-17 school
year.
4.
Approve recommendation to hire Barb Hansen, long term substitute for Sara
Schroeder (VSE Special Education Teacher, August 24-September 21, 2016.
5.
Approve recommendation to hire the following teacher mentors, $20/hour,
effective for the 2016-17 school year:
Nicole Anderson-Gappa, Chris Borchardt, Jeff Duncanson, Amber Ernste, Jill
Flint, Roxie Geerdes, Scott Giles, Tom Grode, Jackie Jasinski, Erica Kline,
Deb Kresak, Sam Kruse, Chad Nelson, Robin Nipp, Andrea Pudwill, Molly Ring,
Amanda Ringling, Beth Schaffer, Michelle Stemwedel, Jody Woehl, and Mike
Zerr.
Motion carried.
Communications received by the Central Office and Board of Education were
reviewed. They included the following item:
1.
June 2016 Building Permits.
2.
Thank you from Jim Wenzlaff and family for the plant sent in memory of his
wife, Cheryl Wenzlaff.
Board reports were presented. Board Member Renee Ullom reported on the Alternative Education Committee and East Dakota Coop now officially Teachwell Solutions, having made the transition now completely to their new name. Ullom also noted that there have been a couple of changes in board committee members for the 16-17 year.
Travel Reports were reviewed.
Motion by Schroeder,
seconded by Hegland to adjourn the meeting at 7:09 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved by the Board of Education this 8th day of August, 2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 27th of June 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Activities Director Randy Marso, Middle School Principal Brad Thorson, Director of Instruction Marge Stoterau, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Klatt, seconded by Schroeder to approve the agenda as presented. Motion carried.
The following June, 2016
bills and claims were presented by Business Manager Paul J. Lundberg:
1.
Invoice Listing
2.
Advanced Payments
3.
Pay Vouchers
4.
Food Service Invoice Listing
Motion by
Klatt, seconded by Ode to approve the bills and claims as presented. Motion
carried.
Administrative reports were presented. Superintendent David Pappone reflected on the last 10 years as Superintendent of the Brandon Valley School District. In reflecting back, 500-550 meetings, 500-550 agendas later, that will be one thing that Mr. Pappone will not miss. Pappone thanked each board member for being such great school members and the confidence in his leadership.
Pappone also reviewed the annual Anti-Bullying/Harassment. An updated Anti-Bullying/Harassment policy was adopted in the summer of 2009 with the 2009-10 school year the first year of its implementation. Tonight’s report also included the previous years of reports for comparison purposes showing the number of formal written complaints up slightly from previous year. Pappone stated that the District will continue to implement the Anti-Bullying/Harassment Policy with the goal of continuing to reduce incidents in future years. The fact that administrators report interventions to have been effective in most instances without recurring complaints is a continuing positive result.
Curriculum Director Marge Stoterau presented the HS English Language Arts Curriculum Adoption. Stoterau explained that this process started in September of 2014, meeting every couple of months reviewing what was currently used along with teacher’s requests reviewed and aligned with content standards. Motion by Hegland, seconded by Klatt to approve the BVHS English Language Arts Curriculum Adoption as presented. Motion carried.
Motion by
Schroeder, seconded by Ode to approve the following general business items:
1.
Approve tuition agreement by and between the Brandon Valley School District
#49-2 and Children’s Home Society for three students at the rate of
$94.68/day for the 2016-17 school year, effective July 1, 2016.
2.
Approve agreement between Iowa State University and the Brandon Valley
School District Child Nutrition Department for Dietetics Internship Program,
effective August 1, 2016.
3.
Approve recommendation to award fuel bill to Harms Oil for a margin of
$0.005 on E-10 and Diesel #2, and $0.0775 on Diesel #1, for the 2016-17
school year.
4.
Approve recommendation to award split bid for custodial supplies for the
2016-17 school year as follows: Brown & Saenger - $1,356.50; Dakotah Paper
Company - $16,122.40; Heartland Paper Company - $5,793.43; and Hillyard -
$32,296.83.
5.
Approve adjustment to the 2015-16 Special Education Budget as presented: an
additional $60,000 for Out of District Placement (22(E)-4900-370) and an
additional $15,000 for Outside Nursing Services (22-1000-310).
6.
Approve non-negotiated pay rate increases as follows: Curriculum work/no
students from $17.50/hour to $20.00/hour; Tutoring work with students from
$23.00/hour to $25.00 hour; Teacher substitution during prep period from
$15.00/hour to $20.00/hour; and Saturday School from $125.00/day to
$150.0/day, all effective for the 2016-17 school year.
Motion carried.
Motion
by Hegland, seconded by Klatt to approve the following personnel items:
1.
Approve request for leave without pay by Adam Olson, BVHS Custodian, June
27-July 1, 2016 (5 days).
2.
Approve retirement notification for Rosetta Helseth, Brandon Valley
Transportation, effective May 29, 2016.
3.
Approve recommendation to hire Larry Bixby, District Maintenance Worker,
full-time, $20.00/hour, effective July 5, 2016.
4.
Approve recommendation to hire Kristina Stewart, BE Special Education
Teacher, MA Step 10 ~ $46,983, effective for the 2016-17 school year.
5.
Approve recommendation to hire Jillian Irlbeck, BE 1st Grade
Teacher, BA Step Base ~ $42,794, effective for the 2016-17 school year.
Motion
carried.
Communication received by the Board of Education was reviewed.
They included the following items:
1.
Thank you from Lorelei Thompson and family for the plant sent in memory of
her father, Dr. Vernon Tieszen.
Motion by Schroeder,
seconded by Ode to adjourn the meeting at 6:46 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved by the Board of Education this 18th day of July, 2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 13th of June 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland (via phone), Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Activities Director Randy Marso, Intermediate School Principal Nick Skibsted, Fred Assam Elementary Principal Susan Foster, Director of Instruction Marge Stoterau, School Psychologist Kyle Babb, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Klatt approve the agenda as presented. Motion carried.
Motion by Klatt, seconded by Ode to approve the minutes of the regular meetings of May 9, 2016 and May 23, 2016 as presented. Motion carried.
Motion by Ode, seconded by Klatt, to approve the May bills and claims as submitted (see attached). Motion carried.
The cash report for the month of April 2016 showed receipts of $7,821,282.85 and disbursements of $2,844,884.06, leaving a balance of $10,710,261.80. The General Fund had receipts of $3,876,968.30, a temporary interfund transfer of $140,071.78 from the Bond fund, and disbursements of $1,841,986.53, leaving a balance of $6,209,753.73. Capital Outlay Fund had receipts of $1,721,370.82, a residual equity transfer from the Capital Projects Fund of $65,107.29, and disbursements of $579,299.56, leaving a balance of $2,333,537.21. Special Education Fund had receipts of $1,011,752.857 and disbursements $414,054.52 leaving a balance of $403,036.25. Pension Fund had receipts of $171,810.740 and disbursements of $0.00, leaving a balance of $809,315.96. Bond Redemption Fund had receipts of $1,038,080.16, a temporary interfund transfer to the General Fund of $140,071.78, and disbursements of $0.00, leaving a balance of $898,008.38. Enterprise Fund had receipts of $1,300.00 and disbursements of $9,543.45, leaving a balance of $56,610.27, and Capital Projects Fund had receipts of $0.00 and disbursements of $0.00, a residual equity transfer to the Capital Outlay fund of $65,107.29, leaving a balance of $0.
The May 2016 payroll totaled $1,625,299.69 of which $803,373.80 was instructional, $396,0269.60 was support services, $32,676.85 was co-curricular, $292,147.51 was Special Education, $93,614.93 was Food Service, and $7,460.00 was Driver’s Education.
Motion by Schroeder, seconded by Ode, to approve the financial reports as presented for the month of May, 2016. Motion carried.
Administrative reports were presented. Superintendent David Pappone updated the Board of Education on the installation of the new stadium lights. The new poles are 90 feet in the air and the project is on schedule. The Architect and various engineers were at the school doing a “punch list” on the new BVHS office. Pappone also addressed House File 1214. This is a law that has been passed and will take effect on July 1, 2016, being applied to Board Members, Superintendents and Business Managers in regard to any conflict of interest. This law is also being reviewed by the attorney general for guidance in regard to other administrators with any conflict of interest as well. This bill is complex and further clarification is needed regarding its meaning and interpretation. Pappone hopes to have further clarification in the last regular Board of Education meeting in June; however, this law’s content will be addressed in the July annual meeting.
Fred Assam Elementary Principal Susan Foster reported on a food drive called “Fill the Bus”. This was a food drive held at the end of the school year to collect food items to gift to needy families within Fred Assam Elementary. Also, nine students will be receiving “summer backpack” items purchased by funds from a mission from the Celebration United Methodist Church, led by High School instructor Justin Lovrien.
Director of Instruction Marge Stoterau thanked the Board of Education for the summer curriculum funds.
A public hearing was held for discussion regarding an application for a waiver from an administrative rule for Algebra II offered before 9th grade for high school credit. Motion by Klatt, seconded by Schroeder to approve an application for waiver of administrative rule to allow middle school students to take, and potentially receive, high school credit for Algebra II offered before 9th grade for high school credit. Motion carried.
Motion by
Klatt, seconded by Hegland to approve the following general business items:
1.
Approve service agreement for nursing services by and between the Brandon
Valley School District #49-2 and Universal Nursing Service, LTD, for one
student for a fee of $41/hour, beginning with the 2016-17 school year.
2.
Approve Alcohol and Drug Abuse Prevention Service contract by and between
the Brandon Valley School District #49-2 and Carroll Institute from
September, 2016 through June, 2017 for $1,030/month.
3.
Approve agreement for educational service by and between the Brandon Valley
School District #49-2 and East Dakota Educational Cooperative in the amount
of $128,476.48 for the contract period of 7/01/2016 through 6/30/2017.
4.
Approve additional contracts by and between the Brandon Valley School
District #49-2 and East Dakota Educational Cooperative for the contract
period of 7/01/2016 though 6/30/2017 as outlined below:
a.
Occupational and Physical Therapy Services for the extended school year 2016
for $17,178;
b.
Occupational Therapy Services for the contract period of 7/01/2016 through
6/30/2017 in the amount of $167,589.
c.
Physical Therapy Services for the contract period of 7/01/2016 through
6/30/2017 in the amount of $178,866.
d.
Autism Services for the contract period of 7/01/2016 through 6/30/2017 in
the amount of $79,283.
5.
Approve Brandon Valley School District #49-2 Special Education Comprehensive
Plan as presented.
6.
Approve recommendation for the purchase of dairy products from Hiland Dairy
for the 2016-17 school year including the vendor contract, effective August
1, 2016 through July 31, 2017.
Motion carried.
Motion
by Klatt, seconded by Ode to approve the following personnel items:
1.
Approve recommendation to hire through transfer, Sarah McCarthy, VSE
Educational Assistant from part-time to full time VSE Educational Assistant,
$13.50/hour, effective beginning with the 2016-17 school year.
2.
Approve recommendation to hire Jeremy VanHeel, Assistant MS Football Coach,
6% of extra-curricular Step Five ~ $2,340, effective beginning with the
2016-17 school year.
3.
Approve recommendation to hire Taylor Delker, full-time BE Speech and
Language Pathologist-Assistant, $16.20/hour, effective beginning with the
2016-17 school year.
4.
Approve recommendation to hire Kristina Stewart, BE Special Education
Teacher, MA Step 10 ~ $46,983, effective for the 2016-17 school year.
5.
Approve recommendation to hire Blossom Buum, BE 3rd Grade
Teacher, MA Step 3 ~ $44,344, effective for the 2016-17 school year.
6.
Approve recommendation to hire Kimberly Moots, BE Kindergarten Teacher, BA
Step Base ~ $42,794, effective for the 2016-17 school year.
7.
Approve recommendation to hire Holly Driscoll, BVHS Child Nutrition Services
worker, part-time (3.75 hours/day), $12.50/hour, effective August 24, 2016.
8.
Approve recommendation to hire Carole Pierce, BVMS Child Nutrition Services
worker, part-time (3.75 hours/day), $12.50/hour, effective August 24, 2016.
9.
Approve recommendation to hire Melissa Burggraaf, FAE Custodian ~
$14.05/hour plus $.50/hour night differential, effective July 5, 2016.
10.
Approve recommendation to hire the following substitute for the 2016-17
school year: Claire Toth.
Motion carried.
The following personnel items were reviewed by the Board of
Education for information only:
1.
Request for maternity leave by Katee Lane, BE 4th Grade Teacher,
on or around November 26, 2016 for six (6) weeks.
2.
Transfer Francena Eagle from BVHS part-time child nutrition worker to FAE
part-time child nutrition worker, effective with the 2016-17 school year.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
May 2016 Building Permits.
2.
Thank you from Terry Gullickson for BOE leadership, support, and gift card.
3.
Thank you from Martha Sewell for the ten years of service gift and dinner at
the staff recognition banquet.
4.
Thank you from Jessica Hunsaid for ten years of service acknowledgement and
gift card.
5.
Thank you from Doug Larson and family for the plant sent in memory of his
step-daughter, Heather Peterson.
6.
Thank you from Jolene Benson for the 20 years of service recognition
certificate and gift card.
Board President Renee Ullom requested that Board Members email
her with any committee member changes that they may be interested in for the
upcoming 2016-17 school year.
Travel reports were reviewed.
Motion by Schroeder,
seconded by Ode to adjourn the meeting at 6:47 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved
by the Board of Education this 18th day of July, 2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 23rd of May 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Activities Director Randy Marso, Middle School Principal Brad Thorson, Fred Assam Elementary Principal Susan Foster, Director of Instruction Marge Stoterau, School Psychologist Kyle Babb, Special Services Director Lyn Heidenson, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Klatt, seconded by Schroeder to approve the agenda as revised. Motion carried.
Girls from the Girl Scout Troop #57604 were in attendance at tonight’s meeting to present a gift of five playground benches donated from their Troop #57604 of Brandon, SD, to Brandon Elementary, Valley Springs Elementary, Robert Bennis Elementary, and the Brandon Valley Intermediate School. They troop made the benches for each school from cedar wood with the word “friend” written on each of them in different languages. The Board of Education thanked these girls and their troop for their generous gifts! Motion by Hegland, seconded by Klatt to accept the gift of these benches as presented. Motion carried.
Business Manager Paul J. Lundberg presented the 2016-17 proposed district budget. (See attached)
The following Classroom Innovation Grant Applications were reviewed as follows: 1) Elementary (Valley Springs, Brandon, and Robert Bennis) Art, $5,202.58; 2) High School Curriculum 2-year project for almost $90,000; and 3) Brandon Elementary 3rd Grade Science, Technology, Engineering, and Mathematics, $9,419. Motion by Hegland, seconded by Klatt to approve the grant applications as amended that the Elementary Art Grant Application (#1 above) be re-written to include 8 individual I-Pads as well as including Fred Assam Elementary. Motion carried.
Motion by Schroeder, seconded by Klatt to approve the following
general business consent items:
1.
Approve Change Order #2 for $22,570 for High School Office Addition as
presented..
2.
Approve service agreement by and between the Brandon Valley School District
and the SD Achieve, dba LifeScape, for student support services effective
June 1, 2016 to May 31, 2017 as presented.
3.
Approve recommendation to accept the agreement by and between the Brandon
Valley School District and Dakotaland Sod Farm, Inc., for the Brandon Valley
School Maintenance Facility for $638,000, and the Elementary Demolition for
$142,000, for a total cost of $780,000 as presented.
Motion
by Ode, seconded by Klatt to approve the following personnel items:
1. Approve
recommendation to hire Jenna Storm, VSE 4th Grade Teacher, MA
Step Base ~ $44,344, beginning with the 2016-17 school year.
2. Approve
resignation from Chelsea Mattson, BE Kindergarten Teacher, effective at the
end of the 2015-16 school year.
3. Approve
resignation from Jenna Oorlog, MS 8th Grade Science Teacher,
effective at the end of the 2015-16 school year.
4. Approve
resignation from Eileen Vielmette, VSE part-time Educational Assistant,
effective at the end of the 2015-16 school year.
5. Approve
resignation from Lori Christenson, MS part-time Child Nutrition worker,
effective at the end of the 2015-16 school year.
6. Approve
recommendation to hire Devon Melillo, Assistant Marching Band Direction –
Percussion Emphasis, 10% of Extra-curricular Step Base ~ $3,739, effective
beginning with the 2016-17 school year.
7. Approve
recommendation to hire Stacey Wiese, Head MS Volleyball Coach (7th
Grade), 6.5% of Extra-curricular hiring schedule Step One ~ $2,450,
effective beginning with the 2016-17 school year.
8. Approve
recommendation to hire Mallory Jark, MS 7th Grade Math Teacher,
BA-Step Base ~ $42,794, and Assistant MS Volleyball Coach (7th
Grade), 6% of Extra-curricular hiring schedule Step Base ~ $2,243; Total
contract ~ $45,037, effective for the 2016-17 school year.
9. Approve
recommendation to transfer, Morgen Javers from District Speech Language
Pathologist Assistant to Special Education Educational Assistant ~
$13.55/hour, 35 hours/week, effective beginning the 2016-17 school year.
10. Approve
recommendation for an additional Special Education Educational Assistant
beginning with the 2016-17 school year.
11. Approve
recommendation to hire Jeffrey O’Connell, BVIS Physical Education Teacher,
BA+15 Step Base ~ $43,094, and Assistant MS Track and Field Coach, 6% of
Extra-curricular hiring schedule Step Base ~ $2,243; Total contract ~
$45,337, effective beginning with the 2016-17 school year.
12. Approve
recommendation to hire Sonja Braucht, Elementary and Middle School Gifted
Education Teacher, MA+15 Step 2 ~ $44,344, effective beginning with the
2016-17 school year.
13. Approve
request for leave without pay by Loralie Aljets, VSE Custodian, from June
7-29, 2016.
14. Approve
recommendation to hire Sherri Pickthorn as an FAE additional new summer
custodial employee, $10.00/hour.
15. Approve
recommendation to hire Jennifer Jervik, MS Science Teacher, BA Step 2 ~
$43,394, effective beginning with the 2016-17 school year.
Motion carried.
The following personnel
items were reviewed by the Board of Education for information only:
1.
Transfer Matthew Gappa from BE 3rd Grade Teacher to BE Computer
Teacher effective with the 2016-17 school year.
2.
Request for maternity leave from Macy Archer, RBE Speech Therapist, on or
around November 29, 2016 for approximately 10 weeks.
3.
Transfer Lindsey Miller from BVIS 5th Grade English/Language Arts
Teacher to BVIS 5th Grade Social Studies Teacher effective with
the 2016-17 school year.
4.
Transfer Jessie Rasmussen from BE Reading Specialist to BVIS 5th
Grade English/Language Arts Teacher effective with the 2016-17 school year.
5.
Transfer Mary Gile from BE and FAE Computer Teacher to FAE Computer Teacher,
effective beginning the 2016-17 school year.
6.
Transfer Sara Stone from BE Elementary Special Education Teacher to BE
Reading Specialist, effective with the 2016-17 school year.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
Thank you from Terri Bastian for BV Employee Recognition Banquet and gift
card.
2.
Thank you from Tanya Palmer for BV Staff Recognition Banquet and gift card.
3.
Thank you from Laurie Love for 20 years of service recognition and gift
card.
4.
Thank you from Judy Tschetter for the plant sent in memory of her mother,
Marilyn Miller.
5.
Thank you from Karen Heyden for the gift card recognizing 20 years of
service.
6.
Thank you from Nick Massmann and family for the flowers sent celebrating the
birth of his their daughter, Olivia.
7.
Thank from Lynn Bartscher for the gift card recognizing 25 years of service.
8.
Thank you from Tony Thoreson for the gift card from Sunshine recognizing 30
years of service.
9.
Thank you from Lyn Heidenson for the retirement bell and gift card to
Sunshine celebrating her retirement.
10.
Thank you from Merle Horst for the Sunshine Gift card.
11.
Thank you from Anita Pederson for the certificate and gift card for years of
service.
12.
Thank you from Jill Pederson for BV Recognition Banquet and Sunshine Gift
Card honoring 15 years of service.
13.
Thank you from Paul Berndt for the meal and gift card in recognition of his
10 years of employment.
14.
Thank you from Jason and Erin Bisbee and family for the flowers sent in
honor of the birth of their twins, Lincoln and Ryan.
Board reports were presented. Pappone reported that we will not
be holding a School Board Election this June. Cary Schroeder and Renee
Ullom were the only two individuals that submitted petitions for the two
open spots. Pappone is pleased to welcome these two Board of Education
members back to each serve another three term on the BV Board.
Board member Sandy Klatt reported on behalf of the Child
Nutrition/Wellness Committee in regards to a recent meeting. The Health
Fair that is potentially slated for the 2016-17 school year was under
discussion. According to Klatt, this committee is not interested in holding
a Health Fair this next school year due to the increased work load that is
placed on the school nurses. Klatt discussed the need for the Health Fair
with the Board Members; Hegland would like to discuss the history of why
this was started and the benefits that are provided for the community.
Klatt reported that this type of event is federally mandated so the Health
Fair has been a result of that mandate. Holding another “type” of event, or
holding the Health Fair every three years (instead of every other) was
discussed in the Committee Meeting and Klatt is looking for feedback from
other Board members. Ullom suggested that the Board email Board members
Klatt and Schroeder with alternative ideas to fulfill this federal mandate.
Hegland requested that the Child Nutrition/Wellness Committee present a list
of alternative ideas, along with community input, so that the Board can make
an informed decision about how to proceed.
Sue Hegland expressed her appreciation to both Cary Schroeder and Renee Ullom for filling the two open seats beginning with the 2016-17 school year. This upcoming school year (2016-17) will be Hegland’s sixth and final year of her second term on the Brandon Valley Board of Education. Hegland announced that she does not intend to run for another term for the Board after her term expires in June of 2017. She encouraged other patrons of the District to consider fulfilling this important seat on the board. She also stated that she is not interested in being President or Vice President of the upcoming school board due to continuity of the board leadership. President Ullom thanked Sue for her service and her transparency regarding her intentions for the upcoming year. Ullom also requested that the other Board of Education members email her regarding their committee interests for the upcoming school year.
Renee Ullom reported on the recent Alternative Education Committee meeting, updating on the name change to TeachWell as well as some remodel changes and repairs that are on-going.
Travel reports were reviewed.
Motion by Klatt,
seconded by Schroeder to adjourn the meeting at 7:30 p.m. Motion carried.
Signed __________________________________
Business Manager
Approved by the Board of Education this 13th day of June, 2016.
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 9th of May 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Assistant High School Principal Mark Schlekeway, Activities Director Randy Marso, Middle Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Robert Bennis Elementary Principal Karen Heyden, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Director of Instruction Marge Stoterau, Special Services Director Lyn Heidenson, and School Psychologist Kyle Babb.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Klatt, seconded by Hegland approve the agenda as amended. Motion carried.
Motion by Klatt, seconded by Ode to approve the minutes of the regular meetings of April 11, 2016 and April 25, 2016 as presented. Motion carried.
On behalf of Board of Regents and the School for the Deaf the following
people were in attendance at tonight’s BV Board of Education meeting: Dr.
Marjorie Kaiser, Superintendent ~ SD School for the Deaf; Bob Sutton, Vice
President ~ South Dakota Board of Regents; Kim Wadsworth, Director of
Outreach ~ SD School of the Deaf; and Laura Scholten, Speech Pathologist ~
SD School of the Deaf, who has worked directly with the Brandon Valley
School District. At the last SD School for the Deaf board meeting, a
resolution was adopted and this resolution was presented to the BV Board of
Education tonight as follows:
Whereas, in November of 2008, the deaf education task
force issued a report concluding that low enrollments in education programs
delivered on the campus of the SD School for the Deaf prevented those
programs from meeting the social and educational needs of students who were
deaf or hard of hearing; and,
Whereas, the SD Board of Regents offered a request for
interest for a local education agency or other educational agency to provide
the best possible educational environment for children who are deaf or hard
of hearing; and,
Whereas, Superintendent David Pappone from the Brandon Valley School
District #49-2 accepted the challenge and under the immediate leadership of
Special Services Director Lyn Heidenson, with support from Principal Susan
Foster, successfully operated an Auditory Oral Program to support children
who use hearing aids or use cochlear implants in conjunction with the SD
School for the Deaf from 2009-2016; and,
Whereas, the children initially enrolled in the program
returned to their home school districts and there have been no additional
requests to the addition of the Auditory/Oral program; and,
Whereas the Auditory Oral Program at Brandon Valley
School District having met a critical need and fulfilled its mission will be
phased out after the 2015-16 school year;
Therefore, be it resolved that the SD Board of Regents does
hereby recognize the leadership and contributions provided for students with
Auditory needs and the people of South Dakota by Superintendent David
Pappone, Special Services Director Lyn Heidenson, Principal Susan Foster,
and the Brandon Valley School District #49-2, it is ordered that this
resolution be spread upon the minutes of this board with a copy thereof, be
forwarded to the Brandon Valley School District and it’s officials.
Signed by: Randy Schaefer, President; Bob Sutton, Vice President; Terry
Baloun, Secretary; and attested by Mike Rush, Executive Director
Motion by Ode, seconded by Klatt, to approve the April bills and claims as
submitted (see attached). Motion carried.
The cash report for the month of April 2016 showed receipts
of $1,924, 533.00 and disbursements of $2,617,237.52, leaving a balance of
$5,733,863.01. The General Fund had receipts of $1,410,596.51 a temporary
interfund transfer of $89,542.96 from the Bond fund, and disbursements of
$1,764,451.88, leaving a balance of $4,034,7003.18. Capital Outlay Fund had
receipts of $181,919.26 and disbursements of $485,775.71, leaving a balance
of $1,126,358.66. Special Education Fund had receipts of $225,359.79 and
disbursements $362,230.93 leaving a balance of ($194,662.10).
Pension Fund had receipts of $14,853.50 and disbursements of $0.00, leaving
a balance of $637,505.26. Bond Redemption Fund had receipts of $89,542.96,
a temporary interfund transfer to the General Fund of $89,542.96, and
disbursements of $0.00, leaving a balance of $0.00.
Enterprise Fund had receipts of $2,250.00 and disbursements of
$3,639.56, leaving a balance of $64,853.72,
and Capital Projects Fund had receipts of $10.98 and disbursements of
$1,139.44, leaving a balance of $65,107.29.
The April 2016 payroll totaled $1,481,691.00 of which $773,448.32 was instructional, $349,176.00 was support services, $31,186.05 was co-curricular, $256,041.87 was Special Education, $68,894.76 was Food Service, and $2,944.00 was Driver’s Education.
Motion by Klatt, seconded by Schroeder, to approve the financial reports as presented for the month of April, 2016. Motion carried
Administrative reports were presented. Superintendent David Pappone updated the Board of Education on District construction projects. The walk-through for the west entrance at the Brandon Valley High School has been completed and a “punch-list” of small items to address will be taken care of soon. The plan is that the entrance will be available for students and the public by May 11, 2016, which is good news with spring concert and graduation season upon us. The remaining project is moving along and we are waiting on the casework (cabinets). Once those are delivered, the project should proceed rapidly with completion scheduled for the end of June.
The concession stand/bathroom project in the football field complex is coming along nicely and will also be done on schedule, or even a little earlier, hopefully by the end of June.
Pappone also reported that spring testing scores are returning quickly due to the fact that all tests were taken with computers on-line, which results in faster return of scores. Preliminary reports are showing improvements in many areas.
Special Services Director, Lyn Heidenson, reported on the 2014-15 Special Education Data Analysis report as presented from the South Dakota Department of Education.
Motion by Schroeder, seconded by Ode to approve the Administrative recommendations for the 2016 Official Election Ballot for the South Dakota High School Activities Association (SDHSAA) as follows: Division IV Representative – Jim Aisenbrey, Baltic High School; and Amendment No. 1 – Yes. Motion carried.
Superintendent Pappone reviewed a recommendation presented by the Orchestra
instructors from the April 25, 2016 regular board of education meeting to
eliminate fourth grade string class. In expanding the amount of time that
new 5th grade orchestra members receive for instruction this
current school year, teacher time for 4th grade students was
decreased. Options were examined and discussed at this last regular board
of education meeting and the recommendation that was brought forth was to
begin string with the 5th grade beginning in the 2016-17 school
year. Pappone presented this recommendation and had endorsed this change of
eliminating the 4th grade strings class and to begin orchestra in
the 5th grade instead. This recommendation does not include any
staffing changes, but allows our current staff to work more with beginning 5th
graders. No action was taken during the April 25, 2016 meeting and Pappone
requested parent input before any final decision would be made.
Pappone’s updated recommendation, after meeting with orchestra
directors and Intermediate School Principal Nick Skibsted who provided
information on scheduling, along with reviewing parent information received
in the last two weeks, is that the board authorize an expanded fourth grade
orchestra program beginning in the 2015-16 school year and that will include
a minimum of two student contacts per week, with the likely configuration of
one small group lesson and one full orchestra rehearsal per week. Pappone
also requested that the board also authorize the administration to add
contact time or modify the configuration of the contacts based on final
staff schedules and recommendations from the director.
Pursuant to this discussion, motion by Klatt, seconded by Hegland to approve
the recommendation of continuing 4th grade orchestra to include a
minimum of two student contacts per week, the configuration of one small
group lesson and one full orchestra rehearsal per week along with
authorizing he administration the ability to add contact time or modify the
configuration of the contacts based on final staff scheduled and
recommendations from the directors as presented. Motion carried.
Motion by
Ode, seconded by Hegland to approve the following general business items:
1.
Approve agreement by and between the Brandon Valley School District #49-2
and Universal Pediatrics for nursing services for a individual student at a
rate of $41.00/hour beginning with the 2016-17 school year.
2.
Approve agreement by and between the Brandon Valley School District #49-2
and Behavior Care Specialists for one (1) student summer day program
effective 5/24/2016 for $6,000/month.
Motion carried.
Motion
by Hegland, seconded by Klatt to approve the following personnel items:
1.
Approve resignation from Jeffrey Wilkes, FAE Custodian, effective May 6,
2016.
2.
Approve resignation from Brenda Waterbury, Elementary and Middle School
Gifted Education and District Odyssey of the Mind Advisor, effective at the
end of the 2015-16 school year.
3.
Approve recommendation to hire Erin C. Lindner, BE Kindergarten Teacher, MA
Step 10 ~ $46,983, effective for the 2016-17 school year.
4.
Approve recommendation to hire Michael Putnam, BVIS 6th Grade
Science Teacher, MA Step 10 ~ $46,983; MS Assistant Track Coach,
Extra-curricular hiring schedule, 6% of BA Step 10 ~ $2,453; total contract
= $49,436 effective for the 2016-17 school year.
5.
Approve resignation from Tressa Versteeg, BVIS Intermediate School Special
Education Educational Assistant, effective at the end of the 2015-16 school
year.
6.
Approve resignation of Michael Weeldreyer, MS 7th Grade Math
instructor and Assistant HS Wresting Coach, effective at the end of the
2015-16 school year.
7.
Approve resignation of Ashley Bosch, BE 3rd Grade Teacher,
effective at the end of the 2015-16 school year.
8.
Approve recommendation to hire Jennifer DeBlieck, BVIS Child Nutrition
Services worker, part-time (3.75 hours/day), $12.50/hour, effective August
24, 2016.
9.
Approve recommendation to hire Crystal Reimers, BVSD Child Nutrition
Servicers Manager-in-training, 40 hours/week, $14.00/hour, effective August
24, 2016.
10.
Approve recommendation to hire Marshal Rogers, BE 4th Teacher, BA Step Base
~ $42,794, effective for the 2016-17 school year.
11.
Approve recommendation to hire James Kerr, MS 8th Grade English-Language
Arts Teacher, BA Step 2 ~ $43,394, effective for the 2016-17 school year.
12.
Approve recommendation to hire Cody Linneweber, RBE 1st Grade
Teacher, as an Instructional Technology Coach at $17.50/hour for
approximately 2.5 hours/week, effective for the 2016-17 school year.
13.
Approve recommendation to hire Tim Sylliaasen, RBE 4th Grade
Teacher, as an Instructional Technology Coach at $17.50/hour for
approximately 2.5 hours/week, effective for the 2016-17 school year.
14.
Approve recommendation to hire Andy Johnson, BE 3rd Grade
Teacher, as an Instructional Technology Coach at $17.50/hour for
approximately 2.5 hours/week, effective for the 2016-17 school year.
15.
Approve recommendation to hire Mary Gile, District Computer Teacher, as an
Instructional Technology Coach at $17.50/hour for approximately 2.5
hours/week, effective for the 2016-17 school year.
16.
Approve recommendation to hire Teri Pieters, VSE 3rd Grade
Teacher, as an Instructional Technology Coach at $17.50/hour for
approximately 2.5 hours/week, effective for the 2016-17 school year.
17.
Approve recommendation to hire Kristoffer Jones, Assistant Technology
Coordinator, $41,000/year effective June 1, 2016.
18.
Approve resignation from Jennifer Christensen, ELL Educational Assistant,
effective at the end of the 2016-17 school year.
Motion carried.
The following personnel items were reviewed by the Board of
Education for information only:
1.
Request for maternity leave by Sarah Schroeder, VSE Special Education
Teacher, on or around July 27, 2016 for eight (8) weeks.
2.
Transfer Danylle Rozier from District Elementary Computer Teacher to RBE 3rd
Grade Teacher effective with the 2016-17 school year.
3.
Transfer Erin Visser from FAE Auditory-Oral (A/O) Teacher to BE Jr.
Kindergarten Teacher effective with the 2016-17 school year.
Communication received by the Central Office and Board of Education were
reviewed. They included the following items:
1.
April 2016 Building Permits.
2.
Thank you from Stephanie McKenna, BE Special Services Educational Assistant,
and family, for the flowers sent in honor of the birth of their daughter,
Charlee Anne.
3.
Thank you from Marcel Boscaljon, RBE Kindergarten teacher, for the increase
in the teacher salaries.
4.
Thank you from Kristen Hofkamp, RBE 3rd Grade Teacher, for staff
recognition items.
5.
Thank you from Andrea Pudwill, RBE 4th Grade Teacher, for
Sunshine gift card.
6.
Thank you from Teri Huska, VSE 1st Grade Teacher, for Employee
Recognition Banquet gift card and meal.
7.
Thank you from the BVHS Kitchen staff for the 2016-17 school year pay
increase.
8.
Thank you from Jeremy Risty for the BV Staff Recognition Banquet and the
Teacher of the Year award.
9.
Thank you from Sara Weber, MS English-Language Arts teacher, ad family, for
the flowers sent after he birth of their son, Cade.
10.
Thank you from Devon Morrill, BVIS Custodian, for flowers sent during his
illness.
11.
Thank you from Bill Beck, Karen Lenz, Lori VanEde, and Anita Hume for the BV
Employee Recognition Banquet and Sunshine gift cards.
12.
Thank you from Lisa Johnson for the BV Employee Recognition banquet and
Sunshine gift card.
Board Member Klatt reported that the Child Nutrition/Wellness Committee is having their final committee meeting of the school year on May 10th at Robert Bennis Elementary.
Travel reports were reviewed.
Motion by Schroeder,
seconded by Klatt to adjourn the meeting at 6:57 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved
by the Board of Education this 13th day of June, 2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 25th of April 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Mark Schlekeway, Activities Director Randy Marso, Middle School Principal Brad Thorson, Valley Springs Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster, Director of Instruction Marge Stoterau, School Psychologist Kyle Babb, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Ode, seconded by Schroeder to approve the agenda as revised. Motion carried.
High School Principal Gregg Talcott presented an update on the implementation of the 1:1 computer initiative that has begun at the Brandon Valley High School, including upcoming training for teachers, students and staff along with student meetings regarding how the implementation, insurance and other concerns will be addressed. Talcott stated that tremendous progress is being made to make this implementation a smooth process.
Board Member Sue Hegland introduced the tentative agreement
recommendation that is the result of negotiations with the Brandon Valley
Board of Education (BVEA) for the 2016-17 school year as outlined below.
Hegland thanked the Governor, the legislators, and the Blue Ribbon Task
Force for their support in increased funds for teacher salaries. Hegland
also thanked community members, patrons, and Administrators in the Brandon
Valley School District for their support in this initiative and for
continuing to monitor the funds in our District in a way that makes this
type of increase possible as well. Motion by Hegland, seconded by Klatt to
approve the terms of the 2016-19 Negotiated Agreement as agreed upon by and
between the Brandon Valley Education Association and the Brandon Valley
Board of Education negotiations team as follows:
-
$7,200 increase per FTE for the 2016-17 school year.
-
Changing the pay structure of all Title I Tutors from hourly to salary to
include a $6,200 increase for Title I Tutors per FTE for the 2016-17 school
year.
-
Extra-curricular salaries will increase 5.0% for the 2016-17 school year and
will be negotiated each of the remaining two years of this contract.
-
Continue a one-time salary enhancement of $800/teacher based on full-time
equivalency to be paid with the November 23, 2016 payroll.
-
Net salary package equates to an average 16.5% increase.
Motion carried.
Superintendent Pappone presented the Administrative recommendation of an 8%
across the board increase to all Classified Staff, including Educational
Assistants, Custodians, Maintenance and Grounds, Child Nutrition and
Transportation Staff; a group of employees that provide immeasurable support
that continues to make the Brandon Valley School District shine. Motion by
Klatt, seconded by Schroeder to approve the recommendation of the 2016-17
Classified Wages and Salary increase as follows:
-
Across the board 8% salary increase.
-
Continue one-time wage/salary enhancement of $600/$450/$250 to be paid with
the November 23, 2016 payroll.
-
Net salary package equates to an 8% increase.
Motion carried.
Superintendent Pappone presented his recommendation of a 4% across the board
increase to all Administrator’s salaries, along with adding five additional
contract days to Activities Director, Randy Marso’s contract, beginning with
the 2016-17 school year, increasing his contract from 199 to 204 days.
Another change to the Administrative contracts this year includes
recognition in the board’s confidence in the administration with the
adoption of a 2-year contract (2016-17 and 2017-18 school years) for all
administrators who have completed at least three years of administrative
duties. Motion by Klatt, seconded by Ode to approve recommendation of the
2016-17 Administrative Salary increase as follow:
-
Across the board 4% salary increase.
-
Adoption of 2-year administrative contract for any administrator having been
in their administrative position for 3+ years.
-
Continue a one-time wage/salary enhancement of $1,200 to be paid November
23, 2016.
-
Net salary package equates to a 4% increase.
Motion carried.
Superintendent Pappone presented a recommendation by the Orchestra
instructors to eliminate fourth grade string class. In expanding the amount
of time that new 5th grade orchestra members receive for
instruction this current school year, teacher time for 4th grade
students was decreased. Options were examined and discussed among orchestra
instructors and the recommendation that was brought forth was to begin
string with the 5th grade beginning in the 2016-17 school year.
They feel that this will give the students a solid start and good foundation
by offering full-strings orchestra beginning in the 5th grade.
Pappone is passing on this recommendation and endorses this change of
eliminating the 4th grade strings class and to begin orchestra in
the 5th grade instead. This recommendation does not include any
staffing changes, but allows our current staff to work more with beginning 5th
graders. No action will be taken at this evening’s meeting. Pappone
requests any input regarding this change be directed to him and orchestra
instructors.
The Board of Education is requesting a change in the date of the Annual Organizational Meeting. The original meeting was scheduled for July 11, 2016. Pappone presented two reasons for requesting a change in this date. First, two board members will be out of town during that second Monday in July and would be unable to attend. Secondly, as our new Superintendent, Jarod Larson, will be coming on board July 1 and this will give him an additional week to prepare for this important annual meeting. Motion by Hegland, seconded by Ode to change the date for the Annual Organizational Meeting of the Board of Education to July 18, 2016. Motion carried.
Motion by Ode, seconded by Schroeder to approve the following general
business consent items:
1.
Release Ron Anderson Construction bid bond associated with the maintenance
building project.
2.
Approve architect agreement by and between the Brandon Valley School
District and Architecture Incorporated for the maintenance building and
razing of the 1916 building.
3.
Approve 2016-17 Transition Advantage agreement by and between the Brandon
Valley School District and East Dakota Educational Coop, dba Teachwell
Solutions for July 1, 2016 through June 30, 2017 in the amount of $78,025.
4.
Approve sale of surplus band instruments to the Tea Area School District in
the amount of $1,600.
Motion by
Klatt, seconded by Hegland to approve the following personnel items:
1. Approve recommendation to hire Mariah Nachreiner,
Competitive Cheer Assistant Coach, BA Step Base ~ $3,051, beginning with the
2016-17 school year.
2. Approve resignation from Amy Nolz, BE Kdtn.
Teacher, effective at the end of the 2015-16 school year.
3. Approve Reading endorsement pay increase for Sara
Tiffany, BE Title I Tutor, at 86% of the 2016-17 teacher hiring schedule ~
$37,700, effective for the 2016-17 school year.
4. Approve request for additional leave without pay
for Loralie Aljets, VSE Custodian, from April 18-22 and April 25 – 29, 2016
(10 additional days).
5. Approve recommendation to hire Klaire B.L.
Pearson, FAE and BVHS Art Teacher, MA Step 6 ~ $45,373.00, effective for the
2016-17 school year.
6. Approve recommendation to hire Arlen Klingenberg,
MS Custodian ~ $13.05/hour plus $.50/hour night differential pay (based on
the 2015-16 hiring schedule), effective May 2, 2016.
7. Approve recommendation to hire the following
substitute for the 2015-16 school year: Jillian L. Irlbeck.
8. Approve recommendation to increase teacher
contract for Nicole Anderson-Gappa, FAE Jr. Kindergarten, from .5 to 1.0
F.T.E., effective for the 2016-17 school year.
9. Approve resignation from Tim Gebhart, BVIS 5th
Grade Social Studies teacher, effective at the end of the 2015-16 school
year.
10. Approve recommendation to hire Calvin Lipetzky, MS Band
Instructor, BA Step Base ~ $42,794; MS Band, 7.5% of Extra-Curricular BA
Step Base ~ $2,804; Assistant Marching Band, 10% of Extra-Curricular BA Step
Base ~ $3,739; total contract of $49,337, effective for the 2016-17 school
year.
Motion carried.
The following personnel
items were reviewed by the Board of Education for information only:
1.
Transfer Larry Beesley from RBE 3rd Grade Teacher to RBE/VSE
Computer Teacher effective with the 2016-17 school year.
2.
Transfer Kimberly Becker from FAE 1st Grade Teacher to FAE
Kindergarten Teacher effective with the 2016-17 school year.
3.
Transfer Leah Williams from BE Jr. Kindergarten Teacher to FAE Kindergarten
Teacher effective with the 2016-17 school year.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
Thank you from Tracy South for the flowers sent during her recent hospital
stay.
Board reports were presented. Board member Renee Ullom reported from a recent East Dakota Educational Coop (EDEC) meeting that the changes of transferring their name to Teachwell (working to update the web-site now) have been moving forward smoothly. The Coop was also able to offer salary increases to their staff and Ullom was extremely proud of that accomplishment as well.
Travel reports were reviewed.
Following tonight’s meeting, the school board members will be attending a demonstration of the Smart Lab at the Brandon Valley Intermediate School. No consideration or action is scheduled.
Motion by Schroeder, seconded by Klatt to adjourn the meeting at 7:02 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved
by the Board of Education this 9th day of May, 2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11th of April 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Assistant High School Principal Mark Schlekeway, Activities Director Randy Marso, Middle Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Robert Bennis Elementary Principal Karen Heyden, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster, Curriculum Director Marge Stoterau, School Psychologist Kyle Babb, and Operations Director Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Klatt approve the agenda as presented. Motion carried.
Motion by Klatt, seconded by Hegland to approve the minutes of the regular meeting of March 14, 2016 and March 28, 2016 as presented. Motion carried.
Motion by Schroeder, seconded by Ode, to approve the March bills and claims as submitted (see attached). Motion carried.
The cash report for the month of March 2016 showed receipts of $1,950,014.28 and disbursements of $2,803,573.27, leaving a balance of $6,426,567.53. The General Fund had receipts of $1,541,182.79, a temporary interfund transfer of $546 from the Investment fund and $69,535.35 from the Bond fund, and disbursements of $1,868,336.28, leaving a balance of $4,299,012.59. Capital Outlay Fund had receipts of $109,696.48 and disbursements of $533,238.98, leaving a balance of $1,430,215.11. Special Education Fund had receipts of $214,561.05 and disbursements $399,561.69 leaving a balance of ($57,790.96). Pension Fund had receipts of $10,923.61 and disbursements of $0.00, leaving a balance of $622,651.76. Bond Redemption Fund had receipts of $69,535.35, a temporary interfund transfer to the General Fund of $69,535.35, and disbursements of $0.00, leaving a balance of $0.00. Enterprise Fund had receipts of $4,175.00 and disbursements of $1,890.32, leaving a balance of $66,243.28, and Capital Projects Fund had receipts of $0.00 and disbursements of $546.00, leaving a balance of $66,235.75.
The March 2016 payroll totaled $1,499,464.12 of which $749,145.32 was instructional, $375,215.03 was support services, $34,692.95 was co-curricular, $265,430.12 was Special Education, $73,416.70 was Food Service, and $1,564.00 was Driver’s Education.
Motion by Klatt, seconded by Hegland, to approve the financial reports as presented for the month of March, 2016. Motion carried.
Administrative reports were presented. Superintendent David Pappone thanked the Prairie Rose Community Fund. This is a wind farm project with owners who have agreed to create a voluntary board to distribute funds from the Prairie Rose Community Fund. These funds are disbursed to projects within the townships or cities where the wind farm project is located. Winners this year included city volunteer fire departments, ambulance crews, along with a wide variety of different projects. This is the first year that the Brandon Valley School District has applied for funds and were awarded $6,800 to install a security camera system at Robert Bennis Elementary. Since Robert Bennis Elementary is the last of our schools without security cameras, we are very thankful to the Prairie Rose Community Fund and their help to provide funds for these cameras. The Associated School Boards of South Dakota (ASBSD) has emailed a member survey to each School Board member for their feedback. Pappone requested that board members take a moment to complete this survey.
Congratulations to the cast and crew and all involved in the recent BVHS musical production of “The Music Man” which was performed this past weekend in the Brandon Valley Performing Arts Center.
Lastly, Renee Ullom is turning 50 this next week, Happy Birthday!
High School Assistant Principal Mark Schlekeway also congratulated the 120 students that were involved in this past weekend’s musical of “The Music Man.” The students along with staff and parent volunteers continue to make this a fabulous experience for our entire school district and community.
Middle School Principal Brad Thorson reported that the BVMS will begin the Dakota Step Science testing starting Tuesday, April 13 along with the Smarter Balanced testing the following two weeks. Also, 8th grade science teachers and students have completed a water testing project at the outdoor campus which was very well received.
Intermediate School Principal Nick Skibsted reported that the BVIS has also begun the Dakota Step Science testing this week and will continue testing the next two weeks with the Smarter Balanced testing as well. Skibsted had the opportunity to take students to Raven Industries to discuss the Aerospace program. Lastly, Skibsted thanked the board for the opportunity he had to attend a recent national conference in Atlanta, Georgia.
Superintendent Pappone discussed the restructuring of the BVHS Agriculture Program. After researching on-line and distance learning options, Pappone found out that would limit our ability to maintain our current FFA Chapter; however, it is possible to maintain an FFA Chapter for 3 years without offering on-site AG classes. There is still the option to co-op with surrounding districts, but still not ideal for our current situation. Pappone suggests a more feasible approach would be to advertise for a 0.5 FTE Agriculture Instructor to also include FFA Chapter leadership. If a half-time instructor is not found this year, we could use one of our three grace years to maintain our current FFA Chapter by utilizing someone local to lead that for now. After a discussion regarding the Agriculture Program restructuring, motion by Hegland, seconded by Schroeder to authorize a 0.5 FTE Agriculture Instructor, to include leading the current FFA chapter, beginning with the 2016-17 school year. Motion carried.
Director of Instruction, Marge Stoterau, presented the math adoption from
McGraw-Hill as follows:
My Math – JrK – 4th
grade $169,853.00
Connecting Math – Supplement to My Math 16,697.41
Algebra I (8th
Grade) 10,834.64
Algebra I (High School – 1 year pilot)
5,471.86
Total $202,856.91
Motion by Hegland, seconded by Klatt to approve the McGraw-Hill math adoption at a cost of $202,856.91 as presented. Motion carried.
Superintendent David Pappone presented the bid tabulation, as prepared by Architecture, Inc., for the maintenance building project. The apparent low bidder, Ron Anderson Construction, has withdrawn their bid due to omissions and incorrect bid information on Alternates #1 and #2. Motion by Hegland, seconded by Klatt to accept the lowest qualified bid from Westmar Construction for a base bid of $638,000 to construct a maintenance building, along with alternative #1 ~ demolition at existing elementary school for $142,000, for a total bid of $780,000 as presented. Motion carried.
Motion by
Klatt, seconded by Hegland to approve the following general business items:
1.
Approve letter of engagement between Quam & Berglin and Brandon Valley
School District #49-2 for the fiscal year 2016 audit at a fee of $12,000 as
presented.
2.
Approve revised activity pass revenue share agreement with BV Athletic
Booster Club beginning July 1, 2016 through June 30, 2018 as presented.
3.
Approve recommendation to accept bid from All-Phase Electric for the Sports
Lighting System at the Brandon Valley Complex/Stadium for a base bid of
$268,700 as presented.
4.
Approve $1,000 grant from the Brandon Area Community Foundation to the
Brandon Valley Odyssey of the Mind program as presented.
5.
Approve recommendation to accept Brandon Elementary Design Build Agreement
by and between the Brandon Valley School District #49-2 and G&R Controls,
Inc., for $225,405 as presented.
Motion carried.
Motion
by Ode, seconded by Klatt to approve the following personnel items:
1.
Approve the following new positions beginning with the 2016-17 school year:
1.0 FTE MS
Language Arts
1.0 FTE BVIS
Physical Education
1.0 FTE FAE
Kindergarten
0.5 FTE FAE
Jr. Kindergarten
Elementary
Technology Coaches (4)
Increase High
School American Sign Language instruction from 0.5 FTE to 0.7 FTE
1.0 FTE
Social Studies/German
1.0 FTE
Elementary Computer
15 Additional
Slots ~ Career and Technical Academy
Assistant
Softball Coach
District
Maintenance Worker
2.
Approve resignation from Anne Chambers, MS Band Instructor, effective at the
end of the 2015-16 school year.
3.
Approve request for leave without pay by Sara Rief, BVIS Special Education
Educational Assistant, May 12-13, 16-20, 2016 (7 days).
4.
Approve resignation from Stacie Long, BVIS Intermediate School Educational
Assistant, effective April 15, 2016.
5.
Approve resignation from Julie Sandine, BE ECH Special Education Teacher,
effective at the end of the 2015-16 school year.
6.
Approve recommendation to hire Naome Poppe, Winter Sideline Cheer Coach, 8%
of BA Step 5 ~ $2,998 (based on the 2015-16 hiring schedule) effective for
the 2016-17 school year.
7.
Approve recommendation to transfer Laurie Veld from BV Manager in training
to BVIS Kitchen Manager, $14.15/hour (based on the 2015-16 hiring schedule)
effective for the 2016-17 school year.
8.
Approve resignation from Merissa Kringen, BVHS Assistant Competitive Cheer
Coach effective for the 2016-17 school year, contingent upon finding a
suitable replacement.
9.
Approve recommendation to hire Geoffrey Place, BVHS German/Social Studies
Teacher, MA Step Base ~ $36,503 (based on the 2015-16 hiring schedule)
effective for the 2016-17 school year.
10.
Approve recommendation to hire Jodi Robertson, MS Guidance Counselor, MA
Step 3 ~ $37,477 (based on the 2015-16 hiring schedule) effective for the
2016-17 school year.
11.
Approve recommendation to hire the following summer grounds workers: Shelby
Swenson ~ $11/hour; Jim Wenzlaff ~ $11/hour; Zach Anderson ~ $10.50/hour;
Reid Grode ~ $10.50/hour; Cam Holmes ~ $10.50/hour; Ryan
Immeker ~ $10.50/hour; Nate Hauge ~ $10/hour; and Brooke Becker ~ $10/hour.
12.
Approve recommendation to hire the following summer custodial workers:
Misti Becker ~ $11/hour; Susan Fritz ~ $11/hour; Laurie Love ~ $11/hour;
Jolene Roozenboom ~ $11/hour; Jocelyn Sperlich ~ $11/hour; Lori VanEde ~
$10/hour; Julie Kirby ~ $10/hour; and Samantha Foster ~ $10/hour.
13.
Approve recommendation to hire the following substitutes for the 2015-16
school year: Gregory Loy
Motion carried.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
March 2016 Building Permits.
2.
Thank you from Danielle Rozier for flowers sent after her surgery.
3.
Thank you from Danielle Rozier for past time off used to complete her Math
Specialist endorsement.
4.
Thank you from Jodi Arneson for flowers sent while she was in the hospital.
Travel Reports were reviewed.
Motion by Hegland, seconded by Klatt to go into Executive Session at 7:15 p.m. for the purpose of preparing for contract negotiations per SDCL 1-25-2(4). Motion carried. The Board of Education came out of Executive Session and into Open Session at 8:17 p.m.
Motion by Schroeder, seconded by Ode to adjourn the meeting at 8:18 p.m. Motion carried.
Signed
__________________________________
Business Manager
Approved by the Board of Education this 9th day of May, 2016.
Signed__________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 28th of March 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt (via phone), and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Curriculum Director Marge Stoterau, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Hegland to approve the agenda as revised. Motion carried.
Superintendent David Pappone presented the Brandon Valley High School Roofing Project bid tabulation; discussing the minor bid irregularity (the low bidder mistakenly did not include the Bid Signature Form with their submission). The Brandon Valley administration is requesting that the board waive this irregularity and award the roofing project to the low bidder, The Roofing & Construction Company. This was a very competitive bid with $9,000 difference between the first and second place bidders. Motion by Klatt, seconded by Hegland to waive the minor bid irregularity and award the low bid on the Brandon Valley High School Roofing Project, as presented, to The Roofing & Construction Company ~ $162,100. Motion carried.
Motion by Klatt, seconded by Schroeder to approve the following
general business item:
1.Approve
membership in the South Dakota High School Activities Association (SDHSAA)
for the 2016-17 school year.
Motion
by Ode, seconded by Schroeder to approve the following personnel items:
1.
Approve resignation from Brian Iverson, FAE/BVHS Art Teacher, effective at
the end of the 2015-16 school year.
2.
Approve resignation from Rolyn Beaird, BVHS Assistant Band Director,
effective at the end of the 2015-16 school year.
3.
Approve recommendation to hire Dacia Boehrns, BVSD Adapted/General Physical
Education Teacher, MA Step 4 ~ $37,816; Varsity Volleyball Coach, 16% of BA
Step Base ~ $5,743.00; total contract of $43,559.00 (based on the 2015-16
hiring schedule), effective for the 2016-17 school year.
4.
Approve recommendation to hire Katherine Davidson, District School
Psychologist (186 days), MA Step 4 ~ $47,749 (based on the 2015-16 hiring
schedule), effective for the 2016-17 school year.
5.
Approve recommendation to hire the following substitute for the 2015-16
school year: Benjamin Zell.
6.
Approve recommendation to hire Kali Rowe, BVHS English Teacher, BA Step Base
~ $35,894 (based on the 2015-16 hiring schedule), effective for the 2016-17
school year.
Motion carried.
Communication received by the Central Office and Board of Education were
reviewed. They included the following item
1.
Thank you from Amy Mutschelknaus for the flowers sent during her recovery
from surgery.
Board reports were heard. Board member Sue Hegland reported on the Student Activities, Curriculum & Technology committee report regarding an Agriculture Program restructuring proposal. The curriculum committee spoke with HS Principal Gregg Talcott and Curriculum Director Marge Stoterau regarding the retirement of the current Agricultural instructor and subsequent restructuring of this area. The proposal is to reallocate the Agricultural program resources to utilization of the Virtual High School for Agricultural classes, internships to interested students, and/or allow students to participate in similar programs at neighboring schools. Our FFA Chapter will continue, contingent upon finding a suitable advisor, for at least an additional three years. The Curriculum committee is open to suggestions regarding this restructuring before a formal proposal will be presented.
Motion by Hegland, seconded by Klatt to go into Executive Session at 6:47 p.m. for the purpose of preparing for contract negotiations per SDCL 1-25-2(4). Motion carried. The Board of Education came out of Executive Session and into Open Session at 7:48 p.m.
Motion by Ode, seconded by Schroeder to adjourn the meeting at 7:50 p.m. Motion carried.
Signed __________________________________
Business Manager
Approved
by the Board of Education this 11th day of April, 2016.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 14th of March 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Mark Schlekeway, Robert Bennis Elementary Principal Karen Heyden, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster, School Psychologist Kyle Babb, and Curriculum Director Marge Stoterau.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Ode to approve the agenda as presented. Motion carried.
Motion by Klatt, seconded by Hegland to approve the minutes of the regular meeting of February 8, 2016 and February 22, 2016 as presented. Motion carried.
Motion by Schroeder, seconded by Hegland, to approve the February bills and claims as submitted (see attached). Motion carried.
The cash report for the month of February 2016 showed receipts of $1,611,678.02 and disbursements of $2,628,111.01, leaving a balance of $7,280,126.52. The General Fund had receipts of $1,393,292.16, a temporary interfund transfer of $17,535.64 from the Bond fund, and disbursements of $1,845,906.20, leaving a balance of $4,556,630.73. Capital Outlay Fund had receipts of $29,561.08 and disbursements of $378,949.57, leaving a balance of $1,853,817.61. Special Education Fund had receipts of $160,831.76 and disbursements $397,528.04 leaving a balance of $127,209.68. Pension Fund had receipts of $2,910.65 and disbursements of $0.00, leaving a balance of $611,728.15. Bond Redemption Fund had receipts of $17,535.64, a temporary interfund transfer to the General Fund of $17,535.64, and disbursements of $0.00, leaving a balance of $0.00. Enterprise Fund had receipts of $7,535.00 and disbursements of $2,921.15, leaving a balance of $63,958.60, and Capital Projects Fund had receipts of $11.73 and disbursements of $2,806.05, leaving a balance of $66,781.75.
The February 2016 payroll totaled $1,567,631.91 of which $783,046.32 was instructional, $392,523.57 was support services, $35,776.38 was co-curricular, $276,986.26 was Special Education, and $79,299.38 was Food Service.
Motion by Klatt, seconded by Ode, to approve the financial reports as presented for the month of February, 2016. Motion carried.
Administrative reports were presented. Business Manager Paul Lundberg summarized a proposal that was presented to the BVSD regarding insurance on the 1:1 Computer Initiative that will be implemented in the 2016-17 school year at the High School. There are a number of options that the District is exploring regarding this important insurance coverage, including self-funding through a fee charged to the parents, students being completely responsible for damages, or a third-party insurance policy purchased either by the School District or the students. A recommendation as to how the District will proceed with insurance coverage on the new computers will be forthcoming.Business Manager Lundberg reported that the District realized a $1,491,361.90 (9.78%) total annual (gross) savings to the Brandon Valley School District on the recent General Obligation Refunding Bond refinance.
Superintendent David Pappone congratulated Child Nutrition Manager Gay Anderson on her election to the Vice Presidency of the School Nutrition Association. She will then automatically ascend to President in two years.
Pappone also shared a letter he recently received stating that BVHS English Teacher and Oral Interpretation Coach, Gina Koehn-Reif earned a second diamond degree in the National Speech and Debate Honor Society. This degree is earned for every 3,000 points that your students earn and is a very prestigious honor - Congratulations, Mrs. Reif!
Pappone also shared a copy of the South Dakota Department of Education’s 2016 Legislature Bill Summary of the recent legislative session. This listing summarizes new legislative bills updated on March 14, 2016.
Lastly, board member Sandy Klatt thanked Superintendent Pappone for all his help with the Legislature on all different levels for public school students in the state of South Dakota.
Curriculum Director Marge Stoterau gave a brief overview of recent curriculum meetings. A Pre-K through 4th grade Math curriculum has been chosen and a proposal for this curriculum will be presented at a future board meeting. Stoterau has been attending various meetings on revising curriculum for the 2016-17 school year. Plans are also underway for in-service offerings for the 2016-17 school year as well. Smarter-balanced assessment testing will begin on April 11th and that will end on April 29th, 2016. All 5th, 8th, and 11th grade students will take the Dakota Step Science test beginning on April 11, 2016 and the alternative assessment testing window opens up on March 30, 2016.
The Board Policy JECB-R ~ Criteria for Open Enrollment Recommendations (Proposed revision to accommodate Intermediate School) was given a second reading at tonight’s meeting. Motion by Schroeder, seconded by Klatt to approve this policy as presented. Motion carried.
Motion by
Klatt, seconded by Hegland to approve the following general business items:
1.
Approve lease agreement between the El Riad Shrine of Sioux Falls (lessor)
and the Brandon Valley High School (lessee) for rental of the El Riad Shrine
in Sioux Falls on April 16, 2016 for the Junior/Senior prom in the amount of
$1,300.
2.
Approve tuition service agreement by and between the Brandon Valley School
District and Children’s Home Society at the rate of $43/day.
3.
Approve recommendation to accept bid from North Central Bus Sales to
purchase two busses for the 2016-17 school year for a total of $220,200.00.
4.
Approve Health Care Staffing Agreement by and between Interim HealthCare and
the Brandon Valley School District for nursing services for a new student
from March 8 through July 31, 2016 at $42/hour.
5.
Approve change order #2 for High School Addition project in the amount of
$22,570.00.
6.
Approve recommendation of G&R Controls as the Design Build contractor for
the Brandon Elementary Chiller replacement project.
Motion carried.
Motion
by Ode, seconded by Klatt to approve the following personnel items:
1.
Approve resignation from Melissa Olivier, Brandon Elementary Special
Education Educational Assistant, effective March 1, 2016.
2.
Approve resignation from Nelva Bose, BVIS part-time Child Nutrition worker,
effective at the end of the 2015-16 school year.
3.
Approve resignation/retirement of Curt Blackburn, BVMS Custodian, effective
April 15, 2016.
4.
Approve request for leave without pay by Loralie Aljets, VSE Custodian,
April 8-15, 2016 (10 days).
5.
Approve adding 1 FTE Assistant Technology Coordinator position effect for
the 2016-17 school year.
6.
Approve recommendation to hire the following substitutes for the 2015-16
school year: Ceceli Gonitto, Kaelee Krege, Stephanie Peterson, and Jackie
Stewart.
Motion carried.
The following personnel
items were reviewed by the Board of Education for information only:
1.
Approve maternity leave request from Jayne Silvernail, RBE 2nd
Grade Teacher on or around April 14, 2016 for the remainder of the 2015-16
school year.
2.
Approve maternity leave request from Alyssa Lutz, RBE 1st Grade
Teacher on or on or around April 30, 2016 for the remainder of the 2015-16
school year.
3.
Transfer of Stacia Ericsson from BVIS 6th Grade Science to BVMS 7th
Grade Life Science, effective for the 2016-17 school year.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
February 2016 Building Permits.
2.
Thank you from Melissa Olivier and family for the flowers sent in memory of
their daughter, Jessa.
3.
Thank you from Lori Daniels for approval of her leave without pay day
request.
Board reports were heard.
Travel Reports were reviewed.
Motion by Ode, seconded
by Hegland to adjourn the meeting at 7:06 p.m. Motion carried.
Signed __________________________________
Business Manager
Approved
by the Board of Education this 11th day of April, 2016.
Signed___________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 22nd of February 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, Assistant High School Principal Mark Schlekeway, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Curriculum Director Marge Stoterau, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Klatt to approve the agenda as revised. Motion carried.
The following board policy was given a first reading at
tonight’s meeting:
1.
Policy JECB-R ~ Criteria for Open Enrollment Recommendations
(Proposed revision to accommodate Brandon Valley Intermediate School)
Board president Ullom made the following board member appointments to the
area Equalization Boards. Meeting dates and times as listed:
-
Brandon, Tuesday, March 22, 2016, 6:00 p.m. – Cary Schroeder
-
Splitrock Township, Monday, March 21, 2016, 7:00 p.m. – Gregg Ode
-
Valley Springs, Monday, March 21, 2016, 6:00 p.m. – Cary Schroeder
-
Sioux Falls, to be scheduled during the week of March 21-25, 2016 (exact
time and date to be determined) – Sue Hegland
Operations Manager Ty Hentschel requested permission to prepare an RFP for
securing a design-build contractor for the chiller replacement project at
Brandon Elementary as the most cost-effective and efficient model for this
particular project . Motion by Klatt, seconded by Ode to grant permission
for the
Brandon Valley School
District 49-2 to pursue using the design-build process to make improvements
to the facility’s dynamic systems (HVAC, electrical, etc.) because the
complexity of the project requires close coordination of design/construction
expertise with the existing systems. Motion carried.
Superintendent David Pappone expressed the need for additional support in the Activities Department as the school district continues to grow and activities continue to be added. His request is for a Middle School level position to help coordinate activities on the middle school level. Motion by Klatt, seconded by Schroeder to approve adding the position of Middle School Activities Coordinator beginning with the 2016-17 school year and direct the Personnel Committee to enter into collective bargaining to establish a salary for this position. Motion carried.
Motion
by Hegland, seconded by Klatt to approve the following personnel items:
1.
Approve resignation from Ann Erickson, FAE part-time Child Nutrition Worker,
effective January 29, 2016.
2.
Approve resignation from Lindsey Smith, VSE 4th Grade Teacher,
effective at the end of the 2015-16 school year, along with resignation from
Head Varsity Volleyball coach, effective at the end of the 2015-16 school
year.
3.
Approve resignation/retirement notification from Vicky Kirby, BVIS Child
Nutrition Kitchen Manager, effective at the end of the 2015-16 school year.
4.
Approve request for 26 days of leave without pay from Lori Daniels, BVIS
Child Nutrition Cashier, beginning March 14, 2016 through the end of the
2015-16 school years.
5.
Approve recommendation to hire the following substitutes for the 2015-16
school year: Christina Claude.
Motion carried.
Communication received by the Central Office and Board of Education were
reviewed. They included the following items:
1.
Thank you from Amy Glammeier and family for the plant sent in memory of her
father, Wayne Risty.
2.
Thank you from Leah Williamson and family for the flowers sent in honor of
the birth of their daughter, Braelynn.
Board reports were heard. Board Vice Chairperson, Sue Hegland reported that the Personnel Welfare Committee has been watching what has been going on in Pierre, SD and the Legislature very closely because as a committee, they are very concerned about the ability of Brandon Valley to continue to hire high quality teachers and to continue to maintain and develop the quality of this District. Hegland was very happy to see House Bill #1182 has now passed the House. She also urged the patrons of the Brandon Valley School District to continue to monitor and urge the Legislators in our District to continue to support this Bill through the Senate.
Board member Sandy Klatt also reported for the City Affairs & Legislation Committee in similar support for the House passing House Bill #1182. She reminded patrons to continue to watch this Bill, where it will now move to the Senate and will need to be passed to increase our teacher’s salaries as proposed by the Blue Ribbon Task Force through the ½ penny sales tax in the state of South Dakota. She also stated that evaluation still needs to take place on Senate Bill #131 (regarding the process to give teachers these raises based on teacher/student ratio) and Senate Bill #133.
Motion by Hegland,
seconded by Schroeder to adjourn the meeting at 6:54 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved by the Board of Education this 14th day of March, 2016.
Signed____________________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 8th of February 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Mark Schlekeway, Activities Director Randy Marso, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Robert Bennis Elementary Principal Karen Heyden, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, Fred Assam Elementary Principal Susan Foster, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Ode, seconded by Hegland to approve the agenda as revised. Motion carried.
Motion by Schroeder, seconded by Hegland to approve the minutes of the regular meeting of January 11, 2016 as presented. Motion carried.
Motion by Hegland, seconded by Schroeder to approve the minutes for the special meetings of January 14, 2016, January 25, 2016, January 26, 2016, and January 28, 2016. Motion carried.
Motion by Klatt, seconded by Ode, to approve the January bills and claims as submitted (see attached). Motion carried.
The cash report for the month of January 2016 showed receipts of $1,461,118.07 and disbursements of $2,511,396.64, leaving a balance of $8,296,559.51. The General Fund had receipts of $1,204,561.76, a temporary interfund transfer of $12,379.59 from the Bond fund, and disbursements of $1,628,340.55, leaving a balance of $4,991,709.13. Capital Outlay Fund had receipts of $48,522.29 and disbursements of $471,910.29, leaving a balance of $2,203,206.10. Special Education Fund had receipts of $155,182.56 and disbursements $347,689.41 leaving a balance of $363,905.96. Pension Fund had receipts of $2,060.51 and disbursements of $0.00, leaving a balance of $608,817.50. Bond Redemption Fund had receipts of $12,379.59, a temporary interfund transfer to the General Fund of $12,379.59, and disbursements of $0.00, leaving a balance of $0.00. Enterprise Fund had receipts of $38,385.00 and disbursements of $0.00, leaving a balance of $59,344.75, and Capital Projects Fund had receipts of $26.36 and disbursements of $63,456.39, leaving a balance of $69,576.07.
The January 2016 payroll totaled $1,385,010.79 of which $744,241.24 was instructional, $328,456.22 was support services, $32,734.58 was co-curricular, $230,780.98 was Special Education, and $48,797.77 was Food Service.
Motion by Schroeder, seconded by Klatt, to approve the financial reports as presented for the month of January, 2016. Motion carried.
Administrative reports were presented. Superintendent David Pappone updated the Board on House Bill 1182, the ½ cent sales tax increase. Approximately twelve people testified in favor of this bill and the bill came out of the committee with a unanimous vote to take it to the House floor. It is scheduled to be on the House floor on Wednesday, February 10th. The bill will need 47 confirmed “yes” votes to pass this bill off of the House floor. Pappone encouraged the Board and audience to contact our legislators to vote yes on this important bill. Pappone has also been following some other lesser known but, nonetheless, important bills that are being presented during this session as well and will continue to monitor the status.
Fred Assam Elementary Principal Susan Foster reported that last week was National School Counselor week January 15th American School Counselor Association (ASCA) has distinguished the counseling program at Fred Assam Elementary School as a recognized ASCA model program or ramp. This ramp designation recognizes that the school is committed to delivering a comprehensive, data-driven school counseling program. This designation is valid for five years and FAE is the first and only school in the state of South Dakota to receive this recognition. Foster offered her thanks to Mrs. Elizabeth Rus, FAE School Counselor, along with the FAE staff for supporting the school counseling program.
Foster also shared that the FAE PTA has been very busy trying to find a way to help celebrate FAE’s status school ranking that they are proud to acknowledge. They have set aside Saturday, February 20th as Fred Assam Elementary night at the Stampede Game in Sioux Falls. FAE will be celebrating all of the hard work it took from all of the students and staff to reach FAE’s ranking to status. Every student that evening (including current the 5th and 6th graders at the Intermediate School) will receive a free ticket from the FAE PTA. The student council is going to be offering a $5 food voucher for anyone that attends that evening as well. The PTA and Student Council have teamed up to provide an exciting way to celebrate FAE while enjoying hockey.
Activities Director Randy Marso reported on recent Booster Club Activities. At the most recent Booster Club meeting, the committee dedicated $25,000 to the following capital fund requests: McHardy Park Soccer Speaker System, two basketball shoot aways, and Track/Wrestling Clock and Computer Systems. The March meeting agenda will include approving $18,000 of wish list items for the various BV sports.
The following board policy was discussed and reviewed at tonight’s meeting:
1.
Policy JECB-R ~ Criteria for Open Enrollment Recommendations
(Proposed revision to accommodate Intermediate School)
Business Manager Paul Lundberg reviewed the Brandon Valley School District’s 2016-21 Five Year Plan. This plan can be viewed in its entirety at www.brandonvalleyschools.com on the Business Office tab.
Superintendent Pappone presented the Associated School Boards of South Dakota (ASBSD) resolution supporting the Blue Ribbon Task Force and Governor Daugaard. Motion by Hegland, seconded by Klatt to support this resolution supporting the Blue Ribbon Task Force and Governor Daugaard as presented. Motion carried.
High School Principal Gregg Talcott presented a change in graduation requirements regarding technology credit, changing the computer requirement from a 1.0 credit to a .5 credit, beginning with the class of 2020. Motion by Klatt, seconded by Hegland to approve the change in graduation requirements as presented. Motion carried.
Motion by Klatt, seconded by Ode to approve the Membership Agreement for Eastern South Dakota Food Buying Group by and between the Brandon Valley School District, the Brookings School District, the Harrisburg School District, and the Yankton School District for the 2016-17 school year as presented. Motion carried.
Motion by Ode, seconded by Hegland to approve the following general business items:
1.
Approve agreement by and between the Brandon Valley School District #49-2 by
and South Dakota State University (SDSU) College of Nursing to host clinical
learning experiences for nursing students beginning on February 9, 2016,
automatically renewed July 1st of each year.
2.
Approve Purchase of Service Contract with Behavior Care Specialists to be
paid from the Special Education Fund, effective January 19, 2016,
$6,000/month for direct services.
3.
Approve Purchased Services Agreement with Autism Behavioral Consulting, LLC,
as presented.
4.
Approve request for authorization to bid for two new school buses for the
2016-17 school year.
5.
Approve Perkins Grant application for CTE program support as presented for
$32,438.
Motion carried.
Vice President Susan Hegland, on behalf of the Personnel Committee, presented a two-year contract for Jarod Larson, superintendent for the Brandon Valley School District #49-2. Motion by Schroeder, seconded by Ode to approve recommendation to hire Mr. Jarod Larson, Superintendent of the Brandon Valley School District #49-2, $152,000/year, effective July 1, 2016. Motion carried.
Motion
by Klatt, seconded by Hegland to approve the following personnel items:
1.
Approve recommendation to hire Kyle Babb, Special Services Director,
$88,000/year, 12 month Administrator’s contract, beginning July 1, 2016.
2.
Approve recommendation to hire Timothy Smith, Transportation substitute,
effective beginning with the 2015-16 school year.
3.
Approve resignation from Sara Weber, BVMS Volleyball Coach, effective at the
end of the 2015-16 school year, contingent upon finding a suitable
replacement.
4.
Approve resignation from Alyssa Blake, BE 4th Grade Teacher,
effective February 5, 2016, with $1,500 liquidated damages fee.
5.
Approve resignation/retirement notification from Donna Juffer-Williams, BVMS
7th Grade Science Teacher, effective at the end of the 2015-16
school year.
6.
Approve resignation from Katee Lane, BV Winter Sideline Cheer Head Coach,
effective at the end of the 2015-16 school year, contingent upon finding a
suitable re placement.
7.
Approve resignation/retirement notification from Craig Holbeck, BVMS
Counselor, effective at the end of the 2015-16 school year.
8.
Approve resignation from Cody Wegner, BVIS Night Custodian, effective
January 29, 2016.
9.
Approve recommendation to hire Caitlin Slaba, BVMS long-term substitute (for
Sara Weber), 7th Grade English-Language Arts, beginning April 4,
2016.
10.
Approve recommendation to hire Chris (William) Hood, BVSD Custodial
Substitute, effective with the 2015-16 school year.
11.
Approve recommendation to hire Tom Pierce, BVIS Night Custodian, $13.05/hour
plus $.50/hour night differential pay, beginning February 15, 2016.
12.
Approve recommendation to hire the following substitutes for the 2015-16
school year: Nichole Fletcher, Joshua Friez, Andra Guzzo, Amanda Mathis,
Allie Rudish, Tanya Reyelts, and Keren Shafer.
Motion carried.
The following personnel
items were reviewed by the Board of Education for information only:
1.
Approve maternity leave request from Stephanie McKenna, BE Early Childhood
Special Education Educational Assistant on or around March 29, 2016 for nine
weeks.
2.
Approve maternity leave request from Hope Stultz, BVIS Special Education
Educational Assistant on or on or around May 26, 2016.
3.
Approve request for five (5) days of leave without pay by Linde McKay, RBE
Child Nutrition part-time worker, April 18-22, 2016.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
January 2016 Building Permits.
2.
Thank you from Garey Moore and family for the plant sent in memory of his
mother, Marolyn Moore.
3.
Thank you from Kristi Christensen and family for the plant sent in memory of
her mother, Vicki Yokem.
4.
Thank you from Renee Ullom for the flowers sent after her surgery.
5.
Thank you from Teri Pieters and family for the flowers sent in memory of her
mother, Karen Pas.
6.
Thank you from Valerie Sayed for the flowers sent after her surgery.
7.
Thank you from Lori Daniels for the plant sent in memory of her father,
Vince Deffley.
Board reports were heard.
Travel Reports were reviewed.
Motion by Schroeder, seconded by Hegland to adjourn the meeting at 7:55 p.m. Motion carried.
Signed ___________________________________
Business Manager
Approved by the Board of Education this 14th day of March, 2016.
Signed____________________________________
Chairperson
A special meeting of the Brandon Valley Board of Education, Brandon, SD was held at 7:00 a.m. on the 28th day of January, 2016 at the George A. Gulson Administration Center Conference Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: None. Also present were from School Exec Connect representatives Ken Dragseth and Antoinette (Toni) Johns.
Motion by Hegland, seconded by Ode to approve the agenda as presented. Motion carried.
Motion by Hegland, seconded by Klatt to enter into closed executive session at 7:01 a.m. for the purpose of reviewing superintendent candidate qualifications, competence, performance, character, or fitness to serve as superintendent per SDCL1-25-2(1).
The board of education came out of executive session and back into open session at 8:30 a.m.
Motion by Schroeder, seconded by Ode to enter into contract negotiations with Jarod Larson of Timber Lake, South Dakota as Superintendent of the Brandon Valley School District beginning July 1, 2016. On a roll call vote, voting aye: Schroeder, Ode, Ullom and Hegland; voting nay: Klatt. Motion carried.
Motion by Ode, seconded
by Schroeder to adjourn the meeting at 8:36 a.m. Motion carried.
Signed
____________________________
Chairperson
Approved by
the Board of Education this 8th day of February, 2016.
Signed
____________________________
Business Manager
A special meeting of the Brandon Valley Board of Education, Brandon, SD was held at 8:33 p.m. on the 26th day of January, 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: None. Also present were from School Exec Connect representatives Ken Dragseth and Antoinette (Toni) Johns.
Motion by Ode, seconded by Schroeder to approve the agenda as presented. Motion carried.
Motion by Ode, seconded by Schroeder to enter into closed executive session at 8:34 p.m. for personnel reasons per SDCL1-25-2(1).
The board of education came out of executive session and back into open session at 9:57 p.m.
Motion by Klatt,
seconded by Hegland to adjourn the meeting at 9:58 p.m. Motion carried.
Signed
____________________________
Chairperson
Approved by
the Board of Education this 8th day of February, 2016.
Signed
____________________________
Business Manager
A special meeting of the Brandon Valley Board of Education, Brandon, SD was held at 8:18 p.m. on the 25th day of January, 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: None. Also present were from School Exec Connect representatives Ken Dragseth and Antoinette (Toni) Johns.
Motion by Schroeder, seconded by Klatt to approve the agenda as presented. Motion carried.
Motion by Schroeder, seconded by Klatt to enter into closed executive session at 8:19 p.m. for personnel reasons per SDCL1-25-2(1).
The board of education came out of executive session and back into open session at 9:38 p.m.
Motion by Klatt,
seconded by Hegland to adjourn the meeting at 9:39 p.m. Motion carried.
Signed
____________________________
Chairperson
Approved by
the Board of Education this 8th day of February, 2016.
Signed
_____________________________
Business Manager
A special meeting of the Brandon Valley Board of Education, Brandon, SD was held at 2:00 p.m. on the 14th day of January, 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: None. Also present were from School Exec Connect representatives Ken Dragseth and Antoinette (Toni) Johns.
Motion by Klatt, seconded by Schroeder to approve the agenda as presented. Motion carried.
Motion by Klatt, seconded by Hegland to enter into closed executive session at 2:00 p.m. for the purpose of conducting interviews to determine the qualifications, competence, performance, character or fitness to serve as superintendent per SDCL1-25-2(1).
The board of education came out of executive session and back into open session at 10:02 p.m.
Upon return to open session, motion by Klatt, seconded by Schroeder to announce the following two individuals as finalists: Jarod Larson and Darci Mohr. These individuals will be interviewed on January 25 and 26, 2016. Motion carried.
Motion by Schroeder,
seconded by Hegland to adjourn the meeting at 10:03 p.m. Motion carried.
Signed ____________________________
Business Manager
Approved by the Board
of Education this 8th day of February, 2016.
Signed ____________________________
Chairperson
The regular meeting of the Brandon Valley Board of Education, Brandon, SD was held at 6:30 p.m. on the 11th of January 2016 at the Brandon Valley High School Community Room with the following members present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder. Absent: none. Also present were Superintendent David Pappone, Business Manager Paul J. Lundberg, High School Principal Gregg Talcott, Assistant High School Principal Mark Schlekeway, Middle School Principal Brad Thorson, Intermediate School Principal Nick Skibsted, Robert Bennis Elementary Principal Karen Heyden, Brandon Elementary Principal Merle Horst, Valley Springs Elementary Principal Tanya Palmer, and Operations Manager Ty Hentschel.
Renee Ullom called the regular meeting to order and opened with the Pledge of Allegiance.
Motion by Schroeder, seconded by Klatt to approve the agenda as presented. Motion carried.
Motion by Hegland, seconded by Ode to approve the minutes of the regular meeting of December 14, 2015 as presented. Motion carried.
Motion by Klatt, seconded by Schroeder, to approve the October bills and claims as submitted (see attached). Motion carried.
The cash report for the month of December 2015 showed receipts of $3,500,401.60 and disbursements of $2,681,791.34, leaving a balance of $9,346,838.08. The General Fund had receipts of $1,954,069.29 and disbursements of $1,926,903.16, leaving a balance of $5,732,173.65. Capital Outlay Fund had receipts of $378,240.92 and disbursements of $32,962.07, leaving a balance of $2,626,594.10. Special Education Fund had receipts of $900,350.91 and disbursements $392,152.06 leaving a balance of $556,412.81. Pension Fund had receipts of $37,823.98 and disbursements of $0.00, leaving a balance of $606,756.99. Bond Redemption Fund had receipts of $229,801.50 and disbursements of $48,266.25, leaving a balance of $0.00 Enterprise Fund had receipts of $115.00 and disbursements of $0.00, leaving a balance of $20,959.75, and Capital Projects Fund had receipts of $0.00 and disbursements of $1,507.80, leaving a balance of $133,066.10.
The December 2015 payroll totaled $1,486,616.38 of which $762,466.38 was instructional, $355,149.09 was support services, $30,346.38 was co-curricular, $266,696.06 was Special Education, and $71,958.47 was Food Service.
Motion by Ode, seconded by Hegland, to approve the financial reports as presented for the month of December, 2015. Motion carried.
Administrative reports were presented. Superintendent David Pappone reminded the Board of Education that Governor Daugaard’s state of the state address is scheduled to be presented on January 12, 2016.
Business Manager Paul Lundberg reported that the superintendent search consultants from School Exec Connect are in attendance at tonight’s meeting to present a slate of 5-6 candidates to the Board of Education for them to review and interview on January 14th. This slate of 5-6 candidates will be narrowed down by the BOE to 2-3 candidates that will then be interviewed January 25-27, 2016. At the January 25-27 interviews, the focus groups will again become involved during the interview process. Each candidate will have a day-long interview with the various focus groups. The community time slot for the final interview process is scheduled for 5 p.m. in the High School Community Room.
The Brandon Valley School District June 30, 2015 Audit Report was presented, as prepared by Quam & Berglin. Superintendent Pappone thanked Business Manager Lundberg and his staff for once again presenting a clean audit report. Motion by Klatt, seconded by Schroeder to approve the FY2015 Audit Report as presented. Motion carried.
The Brandon Valley School District 2016-17 School Calendar was presented. This calendar has new staff in-service beginning August 18, 2016 with the first day of school scheduled on August 24, 2016 and the last day of school May 24, 2017. This calendar is very similar to the 2015-16 calendar. Motion by Schroeder, seconded by Hegland to approve the 2016-17 School Calendar as presented. Motion carried.
Superintendent Pappone presented design/bid projects for the 2016-17 school year. Architecture, Inc. will be the architect working with the District. Initiating this process will allow for more competitive bid results as well as allow for more accommodating construction schedules. The requested design is for the following three projects:
The construction of a Maintenance Building.
The demolition of the original 1916 building at Brandon Elementary.
The continuation of the phased Complex/Stadium upgrades in two stages:
Stadium lighting upgrades
Press-box renovation
Once design is finalized and bid results are received, they will be reviewed and a recommendation will be made to the Board of Education for approval. The finalization of the 2016-17 budget will designate anticipated costs associated with each project. Motion by Ode, seconded by Schroeder to approve the design/bid projects for the 2016-17 school year as presented. Motion carried.
Business Manager Paul Lundberg presented information regarding advance refunding of the District’s Series 2008 G.O. Bonds. Motion by Klatt, seconded by Ode to adopt the following resolution:
Pursuant to due call and notice thereof, a meeting of the School Board of Brandon Valley School District No. 49-2, Minnehaha County, State of South Dakota, was held on January 11, 2016, at 6:30 o'clock p.m.
The following members were present: Renee Ullom, Sue Hegland, Gregg Ode, Sandy Klatt, and Cary Schroeder, and the following were absent: none.
Thereupon the President declared that a quorum was present and the meeting opened for transaction of business. Member, Sandy Klatt, introduced the following resolution and moved its adoption:
RESOLUTION NO. _______
RESOLUTION AUTHORIZING THE EXECUTION, TERMS, ISSUANCE, SALE AND PAYMENT OF GENERAL OBLIGATION REFUNDING BONDS IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED SIXTEEN MILLION FOUR HUNDRED THOUSAND DOLLARS ($16,400,000) OF THE BRANDON VALLEY SCHOOL DISTRICT NO. 49-2 OF MINNEHAHA COUNTY, SOUTH DAKOTA.
WHEREAS, the Brandon Valley School District No. 49-2 is authorized by the provisions of SDCL §§ 6-8B-30 through 6-8B-52 to issue general obligation refunding bonds to refund and refinance validly issued outstanding general obligation bonds of the School District; and
WHEREAS, the School Board has determined that refunding certain general obligation bonds of the School District will reduce the debt service costs to the School District.
NOW THEREFORE, BE IT RESOLVED BY THE SCHOOL BOARD OF THE BRANDON VALLEY SCHOOL DISTRICT NO. 49-2 OF MINNEHAHA COUNTY, AS FOLLOWS:
ARTICLE I
Section 1.1. Definition of Terms.
In addition to the words and terms elsewhere defined in this Bond Resolution, the following words and terms as used herein, whether or not the words have initial capitals, shall have the following meanings, unless the context or use indicates another or different meaning or intent, and such definitions shall be equally applicable to both the singular and plural forms of any of the words and terms herein defined:
"Act" means collectively SDCL Chapter 6-8B and Title 13, as amended.
"Authorized Officer of the School District" means the President of the School Board and the Business Manager, or, in the case of any act to be performed or duty to be discharged, any other member, officer, or employee of the School District then authorized to perform such act or discharge such duty.
"Bond Counsel" means Meierhenry Sargent LLP, a firm of attorneys recognized as having experience in matters relating to the issuance of state or local governmental obligations.
"Bond Payment Date" means such dates as are set forth in the Bond Purchase Agreement.
"Bond Purchase Agreement" means the agreement between the School District and the Underwriter for the purchase of the Bonds.
"Bond Resolution" means this Resolution, as it may be amended from time to time.
"Bondholder", "Holder" and "Registered Owner" means the registered owner of a Bond, including any nominee of a Depository.
"Bonds" means not to exceed $16,400,000 in aggregate principal amount of General Obligation Refunding Bonds (Crossover Partial Advance Refunding) Series 2016, dated the date of issuance, or such other designation or date as shall be determined by the School Board pursuant to Section 8.1 hereof, authorized and issued under this Bond Resolution.
"Book-Entry Form" or "Book-Entry System" means a form or system, as applicable, under which physical Bond certificates in fully registered form are issued to a Depository or to its nominee as Registered Owner, with the certificated Bonds being held by and "immobilized" in the custody of such Depository, and under which records maintained by persons, other than the School District or the Registration Agent, constitute the written record that identifies, and records the transfer of the beneficial "book-entry" interests in those Bonds.
"Brandon Valley School District No. 49-2" means the Brandon Valley School District No. 49-2, Minnehaha County, South Dakota.
"Business Manager" means the Business Manager of the School District appointed pursuant to the provisions of South Dakota Codified Laws Title 13 or, in the absence of such appointment or in the event the person so appointed is unable or incapable of acting in such capacity, the person appointed by the School Board to perform the duties otherwise performed by the Business Manager, or his designee.
"Closing Date" means the date the Bonds are exchanged for value.
"Code" means the Internal Revenue Code of 1986, as amended, and the applicable regulations of the United States Department of Treasury promulgated thereunder as in effect on the date of issuance of the Bonds.
"Depository" means any securities depository that is a clearing agency under federal laws operating and maintaining, with its participants or otherwise, a Book-Entry System, including, but not limited to DTC.
"District" means the Brandon Valley School District No. 49-2.
"DTC Participant(s)" means securities brokers and dealers, banks, trust companies and clearing corporations that have access to the DTC system.
"DTC" means the Depository Trust Company, a limited purpose company organized under the laws of the State of New York, and its successors and assigns.
"Escrow Agent" means The First National Bank in Sioux Falls, Sioux Falls, South Dakota, as Escrow Agent under the Escrow Agreement, or its successor or successors under the terms of the Escrow Agreement.
"Escrow Agreement" means the Refunding Escrow Agreement.
"Interest Payment Dates" means such dates as are set forth in the Bond Purchase Agreement.
"Letter of Representation" means the Issuer Letter of Representations or Blanket Issuer Letter of Representations to DTC of the School District.
"Official Statement" and "Preliminary Official Statement" means that Official Statement and Preliminary Official Statement described in Section 8.2 hereof pertaining to the sale of the Bonds.
"Original Issue Discount or O.I.D.” means the difference between the issue price and the stated redemption price at maturity (par value exceeds issue price). The stated redemption price is determined without regard to optional call dates.
"Original Issue Premium or O.I.P.” means the difference between the issue price and the stated redemption price at maturity (issue price exceeds par value). The stated redemption price is determined without regard to optional call dates.
"Outstanding," "Bonds Outstanding," or "Outstanding Bonds" means, as of a particular date all Bonds issued and delivered under this Bond Resolution except: (1) any bond paid or redeemed or otherwise canceled by the School District at or before such date; (2) any bond for the payment of which cash, equal to the principal amount thereof with interest to date of maturity, shall have theretofore been deposited prior to maturity by the School District for the benefit of the Owner thereof; (3) any bond for the redemption of which cash, equal to the redemption price thereof with interest to the redemption date, shall have theretofore been deposited with the Registration Agent and for which notice of redemption shall have been mailed in accordance with this Bond Resolution; (4) any bond in lieu of or in substitution for which another bond shall have been delivered pursuant to this Resolution, unless proof satisfactory to the School District is presented that any bond, for which a bond in lieu of or in substitution therefore shall have been delivered, is held by a bona fide purchaser, as that term is defined in Article 8 of the Uniform Commercial Code of the State, as amended, in which case both the bond in lieu of or in substitution for which a new bond has been delivered and such new bond so delivered therefore shall be deemed Outstanding; and, (5) any bond deemed paid under the provisions of Article VII of this Resolution, except that any such bond shall be considered Outstanding until the maturity or redemption date thereof only for the purposes of being exchanged, transferred, or registered.
"Person" means an individual, partnership, corporation, trust, or unincorporated organization, or a governmental entity or agency or political subdivision thereof.
"President" means the president of the School Board elected pursuant to the provisions of SDCL § 13-8 or his or her designee acting on his or her behalf.
"Purchase Agreement" means the Bond Purchase Agreement authorized pursuant to and described in Section 8.1 hereof by and between the School District and the Underwriter.
"Rating Agency" means one or more of the following rating agencies: Standard & Poor's Credit Rating Services, Moody's Investors Service Inc. and Fitch IBCA, Inc.
"Record Date" means as of the close of business on the last day (whether or not a business day) of the calendar month next preceding such interest payment date.
"Refunded Bonds" means the December 15, 2018 through December 15, 2027 maturities aggregating $15,245,000 of the District’s outstanding General Obligation Bonds, Series 2008, dated February 15, 2008 as follows:
|
Maturity Date |
Principal Amount |
Interest Rate |
CUSIP
|
|
December 15, 2018 |
$ 1,125,000 |
3.750% |
105314 LT3 |
|
December 15, 2019 |
1,225,000 |
3.625% |
105314 LU0 |
|
December 15, 2020 |
1,325,000 |
3.750% |
105314 LV8 |
|
December 15, 2021 |
1,435,000 |
3.875% |
105314 LW6 |
|
December 15, 2022 |
1,550,000 |
4.000% |
105314 LX4 |
|
December 15, 2023 |
1,675,000 |
4.000% |
105314 LY2 |
|
December 15, 2024 |
1,805,000 |
4.125% |
105314 LZ9 |
|
December 15, 2025 |
1,950,000 |
4.200% |
105314 MA3 |
|
December 15, 2026 |
2,105,000 |
4.250% |
105314 MB1 |
|
December 15, 2027 |
1,050,000 |
4.375% |
105314 MC9 |
|
|
$ 15,245,000 |
|
|
"Registration Agent" means The First National Bank in Sioux Falls, Sioux Falls, South Dakota, or its successor or successors hereafter appointed in the manner provided in Article VI hereof.
"Resolution" means this Bond Resolution.
"Schedule" the schedule which indicates the principal and interest payments on the Bonds.
"School Board" means the School Board of the School District elected pursuant to the provisions of the SDCL Title 13.
"School District" means the Brandon Valley School District No. 49-2.
"Underwriter" means D.A. Davidson & Co., Omaha, Nebraska acting for and on behalf of itself and such securities dealers as it may designate.
"Verification Agent" means Chris D. Berens, CPA, P.C. or any other firm that the Authorized Officers of the District appoint.
"Vice-President" means the Vice-President of the School Board who may act for the President in the absence of the President.
Section 1.2. References to Resolution.
The words "hereof", "herein", "hereunder", and other words of similar import refer to this Bond Resolution as a whole.
Section 1.3. References to Articles, Sections, Etc.
References to Articles, Sections, and other subdivisions of this Bond Resolution are to the designated Articles, Sections, and other subdivisions of this Bond Resolution as originally adopted.
Section 1.4. Headings.
The headings of this Bond Resolution are for convenience only and shall not define or limit the provisions hereof.
ARTICLE II
FINDINGS
Section 2.1.
It is hereby found and determined by the School Board as follows:
(a) The refunding of the Refunded Bonds as set forth herein through the issuance of the Bonds will result in the reduction in debt service payable by the School District over the term of the Refunded Bonds thereby effecting a cost savings to the public;
(b) The School District hereby determines that all limitations upon the issuance of Bonds have been met and the Bonds are being authorized, issued and sold in accordance with the provisions of §§ 6-8B-30 to 6-8B-52, inclusive.
ARTICLE III
AUTHORITY, PLEDGE, AND LEVY
Section 3.1. Authority.
There is authorized to be issued pursuant to, and in accordance with, the provisions of the Act, this Bond Resolution, and other applicable provisions of law, General Obligation Refunding Bonds of the School District in the aggregate principal amount of not to exceed $16,400,000.
Section 3.2. Pledge.
The taxing powers of said School District shall be and they are hereby irrevocably pledged to the prompt and full payment of the principal of and interest on each and all of the Bonds as such principal and interest respectively become due. Pursuant to SDCL § 13-16-10, the School District does hereby pledge and provide for an annual tax sufficient to pay principal and interest on the Bonds when due.
Section 3.3. Levy of Taxes.
The District does hereby provide for an annual levy to produce collected taxes, taking into consideration an amount necessary to provide for delinquencies, reasonable reserve and mandatory early redemption, to pay principal and interest on the Bonds when due. The Business Manager is directed to provide the County Auditor of Minnehaha County with the Schedule. The Schedule is made a part this Resolution as if stated in full and shall be open to public inspection at the office of the Business Manager. Said levies shall be irrepealable so long as any of the Bonds of this issue or interest thereon shall remain unpaid, except that the School Board of the District and the Auditor shall have the power to reduce the levy as provided by SDCL §13-16-11.
ARTICLE IV
FORM, TERMS, EXECUTION, AND TRANSFER OF BONDS
Section 4.1. Authorized Bonds.
The aggregate principal amount of Bonds that may be issued under this Bond Resolution shall not exceed Sixteen Million Four Hundred Thousand Dollars ($16,400,000).
Section 4.2. Form of Bonds; Execution.
(a) The Bonds are issuable only as fully registered Bonds, without coupons, in the denomination of Five Thousand Dollars ($5,000) or any integral multiple thereof (but no single Bond shall represent installments of principal maturing on more than one date). All Bonds issued under this Resolution shall be substantially in the form set forth in Exhibit A attached hereto, and by this reference incorporated herein as fully as though copied.
(b) The Bonds shall be executed in such manner as may be prescribed by applicable law in the name and on behalf of the School District with the manual or facsimile signature of the President of the School Board, attested by the manual or facsimile signature of the Business Manager, and approved as to form and countersigned by a Resident Attorney by his manual or facsimile signature.
(c) In the event any officer whose manual or facsimile signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such manual or such facsimile signature shall nevertheless be valid and sufficient for all purposes as if he or she had remained in office until such delivery. Any Bond may bear the facsimile signature of, or may be manually signed by, such individuals who, at the actual time of the execution of such Bond, were the proper officers of the School District to sign such Bond, although on the date of the adoption by the School District of this Resolution, such individuals may not have been such officers.
Section 4.3. Maturities, Interest Rates, and Certain Other Provisions of Bonds.
(a) Bonds are subject to redemption and prepayment by the District as set forth in the Bond Purchase Agreement.
(b) The Bonds shall be designated "General Obligation Refunding Bonds (Crossover Partial Advance Refunding) Series 2016", or such other designation as shall be determined by the School Board pursuant to Section 8.1 hereof. The Bonds shall bear interest from their date or from the most recent interest payment date to which interest has been paid or duly provided for, until the principal amount of the Bond is paid, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on Interest Payment Dates. Interest on each Bond shall be paid by wire transfer, check or draft of the Paying Agent, payable in lawful money of the United States of America, to the person in whose name such Bond is registered at the close of business on the Record Date. The principal of the Bond shall be payable in lawful money of the United States of America at the principal office of the Paying Agent on the Bond Payment Date. Each Bond shall state that it is issued pursuant to SDCL 6-8B.
(c) The Registration Agent shall make all interest payments with respect to the Bonds on each interest payment date directly to the registered owners as shown on the Bond registration records maintained by the Registration Agent as of the close of business on the Record Date by wire transfer, check or draft mailed to such owners at their addresses shown on said Bond registration records, without, except for final payment, the presentation or surrender of such registered Bonds, and all such payments shall discharge the obligations of the School District in respect of such Bonds to the extent of the payments so made. Payment of principal of and premium, if any, on the Bonds shall be made upon presentation and surrender of such Bonds to the Registration Agent as the same shall become due and payable.
Section 4.4. Negotiability of Bonds.
All Bonds issued under this Resolution shall be negotiable, subject to the provisions for registration and transfer contained in this Resolution and in the Bonds.
Section 4.5. Registration, Transfer and Exchange of Bonds.
(a) The Bonds are transferable only by presentation to the Registration Agent by the registered owner, or his legal representative duly authorized in writing, of the registered Bond(s) to be transferred with the form of assignment on the reverse side thereof completed in full and signed with the name of the registered owner as it appears upon the face of the Bond(s) accompanied by appropriate documentation necessary to prove the legal capacity of any legal representative of the registered owner. Upon receipt of the Bond(s) in such form and with such documentation, if any, the Registration Agent shall issue a new Bond or Bonds to the assignee(s) in $5,000 denominations, or integral multiples thereof, as requested by the registered owner requesting transfer. The Registration Agent shall not be required to transfer or exchange any Bond during the period commencing on a Record Date and ending on the corresponding interest payment date of such Bond, nor to transfer or exchange any Bond after the publication of notice calling such Bond for redemption has been made, nor to transfer or exchange any Bond during the period following the receipt of instructions from the School District to call such Bond for redemption; provided, the Registration Agent, at its option, may make transfers after any of said dates. No charge shall be made to any registered owner for the privilege of transferring any Bond, provided that any transfer tax relating to such transaction shall be paid by the registered owner requesting transfer. The person in whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof for all purposes and neither the School District nor the Registration Agent shall be affected by any notice to the contrary whether or not any payments due on the Bonds shall be overdue. Bonds, upon surrender to the Registration Agent, may, at the option of the registered owner, be exchanged for an equal aggregate principal amount of Bonds of the same maturity in any authorized denomination or denominations.
(b) Except as otherwise provided in this subsection, the Bonds shall be registered in the name of Cede & Co., as nominee of DTC, which will act as securities depository for the Bonds. References in this Section to a Bond or the Bonds shall be construed to mean the Bond or the Bonds that are held under the Book-Entry System. One Bond for each maturity shall be issued to DTC and immobilized in its custody. Unless otherwise provided herein, a Book-Entry System shall be employed, evidencing ownership of the Bonds in authorized denominations, with transfers of beneficial ownership affected on the records of DTC and the DTC Participants pursuant to rules and procedures established by DTC.
Each DTC Participant shall be credited in the records of DTC with the amount of such DTC Participant’s interest in the Bonds. Beneficial ownership interests in the Bonds may be purchased by or through DTC Participants. The holders of these beneficial ownership interests are herein referred to as the "Beneficial Owners." The Beneficial Owners shall not receive the Bonds representing their beneficial ownership interests. The ownership interests of each Beneficial Owner shall be recorded through the records of the DTC Participant from which such Beneficial Owner purchased its Bonds. Transfers of ownership interests in the Bonds shall be accomplished by book entries made by DTC and, in turn, by DTC Participants acting on behalf of Beneficial Owners. SO LONG AS CEDE & CO., AS NOMINEE FOR DTC, IS THE REGISTERED OWNER OF THE BONDS, THE REGISTRATION AGENT SHALL TREAT CEDE & CO., AS THE ONLY HOLDER OF THE BONDS FOR ALL PURPOSES UNDER THIS RESOLUTION, INCLUDING RECEIPT OF ALL PRINCIPAL OF, PREMIUM, IF ANY, AND INTEREST ON THE BONDS, RECEIPT OF NOTICES, VOTING AND REQUESTING OR DIRECTING THE REGISTRATION AGENT TO TAKE OR NOT TO TAKE, OR CONSENTING TO, CERTAIN ACTIONS UNDER THIS BOND RESOLUTION.
Payments of principal, interest, and redemption premium, if any, with respect to the Bonds, so long as DTC is the only owner of the Bonds, shall be paid by the Registration Agent directly to DTC or its nominee, Cede & Co., as provided in the Letter of Representation. DTC shall remit such payments to DTC Participants, and such payments thereafter shall be paid by DTC Participants to the Beneficial Owners. Neither the School District nor the Registration Agent shall be responsible or liable for payment by DTC or DTC Participants, for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC or DTC Participants.
In the event that (1) DTC determines not to continue to act as securities depository for the Bonds or (2) the School District determines that the continuation of the Book-Entry System of evidence and transfer of ownership of the Bonds would adversely affect their interests or the interests of the Beneficial Owners of the Bonds, the School District may discontinue the Book-Entry System with DTC. If the School District fails to identify another qualified securities depository to replace DTC, the School District shall cause the Registration Agent to authenticate and deliver replacement Bonds in the form of fully registered Bonds to each Beneficial Owner.
NEITHER THE SCHOOL DISTRICT NOR THE REGISTRATION AGENT SHALL HAVE ANY RESPONSIBILITY OR OBLIGATIONS TO ANY DTC PARTICIPANT OR ANY BENEFICIAL OWNER WITH RESPECT TO (i) THE BONDS; (ii) THE ACCURACY OF ANY RECORDS MAINTAINED BY DTC OR ANY DTC PARTICIPANT; (iii) THE PAYMENT BY DTC OR ANY DTC PARTICIPANT OF ANY AMOUNT DUE TO ANY BENEFICIAL OWNER IN RESPECT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS; (iv) THE DELIVERY OR TIMELINESS OF DELIVERY BY DTC OR ANY DTC PARTICIPANT OF ANY NOTICE DUE TO ANY BENEFICIAL OWNER THAT IS REQUIRED OR PERMITTED UNDER THE TERMS OF THIS BOND RESOLUTION TO BE GIVEN TO BENEFICIAL OWNERS, (v) THE SELECTION OF BENEFICIAL OWNERS TO
RECEIVE PAYMENTS IN THE EVENT OF ANY PARTIAL REDEMPTION OF THE BONDS; OR (vi) ANY CONSENT GIVEN OR OTHER ACTION TAKEN BY DTC, OR ITS NOMINEE, CEDE & CO., AS OWNER.
SO LONG AS A BOOK-ENTRY SYSTEM OF EVIDENCE OF TRANSFER OF OWNERSHIP OF ALL THE BONDS IS MAINTAINED IN ACCORDANCE HEREWITH, THE PROVISIONS OF THIS RESOLUTION RELATING TO THE DELIVERY OF PHYSICAL BOND CERTIFICATES SHALL BE DEEMED INAPPLICABLE OR BE OTHERWISE SO CONSTRUED AS TO GIVE FULL EFFECT TO SUCH BOOK-ENTRY SYSTEM. IF THE PROVISIONS OF THE LETTER OF REPRESENTATION SHALL BE IN CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION AS SAID PROVISIONS RELATE TO DTC, THE PROVISIONS OF THE LETTER OF REPRESENTATION SHALL CONTROL.
Section 4.6. Mutilated, Lost, Stolen, or Destroyed Bonds.
(a) In the event any Bond is mutilated, lost, stolen, or destroyed, the School District may execute, and upon the request of an Authorized Officer of the School District the Registration Agent shall authenticate and deliver, a new Bond of like maturity, interest rate, and principal amount, and bearing the same number (but with appropriate designation indicating that such new Bond is a replacement Bond) as the mutilated, destroyed, lost, or stolen Bond, in exchange for the mutilated Bond or in substitution for the Bond so destroyed, lost, or stolen. In every case of exchange or substitution, the Bondholder shall furnish to the School District and the Registration Agent: (1) such security or indemnity as may be required by them to save each of them harmless from all risks, however remote; and, (2) evidence to their satisfaction of the mutilation, destruction, loss, or theft of the subject Bond and the ownership thereof. Upon the issuance of any Bond upon such exchange or substitution, the School District and the Registration Agent may require the Owner thereof to pay a sum sufficient to defray any tax or other governmental charge that may be imposed in relation thereto and any other expenses, including printing costs and counsel fees, of the School District and the Registration Agent. In the event any Bond which has matured or is about to mature shall become mutilated or be destroyed, lost, or stolen, the School District may, instead of issuing a Bond in exchange or substitution therefore, pay or authorize the payment of the same (without surrender thereof except in the case of a mutilated Bond) if the Owner thereof shall pay all costs and expenses, including attorney’s fees, incurred by the School District and the Registration Agent in connection herewith, as well as a sum sufficient to defray any tax or other governmental charge that may be imposed in relation thereto and shall furnish to the School District and the Registration Agent such security or indemnity as they may require to save them harmless and evidence to the satisfaction of the School District and the Registration Agent the mutilation, destruction, loss, or theft of such Bond and of the ownership thereof.
(b) Every Bond issued pursuant to the provisions of this section shall constitute an additional contractual obligation of the School District (whether or not the destroyed, lost, or stolen Bond shall be found at any time to be enforceable) and shall be entitled to all the benefits of this Bond Resolution equally and proportionately with any and all other Bonds duly issued under this Bond Resolution.
(c) All Bonds shall be held and owned upon the express condition that the provisions of this Section are exclusive, with respect to the replacement or payment of mutilated, destroyed, lost, or stolen Bonds, and, to the maximum extent legally permissible, shall preclude all other rights or remedies, notwithstanding any law or statute now existing or hereafter enacted to the contrary.
Section 4.7. Authentication.
The Registration Agent is hereby authorized to authenticate and deliver the Bonds to the Underwriter or as it may designate upon receipt by the School District of the proceeds of the sale thereof, to authenticate and deliver Bonds in exchange for Bonds of the same principal amount delivered for transfer upon receipt of the Bond(s) to be transferred in proper form with proper documentation as hereinabove described. The Bonds shall not be valid for any purpose unless authenticated by the Registration Agent by the manual signature of an officer thereof on the certificate set forth herein on the Bond form.
Section 4.8. Qualification for DTC.
The Registration Agent is hereby authorized to take such actions as may be necessary from time to time to qualify and maintain the Bonds for deposit with DTC, including but not limited to, wire transfers of interest and principal payments with respect to the Bonds, utilization of electronic book entry data received from DTC in place of actual delivery of Bonds and provision of notices with respect to Bonds registered by the DTC (or any of its designees identified to the Registration Agent) by overnight delivery, courier service, telegram, telecopy or other similar means of communication. No such arrangements with DTC may adversely affect the interest of any of the Owners of the Bonds, provided, however, that the Registration Agent shall not be liable with respect to any such arrangements it may make pursuant to this section.
Section 4.9. Underwriter.
The President and Business Manager are authorized to retain D. A. Davidson & Co. as Underwriter upon such terms as they approve.
Section 4.10. Rating Agency.
The President and Business Manager are authorized to enter into an agreement with a Rating Agency as may be required under the Purchase Agreement. Any terms or conditions of the Rating Agency shall be attached to this Resolution and incorporated herein as if stated in full.
Section 4.11. Bond Counsel.
The President and Business Manager are authorized to retain Meierhenry Sargent LLP as Bond Counsel upon such terms as they approve.
Section 4.12. Dissemination Agent.
The District authorizes the Authorized Officer of the District to retain a dissemination agent with regard to the written undertaking authorized in Section 10.8 hereof.
ARTICLE V
REDEMPTION OF BONDS PRIOR TO MATURITY
(a) The Bonds shall be subject to redemption as set forth in the Bond Purchase Agreement.
(b) Pursuant to Section 8.1 hereof, the President and the Business Manager, or either of them, are authorized to sell the Bonds, or any maturities thereof, as term Bonds with mandatory redemption requirements corresponding to the maturities established pursuant to the terms hereof. In the event any or all the Bonds are sold as term Bonds, the School District shall redeem term Bonds on redemption dates corresponding to the maturity dates set forth herein, in aggregate principal amounts equal to the amounts established in the Award Resolution for each redemption date at a price of par plus accrued interest thereon to the date of redemption. The interest of each Participant in the term Bonds to be so redeemed shall be selected by DTC, or such Person as shall then be serving as the securities depository for the Bonds, using its procedures generally in use at that time. If DTC, or another securities depository is no longer serving as securities depository for the Bonds, the term Bonds to be so redeemed shall be selected by the Registration Agent by lot or such other random manner as the Registration Agent in its discretion shall select.
At its option, to be exercised on or before the forty-fifth (45th) day next preceding any such redemption date, the School District may (i) deliver to the Registration Agent for cancellation Bonds to be redeemed, in any aggregate principal amount desired, and/or (ii) receive a credit in respect of its redemption obligation under this mandatory redemption provision for any Bonds of the maturity to be redeemed which prior to said date have been purchased or redeemed (otherwise than through the operation of this mandatory sinking fund redemption provision) and canceled by the Registration Agent and not theretofore applied as a credit against any redemption obligation under this mandatory sinking fund provision. Each Bond so delivered or previously purchased or redeemed shall be credited by the Registration Agent at 100% of the principal amount thereof on the obligation of the School District on such payment date and any excess shall be credited on future redemption obligations in chronological order, and the principal amount of Bonds to be redeemed by operation of this mandatory sinking fund provision shall be accordingly reduced. The School District shall on or before the forty-fifth (45th) day next preceding each payment date furnish the Registration Agent with its certificate indicating whether or not and to what extent the provisions of clauses (i) and (ii) of this subsection are to be availed of with respect to such payment and confirm that funds for the balance of the next succeeding prescribed payment will be paid on or before the next succeeding payment date.
(a) Notice of call for redemption, whether optional or mandatory, shall be given by the Registration Agent on behalf of the School District not less than thirty (30) nor more than sixty (60) days prior to the date fixed for redemption by sending an appropriate notice to the registered owners of the Bonds to be redeemed by first-class mail, postage prepaid, at the addresses shown on the Bond registration records of the Registration Agent as of the date of the notice; but neither failure to mail such notice nor any defect in any such notice so mailed shall affect the sufficiency of the proceedings for redemption of any of the Bonds for which proper notice was given. The Registration Agent shall mail said notices, in the case of mandatory redemption of term Bonds, as and when provided herein and in the Bonds, and, in the case of optional redemption, as and when directed by the School District pursuant to written instructions from an Authorized Representative of the School District given at least thirty (30) days prior to the redemption date (unless a shorter notice period shall be satisfactory to the Registration Agent).
(b) Each notice required by this Section shall state: (1) the Bonds to be redeemed identified by CUSIP number and called amounts of each bond (for partial calls) , date of issue, interest rate, and maturity date; (2) the date fixed for redemption; (3) that such Bonds will be redeemed at the principal corporate trust office of the Registration Agent; (4) the redemption price to be paid; and, (5) that from and after the redemption date interest thereon shall cease to accrue. If at the time of notice of optional redemption, the School District shall not have deposited with the Registration Agent monies sufficient to redeem all the Bonds called for optional redemption, such notice may state that it is conditional, that is, subject to the deposit of the redemption monies with the Registration Agent not later than the opening of business on the redemption date, and such notice shall be of no effect unless monies are so deposited.
(a) If notice of redemption shall have been given in the manner and under the conditions provided in Section 5.2 hereof and if on the date so designated for redemption the Registration Agent shall hold sufficient monies to pay the redemption price of, and interest to the redemption date on, the Bonds to be redeemed as provided in this Bond Resolution, then: (1) the Bonds so called for redemption shall become and be due and payable at the redemption price provided for redemption of such Bonds on such date; (2) interest on the Bonds so called for redemption shall cease to accrue; and, (3) such Bonds shall no longer be Outstanding or secured by, or be entitled to, the benefits of this Resolution, except to receive payment of the redemption price thereof and interest thereon from monies then held by the Registration Agent.
(b) If on the redemption date, monies for the redemption of all Bonds or portions thereof to be redeemed, together with interest thereon to the redemption date, shall not be held by the Registration Agent so as to be available therefor on such date, the Bonds or portions thereof so called for redemption shall continue to bear interest until paid at the same rate as they would have borne had they not been called for redemption and shall continue to be secured by and be entitled to the benefits of this Resolution.
ARTICLE VI
REGISTRATION AGENT, ESCROW AGENT, VERIFICATION AGENT
Section 6.1. Appointment and Acceptance of Duties.
(a) The School District hereby authorizes the Business Manager to appoint the Registration Agent with respect to the Bonds and authorizes and directs the Registration Agent to maintain Bond registration records with respect to the Bonds, to authenticate and deliver the Bonds as provided herein, either at original issuance, upon transfer, or as otherwise directed by the School District, to effect transfers of the Bonds, to give all notices of redemption as required herein, to make all payments of principal and interest with respect to the Bonds as provided herein, to cancel and destroy Bonds which have been paid at maturity or upon earlier redemption or submitted for exchange or transfer, to furnish the School District at least annually a certificate of destruction with respect to Bonds canceled and destroyed, and to furnish the School District at least annually an audit confirmation of Bonds paid, Bonds Outstanding and payments made with respect to interest on the Bonds. The President and the Business Manager, or either of them is hereby authorized to execute and the Business Manager is hereby authorized to attest such written agreement between the School District and the Registration Agent as they shall deem necessary or proper with respect to the obligations, duties and rights of the Registration Agent. The payment of all reasonable fees and expenses of the Registration Agent for the discharge of its duties and obligations hereunder or under any such agreement is hereby authorized and directed.
Section 6.2. Permitted Acts and Functions.
The Registration Agent may become the Owner of any Bonds, with the same rights as it would have if it were not a Registration Agent. The Registration Agent may act as an underwriter or fiscal agent in connection with the sale of the Bonds or of any other securities offered or issued by the School District.
Section 6.3. Resignation or Removal of the Registration Agent and Appointment of Successors.
(a) The Registration Agent may at any time resign and be discharged of the duties and obligations created by this Bond Resolution by giving at least sixty (60) calendar days’ written notice to the Business Manager. The Registration Agent may be removed at any time by the Business Manager, provided that such removal does not constitute a breach of any contractual agreement with any such Registration Agent, by filing written notice of such removal with such Registration Agent. Any successor Registration Agent shall be appointed by the Business Manager and shall be a trust company or a bank having the powers of a trust company, having a combined capital, surplus, and undivided profits aggregating at least Seventy-Five Million Dollars ($75,000,000), willing to accept the office of Registration Agent on reasonable and customary terms and authorized by law to perform all the duties imposed upon it by this Bond Resolution.
(b) In the event of the resignation or removal of the Registration Agent, such Registration Agent shall pay over, assign and deliver any monies and securities held by it as Registration Agent, and all books and records and other properties held by it as Registration Agent, to its successor, or if there be no successor then appointed, to the Business Manager until such successor be appointed.
Section 6.4. Merger or Consolidation of Registration Agent.
Any corporation or association into which the Registration Agent may be converted or merged, or with which it may be consolidated, or to which it may sell or transfer its trust business and assets as a whole, or substantially as a whole, or any corporation or association resulting from any such conversion, sale, merger, consolidation, or transfer to which it is a party shall be and become successor Registration Agent hereunder and shall be vested with all the trusts, powers, discretion, immunities, privileges, and other matters as was its predecessor, without the execution or filing of any instrument or any further act, deed, or conveyance on the part of any of the parties hereto, anything herein contained to the contrary notwithstanding. Upon any such conversion, merger, consolidation, sale or transfer, the Business Manager shall have the right and option, upon notice to such converted, merged, consolidated or acquiring entity, to remove such entity and appoint a successor thereto pursuant to the procedures and requirements set forth in Section 6.3 hereof.
Section 6.5. Escrow Agent.
The School District hereby authorizes the President and Business Manager to appoint the Escrow Agent.
Section 6.6. Escrow Refunding Agreement.
The President and Business Manager are authorized to enter into an Escrow Agreement. The final form of the Escrow Agreement shall be filed with the Business Manager and open to public inspection.
Section 6.7. Verification Agent.
The School District hereby authorizes the President and Business Manager to appoint the Verification Agent.
ARTICLE VII
DEFEASANCE OF BONDS
Section 7.1. Defeasance of Bonds.
If the School District shall pay and discharge the indebtedness evidenced by any of the Bonds in any one or more of the following ways, to wit:
(a) By paying or causing to be paid, by deposit of sufficient funds as and when required with the Registration Agent, the principal of and interest on such Bonds as and when the same become due and payable;
(b) By depositing or causing to be deposited with any trust company or financial institution whose deposits are insured by the Federal Deposit Insurance Corporation or similar federal agency and which has trust powers ("an Agent"; which Agent may be the Registration Agent) in trust or escrow, on or before the date of maturity or redemption, sufficient money or Federal Obligations, as hereafter defined, the principal of and interest on which, when due and payable, will provide sufficient moneys to pay or redeem such Bonds and to pay premium, if any, and interest thereon when due until the maturity or redemption date (provided, if such Bonds are to be redeemed prior to maturity thereof, proper notice of such redemption shall have been given or adequate provision shall have been made for the giving of such notice);
(c) By delivering such Bonds to the Registration Agent, for cancellation by it;
and if the School District shall also pay or cause to be paid all other sums payable hereunder by the School District with respect to such Bonds, or make adequate provision therefore, and by resolution of the Governing Body instruct any such Escrow Agent to pay amounts when and as required to the Registration Agent for the payment of principal of and interest and redemption premiums, if any, on such Bonds when due, then and in that case the indebtedness evidenced by such Bonds shall be discharged and satisfied and all covenants, agreements and obligations of the School District to the holders of such Bonds shall be fully discharged and satisfied and shall thereupon cease, terminate and become void.
If the School District shall pay and discharge the indebtedness evidenced by any of the Bonds in the manner provided in either clause (a) or clause (b) above, then the registered owners thereof shall thereafter be entitled only to payment out of the money or Federal Obligations deposited as aforesaid.
Except as otherwise provided in this Section, neither Federal Obligations nor moneys deposited with the Registration Agent pursuant to this Section nor principal or interest payments on any such Federal Obligations shall be withdrawn or used for any purpose other than, and shall be held in trust for, the payment of the principal and premium, if any, and interest on the Bonds; provided that any cash received from such principal or interest payments on such Federal Obligations deposited with the Registration Agent, (A) to the extent such cash will not be required at any time for such purpose, shall be paid over to the School District as received by the Registration Agent and (B) to the extent such cash will be required for such purpose at a later date, shall, to the extent practicable, be reinvested in Federal Obligations maturing at times and in amounts sufficient to pay when due the principal and premium, if any, and interest to become due on the Bonds on or prior to such redemption date or maturity date thereof, as the case may be, and interest earned from such reinvestments shall be paid over to the School District, as received by the Registration Agent. For the purposes of this Section, Federal Obligations shall mean direct obligations of, or obligations, the principal of and interest on which are guaranteed by, the United States of America, or any agency thereof, obligations of any agency or instrumentality of the United States or any other obligations at the time of the purchase thereof are permitted investments under South Dakota Law for the purposes described in this Section, which Bonds or other obligations shall not be subject to redemption prior to their maturity other than at the option of the registered owner thereof.
ARTICLE VIII
SALE OF BONDS AND DEPOSIT OF PROCEEDS
Section 8.1. Sale of Bonds.
The Bonds shall be sold to the Underwriter at an aggregate purchase price as set forth in the Purchase Agreement. The President and the Business Manager, or either of them, in consultation with the Underwriter, are authorized to make such changes in the structuring of the terms and sale of the Bonds as they shall deem necessary to maximize the savings from the refunding of the Refunded Bonds. In this regard, they, or either of them, in consultation with the Underwriter, are authorized to cause to be sold an aggregate principal amount of the Bonds less than that authorized herein, cause fewer than all the Refunded Bonds to be refunded, to sell any or all of the Bonds as term Bonds with annual mandatory redemption requirements which will produce substantially the same annual principal reductions as authorized herein, to change the dated date of the Bonds, and to adjust principal and interest payment dates and redemption dates of the Bonds. The form of the Bond set forth in Exhibit A attached hereto shall be conformed to reflect any changes, if any, as hereinbefore mentioned. The President and the Business Manager, or either of them, are hereby authorized to execute and the Business Manager is authorized to attest the Purchase Agreement with the Underwriter providing for the purchase and sale of the Bonds. The Purchase Agreement shall be in form and content acceptable to the President and Business Manager, the execution thereof by either of them to constitute conclusive evidence thereof, and approved as to form and legality by the District’s attorney; provided the Purchase Agreement effects the sale of the Bonds in accordance with the provisions of this Resolution, and is not inconsistent with the terms hereof. The President and the Business Manager, are authorized to cause the Bonds to be authenticated and delivered by the Registration Agent to the Underwriter and to execute, publish, and deliver all certificates and documents, including the Official Statement, and closing certificates and documents, as they shall deem necessary in connection with the sale and delivery of the Bonds.
Section 8.2. Official Statement.
The President, Business Manager, and the Underwriter are hereby authorized and directed to provide for the preparation and distribution of a Preliminary Official Statement describing the Bonds (the "Preliminary Official Statement"). After the Bonds have been sold, the President and Business Manager shall make such completions, omissions, insertions and changes in the Preliminary Official Statement not inconsistent with this Resolution as are necessary or desirable to complete it as a final Official Statement for purposes of Rule 15c2-12(e)(3) of the Securities and Exchange Commission.
To comply with paragraph (b)(3) of Rule 15c2‑12 of the Securities and Exchange Commission under the Securities Exchange Act of 1934 (the "Rule") and with Rule G‑32 and all other applicable rules of the Municipal Securities Rulemaking Board, the School District agrees to deliver to the Underwriter, the Official Statement (which shall be a final official statement, as such term is defined in the Rule, as of its date) in an electronic format as prescribed by the MSRB.
Section 8.3. Disposition of Bond Proceeds.
The proceeds of the sale of the Bonds shall be disbursed as follows:
(a) An amount which, together with other legally available funds of the School District, if any, and investment earnings thereon and on said Bond proceeds, will be sufficient to (a) redeem on December 15, 2017, the Refunded Bonds due on or after December 15, 2018, at par, and (b) pay the interest due on the Refunding Bonds through and including December 15, 2017, shall be transferred to the Escrow Agent under the Escrow Agreement to be deposited to the escrow fund established thereunder to be held and applied as provided therein; and
(b) The remaining proceeds of the sale of the Bonds shall be used to pay the costs of issuance and sale of the Bonds including necessary legal, accounting and fiscal expenses, printing, engraving, advertising and similar expenses, administrative and clerical costs, rating agency fees, Registration Agent fees, and other necessary miscellaneous expenses incurred in connection with the issuance and sale of the Bonds. Any funds remaining after payment of said expenses shall be used to pay interest on the Bonds on the first interest payment date following delivery of the Bonds.
Section 8.4. Tax Matters.
(a) The School District covenants and agrees with the registered owners from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become includable in gross income for federal income tax purposes under the Code and applicable Treasury Regulations (the "Regulations"), and covenants to take any and all actions within its powers to ensure that the basic interest on the Bonds will not become includable in gross income for federal income tax purposes under the Code and the Regulations.
(b) The President and the Business Manager, being the officers of the District charged with the responsibility for issuing the Bonds pursuant to this Resolution are hereby authorized and directed to execute and deliver to the Underwriter thereof a certificate in accordance with the provisions of Section 148 of the Code, and Section 1.148-2(b) of the Regulations, stating that on the basis of facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds, it is reasonably expected that the proceeds of the Bonds will be used in a manner that would not cause the Bonds to be "arbitrage bonds" within the meaning of Section 148 of the Code and the Regulations.
(c) The District further certifies and covenants as follows with respect to the requirements of Section 148 of the Code that the District reasonably expects, as of the Bond Date, that the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by it and all subordinate entities during the calendar year of 2016 will not exceed $15,000,000.
(d) The District shall file with the Secretary of the Treasury a statement concerning the Bonds containing the information required by Section 149(e) of the Code.
ARTICLE IX
NOTICE OF REFUNDING
Section 9.1. Notice of Refunding.
Prior to the issuance of the Bonds, notice of the School District’s intention to refund the Refunded Bonds shall be posted on http://emma.msrb.org and be given, at the direction of the Business Manager, by the respective paying agents for the Refunded Bonds, to the respective Registered Owners of the Refunded Bonds. Such notice shall be in substantially the form as provided in Exhibit B attached hereto and by this reference made a part hereof.
ARTICLE X
MISCELLANEOUS
Section 10.1. Failure to Present Bonds.
(a) Subject to the provisions of Section 4.7 hereof, in the event any Bond shall not be presented for payment when the principal or redemption price hereof becomes due, either at maturity or at the date fixed for prior redemption thereof or otherwise, and in the event monies sufficient to pay such Bond shall be held by the Registration Agent for the benefit of the Owner thereof, all liability of the School District to such Owner for the payment of such Bond shall forthwith cease, determine, and be completely discharged. Whereupon, the Registration Agent shall hold such monies, without liability for interest thereon, for the benefit of the Owner of such Bond who shall thereafter be restricted exclusively to such monies for any claim under this Resolution or on, or with respect to, said Bond.
(b) If any Bond shall not be presented for payment within a period of five years following the date when such Bond becomes due, whether by maturity or otherwise, the Registration Agent shall, subject to the provisions of any applicable escheat or other similar law, pay to the School District any monies then held by the Registration Agent for the payment of such Bond and such Bond shall (subject to the defense of any applicable statute of limitation) thereafter constitute an unsecured obligation of the School District.
Section 10.2. Payments Due on Saturdays, Sundays, and Holidays.
In any case where the date of maturity or interest on or principal of any Bond, or the date fixed for redemption of any Bond, shall be a Saturday or Sunday or shall be, at the place designated for payment, a legal holiday or a day on which banking institutions similar to the Registration Agent are authorized by law to close, then the payment of the interest on, or the principal, or the redemption price of, such Bond need not be made on such date but must be made on the next succeeding day not a Saturday, Sunday, or a legal holiday or a day upon which banking institutions similar to the Registration Agent are authorized by law to close, with the same force and effect as if made on the date of maturity or the date fixed for redemption, and no interest shall accrue for the period after such date.
Section 10.3. Miscellaneous Acts.
The appropriate officers of the School District are hereby authorized, empowered, and directed to do any and all such acts and things, and to execute, acknowledge, deliver, and, if applicable file or record, or cause to be filed or recorded, in any appropriate public offices, all such documents, instruments, and certifications, in addition to those acts, things, documents, instruments, and certifications hereinbefore authorized and approved, as may, in their discretion, be necessary or desirable to implement or comply with the intent of this Bond Resolution, or any of the documents herein authorized and approved, or for the authorization, issuance, and delivery by the School District of the Bonds.
Section 10.4. Amendment.
The School Board is hereby authorized to make such amendments to this Bond Resolution as will not impair the rights of the Bondholders.
Section 10.5. No Recourse Under Bond Resolution or on Bonds.
All stipulations, promises, agreements, and obligations of the School District contained in this Resolution shall be deemed to be the stipulations, promises, agreements, and obligations of the School District and not of any officer, director, or employee of the School District in his or her individual capacity, and no recourse shall be had for the payment of the principal of or interest on the Bonds or for any claim based thereon on the this Resolution against any officer, director, or employee of the School District or against any official or individual executing the Bonds.
Section 10.6. Partial Invalidity.
If any one or more of the provisions of this Bond Resolution, or of any exhibit or attachment thereto, shall be held invalid, illegal, or unenforceable in any respect, by final decree of any court of lawful jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, or of any exhibit or attachment thereto, but this Bond Resolution, and the exhibits and attachments thereto, shall be construed the same as if such invalid, illegal, or unenforceable provision had never been contained herein, or therein, as the case may be.
Section 10.7. Continuing Disclosure.
The School District hereby covenants and agrees that it will annually provide certain financial and operating information which is customarily prepared and publicly available and material event notices as required by Rule 15c2-12 of the Securities Exchange Commission for the Bonds. The President is authorized to execute at the Closing of the sale of the Bonds, an agreement for the benefit of and enforceable by the owners of the Bonds specifying the details of the financial information and material event notices to be provided and its obligations relating thereto. Failure of the School District to comply with the undertaking herein described and to be detailed in said closing agreement, shall not be a default hereunder, but any such failure shall entitle the owner or owners of any of the Bonds to take such actions and to initiate such proceedings as shall be necessary and appropriate to cause the School District to comply with its undertaking as set forth herein and in said agreement, including the remedies of mandamus and specific performance.
Section 10.8. Post Issuance Compliance.
The School District does hereby adopt Meierhenry Sargent Post-Issuance Compliance Policy and Tax-Advantaged Obligations and Continuing Disclosure with regard to the Bonds attached hereto. The School District appoints the Business Manager as its chief post issuance compliance officer.
Section 10.9. Conflicting Resolutions Repealed.
All resolutions or parts thereof in conflict herewith are, to the extent of such conflict, hereby repealed.
Section 10.10. Effective Date.
This Bond Resolution shall take effect from and after its adoption, the welfare of the School District requiring it.
Said motion was seconded by Member Gregg Ode, and upon vote being taken the following voted AYE: Sandy Klatt, Gregg Ode, Sue Hegland, Cary Schroder, and Renee Ullom; and the following voted NAY: None. Motion carried.
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ATTEST: |
President |
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EXHIBIT A-(FORM OF BOND)
UNITED STATES OF AMERICA
STATE OF SOUTH DAKOTA
BRANDON VALLEY SCHOOL DISTRICT NO. 49-2
MINNEHAHA COUNTY, SOUTH DAKOTA
GENERAL OBLIGATION REFUNDING BONDS
(CROSSOVER PARTIAL ADVANCE REFUNDING) SERIES 2016
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Registered Owner: Cede & Co.
55 Water Street, 1st Floor.
New York, New York 10041
Tax ID #13-2555119
Principal Amount: AND NO\100 DOLLARS
REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THE BOND SET FORTH ON THE FOLLOWING PAGES, WHICH FURTHER PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME EFFECT AS IF SET FORTH AT THIS PLACE.
It is hereby certified and recited that all conditions, acts and things required by law to exist or to be done precedent to and in the issuance of this Bond did exist, have happened, been done and performed in regular and due form and time as required by law. This Bond is issued in full compliance with SDCL §§6-8B-30 to 6-8B-52, inclusive, and is incontestable for any cause after its delivery.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any benefit or security under the Resolution until it shall have been authenticated by the execution by the Registrar of the certificate of authentication endorsed hereon.
IN WITNESS WHEREOF, the School District has caused this Bond to be signed by the manual or facsimile signature of its President of the School Board of the School District and to be countersigned by the manual or facsimile signature of its Business Manager all as of the Bond Date specified above.
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ATTEST: Business Manager COUNTERSIGNED: Resident Attorney |
Brandon Valley School District No. 49-2, South Dakota By: President of the School Board
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CERTIFICATE OF AUTHENTICATION
This Bond is a Bond of the series designated therein and has been issued under the provisions of the within-mentioned Resolution and the date of its authentication is __________, 2016.
The First National Bank in Sioux Falls
Sioux Falls, South Dakota
Bond Registrar and Paying Agent
By: _________________________________
Authorized Officer
KNOW ALL MEN BY THESE PRESENTS: That the Brandon Valley School District No. 49-2, Brandon, South Dakota (the "School District"), in Minnehaha County, hereby acknowledges itself to owe and for value received promises to pay, to the Registered Owner mentioned above in lawful money of the United States of America, together with interest thereon from the Bond Date mentioned above at the Interest Rate mentioned above. The interest hereon is payable ______________ and semiannually thereafter on ______________ and ______________ in each year to maturity or earlier redemption by wire transfer, check or draft mailed to the Registered Owner at its address as it appears on the Bond registration books of the School District maintained by The First National Bank in Sioux Falls, Sioux Falls, South Dakota, as Bond registrar and paying agent (the "Registrar"), on the close of business on the last day (whether or not a business day) of the calendar month next preceding such interest payment date (the “Record Date”). The principal hereof due at maturity or upon redemption prior to maturity is payable at the office of Registrar upon presentation and surrender of this Bond at maturity or upon earlier redemption. The principal of, premium (if any) and interest on this Bond is payable in any coin or currency of the United States of America which, at the time of payment, is legal tender for the payment of public and private debts.
This Bond is one of an authorized issue of Bonds limited in aggregate principal amount to a maximum of $16,400,000 (the "Bonds"). The proceeds of this refunding issue, combined with interest earnings and other deposits in the escrow account, will be used to a) redeem on December 15, 2017, the Refunded Bonds due on or after December 15, 2018, at par, and (b) pay the interest due on the Refunding Bonds through and including December 15, 2017, pursuant to a resolution duly and regularly adopted by the School District (the “Resolution”). The Bonds are subject to all the provisions and limitations of the Resolution and Chapters 13-16 and 6-8B, South Dakota Codified Laws, as amended. The District has levied an irrepealable General Obligation levy for the payment of the Bonds.
REDEMPTION PROVISIONS
This Bond is transferable by the registered holder hereof in person or by his attorney duly authorized in writing at the office of the Bond Registrar in Sioux Falls, South Dakota, but only in the manner, subject to the limitations and upon payment of the charges provided in the Bond Resolution, and upon surrender and cancellation of this Bond. Upon such transfer a new Bond or Bonds of authorized denomination of the same maturity and for the same aggregate principal amount will be issued to the transferee in exchange therefore.
The School District and the Bond Registrar may deem and treat the registered holder hereof as the absolute owner hereof and neither the School District nor the Bond Registrar shall be affected by any notice to the contrary.
BOND OPINION
$______
Brandon Valley School District No. 49-2
Minnehaha County, South Dakota
General Obligation Refunding Bonds (Crossover Partial Advance Refunding) Series 2016
Ladies and Gentlemen:
We have acted as bond counsel in connection with the issuance by the Brandon Valley School District No. 49-2 (the "Issuer") of $______ General Obligation Refunding Bonds (Crossover Partial Advance Refunding) Series 2016, dated _______________ ___, 2016, (the "Bonds"). We have examined such certified proceedings and other papers as we deem necessary to render this opinion.
We have not been engaged or undertaken to review the accuracy, completeness or sufficiency of the Official Statement or other offering material relating to the Bonds and we express no opinion relating thereto.
As to questions of fact material to our opinion, we have relied upon the certified proceedings and other certifications of public officials furnished to us, without undertaking to verify such facts by independent investigation.
Based upon the foregoing, we are of the opinion that, under existing law:
1. The Bonds are valid and binding general obligations of the Issuer.
2. All taxable property in the territory of the Issuer is subject to ad valorem taxation without limitation as to rate or amount to pay the Bonds. The Issuer is required by law to include in its annual tax levy the principal and interest coming due on the Bonds to the extent the necessary funds are not provided from other sources.
3. The Bonds have been duly authorized pursuant to Resolution adopted by Issuer on January ____, 2016, executed and delivered by the Issuer in full compliance with SDCL §§ 6-8B-30 to 6-8B-52 and are valid and binding general obligations of the Issuer.
4. The interest on the Bonds is excluded from gross income for federal income tax purposes and is not an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations; it should be noted, however, that for the purpose of computing the alternative minimum tax imposed on certain corporations as defined for federal income tax purposes, such interest is taken into account in determining adjusted current earnings. The opinions set forth in the preceding sentence are subject to the condition that the Issuer comply with all requirements of the Internal Revenue Code of 1986 as amended, that must be satisfied subsequent to the issuance of the Bonds in order that interest thereon be, or continue to be, excluded from gross income for federal income tax purposes. The Issuer has covenanted to comply with each such requirement. Failure to comply with certain of such requirements may cause the inclusion of interest on the Bonds in gross income for federal income tax purposes to be retroactive to the date of issuance of the Bonds. We express no opinion regarding other federal tax consequences arising with respect to the Bonds.
5. Under existing law, the interest on the Bonds is includible in "taxable income" for the State of South Dakota income tax purposes when the recipient is a "financial institution" as defined by Chapter 10-43, South Dakota Codified Laws, according to present state laws, regulations and decisions. We express no further opinions regarding other South Dakota tax consequences arising with regard to the Bonds.
It is to be understood that the rights of the holders of the Bonds and the enforceability thereof may be subject to bankruptcy, insolvency, reorganization, moratorium and other similar laws affecting creditors' rights heretofore or hereafter enacted to the extent constitutionally applicable and that their enforcement may be subject to the exercise of judicial discretion in accordance with general principles of equity and subject to regulatory requirements under the laws of the United States and of the State of South Dakota.
Meierhenry Sargent LLP
AS PROVIDED IN THE RESOLUTION REFERRED TO HEREIN, UNTIL THE TERMINATION OF THE SYSTEM OF BOOK-ENTRY-ONLY TRANSFERS THROUGH DEPOSITORY TRUST COMPANY, NEW YORK, NEW YORK (TOGETHER WITH ANY SUCCESSOR SECURITIES DEPOSITORY APPOINTED PURSUANT TO THE RESOLUTION, "DTC"), AND NOTWITHSTANDING ANY OTHER PROVISIONS OF THE RESOLUTION TO THE CONTRARY, A PORTION OF THE PRINCIPAL AMOUNT OF THIS BOND MAY BE PAID OR REDEEMED WITHOUT SURRENDER HEREOF TO THE REGISTRAR. DTC OR A NOMINEE, TRANSFEREE OR ASSIGNEE OF DTC OF THIS BOND MAY NOT RELY UPON THE PRINCIPAL AMOUNT INDICATED HEREON AS THE PRINCIPAL AMOUNT HEREOF OUTSTANDING AND UNPAID. THE PRINCIPAL AMOUNT HEREOF OUTSTANDING AND UNPAID SHALL FOR ALL PURPOSES BE THE AMOUNT DETERMINED IN THE MANNER PROVIDED IN THE RESOLUTION.
UNLESS THIS BOND IS PRESENTED BY AN AUTHORIZED OFFICER OF DTC (A) TO THE REGISTRAR FOR REGISTRATION OF TRANSFER OR EXCHANGE OR (B) TO THE REGISTRAR FOR PAYMENT OF PRINCIPAL, AND ANY BOND ISSUED IN REPLACEMENT HEREOF OR SUBSTITUTION HEREFOR IS REGISTERED IN THE NAME OF DTC AND ANY PAYMENT IS MADE TO DTC OR ITS NOMINEE, ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL BECAUSE ONLY THE REGISTERED OWNER HEREOF, DTC OR ITS NOMINEE, HAS AN INTEREST HEREIN.
(Form of Assignment)
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
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the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
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attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises.
Dated:
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NOTICE: The signature to this Assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatever.
EXHIBIT B
NOTICE OF ADVANCE REFUNDING AND DEFEASANCE OF
GENERAL OBLIGATION BONDS, SERIES 2008
OF THE BRANDON VALLEY SCHOOL DISTRICT NO. 49-2
STATE OF SOUTH DAKOTA
NOTICE IS HEREBY GIVEN that the Brandon Valley School District No. 49-2 has irrevocably deposited with The First National Bank in Sioux Falls, Sioux Falls, South Dakota, as Escrow Agent (the “Escrow Agent”), in trust, and irrevocably set aside for such payment, direct obligations of the United States of America and other properties, maturing as to principal and interest and in such amounts and at such times as will ensure the availability of sufficient moneys to pay the principal and interest thereon to the redemption date of the Brandon Valley School District No. 49-2 General Obligation Bonds, Series 2008 (the “Refunded Bonds”).
The Refunded Bonds consist of the following:
|
Maturity Date |
Principal Amount |
Interest Rate |
CUSIP
|
|
December 15, 2018 |
$ 1,125,000 |
3.750% |
105314 LT3 |
|
December 15, 2019 |
1,225,000 |
3.625% |
105314 LU0 |
|
December 15, 2020 |
1,325,000 |
3.750% |
105314 LV8 |
|
December 15, 2021 |
1,435,000 |
3.875% |
105314 LW6 |
|
December 15, 2022 |
1,550,000 |
4.000% |
105314 LX4 |
|
December 15, 2023 |
1,675,000 |
4.000% |
105314 LY2 |
|
December 15, 2024 |
1,805,000 |
4.125% |
105314 LZ9 |
|
December 15, 2025 |
1,950,000 |
4.200% |
105314 MA3 |
|
December 15, 2026 |
2,105,000 |
4.250% |
105314 MB1 |
|
December 15, 2027 |
1,050,000 |
4.375% |
105314 MC9 |
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$ 15,245,000 |
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The Refunded Bonds have been refunded and defeased, and will be redeemed on December 15, 2017, at a price equal to the principal amount of the bonds to be redeemed plus accrued interest.
A notice of redemption will be mailed to the registered owners of the Refunded Bonds at least thirty days prior to the scheduled redemption date of December 15, 2017.
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The First National Bank in Sioux Falls As Escrow Agent
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_____________, 2016 |
Customer Service Telephone Number (605) 335-5122.
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This notice is given for your information only, you are not required to take any action at this time.
NOTICE OF REDEMPTION OF
GENERAL OBLIGATION BONDS, SERIES 2008 OF THE
BRANDON VALLEY SCHOOL DISTRICT NO. 49-2
STATE OF SOUTH DAKOTA
NOTICE IS HEREBY GIVEN that there have been called for full redemption on December 15, 2017 (the “Redemption Date”) certain General Obligation Bonds, Series 2008 dated February 15, 2008 (“Refunded Bonds”), totaling $15,245,000 in principal amount, plus applicable premium, if any, as listed below:
|
Maturity Date |
Principal Amount |
Interest Rate |
CUSIP
|
|
December 15, 2018 |
$ 1,125,000 |
3.750% |
105314 LT3 |
|
December 15, 2019 |
1,225,000 |
3.625% |
105314 LU0 |
|
December 15, 2020 |
1,325,000 |
3.750% |
105314 LV8 |
|
December 15, 2021 |
1,435,000 |
3.875% |
105314 LW6 |
|
December 15, 2022 |
1,550,000 |
4.000% |
105314 LX4 |
|
December 15, 2023 |
1,675,000 |
4.000% |
105314 LY2 |
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December 15, 2024 |
1,805,000 |
4.125% |
105314 LZ9 |
|
December 15, 2025 |
1,950,000 |
4.200% |
105314 MA3 |
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December 15, 2026 |
2,105,000 |
4.250% |
105314 MB1 |
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December 15, 2027 |
1,050,000 |
4.375% |
105314 MC9 |
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$ 15,245,000 |
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The Bonds are being called by the Brandon Valley School District No. 49-2 at the above principal amount, together with interest accrued to the Redemption Date, plus applicable premium, if any. From and after the Redemption Date, interest on the Bonds hereby called shall cease, provided funds have been deposited with us to effect the redemption.
Payment of the Bonds called for redemption will be made upon presentation and surrender of such Bonds at The First National Bank in Sioux Falls, Sioux Falls, South Dakota.
The First National Bank in Sioux Falls
Attn: Corporate Trust Services
Customer Service (605) 335-5122
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The First National Bank in Sioux Falls
As Registrar and Paying Agent |
Dated:
Withholding of 28% of gross redemption proceeds of any payment made within the United States may be required by the Economic Growth and Tax Relief Reconciliation Act of 2008 ( the “Act”) unless the Paying Agent has the correct taxpayer identification number (social security number) or exemption certificate of the payee. Please furnish a properly completed form W-9 or exemption certificate or equivalent when presenting your Bonds.
The Issuer and Paying Agent shall not be responsible for the use of the CUSIP numbers selected, nor is any representation made as to their correctness indicated in the notice or as printed on any Bond. They are included solely for the convenience of the holders.
ATTACHMENT TO RESOLUTION ______
Post-Issuance Compliance Policy for Tax-Exempt and
Tax-Advantaged Obligations and Continuing Disclosure
Definitions
“Compliance Officer” means the Business Manager of the Issuer.
“Issuer” means the Brandon Valley School District No. 49.2.
Statement of Purpose
This Post-Issuance Compliance Policy (the "Policy") sets forth specific policies of the Issuer designed to monitor post-issuance compliance:
(i) with applicable provisions of the Internal Revenue Code of 1986, as amended (the "Code"}, and regulations promulgated thereunder ("Treasury Regulations") for obligations issued by the Issuer on tax-exempt or tax-advantaged basis (''Obligations"); and
(ii) with applicable requirements set forth in certificates and agreement(s) ("Continuing Disclosure Agreements") providing for ongoing disclosure in connection with the offering of obligations to investors ("Offerings"), for obligations (whether or not tax exempt/tax-advantaged) subject to the continuing disclosure requirements of Rule 15c2-12(b)(5) (the "Rule") promulgated by the Securities and Exchange Commission ("SEC") under the Securities Exchange Act of 1934.
This Policy documents practices and describes various procedures and systems designed to identify on a timely basis facts relevant to demonstrating compliance with the requirements that must be satisfied subsequent to the issuance of Obligations in order that the interest on such Obligations continue to be eligible to be excluded from gross income for federal income tax purposes or that the Obligations continue to receive tax-advantaged treatment. The federal tax law requirements applicable to each particular issue of Obligations will be detailed in the arbitrage or tax certificate prepared by bond counsel and signed by officials of the Issuer and the post-closing compliance checklist provided by bond counsel with respect to that issue. This Policy establishes a permanent, ongoing structure of practices and procedures that will facilitate compliance with the requirements for individual borrowings.
This Policy similarly documents practices and describes various procedures and systems designed to ensure compliance with Continuing Disclosure Agreements, by preparing and disseminated related reports and information and reporting "material events" for the benefit of the holders of the Issuer's obligations and to assist the Participating Underwriters (within the meaning of the Rule) in complying with the Rule.
The Issuer recognizes that compliance with pertinent law is an on-going process, necessary during the entire term of the obligations, and is an integral component of the Issuer's debt management. Accordingly, the analysis of those facts and implementation of the Policy will require on-going monitoring and consultation with bond counsel and the Issuer's accountants and advisors.
General Policies and Procedures
The following policies relate to procedures and systems for monitoring post-issuance compliance generally.
A. The Compliance Officer shall be responsible for monitoring post-issuance compliance
issues.
B. The Compliance Officer will coordinate procedures for record retention and review of such records.
C. All documents and other records relating to Obligations issued by the Issuer shall be maintained by or at the direction of the Compliance Officer. In maintaining such documents and records, the Compliance Officer will comply with applicable Internal Revenue Service ("IRS") requirements, such as those contained in Revenue Procedure
97-22.
D. The Compliance Officer shall be aware of options for voluntary corrections for failure to comply with post-issuance compliance requirements (such as remedial actions under Section 1.141-12 of the Regulations and the Treasury's Tax-Exempt Bonds Voluntary Closing Agreement Program) and take such corrective action when necessary and appropriate.
E. The Compliance Officer will review post-issuance compliance procedures and systems on a periodic basis, but not less than annually.
Issuance of Obligations - Documents and Records
With respect to each issue of Obligations, the Compliance Officer will:
A. Obtain and store a closing binder and/or CD or other electronic copy of the relevant and customary transaction documents (the "Transcript").
B. Confirm that bond counsel has filed the applicable information report (e.g., Form
8038, Form 8038-G, Form 8038-CP) for such issue with the IRS on a timely basis.
C. Coordinate receipt and retention of relevant books and records with respect to the investment and expenditure of the proceeds of such Obligations with other applicable staff members of the Issuer.
Arbitrage
The following policies relate to the monitoring and calculating of arbitrage and compliance with specific arbitrage rules and regulations.
The Compliance Officer will:
A. Confirm that a certification of the initial offering prices of the Obligations with such supporting data, if any, required by bond counsel, is included in the Transcript.
B. Confirm that a computation of the yield on such issue from the Issuer's financial advisor or bond counsel (or an outside arbitrage rebate specialist) is contained in the Transcript.
C. Maintain a system for tracking investment earnings on the proceeds of the Obligations.
D. Coordinate the tracking of expenditures, including the expenditure of any investment earnings. If the project(s) to be financed with the proceeds of the Obligations will be funded with multiple sources of funds, confirm that the Issuer has adopted an accounting methodology that maintains each source of financing separately and monitors the actual expenditure of proceeds of the Obligations.
E. Maintain a procedure for the allocation of proceeds of the issue and investment earnings to expenditures, including the reimbursement of pre-issuance expenditures. This procedure shall include an examination of the expenditures made with proceeds of the Obligations within 18 months after each project financed by the Obligations is placed in service and, if necessary, a reallocation of expenditures in accordance with Section 1.148-6(d) of the Treasury Regulations.
F. Monitor compliance with the applicable "temporary period" (as
defined in the Code and Treasury Regulations) exceptions for the expenditure
of proceeds of the issue, and provide for yield restriction on the
investment of such proceeds if such exceptions are not satisfied.
G. Ensure that investments acquired with proceeds of such issue are
purchased at fair market value. In determining whether an investment is
purchased at fair market value, any applicable Treasury Regulation safe
harbor may be used.
H. Avoid formal or informal creation of funds reasonably expected to be used to pay debt service on such issue without determining in advance whether such funds must be invested at a restricted yield.
I. Consult with bond counsel prior to engaging in any post-issuance credit enhancement transactions or investments in guaranteed investment contracts.
J. Identify situations in which compliance with applicable yield restrictions depends upon later investments and monitor implementation of any such restrictions.
K. Monitor compliance with six-month, 18-month or 2-year spending exceptions to the rebate requirement, as applicable.
L. Procure a timely computation of any rebate liability and, if rebate is due, to file a Form
8038-T and to arrange for payment of such rebate liability.
M. Arrange for timely computation and payment of "yield reduction payments" (as such term is defined in the Code and Treasury Regulations), if applicable.
Private Activity Concerns
The following polices relate to the monitoring and tracking of private uses and private payments with respect to facilities financed with the Obligations.
The Compliance Officer will:
A. Maintain records determining and tracking facilities financed with specific Obligations and the amount of proceeds spent on each facility.
B. Maintain records, which should be consistent with those used for arbitrage purposes, to allocate the proceeds of an issue and investment earnings to expenditures, including the reimbursement of pre-issuance expenditures.
C. Maintain records allocating to a project financed with Obligations any funds from other sources that will be used for otherwise non-qualifying costs.
D. Monitor the expenditure of proceeds of an issue and investment earnings for qualifying costs.
E. Monitor private use of financed facilities to ensure compliance with applicable limitations on such use. Examples of potential private use include:
1. Sale of the facilities, including sale of capacity rights;
2. Lease or sub-lease of the facilities (including leases, easements or use arrangements for areas outside the four walls, e.g., hosting of cell phone towers) or leasehold improvement contracts;
3. Management contracts (in which the Issuer authorizes a third party to operate a facility, e.g., cafeteria) and research contracts;
4. Preference arrangements (in which the Issuer permits a third party preference, such as parking in a public parking lot);
5. Joint-ventures, limited liability companies or partnership arrangements;
6. Output contracts or other contracts for use of utility facilities (including contracts with large utility users);
7. Development agreements which provide for guaranteed payments or property values from a developer;
8. Grants or loans made to private entities, including special assessment agreements; and
9. Naming rights arrangements.
Monitoring of private use should include the following:
1. Procedures to review the amount of existing private use on a periodic basis;
and
2.
Procedures for identifying in advance any new sale, lease or
license, management contract, sponsored research arrangement, output or
utility contract, development agreement or other arrangement involving
private use of financed facilities and for obtaining copies of any sale
agreement, lease, license, management contract, research arrangement or
other arrangement for review by bond counsel.
If the Compliance Officer identifies private use of facilities financed with tax-exempt or tax-advantaged debt, the Compliance Officer will consult with the Issuer's bond counsel to determine whether private use will adversely affect the tax status of the issue and if so, what remedial action is appropriate. The Compliance Officer should retain all documents related to any of the above
potential private uses.
Qualified Tax-Exempt Obligations
If the Issuer issues qualified tax-exempt obligations in any year, the Compliance Officer shall monitor all tax-exempt financings (including lease purchase arrangements and other similar financing arrangements and conduit financings on behalf of 501(c)(3) organizations) to assure that the $10,000,000:” Small Issuer” limit is not exceeded.
Federal Subsidy Payments
The Compliance Officer shall be responsible for the calculation of the amount of any federal subsidy payments and the timely preparation and submission of the applicable tax form and application for federal subsidy payments for tax-advantaged obligations such as Build America Bonds, New Clean Renewable Energy Bonds and Qualified School Construction Bonds.
Reissuance
The following policies relate to compliance with rules and regulations regarding the reissuance of Obligations for federal law purposes.
The Compliance Officer will identify and consult with bond counsel regarding any post-issuance change to any terms of an issue of Obligations which could potentially be treated as a reissuance for federal tax purposes.
Record Retention
The following polices relate to retention of records relating to the Obligations issued. The Compliance Officer will:
A. Coordinate with staff regarding the records to be maintained by the Issuer to establish and ensure that an issue remains in compliance with applicable federal tax requirements for the life of such issue.
B. Coordinate with staff to comply with provisions imposing specific recordkeeping requirements and cause compliance with such provisions, where applicable.
C. Coordinate with staff to generally maintain the following:
1. The Transcript relating to the transaction (including any arbitrage or other tax certificate and the bond counsel opinion);
2. Documentation evidencing expenditure of proceeds of the issue;
3. Documentation regarding the types of facilities financed with the proceeds of an issue, including, but not limited to, whether such facilities are land, buildings or equipment, economic life calculations and information regarding depreciation.
4. Documentation evidencing use of financed property by public and private entities (e.g., copies of leases, management contracts, utility user agreements, developer agreements and research agreements);
5. Documentation evidencing all sources of payment or security for the issue; and
6. Documentation pertaining to any investment of proceeds of the issue (including the purchase and sale of securities, SLGs subscriptions, yield calculations for each class of investments, actual investment income received by the investment of proceeds, guaranteed investment contracts, and rebate calculations).
D. Coordinate the retention of all records in a manner that ensures their complete access to the IRS.
E. Keep all material records for so long as the issue is outstanding (including any refunding), plus seven years.
Continuing Disclosure
Under the provisions of SEC Rule 15c2-12 (the "Rule"), Participating Underwriters (as defined in the Rule) are required to determine that issuers (such as the Issuer) have entered into written Continuing Disclosure Agreements to make ongoing disclosure in connection with Offerings subject to the Rule. Unless the Issuer is exempt from compliance with the Rule or the continuing disclosure provisions of the Rule as a result of certain permitted exemptions, the Transcript for each issue of related obligations will include a Continuing Disclosure Agreement executed by the Issuer.
In order to monitor compliance by the Issuer with its Continuing Disclosure Agreements, the Compliance Officer will, if and as required by such Continuing Disclosure Agreements:
A. Assist in the preparation or review of annual reports (''Annual Reports") in the form required by the related Continuing Disclosure Agreements.
B. Maintain a calendar, with appropriate reminder notifications, listing the filing due dates relating to dissemination of Annual Reports, which annual due date is generally expressed as a date within a certain number of days (e.g., 365 days) following the end of the Issuer's fiscal year (the "Annual Report Due Date"), as provided in the related Continuing Disclosure Agreements.
C. Ensure timely dissemination of the Annual Report by the Annual Report Due Date, in the format and manner provided in the related Continuing Disclosure Agreements, which may include transmitting such filing to the Municipal Securities Rulemaking Board ("MSRB") through the Electronic Municipal Market Access ("EMMA") System at www.emma.msrb.org in the format prescribed by the MSRB.
D. Monitor the occurrence of any "Material Event" (as defined in the Continuing Disclosure Agreements) and timely file notice of the occurrence of any such Material Event in the manner provided under the Continuing Disclosure Agreements. To be timely filed, such notice must be transmitted within 10 days (or such other time period as set forth in the Continuing Disclosure Agreements) of the occurrence of such Material Event.
E. Ensure timely dissemination of notice of any failure to perform under a Continuing Disclosure Agreement, if and as required by the Continuing Disclosure Agreement.
F. Respond to requests, or ensure that the Issuer Contact (as defined in the Continuing Disclosure Agreement) responds to requests, for information under the Rule, as provided in the Continuing Disclosure Agreements.
G. Monitor the performance of any dissemination agent(s) engaged by the Issuer to assist in the performance of any obligation under the Continuing Disclosure Agreements.
PASSED and ADOPTED by the Brandon Valley School District No. 49.2, this 11th day of January, 2016.
__________________________________
Renee Ullom
President of the School Board
ATTEST:
_________________________________
Paul J. Lundberg
Business Manager
Motion by Klatt, seconded by Hegland to retain D.A. Davidson & Co., per the terms of their engagement letter dated January 8, 2016, as underwriter for advance refunding the Brandon Valley School District’s Series 2008 General Obligation Bonds dated February 26, 2008 so long as the District can attain gross savings (after delivery date expenses) of not less than $1,182,000.00 and to authorize the Board President and Business Manager to sign said engagement letter on behalf of the District. Motion carried.
The Board of Education has scheduled Superintendent interviews in lieu of the regular meeting that was originally schedule for Monday, January 25, 2016. Motion by Schroeder, seconded by Ode to cancel the January 25, 2016 regular Board of Education meeting to conduct Superintendent interviews on January 25-27, 2016. Motion carried.
Motion
by Hegland, seconded by Ode to approve the following general business items:
1.
Approve Change order #1 for $7,127.00 for the Brandon Valley High School
Office Addition.
2.
Approve Teens Against Tobacco Use (TATU) Application in the amount of $1,000
as presented by Kara Likness, BVHS Counselor.
3.
Approve declaration of intent to participate in the East Dakota Educational
Cooperative, dba Teachwell Solutions for the 2016-17 School year.
4.
Approve Children’s Home Society Tuition Agreement beginning July 1, 2015 at
$86.07/day cost.
Motion carried.
Motion
by Klatt, seconded by Schroeder to approve the following personnel items:
1.
Approve resignation/retirement notification from Deb Swanson, BVHS English
and German Teacher, effective at the end of the 2015-16 school year.
2.
Approve recommendation to hire Tressa Versteeg, BVIS Special Education
Educational Assistant, $12.50/hour, 35 hours/week, effective January 4,
2016.
3.
Approve recommendation to hire Morgen Javers, Special Services Communication
Assistant, $15.00/hour, 31.75 hours/week, effective January 11, 2016.
4.
Approve half year lane change request for Cynthia Schilf, BA+15 to MA,
effective January, 2016.
5.
Approve reading endorsement pay increase (+$4/hour) for Lilian Keough, VBIS
Title I Tutor, effective January, 2016.
6.
Approve resignation/retirement notification from Randy Megard, Brandon
Valley Adaptive PE Teacher, effective at the end of the 2016-16 school year.
7.
Approve recommendation to hire the following substitutes for the 2015-16
school year: Kelli Borchardt, Jamie Eslinger, Courtney Gross, Donna
Heronimus, Elizabeth Hindbjorgen, Ashley Limmer, Caitlin Slaba, and Amy
Spahr.
Motion carried.
Communication received by the Central Office and Board of
Education were reviewed. They included the following items:
1.
December 2015 Building Permits.
2.
Thank you from Connie VanDenOever for the BVSD Retired Employee Holiday
Luncheon.
3.
Thank you from Wayne and Ramona Watson for the BVSD Retired Employee Holiday
Luncheon.
4.
Thank you from Carol and Mel Feuerstein for the BVSD Retired Employee
Holiday Luncheon.
5.
Thank you from Gina Sershen for the flowers send in honor of the birth of
her son, Ty.
6.
Thank you from Judy Tschetter for the plant sent in memory of her husband,
Randy Tschetter.
7.
Thank you from Teri Huska for flowers sent after her surgery.
8.
Thank you from Gay Anderson for flowers sent after her surgery.
Board reports were heard. Board member Sandy Klatt, City Affairs & Legislation Committee, reported that the Associated School Boards of South Dakota (ASBSD) has activated its Legislative Action Network. This network notifies constituents via email as to when to contact representatives and senators regarding different legislation. If anyone is interested, you can google ASBSDgotracker where more information will be available daily different bills that are being introduced and/or monitored.
Travel Reports were reviewed.
Motion by Hegland, seconded by Klatt to go into Executive Session at 7:09 p.m. for the purpose of discussing the qualifications of superintendent candidates per SDCL 1-25-2(1). Motion carried.
The board came out of Executive Session and back into open session at 9:04 p.m.
Motion by Klatt, seconded
by Ode to adjourn the meeting at 9:05 p.m. Motion carried.
Signed
___________________________________
Business Manager
Approved by the Board of Education this 8th day of February,
2016.
Signed____________________________________
Chairperson